PROJECT ANNOUNCEMENT€¦ · a. Fiber Optic Cabling b. DVRs RELATED DEFICIENCIES AND...

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State of Tennessee Real Estate Asset Management (STREAM) William R. Snodgrass Tennessee Tower, 24 th Floor • 312 Rosa L. Parks Blvd. • Nashville, TN 37243 DSP-0402OCI Page 1 of 1 Revised: 12/2018 PROJECT ANNOUNCEMENT Post Date: 07.16.2020 Submittal Deadline: 07.30.2020 Project Title: NWCX - Security Electronics Refresh Facility Name: Northwest Correctional Complex City: Tiptonville County: Lake SBC Project No.: Agency: DEPARTMENT OF CORRECTION Maximum Allowable Construction Cost (MACC): $4,107,272.00 Development Manager: Grant, Steven Agency Representative: Scalf, Ken Project Description: Replace and upgrade security cameras and all required related work. Additional information about the project can be found in the project’s program document included as a part of this announcement. Special Design or Submission Requirements: N/A Note: All information previously made available to consultants, by the State, and all information supplied by consultants to the State, relating to the subject project, will be made available to any potential respondents. Potential respondents desiring to review these documents can submit a request to [email protected]. Anticipated SBC Approval Date: 08.13.2020 Anticipated ESC Designer Selection Date: 08.24.2020 Anticipated Designer NTP Date: 08.25.2020 Anticipated Project Bid Date: 04.01.2021

Transcript of PROJECT ANNOUNCEMENT€¦ · a. Fiber Optic Cabling b. DVRs RELATED DEFICIENCIES AND...

Page 1: PROJECT ANNOUNCEMENT€¦ · a. Fiber Optic Cabling b. DVRs RELATED DEFICIENCIES AND RECOMMENDATIONS: a. Although the 62.5/125 OM1 fiber optic backbone is no longer acceptable for

State of Tennessee Real Estate Asset Management (STREAM)William R. Snodgrass Tennessee Tower, 24th Floor • 312 Rosa L. Parks Blvd. • Nashville, TN 37243

DSP-0402OCI Page 1 of 1 Revised: 12/2018

PROJECT ANNOUNCEMENT

Post Date: 07.16.2020 Submittal Deadline: 07.30.2020

Project Title: NWCX - Security Electronics RefreshFacility Name: Northwest Correctional ComplexCity: Tiptonville County: LakeSBC Project No.: Agency: DEPARTMENT OF CORRECTIONMaximum Allowable Construction Cost (MACC): $4,107,272.00Development Manager: Grant, StevenAgency Representative: Scalf, Ken

Project Description:Replace and upgrade security cameras and all required related work.

Additional information about the project can be found in the project’s program document included as a part of this announcement.

Special Design or Submission Requirements: N/A

Note: All information previously made available to consultants, by the State, and all information supplied by consultants to the State, relating to the subject project, will be made available to any potential respondents. Potential respondents desiring to review these documents can submit a request to [email protected].

Anticipated SBC Approval Date: 08.13.2020Anticipated ESC Designer Selection Date: 08.24.2020Anticipated Designer NTP Date: 08.25.2020Anticipated Project Bid Date: 04.01.2021

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Recommendations NarrativePROJECT: NWCX – NORTHWEST CORRECTIONAL FACILITY

SECURITY ELECTRONICS CAMERA REFRESHLOCATION: Tiptonville, TNDATE: September 10th, 2019BY: Aaron Mendenhall, Latta Technical Services, Inc.

PURPOSE: Phase 2 – Recommendations Supporting a SolutionFor the replacement and expansion of security cameras and related UPS units to current TDOC standard, and to provide video coverage of additional areas to improve safety.

The purpose of this Recommendations Narrative is to provide a conceptual scope of work, provide graphic documentation and preliminary recommendations for sequencing related to the video surveillance systems and related uninterruptible power supplies pursuant to the Statement of Need.

