Project Management Capacity Building for Planning and ... · Project Management Capacity Building...
Transcript of Project Management Capacity Building for Planning and ... · Project Management Capacity Building...
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Project Management Capacity Building for Planning and
Implementing for Tsunami Development Projects in Sri
Lanka
Dr. Janaka RuwanpuraDirector and Associate Professor of Project Management
Schulich School of Engineering(University of Calgary, Canada)
Professor Ananda JayawardaneDean and Professor
Faculty of Engineering(University of Moratuwa, Sri Lanka)
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Objectives of the Presentation
• Overview of the Project Management Challenges and Problem Areas
• Proposed Project – Capacity Building • Example: Stakeholder Analysis
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Project Management…Post tsunami situation – PM Lapses• Immediate relief – Government slow to respond
due to lack of effective mechanism• Distribution of relief donations – Ad hoc donations,
lack of co-ordination reported despite attempts by Government Organizations and Centres
• Prevention of epidemics through shelter, water & sanitation – Handled marginally well but fortunate to escape
• Immediate restoration of basic infrastructure –Handled generally well due to commitment by organisations
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Project Management…
Post tsunami situation – PM Lapses….• Assessment of damage to infrastructure – Ad
hoc attempts, repeated efforts, confusion• Data gathering – non availability of population
data, refusal, lack of co-operation, ad hoc efforts
• Co-ordinating donors for re-construction –Lack of overall co-ordination, lack of guidance for donors, lack of clear policy, lack of information
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Project Management…
Post tsunami situation – PM Lapses….
• Co-ordinating other statutory decision making bodies – Confusion due to lack of communication/co-ordination between state organisations
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Project Management…
Post tsunami situation – PM Lapses….• Lack of expertise in donors/NGOs
– Unprecedented commitment– Lack of experience in large scale construction– Lack of project management expertise– Lack of knowledge on procurement (e.g. D&B)– Approach to wrong parties for advice– Confused donors
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Project Management…
Infrastructure renewal and reconstruction concerns:
• Lack of clear policy by government– No building zone– Relocation of cities– City planning– Lack of co-ordinated
efforts/expertise/resources
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Project Management…
Infrastructure renewal and reconstruction concerns:
• Lack of clear expressed vision and commitment by government– Identification of long term
infrastructure needs– Need for professional persuasion
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Project Management…
Infrastructure renewal and reconstruction concerns:
• Shortage of skilled manpower– Man power planning models– Accelerated training– Sustainability concerns– Manpower training modalities
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Project Management…
Infrastructure renewal and reconstruction concerns:
• Limited technology options– Mainly conventional technologies– Lack of diffusion of low-cost/affordable
technologies– Lack of research on alternative
technologies/study assembly type technologies offered by other countries
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Project Management…
Infrastructure renewal and reconstruction concerns:
• Limited contractor capacity– Shortage of manpower, working capital and
machinery– Sustainability/down scaling after reconstruction– Limited technological capabilities (only 2
contractors with pre-cast technology)– Inadequate project management skills
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Project Management…
Infrastructure renewal and reconstruction concerns:
• Scarcity of materials –research/dissemination– Alternative materials– Alternative technologies
Indigenous/appropriate
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Project Management…
Infrastructure renewal and reconstruction concerns:
• Building standards/Design guides– Important revisions to incorporate
• Alternative technologies• Alternative materials• Seismic activity/tsunami resistant
structures
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Project Management…
Infrastructure renewal and reconstruction concerns:
• Project Management challenges– Effective stakeholder management
• When the client is not the end user• With line ministries/functional organisations
– Project Management in a disaster situation• No standard procedures• How to deal with many outside parties• Risk Management
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Project Objective
