Presented by: Gibson Ali HolembaProvincial Works ManagerNew Ireland Province

General InformationMajor Works Contract is Value of Works worth above

K5 millionMinor Works Contract is Value of Works worth

between K500 Thousand & K5 MillionProforma Contract is Value of Works worth below

K500 ThousandCommunity Based Contracts is value of works worth

K50 Thousand and below

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Qualification Information1. Relevant Experience The bidder must posses some relevant experience in similar projects. QualificationInformation must include similar projects, monetary value of the past project, durationof the past project and company registration with IPA (Current) and have validCertificate of Compliance (CoC) with IRC and GST Registered.

2. Past PerformanceThe bidder will be assessed basing on the past projects. The main areas of assessmentwill be on Quality of Works undertook, Final Cost, Contract Duration Completion Dateand Safety Record in the past projects. The bidder must provide such informationduring the time of bid.

3. Management & Technical SkillsThe bidder must also provide in the bid document the Technical Expertise(Organizational Chart) and Project Management Tools (How to manage the project)and Quality Systems that will make the project “Value for Money”. The bidder mustNOT have any Affiliation to DoW nor its staff or any officer that is employed byDepartment of Works. Any Affiliation with DoW will deem the bid null and void and willbe forfeited outright.

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Qualification Information4. RecoursesThe bidder must posses required Plant and Equipment to bid for the project. If thebidder will hire equipment from other party, it must be stated in the bid. Theresources may include Trade Skills of Technical Personnel (Manpower), Company'sestablished Facilities (Site office) and most of all Financial Capacity. The biddermust guarantee in its bid that it has enough financial recourses that is required tostart and finish the project.

5. Methodology The bidder must also provide in its bid information the method of construction itwill undertake in line to the provided scope of works. It must also state clear duringthe bid the use of Subcontractors in any works included in the bid. Reporting ofworks is very important and must be stated in the bid document the mode andmethod of reporting. Submitted bid document must be able to demonstrate theCurrent Workload the company has on hand and the progress of each project. Inaddition, the bidder must provide the Tentative Works Program to show how thebidder intents to plan and execute the works according to the contract periodstated. The program is tentative only and Microsoft Excel or Project Software aremost preferred.

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Technical RequirementsBid ConformanceSubmitted Time Conformance Was bid submitted prior to closeSealed Bid Was bid sealed when openedSigned BoQ Is the BoQ form properly signed by Bidder

Relevant ExperiencePast Projects Has completed projects of similar type of worksProject Costs Has completed projects of similar valueDuration of Project Has completed projects of similar project durationCompany Registered Is company registered

Past PerformanceQuality Has completed quality / acceptable works Final Cost Has completed within project costsCompletion Date Has completed within the completion date of the contractSafety Record Has a good safety record and safety plan

Management & Technical SkillsTechnical Expertise Has technical expertise to complete the worksProject Management Tools Has proven project management capacityQuality Systems Has QA systems in place

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Technical Requirements ResourcesPlant Has access to good plant, either owned or hiredTrade Skills Has suitable skilled personnel and labour Facilities Has suitable support facilities Financial Capacity Able to finance projects without cash flow issuesInsurances Evidence Evidence that insurance can be provided under the contract

MethodologyUse of Subcontractors Able to use and manage subcontractors Reporting Able to provide acceptable reporting documentsCurrent Workload Current workload and workload capacity providedProgramme Submitted Was a suitable programme submitted

Other Overriding Issues (Extended capacity, other, etc)Issues may include

Success on multiple bids currently being evaluated that may over extend current capacityPrice well below other bidders posing cost risk

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Bid Assessment RangeAssessment Range

Passes Fail %

20 0 100.00% Assessment pass range to vary between 65 to 95% 19 1 95.00%

18 2 90.00% Recommended determination of Pass Percentage

17 3 85.00% 85-95 Good contractor competition / capacity

16 4 80.00% 75-85Average contractor competition / capacity

15 5 75.00% 65-75 Poor contractor competition / capacity14 6 70.00%

13 7 65.00% Adjustment may also be subject to No. of Bids submitted12 8 60.00%11 9 55.00%10 10 50.00%

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