Project Agile Processes 2.0

Stakeholder Relations, Corporate Services, & Business I.T.

P3 Methodology

Project Agile ProcessesVersion 2.0

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01Governance Context

………………..

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Fundamentals:High Level Governance Processes

• Delivery Processes • Phased Based • Tactical Level

Specialised: Subject Matter Expert Processes

• Processes • Utility Based • Tactical & Operational Level

Assurance:Assurance Processes

• Quality Processes • Life-cycle Based • Multi-levelled

Governance Tiers: Model………

Risk Management 1st Line of Defence Risk Management 2nd Line of DefenceProcurement

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Governance: Risk Lines of Defence………

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Governance: Phases & Gating………………

Build

Test

Review & Retrospective

Plan

Deploy

Change Advisory Board

Execute Sprints

2 31Project EntryGate

Execute Gate Close Gate

Initiate Close

Scrum Adaptive Project Delivery

Foundations and Prepare

Operational Readiness Review

Business Case Review

Traceability Review

Solution Design Review

Baseline

(Plan & Execute)

Including Requirements &

Design

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02Initiate Phase………………..

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Version2.0 ………Initiate Phase: Process Flow

Tier 1: Fundamentals Tier 2: Subject Matter Expert Tier 3: Assurance

ProjectE

xecutiv

eP&

PDAnalyst/

Co-ordinator

ProjectM

anager

DeliveryRe

view

ers

SubjectM

atter

Expe

rts

DeliveryQuality

Analyst

Program&Project

DeliveryManager

1.PPDA/C Transacting

2.Confirm Internal &

Extremal Resources

3. Confirm Project

Executive, Senior User, & Internal Supplier

4.Establish

Project Board

7. Peer Review

9. Documents QA

10. Collateral Approval

11.Kick-off Meeting

12.Gate Clearance Preparation and

Application

13.Gate Clearance

Assessment

14.ExecuteGate14.ExecuteGateRisk Management 1st Line of Defence Risk Management 2nd Line of DefenceProcurement

6.Develop PEP

Finalise Initial Deployment Schedule and Release Plan, Architectural Agreement,

Initial Product Backlog, & Prioritised Requirements List

5.Conduct Procurement: Appoint Vendor (Senior

Supplier)Procurement Phase 5

8. SME Review

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Version2.0 ………Initiate Phase: Step Articulation #1


PPDM: Program & Project Delivery Manager IVIPM: IT Planning, Investment & Value Manager IOM: IT Operations Manager IGM: IT General Manager PDTL: Program & Project Delivery Team Lead SSDM: Solution & System Delivery Manager PTL: PMO Team Leader PPDA/C: Program & Project Delivery Analyst / Co-ordinator PM: Project Manager PSA: Planning and Strategy Analyst DQA: Delivery Quality Analyst

1 StepName StepDescription Inputs(Sources) Outputs RACI RoleResponsible: PPDA/CAccountable: PDTL

Consult: PPDMInform: PDTL,DQA,IPIVM

Templates/Toolkits: ProjectScheduleTemplate Systems: EPM,SAP,Obj,EmailKeyTier#2Events: Practice: None

2 StepName StepDescription Inputs(Sources) Outputs RACI RoleResponsible: PDTL,IPIVMAccountable: PPDM

Consult: NoneInform: PPDCommunicationPlan

Templates/Toolkits: None Systems: EPM,Objective,EmailKeyTier#2Events: Practice: None

3 StepName StepDescription Inputs(Sources) Outputs RACI RoleResponsible: EM,ITOMAccountable: EM

Consult: RelevantStakeholdersInform: PPDCommunicationPlan

Templates/Toolkits: None Systems: EPM,Objective,EmailKeyTier#1Events:

4 StepName StepDescription Inputs(Sources) Outputs RACI RoleResponsible: PMAccountable: PE

Consult: PE,RelevantStakeholdersInform: PPDCommunicationPlan

Templates/Toolkits: PEP,BoardInductionPack Systems: EPM,Objective,EmailKeyTier#2Events: Practice: None

DiscoveryApproval

PPDA/CFinancialsWalkthroughwithPM

Tier:2

PPDA/CTransacting

WhentheProjectInitiativeisscheduletocommence(usuallyimmediatelyfollowingtheProjectEntryGate),thePPDA/CwillcreateaSAPIMconstruct,theSAPprojects,SAPWBSsandSAPactivitiesallocatingtheCAPEXandOPEXFundingasindicatedintheBusinessCase.

ThePPDA/CwillupdatetheEPMWorkspaceandObjectiveWorkspacewiththeappropriatecodes,willpublishtheschedule,createbaselinesandreleasethebudgetfortheapproved

phaseandinitialactivities.ThePPDA/CwillsendoutacommunicationrelatingtothestartoftheProject-step2mayhappeninconjunctionwiththissteporthePM,SolA,andPSAmayhavebeenconfirmed

duringtheDiscovery.

PPDMInstructionInitiativeDocument

PE,SU,&InternalSupplierappointmentconfirmation

None

Tier:2

ConfirmInternal&ExternalResources

ThePPDMistoconfirmtheappointmentofthePMbythePDTLaswellasthePSA,andSolAfromtheIPIVTeam.Thisistoincludetheappointmentoftherelevant'ReviewPM'toconductPeerReviews.Shouldavendorbeappointed,thentheProjectMangeristoactasthe'Review

PM'onthevendorsPMscollateralsubmissions.Thisstepmayhavebeenconcludedinconjunctionwithstep1,ormayhavebeencompletedduringDiscovery.

ResourceCalendarPPDResourcingPlan

E-mailconfirmingappointmentsoftheInternal

andExternalResources

None

Tier:1

ConfirmProjectExecutive,SeniorUser,andInternalSupplier

TheExecutiveManageristoconfirmtheappointmentoftheProjectExecutiveandSeniorUseronbehalfoftheBusiness.TheInternalSupplierwhoistorepresenttheTechnicalInterestsof

PQ,shouldbeappointedfromwithinITOperations.Allrelevantinformation

Tier:2

EstablishProjectBoardThePMistoestablishtheProjectBoardinconjunctionwiththeProjectExecutive.The

membershipandtermsaretobedocumentedintheProjectExecutionPlanAllrelevantinformation

ProjectBoardCollateral(Agenda,TOR,RolesandResponsibilitiesinPEP)

BoardInduction

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Consult: AllrelevantstakeholdersInform: ProjectCommunicationPlan

Templates/Toolkits: ProcurementPlan,BusinessCase,PEP,ProcurementToolkits Systems: EPM,Objective,EmailKeyTier#2Events: Practice: None


Consult: StakeholdersInform: ProjectCommunicationPlan

Templates/Toolkits: PEP,ReleasePlan,ProductBacklog,RequirementsList Systems: EPM,Objective,Email KeyTier#2Events: Practice: None

7 StepName StepDescription Inputs(Sources) Outputs RAIDE-C RoleRecommend: None

Agree: NoneInput: Stakeholders

Decide: ReviewPMExecute: PM

Templates/Toolkits: PEPandAssociatedCollateral Systems: EPM,Objective,Email Communicate: ProjectCommunicationPlanKeyTier#2Events: Practice: None

AppointedVendorSignedContract

None

Tier:2

ConductProcurement:AppointVendor(Senior

Supplier)ProcurementPhase5

ThePMistoconducttheprocurementaspertheBusinessCase.ThiswillincludetheAppointmentoftheVendorandtheSigningoftheContract.

Procurement:Phase5:ContractHandover*ContractManagementPlan*ContractHandoverMeeting

*ManageForeignCurrency/CommodityExposure

BusinessCasePEP

ProcurementPlan

ReviewedPEP

Walkthrough

Tier:2

DevelopPEP;FinaliseInitial

DeploymentScheduleandReleasePlan;

FinaliseArchitecturalAgreement;

CompleteInitialProductBacklog;

CompletePrioritisedRequirementsList.

ThePMistocompletethePEPandattachthefollowing:*InitialDeploymentScheduleandReleasePlan

*ArchitecturalAgreement(withtheSolutionArchitectonwhatneedstobeproducedpersprintetc.)

