Project Development Officers Deped

Department of Education

POSITION AND COMPETENCY PROFILE PCP No. ______ Revision Code: 00

Position Title Project Development Assistant Salary Grade 8Parenthetical Title Project Development Assistant Office Unit Educational Development Project Implementing Task Force Effectivity DateReports to Project Development Officer II-V Page/sPosition Supervised

JOB SUMMARY

Assists in project research and development work and renders administrative support

QUALIFICATION STANDARDSA. CSC Prescribed Qualifications

Education Completion of 2 years studies in collegeExperience 1 year relevant experience

Eligibility Career Service (Subprofessional) First Level EligibilityTrainings 4 hours relevant training

B. Preferred QualificationsEducation Completion of 2 years studies in college

Experience 1 year relevant experienceEligibility Career Service (Subprofessional) First Level EligibilityTrainings 8 hours relevant training



Position Title Project Development Officer I Salary Grade 11Parenthetical Title Project Development Officer IOffice Unit Office of the Secretary; Instructional Materials Council Secretariat Effectivity DateReports to Project Development Officer II-V Page/sPosition Supervised

JOB SUMMARY

Prepares basic data analysis and interpretation; conducts monitoring and evaluation


Education Bachelor’s degree relevant to the jobExperience None required

Eligibility Career Service (Professional) Second Level EligibilityTrainings None required

B. Preferred QualificationsEducation Bachelor’s degree relevant to the job

Experience None requiredEligibility Career Service (Professional) Second Level EligibilityTrainings 8 hours relevant training



Position Title Project Development Officer II Salary Grade 15Parenthetical Title Project Development Officer IIOffice Unit Office of the Secretary; Instructional Materials Council Secretariat; Planning

Service; Educational Development Project Implementing Task ForceEffectivity Date

Reports to Project Development Officer III-V Page/s

Position Supervised Project Development AssistantJOB SUMMARY

Assists in the formulation of plans/ strategies/guidelines of specific section; participates in project development, implementation, and monitoring and evaluation; and engages in financial and procurement activities


Education Bachelor’s Degree relevant to the jobExperience 1 year relevant experience

Eligibility Career Service (Professional) Second Level EligibilityTrainings 4 hours relevant training

B. Preferred QualificationsEducation Bachelor’s Degree relevant to the job

Experience 2 years relevant experienceEligibility Career Service (Professional) Second Level EligibilityTrainings 24 hours relevant training



Position Title Project Development Officer III Salary Grade 18Parenthetical Title Project Development Officer IIIOffice Unit Office of the Secretary; Instructional Materials Council Secretariat; Bids and

Committee ; Planning Service; Educational Development Project Implementing Task Force

Effectivity Date

Reports to Project Development Officer IV, PDO V Page/sPosition Supervised Project Development Officer I-II, Project Development Assistant

JOB SUMMARY

Supervises and participates in the formulation of plans/ strategies /guidelines of a specific unit; participates in project development, implementation, and

monitoring and evaluation; provides technical assistance; and engages in procurement activities



Eligibility Career Service (Professional) 2nd Level EligibilityTrainings 8 hours relevant training

B. Preferred QualificationsEducation Bachelor’s Degree relevant to the job

Experience 4 years relevant experienceEligibility Career Service (Professional) Second Level EligibilityTrainings 40 hours relevant training



Position Title Project Development Officer IV Salary Grade 22Parenthetical Title Project Development Officer IVOffice Unit Office of the Secretary; Planning Service; Educational Development Project

Implementing Task ForceEffectivity Date

Reports to Project Development Officer V, Head of Office Page/sPosition Supervised Project Development Officer I-III, Project Development Assistant

JOB SUMMARY

Leads in the formulation of plans/ strategies/ guidelines of specific subsector; oversees the project development, implementation, and monitoring & evaluation; provides technical assistance; engages in procurement activities; and assists the division chief in the management and operation of the division.



Eligibility Career Service (Professional) Second Level Eligibility

Trainings 16 hours relevant trainingB. Preferred Qualifications

Education Bachelor’s degree relevant to the job with at least 30 units in Master’s programExperience 6 years relevant experience




Position Title Project Development Officer V Salary Grade 24Parenthetical Title Project Development Officer VOffice Unit Instructional Materials Council Secretariat; Planning Service; Educational

Development Project Implementing Task ForceEffectivity Date

Reports to Service Director Page/sPosition Supervised Project Development Officer I-IV, Project Development Assistant

JOB SUMMARY

Directs the formulation of plans/ strategies/guidelines of the division; supervises project development, implementation, and monitoring and evaluation and procurement activities; renders technical assistance to appropriate units/ project managers.

