Project management
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Transcript of Project management
Last Mile Learning: PMD Pro1
Module 1Introduction to
Project Management
You are never given a wish without also being given the power to make it true. You may have to work for it, however.
-Richard Bach
Last Mile Learning: PMD Pro1
A representative of a potential donor agency contacts you expressing interest in visiting your field projects. What activities need to be completed to move forward?
Discussion Question
2
Last Mile Learning: PMD Pro1
Are we doing the right project? How do we do the project right?
• Do we want a relationship with this donor?
• Do they finance activities in an area of interest?
• Is soliciting funds a priority in
the work plan?
• What results might get from this donor visit?
• Is there a clear plan (charter)?• Is the scope clear? (goals,
objectives, activities)• Is the trip well planned
(procurement, schedule, resources, money)
• Are we in a position to execute? (resource plan – staff plan)
• Is the monitoring criteria clear? What is a success indicator?
Questions to Consider for New Projects
Last Mile Learning: PMD Pro1
What is the difference between projects and business as usual (on-going operations)?
Discussion Question
4
Last Mile Learning: PMD Pro1
The discipline of planning, organizing, and managing resources to bring about the successful delivery of specific project goals, outcomes, and outputs
What is a project?
5
Last Mile Learning: PMD Pro1
Program and Portfolio Management
6
Program Management Portfolio ManagementThe process of managing a group of related projects in a coordinated way to obtain change, benefits and control not available from managing them individually
Oversees the performance of projects and programs for the organization’s overall strategic purposes and not concerned with day-to-day management
Last Mile Learning: PMD Pro1
Portfolios, Programs, and Projects
7
Portfolio
Sub-Portfolios Projects Programs
Programs Projects
Projects
Programs Projects
Projects Projects
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Value & Complexity MatrixVa
lue
(siz
e of
bud
get)
High
Low
Simple Complexity Complex
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What percentage of private-sector projects do you think would be evaluated as “successful,” according to the definition below?
Successful = on time and on budget, with all features and functions initially specified
a. 76% - 100%b. 51% - 75%c. 26% - 50%d. 0% - 24%
Yearly surveys by the Standish Group show that few projects are completed successfully (as defined)—generally around 30%.
9
Last Mile Learning: PMD Pro1
What percentage of private-sector projects do you think would be evaluated as “successful,” according to the definition below?
Successful = on time and on budget, with all features and functions initially specified
a. 76% - 100%b. 51% - 75%c. 26% - 50%d. 0% - 24%
Yearly surveys by the Standish Group show that few projects are completed successfully (as defined)—generally around 30%.
10
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Project Statistics
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Do NGOs working in the international development sector do better or worse than those who manage private sector projects?
What are some common reasons that NGO projects fail and/or are challenged?
Discussion Questions
12
Last Mile Learning: PMD Pro1
International NGO Example
In one well-known international NGO, over a one year period:
• 70 programs were overspent by more than 10%
• 235 projects were overspent by more than 10%
• The amount of project overspend was over £15 million
• At the end of the year, 89 projects had overdue milestones
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Why Projects Fail
Last Mile Learning: PMD Pro1
The Project Constraint Triangle
risks
risks
risks
Last Mile Learning: PMD Pro1
Can you think of a project in which one side of the triple constraint changed?
How did that change impact the other two sides?
Discussion Question
Last Mile Learning: PMD Pro1
What project life cycles, phase models or project management processes have you used?
Discussion Question
Last Mile Learning: PMD Pro1
Project Life Cycle Examples
18
Food and Agriculture
Organization
European Union
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PMD Pro Project Phase Model
19
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What are some examples of decision gates in your project (past or present)?
Discussion Question
20
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In your experience, what are the most important skills and competencies for a successful NGO Project Manager?
Discussion Question
Last Mile Learning: PMD Pro1
Project Manager Competencies
Technical Leadership/Interpersonal
Personal/Self-Management
Development-Specific
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Development-Specific Competencies
Understand the development sector values and paradigms
Understand stakeholders Navigate complex
environments Work with partners Cope with pressures Exhibit cultural sensitivity
Development-Specific
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Personal/Self-Management Competencies
Organize your work Pay attention to detail Multi-task effectively Think logically and
analytically Practice self-discipline Manage your time
Personal/Self-Management
Last Mile Learning: PMD Pro1
Leadership/Interpersonal Competencies
Create, document, and communicate the vision Promote buy-in
Provide feedback Facilitate a productive
team environment Communicate proactively Listen actively Motivate team members
Leadership/Interpersonal
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Technical Competencies
Manage scope Identify required activities Manage schedule Define and collect metrics Identify, manage, and
mitigate project risk Identify, track, manage,
and resolve issues Disseminate information Establish logistics systems Ensure quality of
deliverables
Technical
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The 6 Project Management Disciplines
1. Scope Management2. Time Management3. Project Resource Management
4. Risk Management5. Project Justification Management6. Stakeholder Management
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Questions?
The value of a man resides in what he gives and not in what he is capable of receiving.
-Albert Einstein
Last Mile Learning: PMD Pro1
Challenge Questions (1 of 3)
• What is project management, particularly in the development sector?
• What is the relationship between complexity and risk of a project?
• What are a project manager’s responsibilities?
• What skills and competencies does a project manager need?
Last Mile Learning: PMD Pro1
Challenge Questions (2 of 3)
• What are the phases and the sequence of the PMD Phase Model?
• What is a decision gate and what are some examples?
• What are the characteristics of each of the six project disciplines?
• What area tends to be a relative weakness of project managers in the international development sector?
Last Mile Learning: PMD Pro1
Review of Challenge Questions 3 of 3
• What at the differences between project, program & portfolio management?
• How are the six project disciplines applied through the PMD Pro phase model
• What are the technical competencies of project management?
• What is the purpose & meaning of the project constraint triangle?