Professional Services Agreentent

Project Camas STEP Sewer Transmission Main Project# 16579A

808 SH' Third Avenue,

Suite 300

Client Attn: Jim Hodges, City of Camas

Portlo.n.d, OR 97204

Phone (503) 287-6825

Fax (503) 415-2304

616 NE 4th Avenue, Camas, WA 98607

Location and Camas, WA

Description professional services Terms and Conditions J. This Professional Services Agreement ("A,greernent") is entered into bel\veen

Client ai1d theOtak entity specified on the signature line below("Otak"), Otak agrees to fmnish and peiform those professional services specified in the attached Exhibit A dated June 26. 2013.

'l11e bill rates established in estimating the fee for the scope of services are based on the cu1Tcnt fiscal year. Due to annual increases and pro1notions, Otak will adjust the bill rates yearly beginning on October l of each c.-ikndar year

the Client, payment to Otak will be n1ade based on work performed in accordance with the scope of services up to the date of termination plus termination expenses, such as, b\.lt not limited to, reassignment of personnel, snbcontract tenninalion costs and related closeout costs. In the event this Agreement is tenninated by Otak, payn1ent to Otak will become due llpon

delh;ery of all products con1pletcd in wl1ole or in part for se1·vices performed, through the date of termination.

at approxin1ately 5%. If the overall rate adjustment is in excess of5%, written 9. notification of th~ bill rate schedule will be provided before billing.

To the fullest extent pcn11itted by Jaw, this Agreement shall be construed according to the laws of the State of Oregon. Any litigation between Otak and Client arising under this Agreement or out of work performed under !liis Agreement shall occur, if in the state court, in IV!ultnomah County, and ifin the federal courts, in the United States District Court for Lhe Dist1ict of Oregon in Portland, Oregon. Client hereby irrevocably and unconditionally submits to the jurisdiction of the state and federal courts located in Portland, Oregon. Unless !he Project is in the state of Oregon, the terms of this paragraph shall not apply !oanyllen foreclosure proceedings instituted by Otak in the appropriate court where the Project is located.

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Client agrees to compensate Otak for the professional seivices provided on a monthly basis based on ti1ne and materials not-to"cxceed $360.715. ·nie estimated fee will not be exceeded without prior written autJ1orization.

Upon execution of this Agreement, Client shall pay Otak $Q, to be applied against the last invoice(s). ·

Copies of direct expense vouchers are not provided with the invoices. In-house direct expenses will be invoiced on a cost plus lOo/o basis and out sourced expenses will be invoiced on a cost plus 10% basis,

Only those items specifically identified in the attached scope of \vork are included in the estimated fees. If the project is materially changed, or if Client desires other professional services not already included in this Agreement, then additional compensation shall be paid to Olak, which shall be subject to negotiation by both parties. The felmS of the Agreement shall apply to such additional services.

If Client requires an invoice format different than the one submitted for payment, then Cfientshal! be assessed a special handling feeofS150.00 1 which will be added to each invoice processed.

All invoices are pay.able within 30 dayS of receipt of such invoices. Failure to pay an invoice when due shall constitute default, and interest at 18% per annltn1 shall be payable on all such invoices from the <late such invoices become due. Jn the event of a default,. Otak may elect to suspend all prOfessional services under this Agreement until such invoice is paid in full, and may elect to tcnninate this Agree1nent as of the 30th day of default Otak shall not be liable for any damages or costs, including, but not limited to, direct, indirect, incidental, consequential or exemplary damages, suffered by Client, his subcontractors, agents, ernployees and assigns as a result of any suspension or terminalion. In the event of a suspension, Otak may, in its discretion, reqllire an additional deposit in .(!n amot1nt equal to any amotJnt Client has failed to pay as a condition to resurning perfonnauce. Ju1y such deposit will be applied as set forth in Paragraph 3 _of this Agreement.

Eitllcrparty shall have the right to tcrni.inate this Agreement at anytime giving J 0 calendar days written notice. Jn the event tl1is Agreement is tefTllinated by

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As a condition precedent to arbitration or litigation, any claim arising 0111 of or relnted to this Agreement shall be st1bject to1nediation before a single mediator as agreed by the parties, or in the absence of agreement, in accordance with the cunent Construction Industry Mediation Rules of the An1erican Arbitration Associati011. TJ)e inediator's fee and filing fees shall be shared equally by the pa1ties. 111e parties shall use their best efforts in good faith to resolve disputes. in mediation.