QUALIFICATION STANDARDS1. CSC Prescribed Qualifications

Education Master’s DegreeExperience 4 years in position involving management and supervision


2. Preferred QualificationsEducation Master’s Degree

Experience 8 years relevant experience, 3 years of which involved management and supervisionEligibility Career Service (Professional) Second Level Eligibility

Trainings 80 hours relevant training

DUTIES AND RESPONSIBILITIES

Project Development Assistant1. Gathers, computes, and assembles materials, articles, or documents needed in project research and development work.2. Assists in preparing required reports including computations, tabulations, formatting, and/or proofreading.3. Assists in gathering data/information for project preparation and/or implementation4. Maintains the central filing system of the division.

Project Development Officer I1. Undertakes the collection, processing, and validation of data and information required for the operations of the assigned section.2. Performs basic data analysis and interpretation3. Assists in linking up with or mobilizing the various individuals/offices involved in research/project development work being coordinated/undertaken/reviewed by

the relevant sector desk.4. Conducts technical inspection of equipment, reference materials and consumables to determine conformity/ comprehensiveness with approved specifications

and other related contract provision.5. Prepares inspection reports at the end of each inspection, properly noting contract deviation whenever possible.6. Consolidates inspection reports across various project sites covered by a particular contract assigned; assesses consistency of findings; and causes resolution

of issues arising on inspection findings.7. Assists in preparing periodic and special reports.8. Prepares certificates of acceptance for equipment, reference materials, and consumables if these are accepted by the end-user.9. Maintains a systematic master file of inspection reports and certificates of acceptance.10. Prepares Invoice Receipt of Property (IRP) for all accepted items to effect transfer and accountability to recipient institutions

Project Development Officer II1. Assists in formulating strategies, guidelines, and work plans of the assigned section.2. Provides the section chief with feedback on the efficiency and defects in existing procedures and recommends measures that would remedy or improve them.3. Reviews relevant researches and prepares synthesis of the same as may deemed useful.4. Generates and integrates ideas and concepts relative to: design and scope of studies and projects under consideration; design of data gathering instruments

and periodic/special reports; and packaging of projects as may be deemed appropriate.5. Assists in situational analysis or preliminary activity before design proposals are prepared by the in-house design group


6. Prepares preliminary designs and drafts of proposed projects7. Drafts communication and reports required in the process of contract implementation management8. Assists in the preparation of contract and other tender documents9. Administers and/or coordinates delivery of of project targets/deliverables10. Prepares analysis and discussion papers for reference of the Contract Review Committee and/or required for the resolution of issues related to contract

implementation.11. Provides technical assistance with concerned units/divisions regarding office projects.12. Developes and/or improves manual of operations for monitoring and evaluation procedures13. Condcuts field monitoring of project accomplishment and attends meetings in accordance with monitoring guidelines and instructions from the immediate

supervisor14. Prepare, progress reports, minutes of notes of meetings, and other certifications/ reports related to inspections, evaluations, and project meetings.15. Designs and prepares periodic special reports.16. Consolidates plans/work targets and periodic reports across projects, evaluates existing systems affecting contract management and recommends to section

head areas for improvement17. Assists in the preparation of monthly, quarterly, and annual progress reports as required by the management units and other line and external agencies.18. Prepares cost estimates and evaluation of cost aspects in billings, escalation claims, variation orders, and related technical studies.19. Assists in the preparation of agency estimates20. Consolidates, reviews, and counterchecks endorsements for payments and causes resolutions of related issues.21. Maintains liaison and coordination with project proponents and oversight/funding agencies.