*InitialProductBacklog*PrioritisedRequirementsList

BusinessCaseRequirementsDocumentationcompletedduring

Discovery

PEPDeploymentSchedule

ReleasePlanArchitecturalAgreement

ProductBacklogPrioritisedRequirementsList

Walkthrough

DecisionPo

int

Tier:2

PeerReview TheReviewPMshouldcompletetheReviewonthePEPandassociatedcollateral.PEPandAssociated

Collateral

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Decide: SME'sExecute: PM

Templates/Toolkits: PEPandAssociatedCollateral Systems: EPM,Objective,Email Communicate: ProjectCommunicationPlanKeyTier#2Events: Practice: None

9 StepName StepDescription Inputs(Sources) Outputs RAIDE-C RoleRecommend: ReviewPM,SME's

Agree: NoneInput: PPDA/C,PSA,PM,IPIVM,PDTL,SolA

Decide: DQAExecute: DQA

Templates/Toolkits: QualityAssuranceAssessmentToolkit Systems: EPM,Objective,Email Communicate: PPDCommunicationPlanKeyTier#3Events:

10 StepName StepDescription Inputs(Sources) Outputs RAIDE-C RoleRecommend: DQA

Agree: NoneInput: PM,Reviewer/s

Decide: PEExecute: PM

Templates/Toolkits: PEP Systems: EPM,Objective,Email Communicate: ProjectCommunicationPlanKeyTier#1Events:


Consult: AllrelevantstakeholdersInform: ProjectCommunicationPlan

Templates/Toolkits: PEP Systems: EPM,Objective,EmailKeyTier#2Events: Practice: None

QualityAssuredPEPAssuranceReport

QualityAssuranceWalkthroughwithPM

DecisionPo

int

Tier:2

SMEReviewTheSME's(SolutionArchitectsandPlanning&StrategyAnalysts)shouldbeengagedtoreview

thecontentofthePEPandassociateddocumentation.ReviewedPEPandAssociatedCollateral

SMEReviewedPEP

Walkthrough

DecisionPo

int

Tier:3

DocumentsQualityAssurance

ThePEPandsupportingDocumentsaretobeQualityAssuredbytheDQA.Aniterationmayensue

PEPAllsupportingdocumentation

CompletedKick-offMeetingConfirmationandanyrelevant

notes

None

DecisionPo

int

Tier:1

ProjectExecutionPlanApproval

TheProjectExecutiveistoformallyapprovethePEP

QualityAssuredPEPAllrelevantinformation

andsupportingdocumentation

ApprovedPEP

None

Tier:2

Kick-offMeetingThePMistoconducttheKick-offmeeting,bringingallrelevantpartiestoconsensusrethe

deliveryapproachasarticulatedinthePEPPEP

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12 StepName StepDescription Inputs(Sources) Outputs RACI RoleResponsible: PMAccountable: PDTL

Consult: PE,Stakeholders,DQAInform: PPDCommunicationPlan

Templates/Toolkits: GateApplicationToolkit Systems: Obj,Email,EPMKeyTier#1Events:

13 StepName StepDescription Inputs(Sources) Outputs RACI RoleResponsible: DQAAccountable: DQA

Consult: PDTL,IPIVM,PM,PSA,StakeholdersInform: PPDCommunicationPlan

Templates/Toolkits: GateAssessmentToolkit Systems: Obj,Email,EPMKeyTier#3Events:


Agree: NoneInput: PDTL,IPIVM,PM,PSA

Decide: PPDMExecute: PPDA/C,ProjectAssurance

Templates/Toolkits: None Systems: Obj,Email,EPM Communicate: PPDCommunicationPlanKeyTier#1Events:

GateApplicationCompleted

GateApplication

GateClearanceWalkthroughwithPM

GateClearance

Tier:1

PlanGate TheGatingwillbecompletedelectronically,shouldtherebeanycaveatsthesewillbenoted.

AllrelevantKPI'sAllrelevant

documentationPPRCGateDecision

None

Tier:3

GateClearanceAssessment

ThePMistosubmitthecompletedDocumentstotheDQAforvetting.TheDQAwillcompletetherecommendationschedulefortheGateAppearance.TheGateClearanceAssessmentis

conductedtoensurethatallDocumentandControlKPI'shavebeencompliedwith.

Allrelevantdocumentation

GateRecommendation

None

Tier:1

GateClearancePreparationandApplication

ThePMistopreparealltherelevantdocumentationforthePlanGateClearance.ThePMistosubmitthecompletedDocumentstoProjectAssuranceforvetting.ProjectAssurancewill

completetherecommendationandscheduletheGateAppearance

GateClearanceApplicationProcessKPI's

DocumentKPI'sPEP

Allsupportingdocumentation

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Version2.0 ………Initiate Phase: Due Diligence & Controls


Control# Tier Control ControlOwnerProcessStepKPI

Application GateKPIExemptionPossible

DefermentPossible

1 1 ProcurementconductedinaccordancewiththeBusinessCase PDTL 5,6,7,8,9,10,11,13,14 P O

2 2 StandardPEPTemplateUsed PDTL 6,7,8,9,10,13,14 P O

3 2 InitialDeploymentScheduleandReleasePlanCompleted PDTL 6,7,8,9,10,13,14 P O

4 2 ArchitecturalAgreementAchieved IPIVM 6,7,8,9,10,13,14 P O

5 2 InitialProductBacklogandPrioritisedRequirementsListCompleted PDTL 6,7,8,9,10,13,14 P O

6 2 PEPandAgileCollateralPeerReviewed PPDM 7,8,9,10,13,14 P O

7 2 PEPandAgileCollateralSMEReviewed SME's 8,9,10,13,14 P O

8 3 QualityAssuranceconductedonPEP PTL 9,10,13,14 P O

9 1 PEP&AgileCollateralApprovedbyPE PDTL 10,13,14 P O

10 3 GateClearanceAssessment PPDM,PTL 13,14 P P

11 1 GateClearance PPDM 14 O P

NA 2 PracticeChecks(IncludingallPPDA/CActions) PTL NA O O

NA 2 Reporting PPDM NA O O

NA 1,2 CommunicationsasperPADOandPEPCommunicationsPlans IPIVM,PPDM,PPDA/C NA O O

NA 1,2,3 DocumentKPI's PTL AllPhases P O

ProjectAgile Phase:

Initiate

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Initiate Phase: Control Classification & Function

Governance Controls: Establish the control culture, clarify organisational expectations, and include organisation wide policies and proceduresManagement Oversight Controls: Are set at the Business unit or line management level to address achievement of business unit objectives and mitigation of business unit riskProcess Level Controls: Are established by a process owner to ensure that the objectives of the process are achieved and that process-level risks are addressedTransaction Level Controls: Are specific to individual transactions. They exist to ensure that the objectives of the transaction specific risks are addressedKey Controls: Controls that must operate effectively to reduce a significant risk to an acceptable levelSecondary Controls: Controls that help the process run smoothly but are not essential – these mitigate riskPreventative Controls: These are proactive controls that deter undesirable events from occurringDetective Controls: These controls are reactive and detect undesirable events that have occurredCorrective Controls: These controls are reactive designed to allow manual or automated correction of errors or irregularities discovered by detective controlsDirective Controls: These controls are proactive controls that cause or encourage a desirable event to occurMitigating Controls: These controls reduce the potential impact should an event occurCompensating Controls: These controls compensate for the lack of an expected controlRedundant Controls: These backup/duplicate a control objective or a secondary control that operates only if a key control fails


EntityLevelProcessLevel

TransactionLevel KeyControl

SecondaryControl Preventative Detective Corrective Directive Mitigating

Compensating Redundant

1 1 ProcurementconductedinaccordancewiththeBusinessCase PDTL ManagementOversight û ü û ü û ü ü ü û û ü2 2 StandardPEPTemplateUsed PDTL ManagementOversight ü û ü û ü û û û û û û3 2 InitialDeploymentScheduleandReleasePlanCompleted PDTL ManagementOversight û ü ü û û ü ü ü û û û4 2 ArchitecturalAgreementAchieved IPIVM ManagementOversight û ü ü û û ü ü ü û û û5 2 InitialProductBacklogandPrioritisedRequirementsListCompleted PDTL ManagementOversight û ü ü û û ü ü ü û û û3 2 PEPandAgileCollateralPeerReviewed PDTL ManagementOversight û ü ü û û ü ü û û û û4 2 PEPandAgileCollateralSMEReviewed SME's ManagementOversight û ü ü û û ü ü û û û û5 3 QualityAssuranceconductedonPEP PTL ManagementOversight û ü ü û û ü ü û û û ü6 1 PEP&AgileCollateralApprovedbyPE PDTL ManagementOversight û ü û ü û ü ü û ü û û7 3 GateClearanceAssessment PPDM,PTL ManagementOversight û ü û ü ü ü ü ü ü û ü8 1 GateClearance PPDM ManagementOversight ü û ü û û ü ü ü ü û ü