10. If the project is idle more than 60 days, the estimated fees and scope of work will be reassessed. A revised cstinmte of fees and scope of work will be submitted for approval if such need arises.

I I. All original documents prepared by Otalc in perfon)1ance of this Agreement, including, but not limited to, original maps, plans, drawings, electronic media and specifications, are the property of Otak, and Otak retains all applicable rights in such documents, including, but not limited to copyrights, unless otherwise agreed in \vritiog. All original and gualityreproduciblereeord copies of such docun1ents shall be provided to Client, at Client's expense, upon request. Any such documents and copies thereof arc for use only in connection with this project, and Client shall not use tl1ose docun1ents or copies for other projects or for future additions to this project, unless otherwise agreed in ·writing.

12. Otak shall perfom1 all of its professio11al services in a workmanlike and professional manner. However, nothing in this Agreement shall be construed as a guarantee byOtak of a perfect outcrnne, or as obliging Otak to use greater skill and judgment than that \Vhich could reasonably be expected from other design professionals under like circumstances. Olak makes no other warranty, express or itnplied.

Revised Apnl 15, 2004

Pagel of3

13. To the fullest extent peimilted by law, the following shall apply to Otak and Client

Client sl12.ll defend, inden1nify and hold l1armless Otak and its related co1npanies, and tlieir respective representatives, officers, directors, shareholders, principnls, agents, crnployees and subcontractors from ond against all claims including damages, losses, expenses and reasonable atton1ey fees and costs, arising out of or relating to the following: (a} development of this project where siich claims, damages, losses, or expenses are based solely on the negligence or willful miscomh1ct of Client ond/or its principals, agents, employees, re.presentatives and subcontractors; (b) Client's use of documents prepared by Otak for projects other than tl1e project which is the subject of this Agree1nent, without Otak's involvement or written consent; (c) existence of hazardous substai1ces at or adjacent to the project; and (d) any certificate in connection with the project executed by Otak at the request of a governmental entity, lender or other third party,except to the extent clain1s arising from such certificate are the result oftlie negligence or intentional inisconduct of Otak

Otak shal! defend, inde111nify and hold hann!ess Client and its respective rePrcsc11tatives, officers, directors, shareholders, principals, agents and

employees fron1 and against all claims made l)y third parties including datnages, losses, expe11ses, and reasonable atton1ey fees and costs rtrising out of or relating to the development of this project where sucl1 clnims, dam~gcs, losses, or expenses arc based solely on the negligence or willful 1niscon<luct of Otak, and/or its p1incipals, agents, employees, represcntatiyes, or subcontractors in performing its and/or their services as provided in the scope of services per paragraph 1.

In no event shaJI Otak be liable for sp~cial, indirect or consequential damages, including, but not limited to, Joss of use of equipment Of facility, lost profits, etc, The limi1s of liability throughout Olis Agreen1ent will apply whe!her the liability of Otak arises under breacl1 of contract or warranty; tort, including negligence; professional negligence; strict liability; statutory liabilit)'; or any other cause of action, except fol' \Villful misconduct or gross negligence and sha11 npply to Otak's related companies and its and their officers, directors, sl1areholders, employees and subcontl'actors.

Notwithstanding anything to the contrary herein, no shareholder, ptincipa1, member, officer, director, partner, employee or other representative ofOtak shall have any personal liability to Client, or any other paJ"ty arising out of or rel<iting to this Agreen1ent.

14. Client agrees tO pay the costs and reasonableullon1cy's fees and disbursements incurred by Otak in connection with the failure by Client to nJakc any payment in accordance with the provisions of this Agreement, whether or not a legal uction is cotnrnenced by Otak. 111eparties ug;ee that in tl1e eventaciion or suit is commenced related to the subject matter of this At,>reement, or in the event of any breach of this Agreement, the prevailing party shall have and recover rensonablc attorney fees, both at trial and on appeal, together with all other costs and disbursement allowed by law,

15. Otak shall be free from any liabili~; for delay or failure of pfovidi11g the services contemplated by this Agreement which arise fr01n any acts of God or any actions outside ofOtak'~ control and without it's fault or negligence. Such causes include without limitation: strikes, lockouts, or labor !roubles of any kind, accidents, fire, earthquake, civil commotion, war or consequences of war, government acts, restrictions Of requisitions, failure of nianuf-acturcrs or suppliers, suspension of shipping facilities, any act or default of a carrier. fn such a sitt1ation, if the services contemplated by this Agreen1cnt are not provided during the period contracted for, Client shall accept the services and pay for the same when provided so long as a mutually acceptable revision is n1ade to the scope of services and compensation.

