PROGRESSION (PIT) CODES COMPLETE GUIDANCE · PIT CODE GUIDANCE Notes: The term “Progression”...

1 of 20 Progression (PIT) codes — guidance notes (last updated April 2017 – AM)

PROGRESSION (PIT) CODES — COMPLETE GUIDANCE

CONTENTS What are progression (PIT) codes? .............................................................................................................................................................................................. 1

What does this mean for the student? ........................................................................................................................................................................................ 1

List of progression (PIT) codes by progression category ............................................................................................................................................................. 2

Codes for College use: .............................................................................................................................................................................................................. 2

For Student Records use (for information only): ..................................................................................................................................................................... 3

PIT code guidance ........................................................................................................................................................................................................................ 3

Which PIT codes imply that the student has reassessments to take in the August ref/def period? ........................................................................................ 20

Which PIT codes will be used by the CSP process? .................................................................................................................................................................... 20

WHAT ARE PROGRESSION (PIT) CODES? A PIT code indicates what the student's progression/completion decision is, as agreed by the APAC, and is entered into the APAC Decision field in the

current academic year record in the SPI screen.

Based on the PIT code entered by the College, the Student Records team progresses the student's record accordingly.

WHAT DOES THIS MEAN FOR THE STUDENT? A PIT code placed against a current year SPI record in combination with the A flag in the Int Transcript field in SPR will display a progression message to the

student when they view their interim transcript via the Student Record System (SRS).

See the Module Results Online page for the progression message wording attached to each code:

http://as.exeter.ac.uk/it/systems/sits/howdoi/moduleresultson-line/

If a current year SPI record does not have a PIT code against it (and there is an A in the Int Transcript field in SPR), the student will see a message instructing

him/her to contact their College for details.

PIT codes also appear on interim transcripts and translate into progression decisions that appear on the final degree transcript, for each academic year.

http://as.exeter.ac.uk/it/systems/sits/howdoi/moduleresultson-line/


LIST OF PROGRESSION (PIT) CODES BY PROGRESSION CATEGORY

Codes for College use:

CATEGORY PIT CODE NAME WILL THIS PIT CODE GENERATE A REASS SPI IF PLACED

AGAINST THE MAIN SPI RECORD?

Completion PC Progress complete No

Progress DORMANT Dormant Progression No

PAE Aegrotat pass

PD Progress, with deferred assessment(s)

PP Progress pass

PPC Progress pass conditional

PPO Progress to Ordinary Award

PR Progress, with referred assessment(s)

PT Progress, trail up to 30 credits

COP Compulsory change of programme and progress

No progress COP-REP Compulsory change of programme and repeat stage No

COP-FIN Change of programme for awarding (finalist only) No

DEF Deferred without attendance — no progress Yes

DEF1 Deferred term 1 only with attendance — no progress No

DEF2 Deferred term 2 only with attendance — no progress No

DEF1+2 Deferred terms 1 & 2 with attendance — no progress No

DEF1+3 Deferred terms 1 & 3 with attendance — no progress No

HOLD Progression on hold No

INT Interruption of studies — no progress No

REF Referred without attendance — no progress Yes

REF1 Referred term 1 only with attendance — no progress No

REF2 Referred term 2 only with attendance — no progress No

REF1+2 Referred terms 1 & 2 with attendance — no progress No

REF1+3 Referred terms 1 & 3 with attendance — no progress No

REP1 Repeat credits term 1 with attendance — no progress No

REP2 Repeat credits term 2 with attendance — no progress No

REP1+2 Repeat credits with attendance — no progress No

REP1+3 Repeat credits with attendance — no progress No

REPY Repeat entire year with attendance — no progress No

Withdrawal FAIL Withdrawal due to academic failure No


For Student Records use (for information only):

When these codes are applied to SPI records, they are not to be amended by College staff. They are for Student Records use only.

PIT code Description PC_DEBTOR Used by Student Records to identify debtors who have a pending award. If this PIT code is used by the Colleges, the student's award will not be

processed. When the College sets a SAW record to provisional, before the award is sent for approval, the student’s debtor status is checked with Accounts Receivable. If the student has an outstanding debt that prevents them from being awarded, the Student Records team will alter the PIT code of PC (entered by the College) to PC_DEBTOR. When student debt is cleared, Student Records will process the student award.