Capacity building of
stakeholders in
productively managing
tsunami recovery and
reconstruction projects
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Project Locations• Western Province
Colombo, Kalutara
• Southern ProvinceGalle, Matara, Hambantota
• Eastern ProvinceAmpara, Batticaloa, Trincomalee
• Northern ProvinceMullaitivu, Jaffna
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Limitation of Effective Resource Utilization
• Centralized top-down planning/decision-making
• Magnitude of the reconstruction
• Conflicting demands from diverse stakeholders (local, central and international)
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Proposed ActivitiesProfessional PM services on micro and mega housing and infrastructure projects with participation of
• National Water Supply and Drainage Board• Ministry of Housing and Construction• Urban Development Authority • Ministry of Highways and Transportation • Institute for Construction Training and Development• Institute of Project Managers Sri Lanka (IPMSL)• Institute of Project Managers in Sri Lanka (IPMSL) • NGO working on reconstruction projects
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Proposed ActivitiesProvide PM Training for several levels of staff under the topics of
• Project Management• Stakeholder Management• High Performance Teams• Risk and Uncertainty Management• Procurement and Logistics• Project External Issues• Infrastructure Management• Technology Implementation• Extreme Project Management• Project Assessments
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Expected OutcomesDeveloping a Comprehensive Project Management model with worldwide proven practices & principles which delivers followings;
• Improve project success and sustainability
• Reduce long term dependency on foreign expertise
• Strengthens the capacity of local authorities & communities
• Improving the collaboration between central decision-makers and local people
• Optimize the existing capabilities of Sri Lanka to manage their rehabilitation and rebuilding projects
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Partnerships and Coordinating
Working through The International Institute for Infrastructure Renewal and Reconstruction (IIIRR) where
University of Calgary
University of Moratuwa
are partners.
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Long-term Sustainability
Retaining and sustaining knowledge within• Local Communities
• Local Authorities
Development and delivery of a Masters program in Project Management with the collaboration of
• University of Moratuwa
• University of Calgary
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Current Research
• Stakeholder Analysis (Needs Analysis of Stakeholders)
• Mitigation Strategies and Better Planning (Decision Analysis)
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Mitigation Strategies and Better Planning
Detect - Local Seismic NetworkUniform (0,10)
Detect - Global Seismic NetworkUniform (0,10)
TsunamiUniform (0,3)
Process Seismic Info.
Uniform (0,2)
Info. Received by Analyst
Uniform (0,5)
Radio SignalUniform (0,1)
Process Seismic Info.
Uniform (0,2)
Validate with Global NetworkUniform (1,5)
Detected by Tsunami Warning
SystemUniform (5,20)
Detect - Tide Gauge System
Uniform (5,20)
Perform Seismic Analysis
Uniform (2,5)
Info. Received by TWC
Uniform (0,5)
Issue an AlertUniform (1,3)
Issue a Decision on EQ
Uniform (1,3)
Info Received - National
Uniform (0,5)
Issue a Detailed Analysis
Uniform (1,3)
Detect EQ - Human
Uniform (0,10)
Tsunami AnalysisUniform (2,5)
Detect - HumanUniform (5,20)
Info. Received - Local
Uniform (1,10)
Process Info - Human
Uniform (0,20)
Telephone SignalUniform (1,30)
Internet SignalUniform (0,2)
Inform Local Authorities for
PreparationUniform (5,30)
Dummy
Human Info Validated - Local
Uniform (3,10)
Satellite SignalUniform (0,2)
Tsunami Simulation Analysis
Uniform (5,10)
Start
Inform National Centre
Uniform (0,5)
National Office Makes a Decision
Uniform (0,5)
Inform Local Authorities for
InitiationUniform (5,30)
Evacuation Start
FS/FF
FS/FF
FS/FF
FS
FS
FS FS
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FS FS
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FS
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FS
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Infrastructure Needs and Concerns• Roads
• Schools• Community Centers
• Employment Villages/Centres
Entities Impacted by Tsunami
Immediate Needs and Concerns• Shelter• Job• Health
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Snap Shot Analysis
Standard of Living
+
-
Dec. 26, 2004
Aug. 2006
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Snap Shot Analysis
Standard of Living
+
-
Dec. 26, 2004
Aug. 2006
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Stakeholders
• Will all parties see Tsunami as an opportunity to develop better infrastructure and development projects?
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Questions