16. Due to the potential for lnodification of information set forth in electronic data transfer, Otak has retained copies of the transmitted data with file name, size, date and time. lf the received data is modified, Otak requires the Client and/or

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Client's authorized recipient to remove all indication of Otak's ownership and/or involvement from :rnch n1odified data.

Unless othenvise agreed to in writing, Client and/or Client's authorized recipient shall be responsible for determining the co1npatibility of Otak's data with Client and/or Client's au1horized recipient's software and for the interception and eli1nination of any computer virus. Otak makes no warranty of data· compatibility with Client and/or Client's m.ithorized recipient's software,

Distribution of the electronic data to others by Client and/or Client's authorized recipient, wliether or not electronic d:ita is modified, is prohibited without the express written consent of Otak.

To the ft1\lestextentpe1mitted bylaw, Otaksha!I not be liable for any damages, including wit11out limitation, direct, indirect, i'ncidental, or consequential damages to any party resulting from the following: (a) the use of electronic dr11a which is modified by any party other than Otak; (b) either the incompatibility of Client and/or Client's authorized recipient's software with O!ak data or the existence of any computer virus which is transmitted with Otak's data; or (c) the un::iuthorized use ofOtak's electronic data.

To the fullest extent penniHed by law, Client and Client's authorized 1·ecipicnt agree lo defend, indemnify and hold harmless Otak, its reh1ted companies and its and theirprincipaJs, officers, directors, shareholders, agents, employees and subcontractors frmnand againsi any claims arising out of the tmauthorizcd nse or 1nodification ofOtak's elec!ronic dain,

All electronically transferred data frorri Otak will contain Paragraph 16. It is expressly understood and <igreed that any use of 1he electronic data is conditioned upon t11e acceptance of the terms stated in Paragraph 16. Client and/or Client's authorized recipient agrees 10 b~ bound by tl1ese tenns.

17. Otak shall have no responsibility for, or control over, the safety precm:tions employed byoihers in the developmentorconshuction of this project, nor shall Otak liave rcsponsibilily for, or co11trol over, the manner, n1ethods and techniques einployed by others in any developn1ent or construction relating to this project tmless other.vise agreed in wriH11g.

18. To 1he extent Otak's duties under this Agreement include project site observation and/or visitation, Otak shall visit the site at intervals appropriate to become generally familiarwitl1 the quality and progress of the project. Otak shall not be required to make continuous or exhaustive inspections to check the quality or quantily of lbe work being done on the project, unless otherwise agreed in writing.

19. Any causes of action between the parties to this Agreement arising out of any damages or losses caused by the negligent performance of; or failure to perf onn under, this Agreement, shall be deemed to have accrued and the applicable statutes of limitations shall commence to run not later than the date of substantial completion of the project

20. Otak shall have no fiduciary responsibility to Client. Nothing in this Agreement shall be construed as creating contractual obligations between Otak and ~my third parties, including, but not limited to, Client's consultants, contrnctors and clients.

21. 111e parties hereto each bind themselves, theirpaiiners, successors, assigns and legal representatives of such other party in respect to all terms: of this Agreement. Neither paity shall assign the contract :is a whole without Wlitten consent of the other.

22. This Agreement constitutes the entire Dgreement between the parties and supersedes all prior .agreements, written and ornl, courses of dealing, or other

' nnderstandings betv.1ecn the parties. No modification of this Agreement shall be binding unless in writing and signed byboth1iarties. The term"Agree1nent"

Revised April 15, 2004

Page2 of3

as used herein includes this documeni (entitled "Professional Services Agreement"), and Exhibit A d2ted June 26, 2013 attached hereto.

