Project management

June 4

2012By Khalid Alhosani Waleed Alyafaie

Double Parking System for Project Management ETEC N450 Dr. Rula Al Kayyali

Higher College Of Technology

http://www.google.ae/imgres?hl=ar&biw=1024&bih=622&gbv=2&tbm=isch&tbnid=WGBZLMlSucZw2M:&imgrefurl=http://crm.hct.ac.ae/marketing/logo.htm&docid=cEZNt4TbYdrZ8M&imgurl=http://crm.hct.ac.ae/marketing/images/sheild_col.gif&w=300&h=339&ei=o_zMT8LdLMe2hQfRsNXCDw&zoom=1&iact=hc&vpx=2&vpy=153&dur=701&hovh=239&hovw=211&tx=84&ty=131&sig=101848528332161412151&page=1&tbnh=123&tbnw=109&start=0&ndsp=15&ved=1t:429,r:4,s:0,i:115

http://www.google.ae/imgres?hl=ar&biw=1024&bih=622&gbv=2&tbm=isch&tbnid=D0Exk7o56j1v1M:&imgrefurl=http://www.alibaba.com/product-gs/217444163/double_layer_lift_sliding_mechanical_parking.html&docid=TCUld-FM989-0M&imgurl=http://i01.i.aliimg.com/photo/v0/217444163/double_layer_lift_sliding_mechanical_parking_system.jpg&w=400&h=289&ei=ZQLNT6ntK4TLsgaG-_TkBg&zoom=1&iact=hc&vpx=631&vpy=159&dur=7454&hovh=191&hovw=264&tx=170&ty=124&sig=101848528332161412151&page=1&tbnh=136&tbnw=173&start=0&ndsp=15&ved=1t:429,r:10,s:0,i:89

http://www.google.ae/imgres?hl=ar&biw=1024&bih=622&gbv=2&tbm=isch&tbnid=S_TryFqvAq35PM:&imgrefurl=http://www.omega-elevators.com/civilD/duplex_car_parking.htm&docid=-PMpHABLGrjKHM&imgurl=http://www.omega-elevators.com/civilD/images/double_parking1.jpg&w=409&h=304&ei=ZQLNT6ntK4TLsgaG-_TkBg&zoom=1&iact=hc&vpx=313&vpy=53&dur=791&hovh=193&hovw=260&tx=177&ty=105&sig=101848528332161412151&page=2&tbnh=119&tbnw=160&start=15&ndsp=20&ved=1t:429,r:2,s:15,i:106

Mechanical Double Parking System 2012

ContentsIntroduction.................................................................................................................................................2

Business Model........................................................................................................................................2

Operation Model.....................................................................................................................................2

Scope of statement.....................................................................................................................................3

Project Objective:....................................................................................................................................3

Deliverables.............................................................................................................................................3

Milestones...............................................................................................................................................3

Technical requirements...........................................................................................................................4

Limits and exclusions...............................................................................................................................4

Customer review.....................................................................................................................................4

Dr Yu chan and Dr Shakib............................................................................................................................4

Priority Matrix.............................................................................................................................................5

Summary.................................................................................................................................................5

Time-constrain.........................................................................................................................................6

Scope-enhance........................................................................................................................................6

Cost-accept..............................................................................................................................................6

Stakeholders register...................................................................................................................................7

WBS.........................................................................................................................................................8

WBS Dictionary........................................................................................................................................9

Time Estimation Technique.......................................................................................................................12

Resource requirements.............................................................................................................................15

People....................................................................................................................................................15

Nonperson resources...........................................................................................................................16

Communication Plan.................................................................................................................................17

Change Management................................................................................................................................18

Process..................................................................................................................................................18

Change request log................................................................................................................................18

Risk management......................................................................................................................................19

Getting the list of risks that can happen................................................................................................19

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Assign likelihood and impact.................................................................................................................20

Risk response matrix..............................................................................................................................21

Risk Suavity matrix.................................................................................................................................22

Quality Management Plan.........................................................................................................................23

Human Resource Plan...............................................................................................................................24

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Introduction

The number of cars on roads is increasing continuously and rapidly from the recent years;

unfortunately most parking spaces did not increase as the cars did ending up with endless

parking problems. As mechanical engineering students, we hope that our contribution finds

acceptance in solving this problem that is really complicated in our country.

In our project, we have given a finished project design about double parking system. We

have been asked to build this project. We don’t really know whether the project will success or

not. We have tried to build it but it wasn’t work because the platform wasn’t straight what it

moves. In this case, we have designed new double parking system that has better mechanical

movement and more safety. It also ensures smooth movement and straight platform movement.