RECOMMENDATIONS AND SCOPE OF WORK RELATED TO FIELD OBSERVATION REPORT:

The following items relate directly to the Field Observation Report and need corrective action to be brought up to TDOC standard:

General Video Surveillance System (VSS) Existing Components and Infrastructure

1. OBSERVATIONSa. Fiber Optic Cablingb. DVRs

RELATED DEFICIENCIES AND RECOMMENDATIONS: a. Although the 62.5/125 OM1 fiber optic backbone is no longer acceptable for new

installations, it still has the ability to transfer 1 Gigabit (GbE) Ethernet data approximately 275m which is within the requirements of this system. Since video storage is to be distributed per building, the video traffic between buildings is minimal and will not require more than the 1G (GbE) bandwidth in the near future. Future projects may want to consider upgrading the fiber optic backbone infrastructure to singlemode OS1/2 (best) or at a minimum to multimode OM3/4 fiber optic cabling to allow for greater future capabilities and data bandwidths, especially as higher megapixel cameras or future offsite viewing/recording are introduced to the system and future needs may change. Below is a chart which shows fiber types and their maximum distances per bandwidth/speed. OM1 is the least capable and is virtually obsolete, but an upgrade is not considered for this study.

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b. DVRs are obsolete and should be replaced with NVRs. DVRs use direct analog ports (typically 16 per DVR) on the rear of the device to convert analog signals to digital for recording on hard drives within the unit. DVRs only have the ability to store video from the (16) analog cameras directly connected to each one, and the video is encoded at low resolution (less than 0.5 Megapixel equivalent.) NVRs (Network Video Recorders) allow for any IP camera on the network to be assigned to one or more NVRs which can be located anywhere on the network, offer much greater storage capacity, and provide much higher in and out bandwidth for greater flexibility. Currently TDOC IT produces its own NVRs in order to save costs on this very expensive component.

2. OBSERVATIONSa. ViconNet VMS

RELATED DEFICIENCIES AND RECOMMENDATIONS: a. ViconNet is a previous generation VMS which is on its way to obsolescence to be replaced by

Vicon’s newest Valerus VMS. Due to existing capital investment and familiarity with the Vicon system, TDOC ITS has chosen to transition into the Valerus VMS. The Valerus VMS also provides an upgrade path from existing ViconNet systems which will allow for a smoother transition to the new platform vs moving to another VMS platform. The VMS is the software hub of the video system and is an essential upgrade which allows for greater control, flexibility and expandability of the system for the future.

3. OBSERVATIONSa. Camerasb. Cablingc. Network Switches

RELATED DEFICIENCIES AND RECOMMENDATIONS: a. Existing IP cameras shall remain for reuse where practical to do so. All IP cameras to

remain must be OnVIF compliant. All analog cameras should be replaced with IP cameras. While analog cameras are still produced, the limited models available are meant for replacement in aging systems. Manufacturers have focused all R&D toward IP camera technology. Analog fixed cameras should be replaced with high resolution (minimum 1080P HD) models, and in many cases a single high resolution, 12 megapixel (MP) 180- or 360-degree fisheye camera can replace several analog fixed lens cameras or an indoor PTZ camera and only use one Ethernet cable back to the head end room. Exterior PTZ cameras, due to their limitations, should be replaced with high resolution (20 MP) multi-sensor models. Multi-sensor models are essentially 4 camera sensors in one housing, and are typically available in 180-, 270- and 360-degree models for a variety of applications. The high resolution allows operators to digitally zoom into any areas within view of the camera while the camera continues to record in all directions simultaneously, unlike a PTZ camera, providing superior situational awareness. Due to resolution limitations of multi-sensor cameras, PTZ cameras should still be employed in certain areas where greater reach is required due to their optical zoom capabilities. PTZ cameras work well in conjunction with

