Programme cycle management overview v3
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Transcript of Programme cycle management overview v3
GWP’s Programme Cycle Management
GWP Regional Days
15-17 August 2011
Stockholm
Results-based management
2
Direct ResultOutcome
Outputs
Activities
Inputs
Use of Outputs
Results
Attribution Gap
Indirect ResultOutcome
Programme Cycle ManagementBased on Outcome Mapping
• “Results”:– Influence on the partners with whom we are working– “Plausible links” between activities/interventions and
desired outcomes
• Derived from the GWP Strategy:– 4 goals– 12 outcome challenges– 18 strategic elements
3
Outcome Mapping Programming CycleIntentional Design:
PlanningVision and MissionBoundary Actors
Desired OutcomesProgress Markers
Implementation
ActivitiesOutputs
Monitoring
1) Progress Markers - through outcome journals
2) Implementation of activities
Evaluation
LearningReporting
4
GWP Strategy:
how we create and deliver value to achieve our vision
5
GWP visionWater security
A key contributor to sustainable socio-economic
well-being and national development
Goal 3Reinforce knowledge sharing and
communicationsRaising awareness, creating and
disseminating knowledge, and building capacity
Goal 2Address critical
development challengesDevelop and advocate
solutions to help governments take better decisions to
improve resilience
Goal 4Build a more effective network
Government, civil society and the private sector strengthen the
partnership to improve governance and sustainable funding
Goal 1Promote water as a key part of
sustainable national developmentGovernments make water
resources management a top priority and invest in its
development
GWP Work Breakdown Structure
Mission:…to support the sustainable development and management of water resources at all levels
Strategic Goals
Strategic Elements
Vision and Mission
1.1
Impr
ovin
g su
ppor
t for
w
ater
man
agem
ent t
hrou
gh
natio
nal p
roce
sses
1.2
Impr
ovin
g go
vern
ance
sy
stem
s 1.
3 Im
prov
ing
wat
er
infr
astr
uctu
re 1.
4 Im
prov
ing
finan
cing
for
wat
er m
anag
emen
t 1.
5 F
acili
tatin
g tr
ansb
ound
ary
coop
erat
ion
1.6
Mon
itorin
g pr
ogre
ss o
n IW
RM
2.1
Ada
ptin
g to
clim
ate
chan
ge 2.
2 A
chie
ving
food
sec
urity
2.3
Tac
klin
g ur
bani
satio
n (in
clud
ing
wat
er s
uppl
y an
d sa
nita
tion
) 2.
4 R
esol
ving
con
flict
4.1
Par
tner
ship
and
al
lianc
e bu
ildin
g 4.
2 G
WP
per
form
ance
m
easu
rmen
t 4.
3 G
WP
fina
ncia
l su
stai
nabi
lity
4.4
Sup
port
ing
the
GW
P
netw
ork
3.1
Impr
ovin
g co
mm
unic
atio
ns c
apac
ity 3.
2 Im
prov
ing
GW
P
outr
each
3.3
Str
engt
heni
ng G
WP
kn
owle
dge
shar
ing
Goal 1:Promote water as a key part of
sustainable national development
Goal 2:Address critical development
challenges
Goal 3:Reinforce knowledge sharing and
communications
Goal 4:Build a more effective network
1a: Incorporate existing policies/plans into national development and implement
1b: Develop/strengthen weak/non-existant policies/plans in national development and implement
1c: Multi-stakeholder involvement in building local capacity and implementing policies/plans
2a: Take into account the links between water and climate change and develop solutions for adaptation
2b: Address critical development challenges, particularly food security, urbanisation and conflict resolution
2c: Objective and incisive intellectual contributions from GWP and its partners
3a: Knowledge dissemination to global entities and the corporate world
3b: Stakeholders have better access to relevant and practicalknowledge and capacity to share
3c: Communications culture embedded across the Partnership and stakeholderstake up strategic information and messages
4a: Strengthen the capacity of RWPs sot hey are more effective, and provide support to the CWPs
4b: GWPO and RWPs improve organisation, management and governance
4c: GWPO, RWPsand CWPs access new and diverse funding and increase traditional funding sources
Vision:…a water secure world
OutcomeChallenges
3.4
Str
ateg
ic m
essa
ges
Activities, outputsand budgets
Act
iviti
es, o
utpu
ts
and
budg
ets
Act
iviti
es, o
utpu
ts
and
budg
ets
Act
iviti
es, o
utpu
ts
and
budg
ets
Act
iviti
es, o
utpu
ts
and
budg
ets
Act
iviti
es, o
utpu
ts
and
budg
ets
Act
iviti
es, o
utpu
ts
and
budg
ets
Act
iviti
es, o
utpu
ts
and
budg
ets
Act
iviti
es, o
utpu
ts
and
budg
ets
Act
iviti
es, o
utpu
ts
and
budg
ets
Act
iviti
es, o
utpu
ts
and
budg
ets
Act
iviti
es, o
utpu
ts
and
budg
ets
Act
iviti
es, o
utpu
ts
and
budg
ets
Act
iviti
es, o
utpu
ts
and
budg
ets
Act
iviti
es, o
utpu
ts
and
budg
ets
Act
iviti
es, o
utpu
ts
and
budg
ets
Act
iviti
es, o
utpu
ts
and
budg
ets
Act
iviti
es, o
utpu
ts
and
budg
ets
Act
iviti
es, o
utpu
ts
and
budg
ets
6
JAN MAR APR MAY JUN JUL AUG SEP OCT NOV DECFEB
Annual report
WorkplanningOrientation
note
CPPivotal
SCMonitoring
(PSC)
SCPlanning
(PSC)
15 draft Workplanning
notes
draft GWPWorkplan
(from 14 draft Workplans;+FPG,SC ver )
GWPWorkplan
On-going programme / project development roster……………………………… On-going programme / project development roster
