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Project Management Concepts (from PMBOK 5th Ed)
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Transcript of Project Management Concepts (from PMBOK 5th Ed)
PROJECT MANAGEMENTConcepts and Cases
Certified Six Sigma Black Belt Certified Project Management Professional (PMP) BPM Practitioner
Jeremy Jay V. Lim
What is a Project?
What is Project Life Cycle?
What are Project Management Processes?
Project Management Pillars
WHAT IS A PROJECT?
A Project is...
We do projects because..Projects make it "possible"
BUT Operational processes give us the results and benefits of the projects on an ongoing basis.
A Project is a means to create ...
A Project is...
A Project is...
A Project is...A Project is A TEMPORARY ENDEAVOR
undertaken to create A UNIQUE PRODUCT, SERVICE or RESULT!
A Project is of ...
Keep in mind...
Keep in mind...
Keep in mind...There's always a challenge in a project
Pushing too much in one direction causes problems on the other.
It's called the "Project Constraints"
That's why Project Management is so important..
And the role and responsibilities of a project manager are ..
And the cross-cutting skills and traits of an effective project manager are ..
And the cross-cutting skills and traits of an effective project manager are ..
Now, Your Idea
How many projects can a
project manager handle at one
time?
WHAT IS A PROJECT LIFE CYCLE?
Project Life Cycle
Project Life Cycle
Initiating Process Group.Those processes performed to define a new project or a new phase of an existing project by obtaining to start the project or phase.
Project Life Cycle
Planning Process Group.Those processes required to establish the scope of the project, refine the objectives, and define the course of action required to attain the objectives that the project was undertaken to achieve.
Project Life Cycle
Executing Process Group.Those processes performed to complete the work defined in the project management plan to satisfy the project specifications.
Project Life Cycle
Monitoring & Controlling Process Group.Those processes required to track, review, and regulate the progress and performance of the project; identify any ares in which changes to the plan are required; and initiate the corresponding changes.
Project Life Cycle
Closing Process Group.Those processes performed to finalize all activities across all Process Groups to formally close the project or phase.
Effort Spent in the Process Groups
Now, Your Idea
How do you save a problematic or
troubled project that no one wants
to take?
WHAT ARE THE PROJECT MANAGEMENT
PROCESSES?
PROJECT MANAGEMENT CORE PROCESSESOr Knowledge Areas
Quality
Cost
Human Resources
Communication
Project Risk
ProcurementIntegration
Scope
Schedule
Stakeholder Management
Making sure that people concerned with the project are continuously engaged and their expectations met.
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47PM Processes
Initiating Planning Executing Monitoring & Controlling Closing
Project Integration
Project Scope
Scheduling
Project Cost
Quality
Human Resource
Communications
Project Risk
Procurement
Stakeholder Mgt
Project Integration: "Getting the job done"
4.1. Getting the project charter approved to be authorized to control the budget and assign resources 4.2. Planning all of the work that's going to happen throughout the project 4.3. Directing the work once it gets started 4.4. Monitoring the way the work progresses and looking for potential problems 4.5. Looking out for changes, understanding their impacts, and making sure they don't derail the project 4.6. Closing out the project and making sure that there are no loose ends when it's over
Project Integration: "Getting the job done"
Steps when making a Project CharterStates the need,
expected project benefit and the compelling
reason to do the project
Steps after making a Project Charter
Identify Stakeholders is part of Stakeholders Management
Project Scope: "Doing the right stuff"
Steps when defining Project Scope
When Project Scope is poorly defined
Project Schedule: "Getting it done on time"
Project Schedule: "Getting it done on time"
Steps when defining Project Schedule
Steps when defining Project Schedule
Different techniques of Determining Activity Duration
Computing Activity Duration with 3-Point Estimate
Let's try identifying the technique used
Project Cost: "Watching the Bottom Line"
Inputs Needed when Creating the Project Budget
Accuracy of Budget Forecast throughout the Life CycleVariance
100% - (-50%) = 150%
50% - (-30%) = 80%
-20% - (+30%) = 50%
20% - (-15%) = 80%
15% - (-10%) = 25*%
Steps when Creating Project Budget
Steps when Computing Project Costs
Behavior of Project Cost
Behavior of Project Cost (2)
Behavior of Project Cost (3)
Let's Compute Project Cost Performance
How to Interpret Project Cost Performance
Project Quality: "Getting it Right"
Steps when defining Project Quality
Human Resources: "Getting the team together"
Steps when Forming the Project Team
Tips when Forming the Project Team
Tips when Assigning Roles and Responsibilities
Steps when Forming the Project Team
Project Comm'ns: "Getting the words out"
90% of the Project Manager's job is Communications
Communication Techniques
Ways of Communicating Out the Project Status
More People, More Connections
Let's try ...
Project Risk: "Planning for the Unknown"
Steps when Managing Project Risks
Let's Try...
Let's Try...
Project Procurement: "Getting some Help"
And remember, in each failed contracted service there is a frustrated project manager
Procurement is an Intuitive Process
Plan what to contract
Plan how to contract
Contact Sellers re. Requirements
Sellers bid for a contract
Select best Seller
Sign contract with Seller
Monitor adherence to agreed contract
Close out Contract
Let's Try...
Let's Try...
Steps when Managing Project Procurements
Steps when Managing Project Procurements
Stakeholders Mgt: "Managing Expectations"
Now, Your Idea
Knowing the PM processes now, is
there anything you would have done
differently? Why?
Now, Your Idea
How do you work with people not
familiar with Project Management
practices?
Updates on PMBOK from 4th Ed to 5th Ed
References
2013