TC Used in rare circumstances where a student has transferred programme. WW Used by Student Records to withdraw students where withdrawal forms have been received during the academic year. Colleges must use the

FAIL code to signal a student withdrawal due to academic failure to Student Records.

PIT CODE GUIDANCE

Notes:

The term “Progression” refers to the process whereby students’ records are moved into the new academic year from August 1st, by Student Records.

PIT codes are listed in alphabetical order (by code).

Change for 2017 — the reference to terms in the codes (e.g. REF1, DEF2) is so that areas can identify when students will be here so that online registration can

be enabled a few weeks prior to the start of their period of study and so we can determine when Tier 4 students will physically be here, so that their enrolment

statuses can be updated accordingly. Where a student is here in term 2, we assume that the student may still be here in term 3 (hence the lack of 2+3 codes).

PIT CODE SHORT NAME AND

FULL NAME DESCRIPTION PROGRESS TO

NEXT STAGE?

COP COP & PROGRESS Compulsory change of programme and progress

Only use this code for non-finalists where the student is being withdrawn from current programme and will progress to the next stage.

Example: Student is in stage 2 and being transferred to a programme where the student will progress to stage 3.

If student is being withdrawn from current programme and is being transferred to another but won’t progress to the next stage — see code COP-REP (Compulsory change of programme and repeat stage).

Example: Student is now in stage 2 and being transferred to a programme where the student will repeat stage 2.

Yes


Is a change of programme form required? If the student is:

being withdrawn from current programme & being transferred to another (e.g. due to failing non-condonable module). A change of programme form must be completed and sent to Student Records. The change will not be processed without the form. Exception! Forms will not be required during the ref/def period. Follow guidance in example below.

on a 4-year programme and has not met the minimum overall average in order to progress on it. A change of programme form is NOT required* if the student will be transferred to the 3-year equivalent programme** (e.g. going from BSc Biochemistry with Industrial Experience to BSc Biochemistry). In order for Student Records to process this, include ALL of the following details in the Minutes field in the current SPI record: reason for transfer, programme name + code transferring to, year/stage transferring to, and your initials and the date. Sample note: Due to failure to achieve overall average of 50%, student must be transferred to level X of (insert programme name) (insert programme code) – AM565 060416

* Although a COP form is not required, authorisation will be sought from PBS Compliance for Tier 4 students. ** If the student simply wants to transfer to a different 3-year programme, a COP form will be required.

If the student had submitted a change of programme earlier in the year that will take effect the next academic year, do not use this code. Enter the progression decision based on the student's results on the current programme, irrespective of the pending change of programme. Note: COPs for non-finalists will take place at Progression (from August 1st), taking effect in the new academic year. What time of year can this code be used? It can be used at any time of year. At Progression, will this PIT code generate REASS SPI? No. What effect will this PIT code will have on the student’s record?

PIT code placed against New enrolment status New mode of attendance

New stage/block

Main SPI (change happens at Progression)

RPR F* or P* Next stage

REASS SPI (change happens post- ref/def APAC)

RPR F* or P* Next stage


COP-REP

COP REPEAT YEAR Compulsory change of programme and repeat stage

Only use this code for non-finalists where the student cannot progress on current programme and is being transferred to another but won’t progress to the next stage.

Example: Student is now in stage 2 and is being transferred to a programme where stage 2 will be repeated. If the student cannot progress on current programme but is being transferred to another and will progress to the next stage — see code COP (Compulsory change of programme and progress). Is a change of programme form required? If the student is:

being withdrawn from current programme & being transferred to another (e.g. due to failing non-condonable module). A change of programme form must be completed and sent to Student Records. The change will not be processed without the form. This is especially important for Tier 4 students because of the extension of their expected end date (these need to be approved by PBS Compliance before they can be processed). Exception! Forms will not be required during the ref/def period. Follow guidance in example below.