NA 2 PracticeChecks(IncludingallPCAActions) PDTL ManagementOversight ü û ü û û ü ü û û û ûNA 2 Reporting PPDM Governance ü û ü û û ü ü ü û û üNA 1,2 CommunicationsasperPADOandPEPCommunicationsPlans IPIVM,PDTL,PCA ManagementOversight û ü û ü û û û ü ü û ûNA 1,2,3 DocumentKPI's PTL ManagementOversight ü û ü û ü û û ü û û û

ControlFunction

` Phase:

Initiate

Control# Tier Control ControlOwnerPrimaryClassification Secondary

Classification

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Version2.0 ………Initiate Phase: Alignment to COBIT


0 1 0 2 0 3 0 4 0 5 0 1 0 2 0 3 0 4 0 5 0 6 0 7 0 8 0 9 0 10 0 11 0 12 0 13 0 1 0 2 0 3 0 4 0 5 0 6 0 7 0 8 0 9 0 10 0 1 0 2 0 3 0 4 0 5 0 6 0 1 0 2 0 3

EnsureGovernanceFram

eworkSetting

&M

ainten

ance

EnsureBen

efitsDelivery

EnsureRisk

Optim

isatio

n

EnsureResou

rceOp

timisa

tion

EnsureStakeho

lderTransparency

ManagetheITFramew

ork

ManageStrategy

ManageEnterpriseArchite

cture

ManageInno

vatio

n

ManagePo

rtfolio

ManageBu

dget&Costs

ManageHu

manResou

rces

ManageRe

latio

nships

ManageServiceAg

reem

ents

ManageSupp

liers

ManageQuality

ManageRisk

ManageSecurity

ManageProgramsa

ndProjects

ManageRe

quire

men

tsDefinition

ManageSolutio

nsId

entification&Build

ManageAv

ailability&Capacity

ManageOrganisatio

nalC

hange

Enablemen

t

ManageCh

anges

ManageCh

angeAccep

tance&

Transitioning

ManageKn

owledge

ManageAssets

ManageCo

nfiguration

ManageOp

erations

ManageServieReq

uests&

Incide

nts

ManageProb

lems

ManageCo

ntinuity

ManageSecurityServices

ManageBu

sinessP

rocessCon

trols

Mon

itor,Evaluate,&

Assess

Performance&Con

form

ance

Mon

itor,Evaluate&AssessT

heSystem

ofIn

ternalCon

trol

Mon

itor,Evaluate,&

AssessC

ompliance

with

ExternalR

equiremen

ts

1 PPDA/CTransacting P P

2 ConfirmInternal&ExternalResources P P P P P P P

3 ConfirmProjectExecutive,SeniorUser,andInternalSupplier

P P P P P P P

4 EstablishProjectBoard P P P P P P P P P P P P P P P P P

5 ConductProcurementAppointVendor(SeniorSupplier),ProcurementPhase5

P P P P P P P P

6

DevelopPEP,FinaliseInitialDeploymentScheduleandReleasePlan,ArchitecturalAgreement,InitialProductBacklog,&PrioritisedRequirementsList

P P P P P P P P P P P P P P P P P P

7 PeerReview P P P P P P P P P P P P P

8 SMEReview P P P P P P P P P P P P P

9 DocumentsQA P P P P P P P P P P P P P P P P P P

10 CollateralApproval P P P P P P P P P P P P P P P P

11 KickOffMeeting P P P P P P P

12 GateClearancePreparation&Application

P P P P P P P

13 GateClearanceAssessment P P P P P P P P P P P P P P P P P P

14 ExecuteGate P P P P P P P P P P P P P P P P P P

All ProjectBoards P P P P P P P P P P P P P P P P P P P P P P P

All Reporting P P P P P P P P P P P P P P P P

All PCAChecks P P P P P P P

All CommunicationsasperPPD&PEPCommsPlans

P P P P P P P P P P P P P P P P

All DocumentKPI's P P P P P P P P P P P P

ProjectAgile Initiate

Step Description

COBITControlObjectives

Evaluate,Direct,andMonitor(EDM) Align,Plan,&Organise(AP) Build,Acquire,&Implement(BAI) Deliver,Service,&Support(DSS)Monitor,Evaluate,&Assess(MEA)

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Version2.0 ………Initiate Phase: Alignment to PMBOK (Supporting)


0 1 0 2 0 3 0 4 0 5 0 1 0 2 0 3 0 1 0 2 0 3 0 4 0 5 0 1 0 2 0 3 0 1 0 2 0 3 0 1 0 2 0 1 0 2 0 3 0 1 0 2 0 3 0 1 0 2 0 3 0 4 0 1 0 2 0 3

DevelopManagem

ent

Plan

Direct&M

anageWork

Mon

itor&

Con

trol

Work

PerformIn

tegrated

Ch

angeCon

trol

ClosureAc

tivities

ControllingScope

Requ

iremen

ts

Managem

ent

WBSAlignm

ent

Sche

duleM

anagem

ent

Estim

ation

Activ

ityM

anagem

ent

Duratio

nManagem

ent

Sche

duleCon

trol

CostEstim

ation

CostCon

trol

BudgetM

anagem

ent

QualityPlanning

PerformQuality

Assurance

QualityCo

ntrol

ResourcePlann

ing

ManageProjectT

eam

PlanCom

mun

ications

Manage

Commun

ications

Control

Commun

ications

Iden

tifyRisks

PerformRisk

Analysis

ControlR

isks

PlanProcuremen

t

Cond

uctP

rocuremen

t

ControlP

rocuremen

t

CloseProcurem

ent

Stakeh

olde

rIden

tification

Stakeh

olde

rEngagemen

t

ControlStakeho

lder

Engagemen

t

1 PPDA/CTransacting P P P P

2 ConfirmInternal&ExternalResources P P

3 ConfirmProjectExecutive,SeniorUser,andInternalSupplier

P P

4 EstablishProjectBoard P P P P P P P

5 ConductProcurementAppointVendor(SeniorSupplier),ProcurementPhase5

P P P P P P P

6

DevelopPEP,FinaliseInitialDeploymentScheduleandReleasePlan,ArchitecturalAgreement,InitialProductBacklog,&PrioritisedRequirementsList


7 PeerReview P P P P P P P P

8 SMEReview P P P P P P P P

9 DocumentsQA P P P P P P

10 CollateralApproval P P P P P

11 KickOffMeeting P P P

12 GateClearancePreparation&Application

P P

13 GateClearanceAssessment P P P P P

14 ExecuteGate P P P P P P P

All ProjectBoards P P P P P P P P P P P P P

All Reporting P P P P P P P P P

All PPDA/CChecks P P P P P

All CommunicationsasperPADO&PEPCommsPlans

P P P

All DocumentKPI's P P P P P

ProjectAgile Initiate

Step Description

PMBOKKnowledgeAreas

IntegrationManagement ScopeManagement TimeManagement CostManagement QualityManagement

HRManagemen

t

CommunicationsManagement

RiskManagement ProcurementManagement StakeholderManagement

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Version2.0

03Execute Phase………………..