With this system, we are sure that it will increase the capacity of parking areas inside Abu Dhabi

Business Model

Abu Dhabi has idea to increase the parking areas by making a building that has only

parking for cars. This is good idea. However, the costs of making building are very expensive. It

need a lot of time to return the budget. The ministry of transportation has significant interest on

solutions to the car parking problems. They will study the project after it finish and will decide

whether it is acceptable and useful in Abu Dhabi.

Operation Model

The double parking system is only useful in open areas. That’s because on building, it will

take more height which takes more space so it’s not very useful. The double parking system will

not be operated by the drivers. Therefore, there will be trained parking service supervisor to

operate and park the cars to ensure more safety because we can’t rely on customers.

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Scope of statement

Project Objective:

To build up a prototype of double parking system with a budget of $2000 in 15

weeks.

Deliverables

1. Main frame

2. Platform

3. Control system

4. Integration

5. Documentation

Milestones

1. Selection project design up to February 22

2. Drawing and Calculation Feb 5

3. Build up at Apr 4

4. Testing at Apr 12

5. Report and presentation Apr 12

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Technical requirements

1. The scale design with in 1:10.2. The car weight should be uniformly disturbance on the plate form.3. Parking system should be independent and run automatically.4. Quantifiable parameters such as maximum dimension and weights.5. Providing sketches with technical details.

Limits and exclusions

1. The model car should have height, length and width of 30 cm, 50 cm and 25 cm respectively.

2. Maximum weight that parking system can withstand is 5 kg.3. The model design should be made so that it can be fixed without changing

existence floor.4. Parking system should be only in open area.5. Upper cars should be parallel to the floor service6. It shouldn’t make pollution 7. It must not touch the ground or change anything of it.

Customer review

Dr Yu chan and Dr Shakib

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Priority Matrix

Summary

One of the courses requires us to build a mechanical parking system. The number of the cars is

increasing in Abu Dhabi and this will make the roads busy and not so many parking areas are available.

As mechanical engineering students, we are seeking to solve this kind of problem in our country. The

main objective of this project is to redesign and build a mechanical parking system to get rid of the

problem in Abu Dhabi. The idea is about having a system that lift a car above another car. It’s like two

cars above each other.

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Time Performance Cost

Constrain

Enhance

Accept


Time-constrain

As this project is one of my courses requirements, we as a group must finish it on week 15, otherwise

we can’t success this course and we can’t graduate. We even only have two hours weekly just to build the

project. Two hours are not enough to build a serious project. Therefore, we decided to work in our free

time. The project is not real big project, it’s only prototype. However, it needs a lot of work such as

welding which will take long time.

Scope-enhance

As I said above, we will redesign the project. Our teacher gave us a completed mechanical parking

system design that has been made 3 years ago by HCT students and he told us to build it. However, not

any documents design can be built. We are not sure that this design will work. We can only be sure when

we build it and check whether it works or not. We have decided to build a toy-type, even smaller than

prototype just to check the performance. It appeared that this project should have a lot of editing and it

should be enhanced and redesigned. The given design wasn’t successful so we redesigned completely.

Cost-accept

The frame of the project is consisting of normal materials and it doesn’t have a lot of pieces. The only

parts that will costs are the motors that will lift the car to up and move the car down to the ground.

Beside, most the materials we need are in the mechanical workshop in higher college of technology as

well as the final project will be small as a prototype not the actual one. In short, the project itself will not

cost a lot of money so it doesn’t need strong budget. Therefore, we accept any amount of money.

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Stakeholders register

Project Name:

Double Parking System Date: 2/6/2012

Project Phase:

Execution

Name of Stakeholder

Designation Department Role in Project

Type of stakeholder

Type of communication

Expectation Influence on project outcome

Dr. Yiu Chan Supervisor Mechanical Engineering Department

Supervising External Weekly Meeting Successful Building

Influencer

Mohammed Ameen

Assistant Mechanical workshop

Supporter Internal Daily Meetings Good Measurement

Supporter

Faisal Assistant Mechanical workshop

Supporter Internal Daily Meetings Good Welding Supporter

Khalid Alhosani

Team Leader

Mechanical Engineering

Fabrication, Driving gears assemble

Internal Daily Meetings To solve lack of parking inside Abu Dhabi city

Influencer

Mubarak Alsuwaidi

Team Member


Building the frame

internal Daily Meetings Good Designing

Influencer

Tariq janahi Team Member


Design Calculation

Internal Daily Meetings The project won’t success

Influencer

Sager Almusabi

Team Member


Selection and Sizing

Internal Daily Meetings It will provide us good experience

Influencer

Waleed Alyafaie

Team Member


Building the frame

Internal Daily Meetings Good quality project

Influencer

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WBS

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Level Tasks1 Mechanical Car Parking System2 Select project

designDesign details Build and

fabricationTesting Report and

presentation3 Analyze design

structureAutoCAD drawings

Build Frame Operation testing

Prepare report hard

copy4 Selecting frame

modelDesign

calculationBuild platform Adjustment

and correction Power point presentation

5 Parking dimension

Driving gears selection

Solo test

6 Structure drawing

Monitoring and control

Test with load

7 Force analyses 8 Material

selection

WBS Dictionary

1-Mechanical packing system:

The main project name and the desired product

1.1-selecting project design:

Select the main concept of the project and method to be use to operate project. By seeing the excising car parking project, we have to select suitable method for the project.

1.1.1- Analyze design structure:See what is required for fabricating such a project after doing calculation, also to make plane for the Building

1.1.2- Selecting frame model:Select the frame shape that best suit for the project, depend on size and performance.

1.1.3- Parking dimension:Measure the existing parking size and see the required space for commune cars size

1.1.4- Structure drawing:Make hand sketches to have an idea about project concept including the main parts

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1.1.5- Force analysis:Use software and calculation to see must critical points where high load will be applied during the normal operation, in order to select material

1.1.6- Material selection:After doing analyzing and calculation material selection for the main frame parts and movable parts strong enough to handle car weight.

1.2. Design details:Contained the design specification such as size, drawings and calculation the force analyses

1.2.1- AutoCAD drawing:Include all drawing that will be used in building and analyses

1.2.2- Design Calculation:Calculate and estimate the material, Cost and time required for desirables

1.3. Building and fabricationInclude construct and make the system main part and assemly

1.3.1- Build the frame:Build the main frame for the project deepened selected frame shape and

drawings.1.3.2- Build the platform:

Build the movable platform that will carry upper car

1.3.3- Driving gears selection:Select best suit and easy way to drive the movement of the system ( using cable or hydraulic system)

1.3.4- Fabricate and buy required part:Buy required items from local market such as rolling bearing and pulleys and also fabricate the not founded item using available material and facility in the workshop.

1.3.5- Painting :Paint the main parts of the project using yellow and black color.

1.3.6- Attached and assembly:Box up and assembly all system parts and make the system ready to be tested.

1.4. Testing:Test the performance of the system’s operation.

1.4.1- Operation Testing:

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See how smooth is the operation of the system and make note on required correction

1.4.2- Adjustments and correction:Apply adjustment that can enhance the performance of the operation such as changeling the position of pulley and speed of the driving motor

1.4.3- Solo test :After finale tuning for the operation, test without load has to e done to make sure that the operation is smooth

1.4.4- Test with load:Load the system with demo weight that estimated in the calculation and see if the system able to handle it .

1.5. Report and presentation:1.5.1-1. Prepare report hard copy :

Include all the written data and analysis done while preparation for the project, method used in selection operation concept and material selection

1.5.1-2. Prepare P.P presentationPrepare power point presentation that explain about all the processes of the project

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Time Estimation TechniqueThe following table shows the total duration of each task individually and as millstone in days and hours. Also it include the total duration of the project.

Tasks duration Days Total hours1-Mechanical packing system:( total) 69 323

1.1-selecting project design: 14 48

1.1.1- Analyze design structure: 2 7

1.1.2- Selecting frame model: 2 7

1.1.3- Parking dimension: 2 7

1.1.4- Structure drawing: 3 10

1.1.5- Force analysis: 2 7

1.1.6- Material selection: 3 10

1.2. Desing details: 14 49

1.2.1- AutoCAD drawing: 8 28

1.2.2- Design Calculation: 6 21

1.3. Building and fabrication 22 114

1.3.1- Build the frame: 3 10

1.3.2- Build the platform: 2 6

1.3.3- Driving gears selection: 2 6

1.3.4- Fabricate and buy required part: 6 36

1.3.5- Painting : 4 20

1.3.6- Attached and assembly: 7 42

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1.4. Testing: 8 45

1.4.1- Operation Testing: 2 12

1.4.2- Adjustments and correction: 3 18

1.4.3- Solo test : 1 3

1.4.4- Test with load: 2 12

1.5. Report and presentation: 9 54

1.5.1-1. Prepare report hard copy : 4 24

1.5.1-2. Prepare P.P presentation 5 30

Cost Estimate

Tasks Cost ($)1-Mechanical packing system:( total) 2000

1.1-selecting project design: 200

1.1.1- Analyze design structure: 36

1.1.2- Selecting frame model: 68

1.1.3- Parking dimension: 14

1.1.4- Structure drawing: 14

1.1.5- Force analysis: 18

1.1.6- Material selection: 50

1.2. Desing details: 200

1.2.1- AutoCAD drawing: 150

1.2.2- Design Calculation: 50

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1.3. Building and fabrication 1000