on a 4-year programme and has not met the minimum overall average in order to progress on it. A change of programme form is NOT required* if the student will be transferred to the 3-year equivalent programme** (e.g. going from BSc Biochemistry with Industrial Experience to BSc Biochemistry). In order for Student Records to process this, include ALL of the following details in the Minutes field in the current SPI record: reason for transfer, programme name + code transferring to, year/stage transferring to, and your initials and the date. Sample note: Due to failure to achieve overall average of 50%, student must be transferred to level X of (insert programme name) (insert programme code) – AM565 060416

* Although a COP form is not required, authorisation will be sought from PBS Compliance for Tier 4 students. ** If the student wants to transfer to a different 3-year programme, a COP form will be required, as usual.

If the student had submitted a change of programme earlier in the year that will take effect the next academic year, do not use this code. Enter the progression decision based on the student's results on the current programme, irrespective of the pending change of programme. Notes:

COPs for non-finalists will take place at Progression (from 08/01), taking effect in the new academic year.

If the student will only be repeating PART of the year (as opposed to the entire stage), indicate this in the SPI Minutes, email [email protected] and ask that the change of programme be processed immediately, so

No

mailto:[email protected]


that the relevant PIT code reflecting the student’s progression decision can be updated in the SPI record ahead of the student being progressed.

What time of year can this code be used? It can be used at any time of year. At Progression, will this PIT code generate REASS SPI? No. What effect will this PIT code will have on the student’s record?

PIT code placed against New enrolment status

New mode of attendance

New stage


RPR F* or P* Same stage (repeating stage on new programme)


RPR F* or P* Same stage (repeating stage on new programme)

COP-FIN

COP FINALIST Change of programme for awarding (finalist only)

Only used for students who are in their final year who cannot graduate on intended programme, but can be awarded if transferred to another programme. Student must be transferred to new programme before award can be processed. Add detailed notes in Minutes field in SPI screen, including reason for transfer, name + code of programme transferring to, and year/stage being transferred to.

Sample note: Due to failure in module XXX, student must be transferred to level X of (insert programme name) (insert programme code) – AM565 060416

A change of programme form is not required. Once the change of programme has been processed on SITS, the Student Records team will ask you to process the award on the new programme and update the SPI record as per usual. What time of year can this code be used? It can be used at any time of year. At Progression, will this PIT code generate REASS SPI? No.

n/a


What effect will this PIT code will have on the student’s record? Once the change of programme has taken place, the student will be awarded on the new programme, therefore the enrolment status will change to RCO (or to RDB if the student has an outstanding debt to the University).

DEF

DEF NO ATTEND Deferred without attendance — no progress

Student has outstanding deferred assessments and cannot progress to the next stage of study/cannot graduate until the deferrals have been completed.

Note: If student has mix of deferred and referred assessments or only has referred assessments — use REF. Use when the student’s next attempt is still student's first attempt (i.e. module result should not be capped as student hasn’t yet completed their 1st attempt). Student does not attend teaching while awaiting reassessment. The student will not be charged any fees. If the student will not be taking/sitting their deferrals during the August ref/def period but should be held ref/def without attendance in the next academic year, re-enter this PIT code into the REASS SPI that will be generated at Progression. What time of year can this code be used? This code can be used at any time of year. At Progression, will this PIT code generate REASS SPI? Yes. What effect will this PIT code will have on the student’s record?



RHL_R (will generate REASS SPI)

Same as previous


Remain at RHL_R RWA (resit without attendance)

No (student will be temporarily progressed to the next stage in August but the PIT code placed against their REASS SPI will determine which stage they can remain at)


DEF1

DEF ATTEND TRM1 Deferred term 1 only with attendance — no progress

Student has outstanding deferred assessments (only) and cannot progress to the next stage of study/cannot graduate until the deferrals have been completed. Student will attend teaching/be in attendance while awaiting reassessment. Although fees are not charged for deferred assessments, student will be charged fees based on the number of credits being taken as student is re-sitting with attendance. A list of students and the number of credits being repeated will need to be sent to Accounts Receivable, by the College. Use the PIT code appropriate to when the deferrals are being taken/examined, i.e.:

DEF1 — module(s) taught and examined in term 1

DEF2 — module(s) taught in term 2 and examined in term 2 or 3.

