Programme cycle management overview v3

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GWP’s Programme Cycle Management GWP Regional Days 15-17 August 2011 Stockholm

Transcript of Programme cycle management overview v3

Page 1: Programme cycle management overview v3

GWP’s Programme Cycle Management

GWP Regional Days

15-17 August 2011

Stockholm

Page 2: Programme cycle management overview v3

Results-based management

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Direct ResultOutcome

Outputs

Activities

Inputs

Use of Outputs

Results

Attribution Gap

Indirect ResultOutcome

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Programme Cycle ManagementBased on Outcome Mapping

• “Results”:– Influence on the partners with whom we are working– “Plausible links” between activities/interventions and

desired outcomes

• Derived from the GWP Strategy:– 4 goals– 12 outcome challenges– 18 strategic elements

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Outcome Mapping Programming CycleIntentional Design:

PlanningVision and MissionBoundary Actors

Desired OutcomesProgress Markers

Implementation

ActivitiesOutputs

Monitoring

1) Progress Markers - through outcome journals

2) Implementation of activities

Evaluation

LearningReporting

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GWP Strategy:

how we create and deliver value to achieve our vision

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GWP visionWater security

A key contributor to sustainable socio-economic

well-being and national development

Goal 3Reinforce knowledge sharing and

communicationsRaising awareness, creating and

disseminating knowledge, and building capacity

Goal 2Address critical

development challengesDevelop and advocate

solutions to help governments take better decisions to

improve resilience

Goal 4Build a more effective network

Government, civil society and the private sector strengthen the

partnership to improve governance and sustainable funding

Goal 1Promote water as a key part of

sustainable national developmentGovernments make water

resources management a top priority and invest in its

development

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GWP Work Breakdown Structure

Mission:…to support the sustainable development and management of water resources at all levels

Strategic Goals

Strategic Elements

Vision and Mission

1.1

Impr

ovin

g su

ppor

t for

w

ater

man

agem

ent t

hrou

gh

natio

nal p

roce

sses

1.2

Impr

ovin

g go

vern

ance

sy

stem

s 1.

3 Im

prov

ing

wat

er

infr

astr

uctu

re 1.

4 Im

prov

ing

finan

cing

for

wat

er m

anag

emen

t 1.

5 F

acili

tatin

g tr

ansb

ound

ary

coop

erat

ion

1.6

Mon

itorin

g pr

ogre

ss o

n IW

RM

2.1

Ada

ptin

g to

clim

ate

chan

ge 2.

2 A

chie

ving

food

sec

urity

2.3

Tac

klin

g ur

bani

satio

n (in

clud

ing

wat

er s

uppl

y an

d sa

nita

tion

) 2.

4 R

esol

ving

con

flict

4.1

Par

tner

ship

and

al

lianc

e bu

ildin

g 4.

2 G

WP

per

form

ance

m

easu

rmen

t 4.

3 G

WP

fina

ncia

l su

stai

nabi

lity

4.4

Sup

port

ing

the

GW

P

netw

ork

3.1

Impr

ovin

g co

mm

unic

atio

ns c

apac

ity 3.

2 Im

prov

ing

GW

P

outr

each

3.3

Str

engt

heni

ng G

WP

kn

owle

dge

shar

ing

Goal 1:Promote water as a key part of

sustainable national development

Goal 2:Address critical development

challenges

Goal 3:Reinforce knowledge sharing and

communications

Goal 4:Build a more effective network

1a: Incorporate existing policies/plans into national development and implement

1b: Develop/strengthen weak/non-existant policies/plans in national development and implement

1c: Multi-stakeholder involvement in building local capacity and implementing policies/plans

2a: Take into account the links between water and climate change and develop solutions for adaptation

2b: Address critical development challenges, particularly food security, urbanisation and conflict resolution

2c: Objective and incisive intellectual contributions from GWP and its partners

3a: Knowledge dissemination to global entities and the corporate world

3b: Stakeholders have better access to relevant and practicalknowledge and capacity to share

3c: Communications culture embedded across the Partnership and stakeholderstake up strategic information and messages

4a: Strengthen the capacity of RWPs sot hey are more effective, and provide support to the CWPs

4b: GWPO and RWPs improve organisation, management and governance

4c: GWPO, RWPsand CWPs access new and diverse funding and increase traditional funding sources

Vision:…a water secure world

OutcomeChallenges

3.4

Str

ateg

ic m

essa

ges

Activities, outputsand budgets

Act

iviti

es, o

utpu

ts

and

budg

ets

Act

iviti

es, o

utpu

ts

and

budg

ets

Act

iviti

es, o

utpu

ts

and

budg

ets

Act

iviti

es, o

utpu

ts

and

budg

ets

Act

iviti

es, o

utpu

ts

and

budg

ets

Act

iviti

es, o

utpu

ts

and

budg

ets

Act

iviti

es, o

utpu

ts

and

budg

ets

Act

iviti

es, o

utpu

ts

and

budg

ets

Act

iviti

es, o

utpu

ts

and

budg

ets

Act

iviti

es, o

utpu

ts

and

budg

ets

Act

iviti

es, o

utpu

ts

and

budg

ets

Act

iviti

es, o

utpu

ts

and

budg

ets

Act

iviti

es, o

utpu

ts

and

budg

ets

Act

iviti

es, o

utpu

ts

and

budg

ets

Act

iviti

es, o

utpu

ts

and

budg

ets

Act

iviti

es, o

utpu

ts

and

budg

ets

Act

iviti

es, o

utpu

ts

and

budg

ets

Act

iviti

es, o

utpu

ts

and

budg

ets

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JAN MAR APR MAY JUN JUL AUG SEP OCT NOV DECFEB

Annual report

WorkplanningOrientation

note

CPPivotal

SCMonitoring

(PSC)