1.3.1- Build the frame: 20

1.3.2- Build the platform: 30

1.3.3- Driving gears selection: 200

1.3.4- Fabricate and buy required part: 600

1.3.5- Painting : 100

1.3.6- Attached and assembly: 50

1.4. Testing: 300

1.4.1- Operation Testing: 50

1.4.2- Adjustments and correction: 100

1.4.3- Solo test : 100

1.4.4- Test with load: 50

1.5. Report and presentation: 300

1.5.1-1. Prepare report hard copy : 150

1.5.1-2. Prepare P.P presentation 150

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Resource requirements

After we have indentified the activities involved in the double parking system, we need

to determine the sequence of these activities and the possible resources that needed to

accomplish our project. There are a lot of resources such as people, material and other supplies.

People

WBS Activity Skills needed

Name of person

Skills level Deliverable Effort days

Start date

End date

Cost

1.2.1 Soft copy of drawing

Auto Cad Sager Intermediate Project drawing

8 Feb 2 Mar 5 $150

1.3.1 Build up the frame

Welding and

mechanical work

Waleed Intermediate Project Frame

3 Mar 6 Mar 8 $20

1.2.2 Design calculation

Design experience

Khalid Expert Project design

6 Feb 23

Mar 1 $50

1.3.3 Driving gears selection

Experience in driving

gears

Mubarak

Expert Proper driving gears

2 Mar 9 Mar 12 $200

1.3 Fabrication and buy required material

Project experience

Tariq Expert Proper material

and good fabrication

6 13 Mar

Mar 20 $600

The above table goes beyond simply matching activities and skills – it also contains columns for

the names of the people who will execute an activity, their skills level, the deliverable that they

are expected to produce, the date on which they can start and finish, and their cost.

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Nonperson resources

Nonperson availability sheet

WBS

Activity Resource needed Duration (day)

Date (s) needed

4.1 AutoCad design - Computer

- AutoCad software

8 23/2 to 5/3

4.2 Project Poster Poster softwareFoam board

4 11 June

4.3 Project presentation

- Meeting room with computer connected to projector

1 16 June

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Communication Type

Objective of Communication

Medium Frequency

Audience Owner Deliverable

Kickoff Meeting

Introduce the project team and

the project. Review project objectives and management

approach.

Face to Face Once Project Sponsor

Project Team

Stakeholders

Project Manager

Agenda

Meeting Minutes

Project Team Meetings

Review status of the project with

the team.

Face to Face

Conference Call

Weekly Project Team Project Manager

Agenda

Meeting Minutes

Technical Design

Meetings

Discuss and develop

technical design solutions for the

project.

Face to Face As Needed Project Technical Staff

Technical Lead

Agenda

Meeting Minutes

Monthly Project Status

Meetings

Report on the status of the

project to management.

Face to Face

Conference Call

Monthly Project Team

Project Supporters

Project Manager

Project Status Report

Project Status Reports

Report the status of the project

including activities,

progress, costs and issues.

Email Monthly Project Sponsor

Project Team

Stakeholders

Project Manager

Project Status Report

Communication Plan

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Table 1, communication requirements for this project.


Change Management

Process

The process of making the first design was failed. As I said before, the platform wasn’t straight

whenever it moves. Therefore, we moved to another design and modified it in better way. After that, we

found that the movement is smooth and the platform was leveled.

Expected effects after that change:

1. Increase the working times hours because we need to start again new design.

2. Buy new material for the new design.

3. Draw new AutoCad design for the new idea.

4. The budget has been increased after the change because a lot of pieces have been added to the project.

Change request log

Owner requested change status report-open itemRC#

Description Reference document

Date REC’D Date Submit Amount Status Comments

1 Triangle arm should be changed

Owner request

Feb 15 6 Apr $200 Approved It will fix the leveling

2 Dimension of parking system frame

Owner request

Feb 8 Apr 6 $50 Approved New design require new dimension

3 Salem left the group

Owner request

Mar 3 Mar 3 $200 open No comment

4 Adjust torque provided by driving motor

Owner request

May 1 May 4 $400 Approved Enhance the operation

5 Change Location of guiding pulley

Owner request

May 6 May 7 $10 Approved Lowering the load on motor

6 Add tensioner Owner request

May 8 May 12 $80 Approved Keep Cable tension in standby

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mode

Risk management The following chart illustrates sequence use to do risk management.