DEF1+2 —module(s) taught in terms 1 and 2, and examined in terms 1, 2 or 3.

DEF1+3 — module(s) taught in term 1 and examined in term 3.

Code Taught Examined

DEF1 Term 1 Term 1

DEF2 Term 2 Term 2 or 3

DEF1+2 Term 1 and 2 Terms 1, 2 or 3

DEF1+3 Term 1 Term 3

Use a deferral code when the student’s next attempt is still student's first attempt (i.e. module result should not be capped as student hasn’t yet completed their 1st attempt). Warnings:

If this code is against a student’s record at Progression, it implies that the student will not sitting their deferrals over the ref/def period. Do not use if student will be re-sitting in August (use DEF).

This PIT code will not create a REASS SPI as its use implies that student is taking deferrals with attendance in the next academic year and that the student is not taking/sitting these in the ref/def period.

As a result, students will not be scheduled for any deferred exams in the August exams period.

If student has mix of deferred and referred assessments or only has referred assessments, use one of the REF codes.

No

DEF2 DEF ATTEND TRM2 Deferred term 2 only with attendance — no progress

DEF1+2 DEF ATTEND T1+2 Deferred terms 1 & 2 with attendance — no progress

DEF1+3 DEF ATTEND T1+3 Deferred terms 1 & 3 with attendance — no progress


What time of year can these codes be used? It can be used at any time of year, however this code will normally be used at the ref/def APAC in September (or at PGT APACs later in the year). At Progression, will these PIT codes generate REASS SPI records? No. What effect will these PIT codes have on the student’s record?



RPR RSA (resit with attendance)



DORMANT Dormant Record / Dormant Progression

Only use for students whose mode of attendance is currently dormant:

RDF (dormant previously full time)

RDP (dormant, previously part time)

These are students who have not been actively following a programme of study but whose records continue to be progressed each year due to:

an outstanding debt, or

College not providing a final progression decision for the student in previous years (e.g. student not completed, not withdrawn, etc.). A final progression code is encouraged to be applied to the student’s record in these cases to prevent continuous progression.

Note: This code can only be stored against the record if the student's current mode of attendance is RDF or RDP. What time of year can this code be used? This code can be used at any time of year. At Progression, will this PIT code generate REASS SPI? Yes. What effect will this PIT code will have on the student’s record?

No




No change No change


No change No change

FAIL FAIL – WITHDRAW Withdrawal due to academic failure

Student being withdrawn from University due to failure after referred attempts and ineligible for a lesser degree. If student is being deemed withdrawn (did not return to study) or student has requested to withdraw, complete a withdrawal form but do not input a PIT code as the Student Records team will complete the SPI record themselves. What effect will this PIT code will have on the student’s record? Once the withdrawal has taken place, the student’s enrolment status will change to RLE (withdrawn active study) or RLF (withdrawn no active study) as appropriate.

No

HOLD HOLD PROGRESS Progression on hold

Student's progression decision is still outstanding/unknown. It is meant as a holding/temporary decision. Examples: academic misconduct (AO) decision pending, APAC considering progression, awaiting student decision. It is best practice to always add a minute explaining the delay in the Minutes field in the SPI screen. What time of year can this code be used? This code can be used at any time of year. At Progression, will this PIT code generate REASS SPI? No. What effect will this PIT code will have on the student’s record?



RHL_C (prevents online registration)

Same as previous


Remain at RHL_R (prevents online registration)

Same as previous

No


Once a final decision has been taken on the student’s progression — if it is:

Pre-Progression (within same academic year) — update APAC Decision and Batch Date fields in SPI screen so that the student is progressed accordingly.

Post-Progression (in the next academic year) — do not alter the PIT code and email [email protected] with the details.

INT INTERRUPTED Interruption of studies — no progress

Use this code if the student is currently interrupted. If the student’s enrolment status is not currently set to RHL_M or RHL_I, you will not be able to store the PIT code against the student’s record. If the student is due to return in next academic year, the student’s record will be updated by the Student Records team as part of the interruption/return to study process. What time of year can this code be used? This code can be used at any time of year. At Progression, will this PIT code generate REASS SPI? No. What effect will this PIT code will have on the student’s record?



