Program (1503) Training

Introduction

Jennifer Payne, M.Ed. University Curriculum Procedures Analyst

Coordinates new course, course change, distance learning, and undergraduate program change applications; maintains the course catalog, email prerequisite changes, SDB 200 & DCR, and fees (in SDB only).

Contact Info

Email: uwcr@uw.edu Phone: 206-543-5938 Box: 355850

Website: http://depts.washington.edu/registra/curriculum/index.php

The 1503 People Jennifer Payne – UW Internal Review Process Robert Corbett – New Programs Coordinator Seattle:

SCAP – Subcommittee on Admissions and Programs FCAS – Faculty Council on Academic Standards

Bothell: GFO EC – General Faculty Assembly Executive Committee (new

programs) CCASC – Campus Council on Academic Standards are Curriculum

(changes to existing programs) Tacoma:

FA EC – Faculty Assembly Executive Committee (New) APCC – Academic Policy and Curriculum Committee (Changes)

FCTCP – Faculty Council on Tri-Campus Policy

Seattle Application Deadlineshttp://depts.washington.edu/registra/curriculum/deadlines_programs.php

• Noon of the Tuesday before the posted Friday SCAP meeting. • Must be signed by Departmental Chair,

College/School Curriculum Chair, and College/School Dean to be considered.

Note: the only Curriculum Office deadlines for Bothell and Tacoma relate to Tri-Campus and FCTCP reviews and the academic year. There are no reviews during breaks.

1503 Overview http:/depts.washington.edu/registra/curriculum/1503.php

• Used to create, revise, or eliminate degrees, majors, options, and minors.

1503 Submission Requirements

• Must submit signed original & 1 copy to Curriculum Office.

• Original needs to be single-sided, copy should be double-sided.

• Make sure to include all relevant information on additional pages.

• Current/Proposed catalog copy.• All courses listed in 1503 must be correct with the

Curriculum Office prior to 1503 review.

1503 Process http://depts.washington.edu/registra/curriculum/resources/seattle_flowchart.pdfhttp://depts.washington.edu/registra/curriculum/resources/bothell_flowchart.pdfhttp://depts.washington.edu/registra/curriculum/resources/tacoma_flowchart.pdf

• Submitted applications are reviewed by Curriculum Office for completeness.

• Complete applications reviewed by SCAP and if approved they are forwarded to FCAS (or equivalent campus committee)

• SCAP & FCAS meet on alternative Fridays (except during breaks).

• Ending a program requires an RCEP.

Tri-Campus Review Processhttp://www.washington.edu/students/reg/procedure.html

Any request to add a new degree, major, minor or option will be subject to the Tri-Campus Review process.

After an originating campus committee approves a 1503 requesting a new program, it is sent to the Curriculum Office to post on the Tri-Campus Review site.

Tri-Campus Review Process cont.

• Tri-Campus Review posted for a 15 workday review period.

• Tri-Campus comments are then returned to the originating campus committee (and submitting department) for review and response.

• Responses with completed checklist returned to Curriculum Office.

• All materials sent to FCTCP for final review. Up to 14 business days)

Tri-Campus Review Process cont.

• After FCTCP, new programs are typically forwarded to the President’s Office for final approval.

Note: The University Regents and Provost’s Office have the right to review any new undergraduate program prior to Presidential approval

Requirements for New Programs (1503s)http://depts.washington.edu/registra/curriculum/resources/2013FCASnew&onlineprograms.pdf

• Explanation and rationale• Catalog description• Student learning outcomes• Projected enrollments• Documentation of need/demand (for both students and

outside groups)• Letter of support• Departmental handouts• Any additional supporting documents• Signatures on form or printed email approvals from other

departments whose courses you want to include in your program (both required and elective).

Requirements for Program Changes (1503s)http://depts.washington.edu/registra/curriculum/resources/1503trainingexampleBH.pdf

• Explanation and rationale• Old copy to be changed highlighting any deletions.• Proposed new copy highlighting any additions• If needed, attach additional pages and say see attached

on the form.• Signatures on form or printed email approvals from

other departments whose courses you want to include in your program (both required and elective).