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multi-sensor cameras.b. All new IP camera locations should be installed with new CAT-6 Ethernet cabling. Ethernet

has a cabling distance limitation of 100 meters (325’). Ideally for existing camera locations, existing coaxial cabling should be replaced with new CAT-6 cabling where possible, however, several factors may impede this ideal:

i. In many cases existing coax is run in the same conduit with intercom and other low voltage systems cabling. Pulling out old coax and replacing with new CAT-6 would likely affect other systems’ functionality, as damage to cables may occur or as cable is temporarily removed in order to pull new cabling in.

ii. RG-59 and RG-6 coax have much greater distance limitations than that of CAT-6. In cases where existing cameras are more than 325’ (total cable including slack and patches) from the head end, more expensive fiber optic cabling and media converters would need to be installed rather than CAT-6. Fiber optic cabling is already in place for most cameras on poles away from buildings.

iii. In these cases, it may be more cost effective to use PoE-Over-Coax media converters on each end, rather than replacing the coaxial cable.

c. TDOC IT has standardized on Cisco SG3XX series managed, business class switches. The existing Cisco SG300 (obsolete) and all SMC switches should be replaced with the Cisco SG350 series of PoE switches in remote buildings and Cisco 550X series at the core in Central. TDOC IT maintains the network switch upgrades, thus the network switches are considered in this study for quantity and loads only.

4. OBSERVATIONSa. PC Workstations are maintained and programmed by TDOC IT and not part of this study.

5. OBSERVATIONSa. UPS Units

RELATED DEFICIENCIES AND RECOMMENDATIONS: a. UPS units are obsolete models and should be replaced. Though obsolete video related

equipment is being replaced in equipment room, new equipment such as PoE switches and NVRs may require more overall power than what is currently installed. UPS sizes should still be the same since most rooms were only loaded between 12-40% of max. the replacement modular UPS series would be the Eaton 9PXM series. UPS units should be provided with optional network management cards for monitoring from the CCTV network as they currently are monitored.

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Camera Coverage

6. Besides fixed and PTZ cameras that require direct replacement, camera coverage for the NWCX site is incomplete in several key areas observed with many critical areas with inmate access having no coverage at all.

a. Site Fence. Existing PTZ cameras cover most of the fence, but due to limitations of the PTZ cameras, the entire fence is not under surveillance at all times. The use of multi-sensor cameras in conjunction with PTZ cameras in some areas will allow complete coverage.

b. Side walks and outdoor spaces between buildings. Many walkways and many outdoor areas have no coverage. The use of 180-, 270- and 360-degree multi-sensor cameras will allow complete coverage of risk areas.

c. Virtually all buildings and housing support buildings are lacking camera coverage in key areas or provide coverage inefficiently.

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Phase 2 – Recommendations Narrative

CAMERA EQUIPMENT BLDG-A BLDG-B BLDG-C BLDG-D BLDG-E BLDG-G BLDG-I BLDG-M BLDG-W BLDG-X BLDG-Y BLDG-Z BLDG-1-4 BLDG-5-6 BLDG-7-8 BLDG-9-10 BLDG-11-12 BLDG-13-14 BLDG-15Total Camera

Changes# of Exist Coax Fixed Cams to be removed -10 -1 -18 -11 -23 -14 -15 -15 -15 -15 -7 -144# of Exist Analog PTZ Cams to be removed -1 -3 -1 -11 -4 -4 -4 -4 -4 -4 -40# of Exist Site Pole Analog PTZ Cams to be removed 0# of Exist IP Fixed 1080P Cams to be removed -1 -8 -11 -20# of Exist IP PTZ 1080P Cams to be removed -1 -5 -1 -7# of Exist IP 1080P Fixed or PTZ Cams to remain 19 5 3 2 5 34# of Exist IP 180° or 360° 12MP Fisheye Cams to remain 1 1# of New 1080P Fixed Cams - Exist Coax / Conduit 9 17 9 22 11 11 11 11 11 7 119# of New 1080P Fixed Cams - Exist Cat6 / Conduit 1 1 1 11 14# of New 1080P Fixed Cams - New Location 1 4 2 1 2 5 15# of New 3MP Corner Cams - Exist Coax / Conduit 5 5# of New 3MP Corner Cams - Exist Cat6 / Conduit 0# of New 3MP Corner Cams - New Location 4 1 2 1 1 1 2 2 2 2 2 20# of New 5MP Fixed Cams - Exist Coax / Conduit 0# of New 5MP Fixed Cams - Exist Cat6 / Conduit 0# of New 5MP Fixed Cams - New Location 0# of New 1080P PTZ Cams - Exist Coax / Conduit 1 1 2# of New 1080P PTZ Cams - Exist Cat6 / Conduit 0# of New 1080P PTZ Cams - New Location 0# of New 180°/360° 12MP Fisheye Cams -Exist Conduit / Cat6 1 3 5 9

