Project Evaluations Best Practices
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Jenn Alvarez, Green Campus Lead
Best Practices Application Outline
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Traditional Marketing
UC/CSU/CCC SUSTAINABILITY CONFERENCE 2010
Energy Efficiency Partnership Program
Best Practice Awards Application
Application Period: 2 weeks
Deadline: ~ end March or beginning April 2010
Page limit: 5 pages
I. CONTACT INFORMATION
II. PROJECT CATEGORY
- SUSTAINABLE OPERATIONS (Student Energy Efficiency)
Application deadline
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Content Requirements
III. PROJECT INFORMATION
Project/practice name:
Project/practice location:
Implementation cost:
Estimated annual energy savings (as applicable):
Estimated annual energy cost savings (as applicable):
Description (paragraph in length)
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Key Components
• Measurable Savings
• Replicable - How is your program a Best Practice? Is it
easily replicable on other campuses?
• Innovative – If your project has been done before, i.e.
residence hall energy competition, how have you made it
new/innovate?
• Collaborative/Sustainable - Design integration – How does
it incorporate multiple disciplines and/or stakeholders? How
has this contributed to the longevity/sustainability of the
project?
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Green Campus recognized
Winners in Best Practices in Student Energy Efficiency
2005: Humboldt State and UC Berkeley
2006: CSU San Bernardino and UC Santa Barbara
2007: UC Irvine, UC Santa Cruz, Chico State, Humboldt State,
Honorable Mention CSU San Bernaridino
2008: Chico State and UC Berkeley, Honorable Mention UC
Santa Cruz
2009: Cal Poly San Luis Obispo and UC San Diego, Honorable
Mention Humboldt State
2010: YOU!
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Stacy Katz
How to Complete a Project Evaluation
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Why is This Important?
• Lays the Foundation for Best Practices
• Provides Green Campus Interns with Valuable Project
Information for the Future
• Great Resource for You!
– Project Documentation
– Skill Documentation
– Leadership and Organizational Documentation
– Great for Interviews
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Project Category
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Project Description, Cost, Metrics
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Project Description, Cost, Metrics
What to Consider:
- Objectives of the Project?
- Who were the stakeholders?
- How did you plan the event?
- Who did you collaborate with?
- How did you identify what the metrics were going to be?
- How did you collect metrics?
- What was the outcome?
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Soft Metrics, Lessons Learned,
Outreach, Attachments
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Soft Metrics, Lessons Learned,
Outreach, Attachments
Lessons Learned
-Did things go as smoothly as they could?
-What could you have done to prepare better for next time?
-What really worked?
-What didn’t work?
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Attachments – Speaker Related
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Attachments – Marketing Related
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Attachments – attendee related
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Thank you!
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Sarah Schneider
Program Coordinator
Humboldt State University
How to write a winning Best Practices
application
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Methodology
• Highlight projects that:
– Energy Savings
– Replicable
– Innovative
• Utilized our hybridized SOW/Project Evaluation
• Projects: (constituted bulk of energy savings)
– Bundled project
– Office Energy Audit Campaign (Seminars)
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Methodology cont…
• Consulted campus lead for metrics
• Included supplemental supportive info
via appendices
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Tips
• Focus on projects that:
– Energy Savings
– Innovative
– Replicable
• Provide detailed project descriptions with plenty of metrics
• Comprehensive introduction section
• Keep writing concise and strong (e.g. active voice)
• Focus on content of application and maybe include 1 or 2
attachments
• Ink color choice and formatting
• Stay true to the application! (answer the questions)
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Challenges
• Organization
– Coordination
– Divide sections
• Short turnaround (~2 weeks)
Start early!
• Page limit (~5)
– keeping it concise, comprehensive & well written
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Sample
Project/practice name: Installation of Network-Based Power
Management Software, Dining Hall Ventilation Control Project
and the Re-commissioning of the Wildlife Building
Project/practice location: Humboldt State University
Implementation cost: $174,338 total cost for all three projects
Estimated annual energy savings (as applicable): 491,449
kWh, 13,890 therms
Estimated annual energy cost savings (as applicable):
$59,454
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Benefits
• Publicizes your efforts
• Recognition for Program and campus
• Legitimizes your efforts even more so
• Impressive accomplishment to add to your resume
• Great skill to have for future endeavors (i.e. grant
proposals)