project integration mangement doc

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preparepm.com Tutorial - Project Integration Management

This chapter covers key concepts related to Project Integration Management.

1. The knowledge area of Project Integration Management consists of the following seven

processes -Project Integration Processes

Process Project Phase Key Deliverables

Develop Project Charter Initiating Project Charter

Develop Project Management Plan Planning Project Management Plan

Direct and Manage Project Execution Execution Deliverables

Monitor and Control Project Work Monitoring and Control Change Requests

Perform Integrated Change Control Monitoring and Control Change Requests status updates

Close Project or Phase Closure Final product

2. A project charter

o Formally authorizes the project.

o Gives the objectives and business case

o Identifies the Project Manager.

o Generic enough not to change often.

o Written by a Manager higher in authority than Project Manager.

o Includes name, description, deliverables

o A project does not start unless it has a Project charter.

3. The Inputs, Tools and Techniques and Output of Develop Project Charter process are givenbelow.

Develop Project Charter processInputs Tools & Techniques Outputs

Project Statement of work Expert judgment Project Charter

Business case

Contract

Enterprise environmental factors

Organizational process assets

4. During project execution the project team focuses on completing the tasks assigned. The Senior

Management protects the project from changes and loss of resources. The Project Manager

integrates all the pieces into the project as a whole.5. The Inputs, Tools and Techniques, and Outputs of the Develop Project Management Plan

process are given in the table below.

Develop Project Management Plan process

Inputs Tools & Techniques Outputs

Project charter Expert judgment Project Management Plan

Outputs from planning processes


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6. At the end of each phase of a project, a lessons learned document must be prepared. The lessons

learned document defines what was done right, wrong etc. It is required to be completed in order

for the project to be completed.7. Project Management Information System (PMIS) is a system that keeps track of status of all the

project tasks. It is used to track the status of the project. The exam does not focus on any specific

system (for example Microsoft Project ).8. Project Management Plan is developed by Project Manager with inputs from the team,

stakeholders and management. Project Management Plan development is iterative. A Project

Management Plan is bought into, approved, realistic and formal.9. A Project Management Plan includes -

o Project Charter

o Budget

o Schedule

o Resources

o Scope Statement

o WBS

o Responsibility charts/assignments

o Management Plans

10. A Project Management Plan consolidates other management plans. These are:

A. Scope management plan

B. Requirement management plan

C. Schedule management plan

D. Cost management plan

E.

Quality management planF. Process improvement plan

G. Human resource plan

H. Communication management plan

I. Risk management plan

J. Procurement management plan

The Project Management Plan also includes project baselines. These are:

K. Schedule baseline

L. Cost performance baseline and

M. Scope baseline2. Project baseline refers to the original version of the project management plan. Once the project

management plan is baselined, it may only be changed by raising a change request.

3. Progressive Elaboration involves the process of taking a project from concept to detailed

design.4. Kick-off meeting happens after the planning phase and before the project execution. It is

typically used to communicate responsibilities of key stakeholders.


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5. Direct and Manage Project Execution process includes performing the work defined in the PMP

to achieve project goals. The Input, Tools and Techniques and Outputs of this process are given

below.

Direct and Manage Project Execution process


Project management plan Expert judgment Deliverables

Approved change requestsProject management information

system

Work performance

information

Enterprise Environmentalfactors

Change requests

Organizational process assetsProject management plan

updates

Project document updates

6. Monitor and Control project work process includes tracking and reviewing the progress of the

project. The Input, Tools and Techniques and Outputs of this process are given below.Monitor and Control project work process


Project management plan Expert judgment Change requests

Performance reports Project management plan updates

Enterprise environmental factors Project document updates


7. The change requests that get generated are evaluated as part of the Perform Integrated ChangeControl process. The change requests on the project deliverables and project artifacts are

managed in this process. The Input, Tools and Techniques and Outputs of this process are given

below.

Perform Integrated Change Control process


Project management plan Expert judgment Change request status updates

Work performance information Change control meetings Project management plan updates

Change requests Project document updates



8. Change Control Board is formed to review change requests. It is used to approve or rejectchange requests. After the project scope has been baselined, each requested change must go

through a change control review process.

9. Project Manager needs to be proactive in looking for deviations from project plan and then take

timely corrective action. After that the Project Manager needs to evaluate the effectiveness ofcorrective action, and measure performance of corrective action, and then determine the need for

further corrective action.

10. When a change request is received, the following steps must be taken (in this order) -


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1. Evaluate (assess) the impact of change to the project

2. Create alternatives including cutting other tasks, crashing, fast-tracking etc.

3. Meet with management, sponsors etc.

4. Meet with the customer if necessary

2. The Close Project or Phase is the process of formal completion of all project related activities.

The Input, Tools and Techniques and Outputs of this process are given below.Close Project or Phase


Project management plan Expert judgment Final product, service or result transition

Accepted deliverables Organizational process assets updates


3. At the end of each phase of a project, a lessons learned document must be prepared. The lessonslearned document defines what was done right, wrong etc. It is required to be completed in order

for the project to be completed.

Questions on Project Integration Management fundamentals are available in Questions by Topic.
http://www.preparepm.com/pmp/integration.htmlhttp://www.preparepm.com/pmp/integration.htmlhttp://www.preparepm.com/pmp/integration.html

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