# of New 180°/360° 12MP Fisheye Cams -Exist Conduit / New Cat6 1 1 2 3 2 3 3 3 3 3 24

# of New 180°/360° 12MP Fisheye Cams -New Location 2 6 9 4 1 5 10 1 3 3 3 4 1 1 1 1 1 7 63

# of New 180°/270°/360° 20MP MultiSensor Cams -Exist Conduit / Cat6 1 1 2

# of New 180°/270°/360° 20MP MultiSensor Cams -Exist Conduit / New Cat6 1 1 1 4 7

# of New 180°/270°/360° 20MP MultiSensor Cams -Exist Conduit / Exist OM1 Fiber 0

# of New 180°/270°/360° 20MP MultiSensor Cams -New Location 1 2 1 1 1 1 1 1 1 2 1 2 1 6 22

Network PoE Ports Required for Cameras Only 16 27 33 21 19 13 8 19 13 5 5 5 33 19 17 18 19 18 29Number of CCTV Core Switches Required 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Number of 24-Port CCTV Access Switches Required 1 2 2 2 1 1 1 1 1 1* 1* 1* 2 1 1 1 1 1 2

UPS EQUIPMENTUPS SIZE 3 KVA 8 KVA 8 KVA 3 KVA 3 KVA 3 KVA 2 KVA 3 KVA 3 KVA 2 KVA 2 KVA 2 KVA 12 KVA 8 KVA 8 KVA 8 KVA 8 KVA 8 KVA 3 KVAUPS EBM BANKS 0 0 0 1 0 1 0 1 1 0 0 0 1 0 0 0 0 0 0

Existing quantities are approximate, based on data received and/or locations observed.* BLDGs X,Y,Z currently have no camera/UPS equipment.

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GRAPHIC DOCUMENTATION:

The following graphics are in support of the information mentioned above.

IP vs Analog Video System Design.

Analog/IP Hybrid Video (Current System):The analog cameras must physically connect to the DVR storage media through a coax BNC port and separate power supplies.DVRs have much smaller drive capacity, requiring many more units to do the same work as a network-based storage server. DVRs can be put on a network, but camera resolution is limited to analog (800x600 typical) which is less than ½ megapixel.

IP/PoE Video (Proposed System):PoE (Power-Over-Ethernet) cameras only need a single CAT-6 Ethernet cable to send/receive data and power. They can connect to any PoE switch on the network, and the NVR storage servers can also be located anywhere on the network in a secure location. NVRs have much higher recording capacity and can be configured with redundancy.

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Typical Panoramic Fisheye View with De-warping:

Specialty IP cameras allow for much for efficient facility coverage due to multiple angles, fisheye lenses with software de-warping, and vandal-resistant, wide-angle and vertical corner cameras for coverage in cells or within reach of inmates.

20MP 180-, 270- or 360-Degree Multisensor 3MP Vandal-resistant Corner 12MP 180- or 360-Degree Fisheye

2MP PTZ (Pan-Tilt-Zoom) Dome 2MP or 5MP Fixed Dome

Panoramic Fisheye and Multi-Sensor Cameras allow for multiple angles of simultaneous viewing and recording from one camera source.

