Programs and Research

Public Private Agreements for Mass Digitisation

Ricky Erway

JISC Digitisation ConferenceJuly 2007

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RLG Programs Partners - Geography

NorthAmerica

[100]

UK, Ireland & Continental Europe

[35]

Middle East[2]

Australia andNew Zealand

[4]

Japan[1]

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RLG Programs Partners – Institution Types

College/University

Museum

Historical Society

National Library

Archive

Large Public Library

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Distinguish between editions

Computational comparisons

Linguistic analysis

Link to a citation

Recombination for electronic reserves

Discipline-based portals

My collection

TranslationAnnotation

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Integrated access

Incorporate with OPACs

FRBRization to dedup and cluster editions

Offer shelf-like browsing

Integration with licensed digitised content

Customised functionality for local community

Add structural or semantic mark-up

Integration with IR assets

Inclusion of primary sources

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Can’t see the forest for the trees?

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Exclusivity - Appearance vs. reality

1. They are non-exclusive deals

2. The private partner bears all the digitisation costs

3. They are only limited term deals

4. Institutions are free to serve the content to users

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Deliverables - What do you get back?

Master images Access images Metadata describing associated files and their

sequence Coordinates to map OCR text to images Records with links Technical metadata Records of rejects for later attention

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Functionality Access rights

Display Index Allow downloading of individual copies Add 3rd party service enhancements Combine in whole or part Distribute in whole or in part

Rights related to preservation Influence technical specifications Check for quality control Insist on published, open standards

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Disclosure – how much is too much?

OK to protect proprietary information Identified technical and business secrets

Should not restrict Sharing what content is included Sharing the nature of what will be returned to

the library Involving stakeholders in the negotiation Community discussion

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Financial Models

Worst case: they digitise and then license it back to us

Consider making use free and charging for a reuse licence

If partner repurposes in ways not foreseen, contributor should get a portion of the revenue

Ask yourself, “How much more would it cost to make it free?”

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Other considerations

Upgrading texts Coordinate maps Use data Resolving rejected items Impact on copyright Branding Persistent access

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Negotiating tips

Inform your counsel of your desired outcome Let counsel determine warranties and

indemnifications Know your bottom line – at what point are you

prepared to walk away? Start with the best agreement to date Negotiate on behalf of the broader community

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Result of inaction

Content accessible via patchwork of environments under dramatically different terms

Recognise our shared interest after it’s too late Public domain materials locked up Libraries assets are marginalised by commercial

entities.

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Questions?

Ricky Erway OCLC Programs and Researcherwayr@oclc.org+1 650 691 2228

Project Wiki rlg.archival.tvUsername: GoodPassword Terms

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Related OCLC activities

eContent Synchronisation Registry of Copyright Evidence Registry of Digital Masters Global Digital Format Registry Collection Analysis/Anatomy of Aggregate

collections Shared Print/deaccession