23. Except to the extent of its gross negligence or willful misconduct, Otak has no

This Agreement entered into this---- day of _______ ,20_

Otak, J.ne. (a 'Vashington corporation)

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liability or responsibility for any hazardous material handling, d5spensation, mitigation or other.vise,

City of Crimas

By' ------------------

Name: --------------------

Title: _____________________ _

Federal Tax ID No .. or SS#:-------------

Rtvisl:d April 15, 2004

Exhibit A

Otaklnc

Camas STEP Sewer Transmission Main Final Design

I. Project Understanding

Scope of Work

June 26, 2013

STEP Sewer Transmission Main City of Camas, Washington

Camas Project: WS-714

The City of Camas plans to constiuct a t1unk sewer line from NE 6th Ave and Joy Street to the City's \Xlastewater Treatment Plant located at 1129 SE Polk Street south of SR 14. This pipeline will be used to redirect flows around the Main Sewage Pump Station.

This scope of work is for the final design of this sewer main and includes the development of 60 percent, 90 percent, 99 percent and final Plans, Specifications, and Cost Estimates (PS&E).

This scope also includes the development of construction drawings for the relocation of a 16-inch waterline and abandonment of a section of 8-inch waterline on the west bank of the Washougal River where these pipes ctoss nnder BNSF raili:oad tracks and SE 68' Avenue (SR 500). BNSF is replacing the raili:oad bridge over the Washougal River, and these pipes need to be relocated to accommodate the new bridge.

This scope also includes the following support tasks: geotechnical engineering, right-of-way /easements, field su1-vey, public involvement support, cultmal and histotic surveys, an envitorunental assessment, envitonn1ental and land use permits, and an NPDES Constiuction Stormwatet Pertnit.

The waterline replacement and the bote and jack for tlie sewer trans1nission main will be bid as a separate construction package and will be scheduled such that const1uction will be completed by March 31, 2014. The remainder of the STEP transmission pipeline will be bid as a separate package and will ii1clnde a connection to the wastewater treatiuent plant designed by Gray and Osborne. Design and engineering work for the waterline relocations will he billed separately from the STEP Sewer Transmission Main.

Om consultant team is shown ii1 Table I. Individual team responsibilities are described in detail with each of the tasks listed in this scope of work.

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Firm

Otak

Ash Creek Associates

Norrnandeau Associates

Archaeological Investigations

Northwest

Right of Way Associates (ROWA)

11. Schedule

Role I Task Assignments

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Project Management Pipeline Alignment and Profile Pipeline Structures and Appurtenances Specifications (technical and overall bid package) Utility Coordination and Relocation Street and Site Restoration Traffic Control Erosion and Sediment Control Cost Estimates ROW Coordination and Support Environmental Permitting Support Public Outreach Support Services during Bidding Topographic Surveys Legal Descriptions Geotechnical Investigations and Report Level 1 Hazardous Materials

Land Use and Environmental Permitting

Cultural and Historic resource sm-veys

Easement Acquisition

A complete schedule will be prepared using Microsoft Project Key deliverable dates include:

• Completion of final bid documents for the Garfield Waterline and STEP Sewer bore and jack by the end of November 2013.

• Completion of bid documents for the STEP Sewer Transmission Main by April 2014.

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Ill. Scope of Work The following prnvides a detailed description of each task proposed for this project. A level of effort and fe.e estimate is included as a separate document.

Task I Su1·vey and Mapping

Task I. I STEP Sewer Main Survey

This task will include:

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Research record sw:vey information, (Plats, Surveys, and Public Land Comers) along the route and calculate centerline and right-of-way along routes.

Request underground utility locates markings .

Perform topographic smvey of the sewer transmission main alignment (appr.ox. 7,500' total), consisting of:

o Coordinate and collect field date for existing utility potholing.

o \Xi'ithin residential streets, from curb to curb at approximately 50' intervals.

o \Xi'ithin NE3'd Avenue, a 25' wide topographic smvcy at approximately 50' intervals

o Outside of tights-of-way, a 25' wide topographic survey at approxin1ately 50' intervals

o Topographic smvey will include

• Utilit)' locates, including measure-downs .

• Subsurface boring locations as identified in Task 2 (assumes 13 borings) .

" Environmental resource areas identified by the Natural Resources team (wetland flags and cultural resource boundaties).