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Version2.0 ………Execute Phase: Process Flow


P&PD

Analyst/

Co-ordinator

ProjectE

xecutiv

eProjectT

eam

SubjectM

atter

Expe

rts

DeliveryQuality

Analyst

Program&Project

DeliveryManager Plan Segment

1.PCA Transacting

1.PCA Transacting

2. Iterative Sprint or Spike Planning /

Refactoring: Including Time-boxing of Requirements and Sprint Velocity,

Design, Building, Testing, Operational Readiness, Deployment Planning

3.SME & PM Review

4. Iterative Build:

Business Process, Solution, & Data

4. Iterative Build:

Business Process, Solution, & Data

6. Iterative Testing:

Static and Dynamic Verification, including Defect Management

7. SME Reviews

12.Iterative or Cumulative Solution Deployment,

Commissioning & Go Live

11.DeployGate:

IterativeorCumulative

14.Gate Clearance Preparation and

Application

15.Gate Clearance

Assessment

16.CloseGate16.CloseGate

5. Iterative Validation of

Test Approach and Plan when not using Dynamic

Verification

Build Segment Test Segment

8.Iterative Sprint Review:

Review completed work and the planned work that was not completed

Present completed work to the stakeholders; Update Collateral

9.Iterative Sprint Retrospective:Reflect on the past Sprint &

Identify improvement actions

10. SME Reviews:

Validate Architectural Agreement;

Update Design Documentation;

Perform Traceability

Review & Retrospective Segment

13.. Deployment / Solution

Sign Off

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Version2.0 ………Execute Phase: Step Articulation #1




Consult: PPDMInform: PPDM,PDTL,BST,DQA

Templates/Toolkits: None Systems: EPM,Objective,Email,SAPKeyTier#2Events: Practice: None


Consult: StakeholdersInform: ProjectCommunicationsPlan

Templates/Toolkits: AGILEProjectTemplates Systems: Obj,Email,EPMKeyTier#2Events: Practice: None

3 StepName StepDescription Inputs(Sources) Outputs RAIDE-C RoleRecommend: PM



Templates/Toolkits: SMETemplates Systems: EPM,Objective,Email Communicate: ProjectCommunicationsPlanKeyTier#2Events: Practice: None

Tier:2

IterativeSprintorSpikePlanning/Refactoring:InlcudingTime-boxingofRequirementsandSprintVelocity,Design,

Building,Testing,OperationalReadiness,DeploymentPlanning

Allpreviousactionsontheprojectaretoinformtheplanningofthesprint:thiscouldincludetheprevioussprintretrospectiveorthecontentsoftheInitiatePhase(Foundationsand

Preview-includingEPICS).TheSprintVelocityistobedeterminedincluding:*Design*Build*Test

*Governance*DeploymentPlanning

*Training*OrganisationalChange

ScrumofScrumswouldoccurhereshouldtherebeinterdependentTeams.

AllrelevantinputsUpdatedSprintandEPIC

Collateral

VariousSMEDefined

Tier:2

PPDA/CTransacting

WhentheProjectisscheduledtoprogresstotheExecutePhase(usuallyimmediatelyfollowingtheExecuteGate),thePPDA/CwillupdatetheSAPIMconstruct,theSAPprojects,SAPWBS's

andSAPactivitiesallocatingadditionalCAPEXandOPEXFundingasindicatedinthePEP.ThePPDA/CwillupdatetheEPMWorkspaceandObjectiveWorkspacewiththeappropriatecodes,willpublishtheschedule,createbaselinesandreleasethebudgetfortheapproved

phaseandinitialactivities.

Allrelevantinfromation SAPandObjectUpdates

None

DecisionPo

int

Tier:2

SME&PMReviewAllArtefactsandcollateralthatwasproducedduringthePlanSegmentistobereviewedbytherelevantSMEandbytheReviewPM.Thereviewshouldbeconsideredtobeacheckpoint

wherethecumulutavecontrolsareengaged.Allrelevantinputs

ReviewedSprintandEPICCollateral

Walkthrough

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ogy




4 StepName StepDescription Inputs(Sources) Outputs RACI RoleResponsible: SME'sAccountable: PM


Templates/Toolkits: SMETemplates Systems: EPM,Objective,EmailKeyTier#2Events: Practice: None

5 StepName StepDescription Inputs(Sources) Outputs RACI RoleResponsible: SMEAccountable: PM


Templates/Toolkits: AllrelevantSMETemplates Systems: EPM,Objective,EmailKeyTier#2Events: Practice: None

6 StepName StepDescription Inputs(Sources) Outputs RACI RoleResponsible: SMEAccountable: SystemAnalyst,SME

Consult: StakeholdersInform: ProjectCommunicationsPlam

Templates/Toolkits: AllrelevantSMETemplatesandToolkits Systems: EPM,Objective,EmailKeyTier#2Events: Practice: None




Templates/Toolkits: RelevantSMETemplates Systems: EPM,Email,SMESystems Communicate: ProjectCommunicationsPlanKeyTier#2Events: Practice: None

Tier:2

IterativeBuild:BusinessProcess,Solution,&Data

TheBuildistobeundertakeninaccordancewiththeSprintPlanning,theSprintBacklog,andtheBurn-downChart.WhiletheSprintsegmentsareseamless,Staticvalidationwillnotoccur

untilthetestshavebeenverifiedbytherelevantSME.DynamicVerificationmaybeconsideredtobepartoftheseamlessBuild-TestSegments.

Allrelevantcollarteral PlannedOutputs

None

Tier:2

IterativeTesting:StaticandDynamic

Verification,includingDefectManagement

DynamicTestingmayformpartoftheseamlessBuild-TestSegments.Allstatictestingistooccurasperthevalidatedtestplans.ThetestingwillincludeDefecthandlingasfarasthe

Sprintisabletoconcludeitwithinitstime-box.

TestPlansAllrelevantSprint

InformationCompletedTesting

None

DecisionPo

int

Tier:2

IterativeValidationofTestApproachandPlan

(whennotusingDynamicVerification)

WhereStaticTestingistobeemployed,e.g.UAT,thetestpacksetcaretobevalidatedbytherelevantSME-SystemAnalyst,TestManagerorequivalent.

Allrelevantsprintinformation

BurnDownChartSprintBacklog

ValidatedTestPlans

VariousSMEBased

DecisionPo

int

Tier:2

SMEReviewsTherelevantTestManager/SolutionArchitect/TechnicalSMEistosignoffonthetesting

regimen.AllTestandSprint

InformationReviewedTestingRegimen

None

Proj

ect A

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Agree: NoneInput: SME'sandTeamMembers

Decide: SME'sandTeamMembers

Execute: PM

Templates/Toolkits: SMEReviewtoolkits Systems: EPM,Objective,Email Communicate: ProjectCommunicationsPlanKeyTier#1Events:


Consult: TeamMembersInform: TeamMembers





Templates/Toolkits: SMETemplates Systems: EPM,Objective,Email Communicate: ProjectCommunicationsPlanKeyTier#2Events: Practice: None


Agree: IOMInput: AllrelevantStakeholders


Templates/Toolkits: SMETemplates,SME Systems: EPM,Objective,Email Communicate: ProjectCommunicationsPlanKeyTier#3Events:

Tier:1

IterativeSprintReview:Reviewcompleted

workandtheplannedworkthatwasnotcompleted.Present

completedworktothestakeholders;Update

Collateral

AttheSprintReview,theteam:Reviewstheworkthatwascompletedandtheplannedworkthatwasnotcompleted

Presentsthecompletedworktothestakeholders(a.k.a.thedemo)ThismayhappenaftertheSMEReviews.

AllrelevantinformationUpdatedandReviewed

Collateral

None

DecisionPo

int

Tier:2

SMEReviews:ValidateArchitectural

Agreement;UpdateDesignDocumentation;PerformTraceability

TheTraceabilityReview,DesignReview,OperationalReadinessReview,andpotentiallytheaBusinessCaseAlignmentReviewwilloccurattheendofeachsprintasacumulativecontrol;

whileafullreviewofeachwilloccurattheendoftheFinalSprint.Allrelevantinputs CompletedReviews

None

Tier:2

IterativeSprintRetrospective:ReflectinthePastSprint&IdentifyImprovement

Actions

AttheSprintRetrospective,theteam:ReflectsonthepastSprint

Identifiesandagreesoncontinuousprocessimprovementactions.

AllSprintperformanceinformation

Identifiedimprovementsandimplementationplan

None

DecisionPo

int

Tier:3

DeployGate

TheITOperationsCABistoactastheTechnical/SoftGateforthedeploymentofthesolution,whiletheSeniorUser/PEmayactasthedecidingpartyrethereadinessand'Deployment

Comfort'onbehalfoftheBusiness.Thisshouldbethefinalnon-backoutvalidationpriortothedeploymentofthesolution.TheSolAshouldbeinattendanceattheCABtoinputintothe

'DeploymentComfort'discussion.