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Typical Panoramic Fisheye View with Dewarping:

Typical Multi-Sensor View. Note, different manufacturers have distinct lens adjustment capabilities, but all OnVIF Compliant models are compatible with different VMS platforms including Vicon Valerus. A Panasonic model is shown below:

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SEQUENCE AND APPROACH TO INSTALLATION:

The goal of this upgrade will be to replace obsolete cameras, transmission, switching and recording equipment with new IP equipment to bring the system to TDOC IT standards while keeping the old system operational without the loss of surveillance and recording capability during the upgrade process. In order to achieve this goal, careful planning and coordination between contractor and the facility will be required.

Pre-requisites include the preparation and configuration of any new PoE network switches the state needs to require if the state is to remain in control of the network. Knowledge of PoE and other port requirements will be needed prior to the new system coming online so that final terminations to the TDOC camera network can be achieved. Close coordination of IP addresses and VLANs will need to occur for seamless changeover. This would typically take place during the design coordination process but could continue into the installation phase if changes are requested by the state, or if cable routing changes are necessary.

Power for the new equipment should be calculated in advance to ensure the existing loads and the new loads will be sufficient from the upgraded UPS units. If the feeding circuit to the UPS is insufficient in any locations, the new electrical work should be done as much as possible prior to bringing the new system online in such a building. For example, if the breakers and conductors feeding a 6 KVA UPS are required to feed a 12 KVA UPS on the new system and are not currently sized for a 12 KVA, that work should be completed prior to bringing new camera equipment online in that building.

If the network and power items mentioned above are properly coordinated and implemented, then the first step is to install the Valerus server(s). The ViconNet system and all workstations are currently maintained by TDOC IT. In order to bring on storage servers and take down old equipment, it must all be recognized by the Valerus VMS first so that camera call ups and workstations will be able to see the new cameras in the control rooms as they are brought online. Again, this calls for close coordination between the contractor and TDOC IT. Once the new VMS servers and software is installed, the upgrading of each building can occur.

Central Control should be the first logical building to start work. This will allow the Valerus server to be set up in the system along with a temporary client workstation for testing on the network. The major head end components can then begin to be installed in temporary racks or spare racks space prior to the removal of existing head end equipment. For example, new PoE switch(es) and a NVR can be installed and configured to prepare for the new IP cameras while the existing system remains operational. This will ensure that the new cameras can begin to record as soon as they are brought online.

New camera and conduit installation can occur simultaneously with head end preparation since the existing recording systems will remain online. In order to prevent the loss of camera coverage during installation, new cameras may need to be installed in new conduit with new CAT-6 cabling rather than pulling out old coax cabling and using existing pathways. It is much more expensive to install in this way, but in some areas it may be the only option in order to not lose video recording. There are several installation scenarios which may require a different installation approach.As much as possible, new fisheye and multi-sensor cameras should be installed in advance of demoing of existing cameras in the area so that the new superior camera coverage can start recording prior to removing the existing cameras and loss of coverage.Where coaxial cable runs are longer than Ethernet limitations (100m) the use of PoE-Over-Coax converters can be utilized so that existing coaxial cabling can remain in place, eliminating the need to pull out the existing cabling. Where it is not desirable to use PoE-Over-Coax converters such as for higher bandwidth fisheye and multi-sensor cameras, new CAT-6 cabling or fiber optic cabling and power (if distance is over 100m) must be pulled into place either in new or existing conduit.Site cameras on exterior building corners and walls often have duplicate camera coverage from other buildings, but may share conduit with cabling from other interior cameras so planning is crucial.Site cameras on poles are on fiber optic cable cabling which will remain in place for use with new media converters. Existing power sources should be maintained for these cameras.

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In summary, major sequence events are:1. Coordinate full IP scheme for all new equipment2. TDOC IT to prepare network switches based on final camera layout design.3. All UPS loads (existing and new) must be calculated to ensure feeder circuits are sufficient.

a. Upgrade any circuits required.b. Upgrade UPS units to new models (minimum 20 minute backup.)

