CLAMDA-IM – Project Management Project Management 6.The Project Risk Management.
Project Management
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Transcript of Project Management
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Project Management
LectureDeveloping the Project Plan
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• Introduction• Project planning
– Gantt chart and WBS• Project planning
– Network analysis I• Project planning
– Network analysis II
• Introduction• Project planning
– Gantt chart and WBS
Plan
• Project planning– Resource analysis
• Risk management• Quality• Budgets and cost
control• Project teams
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Project Planning
• “The larger, more complex or uncertain an endeavour is, the more important planning becomes”
Lockyer & Gordon
• What measures would you use to determine the complexity of a project?
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Measures of Project Complexity
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Why Plan?
• IS development is complex and time consuming
• There are usually a number of people involved with a project
• Communication– Informs Project Manager/Team of the state of the
project– Customer confidence
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Why Plan?
• Projects are unique and therefore there will always be uncertainties– Need to plan for these (Plan B)
• So…– For anything more than the smallest project,
planning must be a formal process
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Project Planning for IS
• Requires knowledge drawn from:– Development techniques– Application domain– Project planning techniques– Skills abilities and motivation of developers– Business and organisational environment
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Project Proposals
• Project planning starts with the project proposal - Result of Conception Phase
• Maybe a response to a project brief– prepared by an external or internal customer
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Project Initiation
• Project initiation document– Internal or external
• Project manager needs a good appreciation of requirements– This may require extra work
• Customer needs report on unknowns– protects both the project team and the customer
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The Project Plan – Simple Form
• The project plan is an attempt to timetable all the activities that make up a project– How will the project be divided– Who does what– When are tasks carried out
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The Project Plan
• More detail can be added to the plan to indicate:– Level of performance and quality– Costs
• Further detail indicates:– availability of the resources required to carry out
each task
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The Project Plan• Summary plan
– Shows key tasks, events and milestones in the systems project
– Primarily used for reporting progress• Detailed plan
– Task plan– Time control plans– Resource plan– Cost plans– Primarily used as a working tool
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Monitor & Review
Planning and Control Cycle
Plan
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Iterative Process
• The plan will evolve as the project evolves• The plan is reviewed and updated as more
information becomes available and uncertainties become less uncertain
Monitor & Review
Plan
Monitor & Review
Plan
Monitor & Review
Plan
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The Project Plan – Simple Form
• How will the project be divided?– Work breakdown structure– Product breakdown structure
• When will the work be carried out?– Gantt Chart
• Who does what?
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Work Breakdown Structure
• Work broken down in a hierarchical manner until:– Each task is “atomic” – Duration can be estimated with reasonable accuracy– Can be carried out by one person
• Each task :– Has a well defined beginning and end– Will consume resources– May be dependant on other tasks
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WBS Example
Project
Conduct Investigation
Produce Report
Investigate Other Systems
Analyse Requirements
Investigate Packages
Investigate Hardware
Conduct Interviews
Finance Director
Stores Manager
Sales Manager Etc. Managing Director
Write Notes Review Notes Create DFD’s Review DFD’s Conduct Interview
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Product breakdown structure
• Concentrates on what is to be done, rather than how it is to be done
• More difficult to forget a product/element• Easier to assign quality measures/procedures• Process is more likely to fit if developed after
productexample
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PBS Example
Project
Design Deliverables
Database Deliverables
GUI Deliverables
Functional Deliverables
Project Management Deliverables
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PBS Example
Project
Design Deliverables
Database Deliverables
GUI Deliverables
Functional Deliverables
Project Management Deliverables
Produce Class Diagrams
Produce Use Cases
Produce Activity Diagrams
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The Project Plan – Simple Form
• How will the project be divided?– Work breakdown structure
• When will the work be carried out?– Gantt Chart
• Who does what?
• How will the project be divided?– Work breakdown structure
• When will the work be carried out?– Gantt Chart
• Who does what?
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Example Gantt chart
Activity 1 2 3 4 5 6 7 8 9 10 11 12 13 14ABCDEFG
Week Number
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Example Gantt chart
Activity 1 2 3 4 5 6 7 8 9 10 11 12 13 14ABCDEFG
Week Number
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Gantt chart components
An Activity/Task is represented as follows:
The length of the bar is proportional to the duration time of the activity
Start
Finish
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Gantt chart components
Progress on an Activity/Task can be shown as follows:
The length of the bar is proportional to the amount of work completed. This example is approx 50% complete
Start
Finish
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Example Gantt chart
Activity 1 2 3 4 5 6 7 8 9 10 11 12 13 14ABCDEFG
Week Number
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Example Gantt chart
Activity 1 2 3 4 5 6 7 8 9 10 11 12 13 14ABCDEFG
Week Number
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Exercise
Activity Start (Week No) Duration (Weeks) % CompleteA 1 5 100B 2 3 100C 1 8 75D 3 4 100E 5 5 60F 2 4 25G 10 6 0H 6 6 100I 7 2 50J 8 6 50
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Exercise
Activity Start (Week No) Duration (Weeks) % CompleteA 1 5 100B 2 3 100C 1 8 75D 3 4 100E 5 5 60F 2 4 25G 10 6 0H 6 6 100I 7 2 50J 8 6 50
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Gantt chart advantages
• It is good at showing timing• It shows project progress clearly• It is therefore an ideal tool for the summary
plan
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Gantt chart disadvantages
• Not ideal for showing inter-relationships– MS Project does do this
• Locating an activity requires three simultaneous decisions:– Method– Time– Resources
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• How will the project be divided?– Work breakdown structure
• When will the work be carried out?– Gantt Chart
• Who does what?
The Project Plan – Simple Form
• How will the project be divided?– Work breakdown structure
• When will the work be carried out?– Gantt Chart
• Who does what?
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The Cost of Planning
• Labour and associated expenses• Planner's tools• Cost of preparing the written plan• Opportunity costs - what could those involved
be doing if they weren't planning?
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Benefits of Planning
• Avoids the cost of the chaos that would ensue if the project was unplanned
• Filters out projects that would provide a negative return
• Being able to resolve problems in advance• Being able to allocate resources in advance
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Two Views to a Plan
• The Plan is a straight-jacket– Very Precise– Focus on data
• The Plan is a working tool– Very Accurate– Focus on information
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Who Does Planning
• Developing the project plan is an iterative process that involves:– Project manager– Project team– Project sponsor – Customer– Other stakeholders
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Iterative Process
• The plan will evolve as the project evolves• The plan is reviewed and updated as more
information becomes available and uncertainties become less uncertain
Monitor & Review
Plan
Monitor & Review
Plan
Monitor & Review
Plan
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• Introduction• Project planning
– Gantt chart and WBS• Project planning
– Network analysis I• Project planning
– Network analysis II
• Introduction• Project planning
– Gantt chart and WBS
Plan
• Project planning– Resource analysis
• Risk management• Quality• Budgets and cost
control• Project teams