Allrelevantplanninginformation

CAB&BusinessDeploymentApproval

CAB

Proj

ect A

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Templates/Toolkits: SMEBasedTemplates Systems: EPM,Objective,Email Communicate: PPDCommunicationsPlanKeyTier#1Events: None

13 StepName StepDescription Inputs(Sources) Outputs RACI RoleResponsible: PM,SolA,SME's

Accountable: PEConsult: AllrelevantStakeholdersInform: ProjectCommunicationsPlan

Templates/Toolkits: SMEBasedTemplates Systems: EPM,Objective,EmailKeyTier#2Events: Practice: None


Consult: PE,Stakeholders,DQAInform: PPDCommunicationPlan

Templates/Toolkits: GateClearanceToolkit Systems: EPM,Objective,EmailKeyTier#1Events:

DecisionPo

int

Tier:1

Deployment/SolutionSign-off

TheProjectExecutiveistoformallysign-offonanyDeploymentsthatresultfromantSprint.AttheconclusionoftheFinalSprint,theProjectExecutiveistosignoffonthecomplete

solution.Allrelevantinformation

FormalDeploymentorSolutionSign-off

None

Tier:1

GateClearancePreparationandApplication

ThePMistopreparealltherelevantdocumentationfortheExecuteGateClearance.ThePMistosubmitthecompletedDocumentstoProjectAssuranceforvetting.ProjectAssurancewill

completetherecommendationandscheduletheGateAppearance.

GateClearanceApplicationProcessKPI's

DocumentKPI'sPEP

Allsupportingdocumentation

GateApplicationCompleted

None

Tier:2

SolutionDeployment,Commissioning,&Go-

Live

ThesolutionistobeDeployedinaccordancewiththeSigned-offandApprovedDeploymentPlan.ThiswouldincludeallOCMandTrainingasperthePEP.

AllrelevantDeploymentPlans

Allsupportinginformation

DeployedSolution

None

Proj

ect A

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15 StepName StepDescription Inputs(Sources) Outputs RACI RoleResponsible: ProjectAssurance

Accountable: DQA

Consult: StakeholdersInform: PPDCommunicationPlan

Templates/Toolkits: GateClearanceToolkit Systems: EPM,Objective,EmailKeyTier#3Events:


Agree: NoneInput: PDTL,IPIVM,PM,PSA

Decide: PPDM

Execute: PPDA/CTemplates/Toolkits: GateEvaluation Systems: Obj,Email Communicate: PPDCommunicationPlanKeyTier#3Events:

GateClearance

Tier:3

CloseGateAnAgendaItemwillbetabledcontainingtheGateClearanceApplication.TheProject

AssuranceRecommendationwillpresented.ThePMmayrepresentanycaveatsthatmayhavearisen.

AllrelevantKPI'sAllrelevant

documentationPPRCGateDecision

None

Tier:3

GateClearanceAssessment

ProjectAssurancewillcompletetherecommendationschedulefortheGateAppearance.TheGateClearanceAssessmentisconductedtoensurethatallDocumentandControlKPI'shave

beencompliedwith.


GateRecommendation

GateClearance

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Version2.0 ………Execute Phase: Due Diligence & Controls


Control# Tier Control ControlOwnerProcessStepKPI

Application GateKPIExemptionPossible

DefermentPossible

1 2 IterativeSprint/SpikePlanningCompleted PDTL 2,3,4,5,6,7,8,9,10,11 P O

2 2 DesignDocumentationCompletedandReviewed:IterativelyandFinally PDTL 2,3,4,5,6,7,8,9,10,11 P O

3 2 AllTestingCompletedinAccordancewithSprintPlans PDTL 2,3,4,5,6,7,8,9,10,11 P O

4 2 SMPCompletedduringFinalSprint PDTL 2,3,4,5,6,7,8,9,10,11 P O

5 2 TraceabilityCompletedandReviewedDuringFinalSprint IPIVM 2,3,4,5,6,7,8,9,10,11 P O

6 2 DeploymentGate/GateClearance/sGranted PDTL 11,12,13,14,15,16 P O

7 2 AllCollateralDeliveredinAccordancewithArchitecturalAgreement PDTL 10,11,12,13,14,15,16 P O

8 1 IterativeandCumulativeDeploymentCommissioningSignedOff PPDM 13,14,15,16 P O

9 3 GateClearanceAssessment PPDM,PTL 15,16 P O

10 1 GateClearance PPDM 16 O O




NA 1,2,3 DocumentKPI's PTL AllPhases P O

NA 1,2,3 ConstraintsAgainstPlan PPDM AllPhases P O

ProjectAgile Phase:

Execute

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Version2.0

Execute Phase: Control Classification & Function



EntityLevel ProcessLevel

TransactionLevel

KeyControl SecondaryControl

Preventative Detective Corrective Directive Mitigating Compensating

Redundant

1 2 IterativeSprint/SpikePlanningCompleted PDTL ManagementOversight û ü ü û û ü ü ü û û û2 2 DesignDocumentationCompletedandReviewed:IterativelyandFinally PDTL ManagementOversight û ü ü û û ü ü û û ü û3 2 AllTestingCompletedinAccordancewithSprintPlans PDTL ManagementOversight û ü ü û û ü ü û û ü û4 2 SMPCompletedduringFinalSprint IPIVM ManagementOversight û ü ü û û ü ü û û ü û5 2 TraceabilityCompletedandReviewedDuringFinalSprint IPIVM ManagementOversight û ü ü û û ü ü û û ü û6 2 DeploymentGate/GateClearance/sGranted PPDM ManagementOversight û ü ü û û ü ü û û ü û7 2 AllCollateralDeliveredinAccordancewithArchitecturalAgreement PDTL ManagementOversight û ü ü û û ü û ü û û û8 1 IterativeandCumulativeDeploymentCommissioningSignedOff PPDM ManagementOversight û ü ü û û ü ü û ü û û9 3 GateClearanceAssessment PPDM,PTL ManagementOversight û ü ü û û ü ü ü ü û ü11 1 GateClearance PPDM ManagementOversight û ü ü û û ü ü ü ü û ü

NA 2 PracticeChecks(IncludingallPCAActions) PDTL ManagementOversight ü û ü û û ü ü û û û ûNA 2 Reporting PPDM Governance ü û ü û û ü ü ü û û üNA 1,2 CommunicationsasperPADOandPEPCommunicationsPlans IPIVM,PDTL,PCA ManagementOversight û ü û ü û û û ü ü û ûNA 1,2,3 DocumentKPI's PTL ManagementOversight ü û ü û ü û û ü û û ûNA 1,2,3 ConstraintsAgainstPlan PDTL ManagementOversight û ü ü û ü û û ü û û û

Project:AgileAdapted Phase:Execute


ClassificationControlFunction

Proj

ect A

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Version2.0 ………Execute Phase: Alignment to COBIT


0 1 0 2 0 3 0 4 0 5 0 1 0 2 0 3 0 4 0 5 0 6 0 7 0 8 0 9 0 10 0 11 0 12 0 13 0 1 0 2 0 3 0 4 0 5 0 6 0 7 0 8 0 9 0 10 0 1 0 2 0 3 0 4 0 5 0 6 0 1 0 2 0 3

EnsureGovernance

Fram

eworkSetting&

EnsureBen

efitsDelivery

EnsureRisk

Optim

isatio

n

EnsureResou

rceOp

timisa

tion

EnsureStakeho

lder

Transparen

cy

ManagetheITFramew

ork

ManageStrategy

ManageEnterprise

Archite

cture

ManageInno

vatio

n

ManagePo

rtfolio

ManageBu

dget&Costs

ManageHu

manResou

rces

ManageRe

latio

nships

ManageServiceAg

reem

ents

ManageSupp

liers

ManageQuality

ManageRisk

ManageSecurity

ManageProgramsa

nd

Projects

ManageRe

quire

men

ts

Defin

ition

ManageSolutio

ns

Iden

tification&Build

ManageAv

ailability&

Capacity

ManageOrganisatio

nal

ChangeEnablem

ent

ManageCh

anges

ManageCh

angeAccep

tance

&Transition

ing

ManageKn

owledge

ManageAssets

ManageCo

nfiguration

ManageOp

erations

ManageServieReq

uests&

Incide

nts

ManageProb

lems

ManageCo

ntinuity


ManageBu

sinessP

rocess

Controls

Mon

itor,Evaluate,&

Assess

Performance&Con

form

ance

Mon

itor,Evaluate&Assess

TheSystem

ofInternal

Mon

itor,Evaluate,&

Assess

Compliancewith

External


2

IterativeSprintorSpikePlanning/Refactoring:IncludingTime-boxingofRequirementsandSprintVelocity,Design,Building,Testing,OperationalReadiness,&DeploymentPlanning