Project Development Officer III1. Prepares/Formulates workplans and strategies of the unit in consultation/coordination with Chief and respective project managers to meet project

schedules/targets2. Evaluates/reviews prepared plans and recommends for approval.3. Validates the program thrusts and priority projects consistent with those of the Department.4. Plans the activities, sets the overall work targets, and evaluates the attainment of objectives set for the section and prepares periodic reports for the section.5. Undertakes/coordinates/reviews/monitors sector analysis and project-related researches, including pre-investment/feasibility studies.6. Provides direction and supervision to unit staff in the execution of their respective tasks and ensures that targets are met.7. Organizes and mobilizes the human and material resources for the operations of the division, including the technical, administrative, and financial support

systems (i.e. MIS research resources, staff development program, consultative pool, budget).8. Undertakes periodic monitoring and/or evaluation of section operations and staff performance.9. Develops system that will systematize and streamline operations of the section; causes operationalization of such system, and recommends areas for

improvement.10. Supervises the preparation of project proposals


11. Undertakes/coordinates project conceptualization and preparation of project proposals12. Formulates marketing/financing strategies for the projects.13. Coordinates project negotiation proceedings.14. Supervises the delivery of project targets/deliverables15. Establishes and maintains appropriate coordinative mechanisms with project proponents and oversight/funding agencies at any given stage of project

development.16. Prepares periodic and special reports as requiredby the project units, management and external agencies17. Prepares for turn-over of developed projects to identified project management units.18. Undertakes the conduct of post-project review, including the preparation of project completion reports19. Provides assistance as may be required by project managers and other division chiefs, in the monitoring of activities and in decision making related to the

technical aspects of project implementation, such as site selection, feasibility, design review, and cost estimates.20. Renders technical assistance as may be required by the DepEd units in the formulation of the development agenda for a given education subsector, review of

program thrusts, generation of project ideas, development of the results-based monitoring and evaluation (PBME), framework for ongoing projects, and review of PBME components

Project Development Officer IV1. Formulates strategies, guidelines and workplans of the subject cluster or sub-sectors.2. Formulates and recommends systems that will streamline operations, ensure check and balance, and optimize workforce within the division.3. Reviews and/or recommends appropriate policies, decisions, and courses of action in issues relative to the work of the Division.4. Reviews and endorses decisions/actions on problems arising relative to the work of the Division on the basis of existing policies, guidelines, and clearances from

Management5. Validates the program thrusts and priority projects consistent with those of the Department.6. Consolidates overall plans, targets and reports of the Division7. Monitors the status of project development, research, and post-project operations in other sub-sector clusters and assists the division chief in supervising the

above operations of the various sections and oversees administrative matters.8. Assists in supervising the Division staff and serves as OIC in the absence of the Chief.9. Organizes and mobilizes the human and material resources for the operations of the division including the technical, administrative and financial support

systems (i.e. MIS, research resources, staff development program, consultants’ pool, budget).10. Undertakes periodic monitoring and/or evaluation of cluster operations and staff performance11. Undertakes/coordinates/reviews/monitors sector analysis and project-related researches, including pre-investment/feasibility studies.12. Undertakes/coordinates project conceptualization and preparation of project proposals.13. Formulates marketing/financing strategies for the projects.14. Coordinates the project negotiation proceedings.15. Establishes and maintains appropriate coordinative mechanisms with project proponents and oversight/funding agencies at any given stage or project


development.16. Undertakes project fund sourcing17. Undertakes the conduct of post-project review, including the preparation of project completion reports.18. Prepares for turn-over of developed projects to identified project management units19. Renders technical assistance as maybe required by the DepEd units in the formulation of the development agenda for a given education sub-sector, review of

program thrusts, generation of project ideas, the development of the results-based monitoring and evaluation PBME.Project Development Officer V

1. Formulates workplans and strategies in coordination with project managers and ensures that the implementation schedules of construction of buildings, furnishing and equiping of project recipient institutions are properly synchronized.

2. Directs the formulation of strategies, guidelines, and work plans of the Division3. Validates the program thrusts of the Department and priority projects to be pursued by Planning, in consultation with appropriate DepEd authorities and units.4. Draws appropriate organizational chart, terms of reference and staff requirments of the Division5. Reviews and decides on technical aspects of work and recommends to higher authorities, whenever necessary; prescribes actions on problematic situations.6. Reviews all reports and communications related to the job before such are forwarded to the Executive Director for final approval.7. Undertakes periodic evaluation of staff performance based on approved guidelines8. Coordinates the training of staff to be assigned to project sites to ensure that some staff perform their duties in accordance with systems and procedures set up

for the projects.9. Supervises the research and project development operations of the Division.10. Plans and organizes the human and material resources required for undertaking the project research and development operations including the technical,

administrative, and financial support systems (i.e. MIS, research resources, staff development program, consultants’ pool, budget).11. Coordinates with project managers in setting guidelines and qualification standards for consultants and contractors to be hired under specific projects and