• * Suspending admissions to an UG program requires a 1503 to be approved before the suspension occurs.

1503 Approved Listshttp://depts.washington.edu/registra/curriculum/FCASpolicies.php#approvedElectives

• When creating or changing a program with “An approved List” as part of the proposal please include a copy of the list with the application.

• This copy should ONLY include the approved list courses, no catalog information.

PNOI’s and External Review of New Programs

For more information contact: Robert Corbett –

Coordinator of New Programsrcorbett@uw.edu206-616-0657

Internal Notification of New Programs

All UW campuses are notified of proposed new degrees, majors, options, and minors via the Tri-Campus Review Process. (Jennifer)

All public baccalaureates are notified of proposed new degrees and majors via ICAPP. (Robert)

Intercollege Relations Council (ICRC)

Any changes to 100-200 level admission or program requirements are provided to the Admission Office and ICRC for updates to transfer planning sheets.

Transfer students have 2 years from the date of the approval of the changes to be admitted or graduate under the old requirements.

Concentrations, Tracks, and Options

Tracks and Concentrations are informal program of study's and are not designated on a transcript

An option is a formal program of study that is designated on the transcript.

Options vs Minorshttp://depts.washington.edu/registra/curriculum/FCASpolicies.php#OptionsvsMinors

Students can not get a minor in their major. An option is a formally approved pathway for students to focus their study within the major and have it listed on their transcript. Options may have their own major codes – but

this will affect reporting. Students can have a degree, major, an option,

and separate minor (s).

Rules for Minorshttp://depts.washington.edu/registra/curriculum/FCASpolicies.php#Minors

Unit/Departmental Minors 25-35 credits A minimum of 50% or 15 credits, whichever is greater, of 300/400 level courses. A student cannot receive a minor in their major. * (see Interdisciplinary Minors) A minimum of 50% or 15 credits, whichever is greater, must be completed in

residence at the UW campus granting the minor. Minors may request a minimum cumulative 2.0 GPA for courses applied to the

minor; higher grade and GPA requirements are subject to additional review. Courses taken Satisfactory/Not Satisfactory will not be counted toward a minor. Students must declare a major and have completed a minimum of 45 credits

before declaring a minor. Students must have the major advisor sign off on minor declaration paperwork in

order to ensure that students meet university satisfactory progress requirements.

Interdisciplinary Minorshttp://depts.washington.edu/registra/curriculum/FCASpolicies.php#interdisMinors

Interdisciplinary minors are minors that are composed of courses and content that come from more than one area of study. The first four interdisciplinary minors offered by the University are in Marine Biology; Education, Learning, and Society; Quantitative Science; and Values and Society.

Interdisciplinary minors were created because students are not allowed to minor in their major, but at times the content overlap between the major and an Interdisciplinary minor is unavoidable. To ensure that students are satisfying the intention of the rule disallowing a student to minor in their major, FCAS created the following policy.

Interdisciplinary minors must require that 60% of the coursework applied to the minor is take outside of the student's major requirements. This means these classes may not apply both to the satisfying major requirements and interdisciplinary minor requirements. Note: These credits can count towards the 180 credits required for graduation.

The minor should require some type of Capstone/Colloquium/Seminar/Cumulating experience.

FCAS Policieshttp://depts.washington.edu/registra/curriculum/FCASpolicies.php

A list of related 1503 policies adopted by FCAS can be found on the Curriculum Office website.

Guidelines for admission requirements to undergraduate programs Lists of approved electives Program-based grade requirements Graduate courses in undergraduate programs Minors

• Interdisciplinary Minors• Competitive Minors

Options vs Minors Equivalent course policy Satisfactory progress policy FCAS guidelines for new and online major and degree program Pending: Guidelines for majors and within-major residency requirements.

1503 Trackinghttps://depts.washington.edu/registra/curriculum/1503tracking/1503tracking.php

You can track the approval of your 1503’s either through the monthly Curriculum Reports or the 1503 tracking webpage.

Q & A

Appreciation Department

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