3 SMEandPeerReview P P P P P P P P P P P P P

4 IterativeBuild:BusinessProcess,Solution,&Data


5IterativevalidationofTestApproachandPlanwhennotusingDynamicVerification


6 IterativeTesting:Verification,includingDefectManagement


7 SMEReviews P P P P P P P P P P P P P

8

IterativeSprintReview:Reviewcompletedworkandtheplannedworkthatwasnotcompleted.Presentcompletedworktothestakeholders;Updatecollateral

P P P P P P P P P P P P P

9IterativeSprintRetospective:ReflectonthepastSprint&IdentifyImprovementActions


10SMEReviews:ArchitecturalAgreement;UpdateDesignDocumentation;PerformTraceability


11 DeployGateIterativeorCumulative P P P P P P P P P P P P P P P P P P

12 IterativeorCulmulativeSolutionDeployment,Commissioning&GoLive

P P P P P P P P P P P P P P P P P P P P P P

13 Deployment/SolutionSignOff P P P P P P P P P P P P P P P P

14 GateClearancePreaparationandApplication

P P P P P P P

15 GateClearanceAssessment P P P P P P P P P P P P P P P P P P

16 CloseGate P P P P P P P P P P P P P P P P P P



All PCAChecks P P P P P P P





ProjectAgile Execute

Step Description


Evaluate,Direct,andMonitor(EDM) Align,Plan,&Organise(AP) Build,Acquire,&Implement(BAI) Deliver,Service,&Support(DSS) Monitor,Evaluate,&Assess(MEA)

Proj

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Version2.0 ………Execute Phase: Alignment to PMBOK (Supporting)


0 1 0 2 0 3 0 4 0 5 0 1 0 2 0 3 0 1 0 2 0 3 0 4 0 5 0 1 0 2 0 3 0 1 0 2 0 3 0 1 0 2 0 1 0 2 0 3 0 1 0 2 0 3 0 1 0 2 0 3 0 4 0 1 0 2 0 3

DevelopManagem

entP

lan

Direct&M

anageWork

Mon

itor&

Con

trolW

ork

PerformIn

tegrated

ChangeCo

ntrol

ClosureAc

tivities

ControllingScope

Requ

iremen

tsM

anagem

ent

WBSAlignm

ent

Sche

duleM

anagem

ent

Estim

ation

Activ

ityM

anagem

ent

Duratio

nManagem

ent

Sche

duleCon

trol

CostEstim

ation

CostCon

trol

BudgetM

anagem

ent

QualityPlanning

PerformQualityAssurance

QualityCo

ntrol

ResourcePlann

ing

ManageProjectT

eam

PlanCom

mun

ications

ManageCo

mmun

ications

ControlC

ommun

ications

Iden

tifyRisks

PerformRisk

Analysis

ControlR

isks

PlanProcuremen

t

Cond

uctP

rocuremen

t

ControlP

rocuremen

t

CloseProcurem

ent

Stakeh

olde

rIde

ntificatio

n

Stakeh

olde

rEngagem

entM

anagem

ent

ControlStakeho

lderEngagem

ent


2

IterativeSprintorSpikePlanning/Refactoring:IncludingTime-boxingofRequirementsandSprintVelocity,Design,Building,Testing,OperationalReadiness,&DeploymentPlanning


3 SMEandPeerReview P P P P P P P P

4 IterativeBuild:BusinessProcess,Solution,&Data


5IterativevalidationofTestApproachandPlanwhennotusingDynamicVerification

P P P P P P P

6 IterativeTesting:Verification,includingDefectManagement

P P P P P P P

7 SMEReviews P P P P P P

8

IterativeSprintReview:Reviewcompletedworkandtheplannedworkthatwasnotcompleted.Presentcompletedworktothestakeholders;Updatecollateral

P P P P P P P P

9IterativeSprintRetospective:ReflectonthepastSprint&IdentifyImprovementActions

P P P P P P P P

10SMEReviews:ArchitecturalAgreement;UpdateDesignDocumentation;PerformTraceability

P P P P P P P P

11 DeployGateIterativeorCumulative P P P P P P P

12 IterativeorCulmulativeSolutionDeployment,Commissioning&GoLive

P P P P P P P P P

13 Deployment/SolutionSignOff P P P P P P P P P

14 GateClearancePreaparationandApplication

P P

15 GateClearanceAssessment P P P P P

16 CloseGate P P P P P P P





P P P


ProjectAgile Execute

Step Description

PMBOKKnowledgeAreas

IntegrationManagement ScopeManagement ProcurementManagement StakeholderManagement

TimeManagement CostManagement QualityManagement

HRManagemen

t


RiskManagement

Proj

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Version2.0

04Close Phase

………………..

Proj

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Version2.0 ………Close Phase: Process Flow


Risk Management 1st Line of Defence Risk Management 2nd Line of DefenceProcurement

P&PD

Analyst/Co

-

ordinator

ProjectE

xecutiv

eProjectM

anager

SubjectM

atter

Expe

rts

DeliveryQuality

Analyst

Program&Project

DeliveryManager



2.Conduct Operational

Handover

2.Conduct Operational

Handover

3. Validate Business Case

4. Formal Solution Acceptance

5.Business Case Handover for Benefits Realisation

5.Business Case Handover for Benefits Realisation

10.Project Review

10.Project Review

8.Post Implementation

Review & Publish Lessons Learnt

8.Post Implementation

Review & Publish Lessons Learnt

9.Release Project

Resources

9.Release Project

Resources



7.Contractual &

Administrative Closure

7.Contractual &

Administrative Closure

6.Architectural Landscape

Update

6.Architectural Landscape

Update

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Version2.0 ………Close Phase: Step Articulation #1




Consult: PPDM,ITSA,BP&PInform: PPDM,PDTL,BST,DQA,PTL

Templates/Toolkits: None Systems: EPM,Objective,Email,SAPKeyTier#2Events: Practice: None

2 StepName StepDescription Inputs(Sources) Outputs RACI RoleResponsible: PMAccountable: IOM,PE

Consult: AllrelevantStakeholdersInform: ProjectCommsPlan


3 StepName StepDescription Inputs(Sources) Outputs RACI RoleResponsible: PM,PSAAccountable: PE

Consult: AllrelevantStakeholdersInform: PPDCommsPlan

Templates/Toolkits: BusinessCase Systems: EPM,Objective,EmailKeyTier#2Events: Practice: None

4 StepName StepDescription Inputs(Sources) Outputs RAIDE-C RoleRecommend: SeniorUser

Agree: NoneInput: AllrelevantStakeholders


Templates/Toolkits: SMETemplates Systems: EPM,Objective,Email Communicate: ProjectCommsPlanKeyTier#1Events:

SAPandObjectUpdates

None

Tier:2

PPDA/CTransacting

WhentheProjectisscheduledtoprogresstotheClosePhase(usuallyimmediatelyfollowingtheCloseGate),thePPDA/CwillupdatetheSAPIMconstruct,theSAPprojects,SAPWBSsand

SAPactivitiesallocatingadditionalCAPexandOPexFundingasindicatedinthePEP.ThePPDA/CwillupdatetheEPMWorkspaceandObjectiveWorkspacewiththeappropriatecodes,willpublishtheschedule,createbaselinesandreleasethebudgetfortheapproved

phaseandinitialactivities.

Allrelevantinfromation

FinalisedBenefitsRealisationProfiles

Walkthrough

Tier:2

ConductOperationalHandover

OperationalHandoveristobeconductedinaccordancewithPEPandOperationalHandoverPlan.ThePEistofinallysign-offtheOperationalHandoveralongwiththeIOM.

AllRelevantInformationSigned-offOperational

Handover

None

DecisionPo

int

Tier:2

ValidateBusinessCaseTheBusinessCasecontentistobevalidatedbythePSA.ThefinalfinancialsanddeploymentspecificationsaretobereconciledwiththeBenefitsRealisationControlswhereapplicable.

AllrelevantProjectInformationBusinessCase

DecisionPo

int

Tier:1

FormalSolutionAcceptance

ThePEistofinallysign-offtheformalsolutionacceptance.ThiswillbetheformaltriggerfortheProjectClosureactivitiestocommence.Allformal'contractualreconcilliations'aretobe

evaluated,withtheformalinvocationofthe'Warranty'and'HighCare'period.