Same as current, if RHL_I or RHL_M

Same as previous


Same as current, if RHL_I or RHL_M

Same as previous

No

PAE AEGROTAT PASS Aegrotat pass to next stage of study

Used in cases of severe mitigation and illness — excludes entire or parts of year from award. Faculty Office must be consulted. See TQA, Ordinance 16 (http://www.exeter.ac.uk/staff/policies/calendar/part1/ordinances/16/) What time of year can this code be used? It can be used at any time of year. At Progression, will this PIT code generate REASS SPI? No. What effect will this PIT code will have on the student’s record?



RPR F* or P*


RPR F* or P*

Yes


http://www.exeter.ac.uk/staff/policies/calendar/part1/ordinances/16/


PC PROG COMPLETE Progress - Finalist completed

Student has completed the entire programme and is eligible for an award (not necessarily intended award, e.g. being awarded PG Diploma instead of MSc, an Ordinary award instead of with Honours). This also includes students receiving aegrotat awards, which must be approved by Faculty Board — see http://www.exeter.ac.uk/staff/policies/calendar/part1/ordinances/16/ for details. If the student has not completed the programme (i.e. the student has withdrawn), do not use this PIT code. See

Award a student a Certificate or Diploma of Higher Education (on the SITS > How To page) for instructions. What time of year can this code be used? It can be used at any time of year. What effect will this code have on the student’s record? The presence of this PIT code against any SPI record in conjunction with a SAW record at a provisional status (with correct award date) will trigger the completion of the student’s record (RCO or RCI for INTO students), unless the student has an outstanding debt in which case the student’s enrolment status will change to RDB.

n/a

PD PROGRESS DEFER Progress, with deferred assessment(s)

In rare cases, student only has deferred assessment(s) outstanding, but is provisionally allowed to progress to the next stage of study. Use when the student’s next attempt is still student's first attempt (i.e. module result should not be capped as student hasn’t yet completed their 1st attempt).

If student has mix of deferred and referred assessments, use code PR.

Full progression is dependent on successfully passing deferred assessment(s). Student will only undertake reassessments and don’t normally attend any teaching relating to the module. What time of year can this code be used? It can be used at any time of year. At Progression, will this PIT code generate REASS SPI? No. What effect will this PIT code will have on the student’s record?



RPR F* or P*


RPR F* or P*

Yes

http://www.exeter.ac.uk/staff/policies/calendar/part1/ordinances/16/

http://as.exeter.ac.uk/media/level1/academicserviceswebsite/it/documents/sitsfaq/Awarding_a_student_a_Certificate_or_Diploma_of_Higher_Education.pdf

http://as.exeter.ac.uk/it/systems/sits/howdoi/howtoandfaqs/


PP PROGRESS PASS Progress pass

Student can progress into the next stage of their programme as they met all requirements. In July, this should also be used for 12-month PGT students that are due to complete in September of the upcoming academic year. These students will be progressed with an enrolment status of RCA (pending outcome). What time of year can this code be used? It can be used at any time of year. At Progression, will this PIT code generate REASS SPI? No. What effect will this PIT code will have on the student’s record?



RPR F* or P*


RPR F* or P*

Yes

PPC PROG PASS COND Progress pass conditional

Use for non-finalists who will have results input late or extensions (results expected after August 1st, otherwise see NH). Allows the creation of a record in the next academic year and allows student to register online with the University. If the student is no longer eligible to progress into next academic year once the results are received, contact Student Records ([email protected]). What time of year can this code be used? It can be used at any time of year. At Progression, will this PIT code generate REASS SPI? No. What effect will this PIT code will have on the student’s record?



RPR F* or P*


RPR F* or P*

Yes



Once a final decision has been taken on the student’s progression — if it is:

Pre-Progression (within same academic year) — update APAC Decision and Batch Date fields in SPI screen so that the student is progressed accordingly.

Post-Progression (in the next academic year) — if the student can no longer progress, do not alter the PIT code and email [email protected] with the details.