4. Begin implementation of Valerus VMS installationa. Install new server(s) in Central.b. TDOC IT to work closely with contractor to discover all existing servers, workstations and

VMDCs/decoders, cameras, and other discoverable components to add them to the Valerus platform.

c. Existing IP cameras can be brought on to record to the new servers if required.5. Begin camera and conduit installation.

a. Cameras can only be taken offline if their views are duplicated by another camera.b. Install new conduit and CAT-6 cabling for any new camera locations.c. Install multi-sensor and fisheye cameras early to attain maximal coverage – must use CAT-6

for these models.d. Install PoE-Over-Coax converters for any fixed camera whose cable is longer than 100m or

whose cabling is mixed in the conduit with cabling from other systems.e. Install fiber optic media converters for site/pole cameras to bring them into the new system.

6. Remove analog head end components (DVRs, video transmission modules, camera power supplies, etc.) as cameras are moved to the new system.

a. Disconnect power loads from obsolete equipment as soon as possible.7. As cameras are brought online to the new VMS platform, TDOC IT should begin programming camera

call ups to the control system and fence alarm system.8. Repeat for all other buildings according of desired sequence.

Maintaining sufficient escorts for contractors will be crucial in maintaining project schedules. At least 2 escorts should be made available at all times to allow for work on each end of a conduit run or cable pull. At times a third escort may need to be made available for simultaneous work at the head end locations.

END OF THE REPORT

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NWCX CAMERA REFRESH BUDGET

(EXCLUDES NETWORK SWITCHES AND NVR STORAGE ARRAYS)

 MATERIAL & 

LABOR DIVISION 1 ‐ GENERAL REQUIREMENTS $0.00SUBMITTAL AND DESIGN

(INCLUDES SITE VISITS AND CONTRACTOR DESIGN DOCUMENTS, PROFIT/OVERHEAD) $40,300.00

DIVISION 2 ‐ EXISTING CONDITIONS $0.00DIVISION 3 ‐ CONCRETE $0.00DIVISION 4 ‐ MASONRY $0.00DIVISION 5 ‐ METALS $0.00DIVISION 6 ‐ WOODS, PLASTICS, COMPOSITES $0.00DIVISION 7 ‐ THERMAL AND MOISTURE PROTECTION $0.00DIVISION 8 ‐ OPENINGS $0.00DIVISION 9 ‐ FINISHES $0.00DIVISION 10 ‐ BUILDING SPECIALTIES $0.00DIVISION 11 ‐ EQUIPMENT $0.00DIVISION 12 ‐ FURNISHINGS $0.00DIVISION 13 ‐ SPECIAL CONDITIONS $0.00DIVISION 14 ‐ CONVEYING EQUIPMENT $0.00DIVISION 21 ‐ FIRE SUPPRESSION $0.00DIVISION 23 ‐ MECHANICAL $0.00DIVISION 26 ‐ ELECTRICAL AND COMMUNICATIONS $0.00

CAMERA SYSTEM (INCLUDES HARDWARE, CONDUIT, CABLE, INSTALL, PROFIT/OVERHEAD) $2,280,754.45 UPS SYSTEMS (INCLUDES HARDWARE AND INSTALLATION, PROFIT/OVERHEAD) $243,669.40

DIVISION 31 ‐ EARTHWORK $0.00SUBTOTAL DIRECT COSTS OF WORK $2,564,723.85

GENERAL CONDITIONS $0.00PERMITTING $0.00INSURANCE (2.5%) $64,118.10CONSTRUCTION CONTINGENCY (10%)‐Removed per TDOC (9/20 ‐ $256,472) $0.00DESIGN CONTINGENCY (5%) $128,236.19GROSS RECEIPTS TAX (7% ON ESTEIMATED MATERIALS) $63,845.64ESCALATION (2%) $51,294.48OTHERS ‐ COST OF ADDITIONAL ESCORTS FOR CONTRACTORS $0.00

SUBTOTAL SOFT COSTS $307,494.40

TOTAL CONSTRUCTION COST $2,872,218.25