ValidateBusinessCaseAllrelevantProject

Information

FormalAcceptanceofthesolution

None

Proj

ect A

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5 StepName StepDescription Inputs(Sources) Outputs RACI RoleResponsible: PSAAccountable: PE


Templates/Toolkits: BusinessCase Systems: EPM,Objective,EmailKeyTier#1Events:

6 StepName StepDescription Inputs(Sources) Outputs RACI RoleResponsible: SolAAccountable: PE


Templates/Toolkits: SMETemplates,SMP Systems: EPM,Objective,EmailKeyTier#1Events:

7 StepName StepDescription Inputs(Sources) Outputs RACI RoleResponsible: PPDA/C,SME'sAccountable: PM

Consult: AllrelevantStakeholdersInform: PPDCommsPlan



Consult: AllrelevantstakeholdersInform: PPDCommsPlan

Templates/Toolkits: PIR Systems: EPM,Objective,EmailKeyTier#3Events:

UpdatedBenefitsRegister

Walkthrough

Tier:1

BusinessCaseHandoverforBenefits

Realisation

Uponcompletionofthe'FormalAcceptance'oftheSolution,theBusinessCaseistobehandedovertorelevantpartiesforStrategicBusinessBenefitsRealisationMonitoringwhere

applicable.

BusinessCaseandControls

FormalSolutionAcceptanceConfirmation

AdministrativeandContractualHandover/Closure

confirmation

None

Tier:1

UpdateArchitecturalLandscape

TheSAistoensurethatallDesignandAs-BuiltDocumentationarecompletedandlodgedintotherelevantTechnicalandArchitecturalRepositoriesforallBusinessITprojects.


UpdatedRepositories

None

Tier:2

Contractual&Administrative

Handover

ContractualClosure,moreaccurately,ContractualHandover,istobecompletedoncetheBusinessCaseHandoverhasbeencompleted.Operationsistothetakecarriageofthe

Warrantiesetc.thathavebeenincludedintheContractwiththeVendor.AdministrativeClosureincludesallthenecessarydocumentationandadministrativeactivitiesthataretobecompletedtoensurethatallfinancesetc.arefinalisedtoensureclosureofthe

project.

AllrelevantProjectInformation

Tier:3

PostImplementationReview&PublishLessonsLearnt

ThePMistofacilitatea'PostImplementationReview'thatistofocusonthedeliveryoftheproject.Thisexcludesthe'Governance'aspectsoftheproject.Thelessonslearntistobe

publishesandtakenintotheLessonLearntRepository.

Allrelevantprojectinformation

LessonsLearntPostImplementationReview

WorkshopandWalkthrough

Proj

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Consult: PPDM,PDTL

Inform: ProjectCommsPlan


10 StepName StepDescription Inputs(Sources) Outputs RACI RoleResponsible: PTL

Accountable: PPDMConsult: AllrelevantStakeholdersInform: PPDCommsPlan

Templates/Toolkits: GovernanceProjectReviewTemplate Systems: EPM,Objective,EmailKeyTier#3Events:


Consult: PSA,PM,PPDMInform: PPDCommsPlan


ResourceReleaseNotification

None

Tier:2

ReleaseProjectResources

ThePEistoformallyreleaseallresources,excludingthePM,fromtheProject.ThisistobedoneinconsultationwiththePDTL,thePPDM,andtheProjectManager.

Allrelevantinformation

ClosedProject

None

Tier:3

ProjectReviewAProjectReviewistobeconductedbythePTLtoascertainany'Improvements'tothePP3MMethodologyand/orGovernancethatwasemployedontheproject.(ThisisnotthePIR)

Allrelevantinformation GovernanceLessonsLearnt

WorkshopandWalkthrough

Tier:2

PPDA/CTransactingThePPDA/CwillconcludetherelevantSAP,Objective,andEPMcloseoutactivitiesforthe

projecttobeclosedAllrelevantinformation

Proj

ect A

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Version2.0 ………Close Phase: Due Diligence & Controls


Control# Tier Control ControlOwner ProcessStepKPIApplication

GateKPI ExemptionPossible

DefermentPossible

1 1 OperationalHandoverCompleted PPDM 2,8 O O

2 2 BusinessCaseValidated PPDM,IPIVM 3,8 O O

3 1 FormalSolutionAcceptanceAchievedthroughSign-off PPDM,PDTL 4,8,9 O O

4 2 BusinessCaseHandedOverforBenefitsRealisation IPIVM,PPDM 5,8,9 O O

5 2 ArchitecturalLandscapeUpdate IPIVM,PPDM 6,7,8 O O

7 2 PIRandLessonsLearntCompletedandPublished PDTL 8,9 O O

8 2 ContractualandAdministrativeClosureCompleted PDTL 7 O O

9 2 ProjectResourcesReleased PPDM 9 O O




NA 1,2,3 DocumentKPI's PTL AllPhases O O

NA 1,2,3 ConstraintsAgainstPlan PPDM AllPhases O O

ProjectAgile Phase:

Close

Proj

ect A

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Version2.0

Execute Phase: Control Classification & Function



EntityLevelProcessLevel

TransactionLevel KeyControl

SecondaryControl Preventative Detective Corrective Directive Mitigating

Compensating Redundant

1 1 OperationalHandoverCompleted PDTL ManagementOversight û ü ü û û û û ü û ü ü2 2 BusinessCaseValidated PPDM,IPIVM ManagementOversight û ü ü û û ü ü ü û û ü3 1 FormalSolutionAcceptanceAchievedthroughSign-off PDTL,PPDM ManagementOversight û ü û ü û ü û ü ü ü û4 2 BusinessCaseHandedOverforBenefitsRealisation IPIVM,PPDM ManagementOversight û ü û ü û ü û ü ü ü û5 2 ArchitecturalLandscapeUpdate IPIVM,PPDM ManagementOversight ü û û ü û û û ü û û û7 2 PIRandLessonsLearntCompletedandPublished PDTL ManagementOversight û ü û ü û û û ü û û û8 2 ContractualandAdministrativeClosureCompleted PDTL ManagementOversight ü û ü û ü û û ü û û ü9 2 ProjectResourcesReleased PDTL ManagementOversight û ü ü û û û û ü û û ü

NA 2 PracticeChecks(IncludingallPCAActions) PDTL ManagementOversight ü û ü û û ü ü û û û ûNA 2 Reporting PPDM Governance ü û ü û û ü ü ü û û üNA 1,2 CommunicationsasperPADOandPEPCommunicationsPlans IPIVM,PDTL,PCA ManagementOversight û ü û ü û û û ü ü û ûNA 1,2,3 DocumentKPI's PTL ManagementOversight ü û ü û ü û û ü û û ûNA 1,2,3 ConstraintsAgainstPlan PDTL ManagementOversight û ü ü ü û ü ü ü û ü ü

ControlFunction

Project:AgileAdapted Phase:

Close


Classification

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ect A

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Version2.0 ………Close Phase: Alignment to COBIT


0 1 0 2 0 3 0 4 0 5 0 1 0 2 0 3 0 4 0 5 0 6 0 7 0 8 0 9 0 10 0 11 0 12 0 13 0 1 0 2 0 3 0 4 0 5 0 6 0 7 0 8 0 9 0 10 0 1 0 2 0 3 0 4 0 5 0 6 0 1 0 2 0 3EnsureGovernanceFram

eworkSetting

&M

ainten

ance

EnsureBen

efitsDelivery

EnsureRisk

Optim

isatio

n

EnsureResou

rceOp

timisa

tion

EnsureStakeho

lderTransparency

ManagetheITFramew

ork

ManageStrategy

ManageEnterpriseArchite

cture

ManageInno

vatio

n

ManagePo

rtfolio

ManageBu

dget&Costs

ManageHu

manResou

rces

ManageRe

latio

nships

ManageServiceAg

reem

ents

ManageSupp

liers

ManageQuality

ManageRisk

ManageSecurity

ManageProgramsa

ndProjects

ManageRe

quire

men

tsDefinition

ManageSolutio

nsId

entification&Build

ManageAv

ailability&Capacity

ManageOrganisatio

nalC

hange

Enablemen

t

ManageCh

anges

ManageCh

angeAccep

tance&

Transitioning

ManageKn

owledge

ManageAssets

ManageCo

nfiguration

ManageOp

erations

ManageServieReq

uests&

Incide

nts

ManageProb

lems

ManageCo

ntinuity


ManageBu

sinessP

rocessCon

trols

Mon

itor,Evaluate,&

Assess

Performance&Con

form

ance

Mon

itor,Evaluate&AssessT

heSystem

ofIn

ternalCon

trol

Mon

itor,Evaluate,&

AssessC

ompliance

with

ExternalR

equiremen

ts


2 ConductOperationalHandover P P P P P P P P P P P P P P P P P P P P P P

3 ValidateBusinessCase P P P P P P P P P P P P P P P P P P P P

4 FormalSolutionAcceptance P P P P P P P P P P P P P P P P P P

5 BusinessCaseHandoverforBenefitsRealisation

P P P P P P P P P

6 ArchitecturalLandscapeUpdate P P P P P P P P P P P P P P

7 ContractualandAdministrativeClosure P P P P P P P P P P P P P P

8 PostImplementationReview&PublishLessonsLearnt

P P P P

9 ReleaseProjectResources P P P

10 ProjectReview P P P P P P P P P P P P P P P P P




All PPDA/CChecks P P P P P P P




Project Close

Step Description


Evaluate,Direct,andMonitor(EDM) Align,Plan,&Organise(AP) Build,Acquire,&Implement(BAI) Deliver,Service,&Support(DSS) Monitor,Evaluate,&Assess(MEA)