PPO PASS PROG ORD Pass progress, to Ordinary Award

Use prior to student entering their final year when it is confirmed that student will not be eligible for full award upon completion (e.g. will receive ordinary, not with honours). What time of year can this code be used? It can be used at any time of year. At Progression, will this PIT code generate REASS SPI? No. What effect will this PIT code will have on the student’s record?



RPR F* or P*


RPR F* or P*

Yes



PR PROGRESS REFER Progress, with referred assessment(s)

In rare cases, student only has referred assessment(s) or mix if referred and deferred assessments outstanding, but is provisionally allowed to progress to the next stage of study.

Referral = next attempt is student's 2nd attempt (despite being deferred), module result must be capped.

Deferral = next attempt is student's first attempt (result should not be capped).

If student only has deferred assessments — use PD. Full progression is dependent on successfully passing referred/referred + deferred assessments. Student will only undertake reassessments — students don’t attend any teaching relating to the trailed module. What time of year can this code be used? It can be used at any time of year. At Progression, will this PIT code generate REASS SPI? No. What effect will this PIT code will have on the student’s record?



RPR F* or P*


RPR F* or P*

Yes

PT PROGRESS TRAIL Progress, trail up to 30 credits

Student allowed to progress, carrying up to 30 credits of failed modules to the next stage, which will be repeated. Student will study module(s) concerned as if for the first time for full marks and will attend teaching. What time of year can this code be used? It can be used at any time of year. At Progression, will this PIT code generate REASS SPI? No. What effect will this PIT code will have on the student’s record?



RPR F* or P*


RPR F* or P*

Yes


REF

REF NO ATTEND Referred without attendance — no progress

Student has referred assessment(s), or mix of referred and deferred assessments, and as such cannot progress to the next stage of the programme/cannot graduate until the outstanding reassessments have been completed. Student does not attend teaching while awaiting reassessment. The student will not be charged any fees other than referred exam fees.



If student only has deferred assessments — use DEF code. If student will not be taking/sitting their referrals/deferrals during the August ref/def period but will be referred without attendance in the next year, re-enter this PIT code into the REASS SPI that is created at Progression. What time of year can this code be used? It can be used at any time of year. At Progression, will this PIT code generate REASS SPI? Yes. What effect will this PIT code will have on the student’s record?



RHL_R (will generate REASS SPI)

Same as previous year


Remain at RHL_R RWA (resit without attendance)

No (student will be temporarily progressed to the next stage in August but the PIT code placed against their REASS SPI will determine which stage they can remain at)


REF1 REF ATTEND TRM1 Referred term 1 only with attendance — no progress

Student has outstanding referred assessments OR mixture of referred and deferred assessments, and as such cannot progress to the next stage of study/cannot graduate until the referrals/deferrals have been completed. Student will attend teaching/be in attendance while awaiting reassessment. Student will be charged fees based on the number of credits being taken. A list of students and the number of credits being repeated will need to be sent to Accounts Receivable, by the College. Use the PIT code appropriate to when the referrals (or referrals + deferrals) are being taken/examined:

REF1 — module(s) taught and examined in term 1

REF2 — module(s) taught in term 2 and examined in term 2 or 3.

REF1+2 —module(s) taught in terms 1 and 2, and examined in terms 1, 2 or 3.

REF1+3 — module(s) taught in term 1 and examined in term 3.


REF1 Term 1 Term 1

REF2 Term 2 Term 2 or 3

REF1+2 Term 1 and 2 Terms 1, 2 or 3

REF1+3 Term 1 Term 3

How to determine if next attempt is referral or a deferral?



If student only has deferred assessments — use one of the DEF codes. Warnings:

If this code is against a student’s record at Progression, it implies that the student will not sitting their referrals/deferrals over the ref/def period. Do not use if student will be re-sitting in August.

This PIT code will not create a REASS SPI as its use implies that student is taking referrals/deferrals with attendance in the next year and that the student is not taking/sitting these in the ref/def period.

As a result, students will not be scheduled for any referred/deferred exams in the August exams period by the Exams team.