ensures that engaged consultants/specialists and commissioned contractors meet performance standards as outlined in specific contracts.12. Causes the establishment and maintenance of appropriate coordinative mechanisms with project proponents and oversight/funding agencies for any given stage

of project research and development work.13. Establishes and maintains a system for the monitoring and evaluation of operations, staff performance and support systems.14. Renders technical assistance to the appropriate DepEd units as it pertains to the formulation of the Department’s development agenda, review of program

thrusts, generation of project ideas, the development of results-based monitoring and evaluation (PBME) framework for ongoing projects.15. Provides technical assistance to project managers in liaisoning/coordinating with oversight and other external agencies on matters pertaining to construction

management and provision of furniture and equipment, and availment of experts or consultants.16. Provides strategic directions, supporting guidelines, factor and considerations in preparation of budget plans in accordance with the thrusts of the Department

Major Final Outputs (MFOs)

Objectives Key Result Areas (KRAs)

Outputs

Project Development Developed and/or evaluated project proposals aligned with the current thrusts of the Department within the rating period

Have project proposals approved by the appropriate oversight agency within the rating period

Project Proposals

Project Implementation Implemented the projects according to the planned schedule/duration and target deliverables

Provided technical assistance to the implementing units/office

Submitted periodic requests to oversight agencies

Project Implementation Report

Technical assistance to implementing units/office

Monitoring and Evaluation Conducted progress monitoring of on-going projects within the target date

Conducted impact evaluation of programs and projects within the target date

Progress monitoring report

Impact Evaluation

Performance Indicators

Key Result Areas(KRAs)

Outstanding

(5)

Very Satisfactory

(4)

Satisfactory

(3)

Unsatisfactory

(2)

Poor

(1) Developed and/or

evaluated project proposals aligned with the current thrusts of the Department within the rating period

130% of the project proposals developed, evaluated and submitted 3 days before the target date and implemented

115-129% of the project proposals developed, evaluated and submitted 1 day before the target date

100-114% of the project proposals developed, evaluated and submitted on target date

51-99% of the project proposals developed, evaluated and submitted within the rating period

Below 50% of the project proposals developed, evaluated and submitted within the rating period

Project proposals approved by the appropriate oversight agency within the rating period

130% of the project proposals were approved within the rating period

115-129% of the project proposals were approved within the rating period



Below 50% of the project proposals were approved within the rating period

Implemented the project according to the planned schedule/duration and target deliverables

130% of the project was implemented 3 days ahead of target date

115-129% of the project were implemented 1 day ahead of the target date

100-114% of the project was implemented on target date

51-99% of the project was implemented on target date

Below 50% of the project was implemented on target date

Provided technical assistance to the implementing units/office within the rating period

Technical assistance was provided to100% of implementing units/office within the rating period and accompanying report submitted 3

Technical assistance was provided to 115-129% of implementing units/office within the rating period and accompanying

Technical assistance was provided to 85% of implementing units/office within the rating period and accompanying report submitted on

Technical assistance was provided to 51-99% of implementing units/office within the rating period and accompanying report submitted on

Technical assistance was provided to below 50% of implementing units/office within the rating period

Performance Indicators

Key Result Areas(KRAs)

Outstanding

(5)

Very Satisfactory

(4)

Satisfactory

(3)

Unsatisfactory

(2)

Poor

(1)days ahead of the target date

report submitted 1 day ahead of the target date

target date target date but no report

Submitted periodic requests to oversight agencies

130% of periodic reports submitted 3 days before the target date

115-129% of periodic reports submitted 1 day before the target date

100-114% of periodic reports submitted on target date

51-99% of periodic reports submitted on the target date

50% and below of periodic reports submitted on target date

Conducted progress monitoring of on-going projects within the target date

Progress report of programs and projects 130% completed 3 days ahead of the target date

Progress report of programs and projects 115-129% completed 1 day ahead of the target date

Progress report of programs and projects 100-114% completed on target date

Progress report of programs and projects 51-99% completed on the target date

Progress report of programs and projects 50% and below completed on target date

Conducted impact evaluation of programs and projects within the target date

Impact evaluation of programs and projects 130% completed 3 days ahead of the target date

Impact evaluation of programs and projects 115-129% completed 1 day ahead of the target date

Impact evaluation of programs and projects 100-114% completed on target date

Impact evaluation of programs and projects 51-99% completed within the target date

Impact evaluation of programs and projects 50% and below completed within the target date

Project Development Officers Deped

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