SCPlanning

(PSC)

15 draft Workplanning

notes

draft GWPWorkplan

(from 14 draft Workplans;+FPG,SC ver )

GWPWorkplan

On-going programme / project development roster……………………………… On-going programme / project development roster

Monthly regional & global reports / monthly monitoring……………………….. Monthly regional & global reports / monthly monitoring

PLANNING

MONITORING

GW

PO

sec

. T

EC

invo

lved

GW

PO

sec

. T

EC

invo

lved

RW

Ps

& G

WP

OR

WP

s &

GW

PO

FPGFPG

Work planimplementationNoteFPG

Work planimplementationNoteSC

Workprog.implementation

status noteCP

Annual Programme Sequence

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Steering Committee

GWP Regions

· Caribbean· Central Africa· Central America· Central and Eastern Europe· Central Asia and Caucasus· China· Eastern Africa· Mediterranean· South America· South Asia· Southeast Asia· Southern Africa· West Africa

GWPO

100 Office of the Executive Secretary

200 Finance and Administration Unit

300 Communications Unit400 Network Operations Unit500 Technical Committee

GWP’s Programme Management

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GWP’s 2009-2013 Work Programme

• One 2009-2013 Global Strategic Plan, based on global agenda including:– GWPO Secretariat– Technical Committee

• 13 2009-2013 Regional Strategic Plans– based on regional agendas - one for each

region

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Monitoring and Reporting1. Annual Report: “GWP In Action”

2. Monthly narrative reports – NewsFlow:– driven by the Communications Units

3. Quarterly financial reports:– driven by the Finance and Administration Unit

4. “Bi-annual” Outcome Mapping monitoring against progress markers:– driven by Network Operation Unit– agreed at Sept 2010 Regional Days– carried out once so far (ref. May 2011 reports)

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Analysis of NewsFlow activity reports-interventions in “strategic elements”:

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Bi-Annual Monitoring – Sept 2010:

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Analysis of 2010 monitoring info:• Real progress across all 4 goals• Analysis of progress markers pre-identified on 3

levels:

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/ Something can be reported about the boundary actor, mostly in terms of connection / interest / participation to GWP activities (10%)

+ A change process is identified while not fully implemented; the discussion of the link to GWP activities is worth reporting (50%)

++ A significant change can be reported; the discussion of the different influences/ processes leading to this change is worth reporting, including the link to GWP activities (90%)

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Goal 4

20

2413

22

/

+

++

No Info

Goal 3

29

3510

37

/

+

++

No Info

Goal 2

26

20

13

40/

+

++

No Info

Goal 1

41

3520

43

/

+

++

No Info

Initial data:

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Reporting can still be improved:• Analysis of the data/information!• Understanding the connections between the

different reporting mechanisms:Annual ReportMonthly ReportProgress Markers (Outcome Mapping) Report

• Room for improvement in terms of formulating progress markers (at the planning stage):– some are too vaguely formulated– others are too ambitious.

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Reporting can still be improved:

• Do a better job of linking our “results” and “stories” to the “GWP results-framework”

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GWP visionWater security

A key contributor to sustainable socio-economic

well-being and national development

Goal 3Reinforce knowledge sharing and

communicationsRaising awareness, creating and

disseminating knowledge, and building capacity

Goal 2Address critical

development challengesDevelop and advocate

solutions to help governments take better decisions to

improve resilience

Goal 4Build a more effective network

Government, civil society and the private sector strengthen the

partnership to improve governance and sustainable funding

Goal 1Promote water as a key part of

sustainable national developmentGovernments make water

resources management a top priority and invest in its

development

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Reporting can still be improved:• GWPO Secretariat is not yet making full use of

the information reported, for the purpose of learning about GWP thematic breadth and achievements

• Need to do a better job of expressing results numerically:– value for money– cost/benefit analysis

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“Intermediate” Progress Report

• Requested by May 2011 Steering Committee– to be implemented in 2012 (for 2011 report)

• More analytical and critical reporting

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“Intermediate” Progress Report

• Proposed report structure - 1 report for each of GWPO, TEC and 13 Regions (15 reports total):

1. Planned: What did we say we would do?

2. Achieved: What have we actually done?• “activities” and “outcomes”

3. Analysis: How are we doing?

4. Discussion/recommendations: Lessons, challenges and recommendations

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“Intermediate” Progress Report

• Who is going to prepare this report?– Network Officer and Regional Coordinator– Detailed Table of Contents to be presented to

the Nov 2011 SC meeting• When will the report be prepared?

– Jan-March period– concurrent with 2011 Annual Report

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Workplanning and Budgeting - 2012• Overall approach:

– Continue rolling out OM approach– Ensure overall cohesiveness (in particular

thematic) is improved • Workplan template: Same template as last year • Budget template: Same template as last year

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Workplanning and Budgeting - 2012

• Timeline for 2012 Workplan & Budget:– 10 October 2011: GWPO and regions work

plans & budgets ready– 7-9 November 2011: GWPO presents a GWP

work plan & budget overview to SC – Post SC: comments from SC taken into

account for final version of GWP 2012 work plan & budget

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