What time of year can this code be used? It can be used at any time of year, however this code will normally be used at the ref/def APAC in September (or at PGT APACs later in the year).

No

REF2 REF ATTEND TRM2 Referred term 2 only with attendance — no progress

REF1+2 REF ATTEND T1+2 Referred terms 1 & 2 with attendance — no progress

REF1+3 REF ATTEND T1+3 Referred terms 1 & 3 with attendance — no progress


At Progression, will this PIT code generate REASS SPI? No. What effect will this PIT code will have on the student’s record?






REP1 REPEAT TERM 1 Repeat credits term 1 with attendance — no progress

Student is unable to progress to the next stage of study or is unable to graduate, but is being allowed to repeat credits (not a full year) across one or more terms, for full marks. Usually supported by valid mitigation circumstances. Do not use these codes if the student is repeating the entire year/full set of credits — in this case use code REPY. Use the PIT code appropriate to when the modules are being taken/examined:

REP1 — module(s) taught and examined in term 1

REP2 — module(s) taught in term 2 and examined in term 2 or 3.

REP1+2 —module(s) taught in terms 1 and 2, and examined in terms 1, 2 or 3.

REP1+3 — module(s) taught in term 1 and examined in term 3.


REP1 Term 1 Term 1

REP2 Term 2 Term 2 or 3

REP1+2 Term 1 and 2 Terms 1, 2 or 3

REP1+3 Term 1 Term 3

Student will be charged fees based on the number of credits being taken. A list of students and the number of credits being repeated will need to be sent to Accounts Receivable, by the College. What time of year can this code be used? It can be used at any time of year. At Progression, will this PIT code generate REASS SPI? No.

No

REP2 REPEAT TERM 2 Repeat credits term 2 with attendance — no progress

REP1+2 REPEAT TRM1+2 Repeat credits terms 1 & 2 with attendance — no progress

REP1+3 REPEAT TRM1+3 Repeat credits terms 1 & 3 with attendance — no progress


What effect will this PIT code will have on the student’s record?

PIT code placed against New enrolment status

New mode of attendance





REPY REPEAT FULL YR Repeat entire year with attendance — no progress

Student is unable to progress to the next stage of study or is unable to graduate, but allowed to repeat the entire year, for full marks.

If student is not repeating the full year, see other REP codes above. Student will be billed full fees, based on their usual mode of attendance. Usually supported by valid mitigation circumstances. What time of year can this code be used? It can be used at any time of year. At Progression, will this PIT code generate REASS SPI? No. What effect will this PIT code will have on the student’s record?



RPR F* or P*


RPR F* or P*

No


WHICH PIT CODES IMPLY THAT THE STUDENT HAS REASSESSMENTS TO TAKE IN THE AUGUST REF/DEF PERIOD?

1. DEF (Deferred without attendance — no progress)

2. REF (Referred without attendance — no progress)

Although some of the other codes imply that referrals/deferrals must be undertaken (e.g. DEF1 = Deferred term 1 only with attendance — no progress,

REF2 = Referred term 2 only with attendance — no progress, PD — progress with deferred assessments and PR — progress with referred assessments), the

student will be progressed into the next academic year and they will be taken then.

WHICH PIT CODES WILL BE USED BY THE CSP PROCESS?

Running CSP on your undergraduate full-time non-finalists will automatically populate a suggested PIT code, based on the students’ SMR records, into the

Actual PIT/APAC decision field in the current academic year SPI record.

These PIT codes will be populated in the following circumstances:

1. progresses to the next stage — PP (Progress pass).

2. does not progress to the next stage, but has to take: a. one or more referred assessments (grade = FR for UG and F for PGT) — REF (Referred without attendance — no progress); b. one or more deferred assessments (grade = MI) — DEF (Deferred without attendance — no progress); or c. a mixture of referred and deferred assessments — REF (Referred without attendance — no progress).

3. progression cannot be determined at the time CSP is run because there are marks still outstanding (SMR records still in SAS or RAS state) — HOLD

(progression on hold)

PROGRESSION (PIT) CODES COMPLETE GUIDANCE · PIT CODE GUIDANCE Notes: The term “Progression”...

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