Monthly regional & global reports / monthly monitoring……………………….. Monthly regional & global reports / monthly monitoring
PLANNING
MONITORING
GW
PO
sec
. T
EC
invo
lved
GW
PO
sec
. T
EC
invo
lved
RW
Ps
& G
WP
OR
WP
s &
GW
PO
FPGFPG
Work planimplementationNoteFPG
Work planimplementationNoteSC
Workprog.implementation
status noteCP
Annual Programme Sequence
7
8
Steering Committee
GWP Regions
· Caribbean· Central Africa· Central America· Central and Eastern Europe· Central Asia and Caucasus· China· Eastern Africa· Mediterranean· South America· South Asia· Southeast Asia· Southern Africa· West Africa
GWPO
100 Office of the Executive Secretary
200 Finance and Administration Unit
300 Communications Unit400 Network Operations Unit500 Technical Committee
GWP’s Programme Management
GWP’s 2009-2013 Work Programme
• One 2009-2013 Global Strategic Plan, based on global agenda including:– GWPO Secretariat– Technical Committee
• 13 2009-2013 Regional Strategic Plans– based on regional agendas - one for each
region
9
Monitoring and Reporting1. Annual Report: “GWP In Action”
2. Monthly narrative reports – NewsFlow:– driven by the Communications Units
3. Quarterly financial reports:– driven by the Finance and Administration Unit
4. “Bi-annual” Outcome Mapping monitoring against progress markers:– driven by Network Operation Unit– agreed at Sept 2010 Regional Days– carried out once so far (ref. May 2011 reports)
10
Analysis of NewsFlow activity reports-interventions in “strategic elements”:
11
12
Bi-Annual Monitoring – Sept 2010:
Analysis of 2010 monitoring info:• Real progress across all 4 goals• Analysis of progress markers pre-identified on 3
levels:
13
/ Something can be reported about the boundary actor, mostly in terms of connection / interest / participation to GWP activities (10%)
+ A change process is identified while not fully implemented; the discussion of the link to GWP activities is worth reporting (50%)
++ A significant change can be reported; the discussion of the different influences/ processes leading to this change is worth reporting, including the link to GWP activities (90%)
Goal 4
20
2413
22
/
+
++
No Info
Goal 3
29
3510
37
/
+
++
No Info
Goal 2
26
20
13
40/
+
++
No Info
Goal 1
41
3520
43
/
+
++
No Info
Initial data:
14
Reporting can still be improved:• Analysis of the data/information!• Understanding the connections between the
different reporting mechanisms:Annual ReportMonthly ReportProgress Markers (Outcome Mapping) Report
• Room for improvement in terms of formulating progress markers (at the planning stage):– some are too vaguely formulated– others are too ambitious.
15
Reporting can still be improved:
• Do a better job of linking our “results” and “stories” to the “GWP results-framework”
16
GWP visionWater security
A key contributor to sustainable socio-economic
well-being and national development
Goal 3Reinforce knowledge sharing and
communicationsRaising awareness, creating and
disseminating knowledge, and building capacity
Goal 2Address critical
development challengesDevelop and advocate
solutions to help governments take better decisions to
improve resilience
Goal 4Build a more effective network
Government, civil society and the private sector strengthen the
partnership to improve governance and sustainable funding
Goal 1Promote water as a key part of
sustainable national developmentGovernments make water
resources management a top priority and invest in its
development
Reporting can still be improved:• GWPO Secretariat is not yet making full use of
the information reported, for the purpose of learning about GWP thematic breadth and achievements
• Need to do a better job of expressing results numerically:– value for money– cost/benefit analysis
17
“Intermediate” Progress Report
• Requested by May 2011 Steering Committee– to be implemented in 2012 (for 2011 report)
• More analytical and critical reporting
18
“Intermediate” Progress Report
• Proposed report structure - 1 report for each of GWPO, TEC and 13 Regions (15 reports total):
1. Planned: What did we say we would do?
2. Achieved: What have we actually done?• “activities” and “outcomes”
3. Analysis: How are we doing?
4. Discussion/recommendations: Lessons, challenges and recommendations
19
“Intermediate” Progress Report
• Who is going to prepare this report?– Network Officer and Regional Coordinator– Detailed Table of Contents to be presented to
the Nov 2011 SC meeting• When will the report be prepared?
– Jan-March period– concurrent with 2011 Annual Report
20
Workplanning and Budgeting - 2012• Overall approach:
– Continue rolling out OM approach– Ensure overall cohesiveness (in particular
thematic) is improved • Workplan template: Same template as last year • Budget template: Same template as last year
21
Workplanning and Budgeting - 2012
• Timeline for 2012 Workplan & Budget:– 10 October 2011: GWPO and regions work
plans & budgets ready– 7-9 November 2011: GWPO presents a GWP
work plan & budget overview to SC – Post SC: comments from SC taken into
account for final version of GWP 2012 work plan & budget
22