Proj

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0 1 0 2 0 3 0 4 0 5 0 1 0 2 0 3 0 1 0 2 0 3 0 4 0 5 0 1 0 2 0 3 0 1 0 2 0 3 0 1 0 2 0 1 0 2 0 3 0 1 0 2 0 3 0 1 0 2 0 3 0 4 0 1 0 2 0 3

DevelopManagem

entP

lan

Direct&M

anageWork

Mon

itor&

Con

trolW

ork

PerformIn

tegrated

ChangeCo

ntrol

ClosureAc

tivities

ControllingScope

Requ

iremen

tsM

anagem

ent

WBSAlignm

ent

Sche

duleM

anagem

ent

Estim

ation

Activ

ityM

anagem

ent

Duratio

nManagem

ent

Sche

duleCon

trol

CostEstim

ation

CostCon

trol

BudgetM

anagem

ent

QualityPlanning

PerformQualityAssurance

QualityCo

ntrol

ResourcePlann

ing

ManageProjectT

eam

PlanCom

mun

ications

ManageCo

mmun

ications

ControlC

ommun

ications

Iden

tifyRisks

PerformRisk

Analysis

ControlR

isks

PlanProcuremen

t

Cond

uctP

rocuremen

t

ControlP

rocuremen

t

CloseProcurem

ent

Stakeh

olde

rIde

ntificatio

n

Stakeh

olde

rEngagem

entM

anagem

ent

ControlStakeho

lderEngagem

ent


2 ConductOperationalHandover P P P P P

3 ValidateBusinessCase P P P P P

4 FormalSolutionAcceptance P P P P P P P

5 BusinessCaseHandoverforBenefitsRealisation

P P P P P P P

6 ArchitecturalLandscapeUpdate P P P

7 ContractualandAdministrativeClosure P P

8 PostImplementationReview&PublishLessonsLearnt

P P P P P

9 ReleaseProjectResources P P P P

10 ProjectReview P P P






P P P


ProjectAgile Close

Step Description

PMBOKKnowledgeAreas

IntegrationManagement ScopeManagement TimeManagement StakeholderManagement

CostManagement QualityManagement

HRManagemen

t


RiskManagement ProcurementManagement

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Version2.0

05Supporting Abstractions

………………..

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Governance: WBS & Funding Model………

• Test Solution• SME Test Validation• Test Sign-off• Finalise Deployment Planning• Solution Deployment Planning

Review• Traceability Review• TAB/CAB Clearance

Project Name

1.0Initiating Phase

1.1Executing Phase

1.2Closing Phase

1.2.1Building Sub- Phase

1.2.2Testing Sub- Phase

1.2.3Deploying Sub- Phase

• Solution Deployment• Traceability Review• Phase QA• Gate Clearance

• Conduct Operational Handover

• Validate Business Case• Formal Solution Acceptance• Business Case Handover• Phase QA• PIR and Lessons Learnt• Contractual Closure• Administrative Closure• Release Project Resources• Gate Clearance

CnContract

Breakdown Structure

CnContract

Breakdown Structure

CnContract

Breakdown Structure

CnContract

Breakdown Structure

• Conduct Procurement & Appoint Vendor

• PEP Development • PEP QA • PEP Approval 1• Gate Clearance

CAPEX FundingOPEX FundingBlended Funding

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Total Maximum Budget: $575 000

5%

10%

100%

Maximum Allotment Pre- ReserveBudget $500 000

The Total Budget includes all overt or hidden costs, labour, and taxes: OPEX, and CAPEX.

$500k + $50k + $25k = $575k

Budget managed by

the PE

Budget managed by the EM / PE

Operational Expenditure: ORxxxxx Training and Change Management

Capital Expenditure: CPxxxxx

Definition & Business Case Initiating, Planning, & Executing Phases

Operational Handover and CAPEX Transacting

Project Delivery Operations

Contingency Reserve: $50 000$500k + $50k= $550k

Management Reserve: $25 000 Budget managed by CE

Closing Phase

Discovery

Concept

PADO Operational Expenditure

Divisional Base Operational Expenditure: (Divisional BAU)

Ongoing Licence & Support(year 2 onwards) (CITSD Budgeted)

Governance: Budget Structure Example………

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Traceability Setup:Analyst

DeliveryTraceability Review #2:

DRC


DRC

PLQ Strategy:Benefits

Architectural Alignment:Benefits, Outcomes

Business Casing:Benefits & Outcomes:Solution Architecture

Requirements:Benefits, Outcomes, Requirements

Planning:Outcomes & Outputs:

Technical Architecture / Design Blueprints

PLQ Portfolio:Non PADO

Discovering: PADO

Testing:Outputs

Post Deployment:Outputs:As-Built

Project Delivery: PADO


DRC

Discovering Traceability

Review:Analyst/DRC

PLQ Strategy:Benefits Realisation

Architectural Alignment:Re-baselineLandscape Update

PLQ Portfolio:Non PADO

SME Review Order

SME Review Order

SME Review Order

Deployment Gate Phase Gate: Execute Gate Phase Gate: Project Entrance/Exit Gate

SME Review Order

Business Case Handover:Outcomes

Business Case Review Traceability Review Solution Design Review Operational Readiness Review Solution Deployment Planning Review BaselineStrategic Fit Review

Governance: V-Model………

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• A Portfolio is a component collection of programs, projects or operations managed as a group to achieve strategic objectives. An organisation may have more than onePortfolio, each addressing unique organisational strategies and objectives. Proposed Initiatives are structured as Portfolios and components are identified, evaluated, selected,and authorised. In addition, Portfolios may contain sub-portfolios

• A PADO Project Portfolio is the set of projects to be delivered by PADO

• A Program is a group of related projects managed in a coordinated way to obtain benefits and control not available from managing them individually. Programs may includeelements of related work outside of the scope of the discrete projects in the program – PMBOKA structured grouping of interdependent projects that is both necessary and sufficient to achieve a desired business outcome and create value - ISACA

• A Project is a temporary endeavour undertaken to create a unique product, service, or result

• A Methodology is a system of practices, techniques, procedures, and rules used by those who work in a discipline

• A Project Management Plan is a formal, approved document that defines how the project is executed, monitored and controlled

• A Project Execution Plan is a formal, approved document that defines how the project is executed and can be a down-scaled version of the Project Management Plan

• A Project Charter is a document issued by the project initiator that formally authorises the existence of a project and provides the project manager with the authority to applyorganisational resources to project activities

• Enterprise Architecture is the organising logic for business processes and IT infrastructure reflecting the integration and standardisation requirements of the firms operatingmodel

• A Framework is structure for supporting or enclosing something else, especially a skeletal support used as the basis for something being constructed

• The Business Case is a documented feasibility study used to establish the validity of the benefits of a selected component lacking sufficient definition and that is used as abasis for the authorisation of further project management processes

• A Phase Gate is a review at the end of a phase in which a decision is made to continue to the next phase, to continue with modification, or to end a project or program

• A Process is a systematic series of activities directed towards causing an end result such as that one or more inputs will be acted upon to create one or more outputs

• Quality Assurance is a planned and systematic pattern of all actions necessary to provide adequate confidence that an item or product conforms to established technicalrequirements – ISO 24765

• Key Performance Indicators (KPI’s) are measures that determine how well the process is performing in enabling the goal to be reached

Governance: Glossary………

Project Agile Processes 2.0

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