Getting the list of risks that can happen1. Time not long enough.2. Late delivery for part.3. Concept of project not applicable.4. Shortage in men power.5. Short circuit during operation.6. Fabricated parts not fit in place.7. System unable to handle load.8. Defect on one of moving part while operating.

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1-Getting the list

2-Assign likelihood and

impact

3-Risk response matrix

4- Risk Suavity matrix


Assign likelihood and impactThe score from 5 where 5 represent high and 1 is low

Table 2(Risk assessment Form)

Risk Event Likelihood Impact Detection difficulty

when

Time not long enough

4 5 1 Post install

Late delivery for parts

1 3 1 Post install

Concept of project not applicable

3 2 4 operation

Shortage in men power

3 1 5 Post installing

Short circuit During operation

1 1 4 operation

Fabricated parts not fit in place

3 3 2 Installing

System unable to handle load

3 4 1 Operation Test

Defect on one of moving part while operating

2 3 5 operation

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Risk response matrixTable 3(Risk response matrix)

Risk Event Response Contingent plan Trigger Who is Responsible

Time not long enough

Try to extend working hours

Carry out long tasks in outside garage

Delay of planed schedule

Procurement group+ team leader

Late delivery for parts

Follow up the request of purchasing order

Deal with more than one supplier

Unable to provide required parts in time

Procurement group

Concept of project not applicable

Make study and analysis on paper to see opportunity of any concept if it work

Use software program to analyze the operation

Still conflict exist Building group

Shortage in men power

Try to Balance the resource leveling

Request assistance from external resources

If available resources unable to finish task on time

Team leader

Short circuit During operation

Provide over current breaker(fuse)

Additional power circuit source

If the fuse is burned at starting

operation group


Do small correction by hand tools

Re machine the parts

If the parts didn’t work even after hand tool correction

Building group


Try to increase the voltage of the motor

Try to modify the driving gears

Increase of the voltage didn’t serve the propose

Building group+ operation group

Defect on one of moving part while operating

Provide extra spare part for the project

Correct the cause of the problem

If the problem happen frequently

Operation group

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Risk Suavity matrixRed zone (major risk)

Yellow zone (Moderate risk)

Green zone (Minor risk)

Table 4( Risk survity Matrix)

Like

lihoo

d

54 Time not long

enough3 Concept of

project not applicable



2 Defect on one of moving part while operating

1 Short circuit During operation

Late delivery for parts + Shortage in men power

Score 1 2 3 4 5Impact

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Quality Management Plan

Factor DescriptionProduct Factors Accessibility That ability of authorized users to access parking system

whenever and wherever they need access.Correctness The extent to which parking system satisfies its

specifications and fulfils the user’s objectives.Efficiency The extent to which parking system performs its intended

function with a minimum consumption of computing resources.

Expandability The ease with which parking system can be modified to add functionality. Also the ability of the system to process increasing volumes of data without noticeable fluctuations in performance.

Integrity The extent to which parking system safeguards against unauthorized access to or modification of software or data.

Interoperability The ability of parking system to exchange information with double parking system and to mutually use the information that has been exchanged.

Maintainability The extent to which the parking system components can be maintained over their expected useful life.

Portability The extent to which parking system can be transferred to new operating environments, hardware platforms and operating systems.

Presentability The extent to which the aesthetic (visual and artistic) qualities of parking system present the desired image.

Profitability The ability of parking system to positively impact the productivity and profitability of ministry of transportation, or HCT, or double parking system.

Reliability The ability of parking system to perform a required function under stated conditions for a stated period of time.

Reusability The extent to which modules of code can be used in multiple applications.

Usability The extent to which the functional components delivered by parking system are understandable and applicable by the end-users.

Process FactorsFinancial Performance

The extent to which parking system meets its financial targets.

Timeliness The extent to which parking system is delivered in a timeframe which meets parking system’s requirements.

Resource Effectiveness

The extent to which the optimal resources are assigned to parking system to ensure quality, on-time delivery.

Future Business Potential

The extent to which Ministry of Transportation is likely to provide a positive reference to other potential customers

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Human Resource Plan

Project Manager

Design Engineers

Implementation Manager

Training Leads

Functional Managers

Department Managers

Requirements Gathering

A R R C C I

Coding Design A R C I I

Coding Input A R C I

Software Testing

A R C I I

Network Preparation

A C R I I

Implementation

A C R C C C

Conduct Training

A R C C

Key: R – Responsible for completing the workA – Accountable for ensuring task completion/sign offC – Consulted before any decisions are madeI – Informed of when an action/decision has been made

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Project management

Education

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