Prepare topographic/right-of-way basemap including.

o Gtound topographic data.

o Ground digital tetra.in model.

o Centerline, right-of-way along route.

o Underground utilities and inverts.

Compile utility as-built records and locations for public and private utilities (water, sanitary sewer, storm sewer, electric, telephone, gas, etc.).

"Prepare draft and final of three (3) legal descriptions and exhibit maps for sewer easements .

Assumptions:

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Topographic survey and record srnvey information will be obtained for one sewer alig111nent approximately 7,500 feet long.

This scope excludes the driveway to the Colmubia Rock Products property north of 6th Avenue, as this has aheady been surveyed.

Otak will provide legal description and exhibit maps for up to three easements.

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Deliverables:

Electtonic topographic base map with updated DTM, control, datum infonnation.

• Draft and final legal desctiptions and exhibit !naps for permanent and temporary construction ea semen ts as identified.

Task 1.2 Garfield Waterline Survey

This t,~sk will include:

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Reseai:ch record smvey information, (Plats, Smveys, and Public Land Corners) along the route and calculate centerline and right-of-way along routes.

Request underground utility locates markings .

l'erform topographic smveyof the waterline relocation area, including:

o Topographic st11vcy will include

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Utility locates, ii1c1uding 111easure-downs .

Subsmface boru1g locations_ as identified in Task 2 (asst1111es 13 borings) .

Environmental resource areas identified by the Natural Resources team (wetland flags and cultural resource boundaries).

Prepare topographic/right-of-way base1nap including:

o Ground topographic data.

o Ground digital terrain model.

o Centerline, right-of-way along route.

o U:ndetground utilities and inverts.

Compile utility as-built records and locations for public and private utilities (water, sanitary sewer, stonn se\ver, e1ecttic, tele1)hone, gas, etc.).

Assumptions:

Extents are from the SE 3rd Avenue/Franklin Street intersection on the south and west, the Washougal River on the east, and tl1e south end of SE Garfield Street on the nortll.

Deliverables:

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•

Electronic topogrnphic base map with updated DTM, control, datl11n information .

Draft and final legal descriptions and exhibit maps for permanent and temporary constmction easements as identified.

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Task 1.3: Survey Contingency

Task 1.3 ide11tifies specific deliverables that the CITY at its discretion may elect to aut1101ize Consultant to produce. Consultant shall 0111y complete Task 1.3 and the ide11tified deliverables ifwritte11 (email acceptable) Notice to Proceed (NTP) is issued by CITY's Project llfa11ager. The Not to Exceed (NTE) a1110u11t for completing this co11ti11ge11cy task is 011ly billable if authorized. This task will include: • Perform additional topographic survey as required for the project. The fee estimate included with

this scope is for topographic survey and associated traffic control as necessaiy to complete a curb to curb survey of NE 3><l Avenue.

Task 2 Geotechnical Investigation

This task will be performed by Apex Companies, LLC. The key geotechn:ical issues associated with . the project include dewatering, trench sL~bility, and the use of trench.less technologies. The puq)ose of this study would be to identify any geotechnically related design and construction issues associated with the site relative to the proposed project and to develop baseline data to present to contractors in preparing their bids. The reporting will be completed in general accordance with the 2007 ASCE document "Geotechnical Baseline Reports for Constrnction." The following tasks are included:

Task 2.1 Office Review and Field Reconnaissance

Ptior to conducting the field exploration portion of the project, Apex will undertake a review of existing geotechnical and geological information available. This review will include published geology maps, NRCS soil smveys, and past geotech11ical reports for the area. After completing our donunent review, Apex ",;n complete a surface geologic reconnaissance oftl1e site. We will walk available portions of the site to observe surface manifestations of geotechnically related issues associated with the proposed utility installation. The reconnaissance will include tl1e condition of surface in1provements (evidence of past settlement 01 failure), surface vegetation, surface fills, soil exposures, springs or seeps, soft ground, and evidence of slope movement.

Task 2.2 Subsuiface Explorations

Su,bsurface Borings

Apex will complete a subsurface exploration program consisting of dtilled borings. The borings will be distributed along the pipeline alignment at spacing of 500 to 1000 feet pet boting. A single boring will completed at each side of ptoposed jack and bore crossings. Additional subsutface information from otl1er sources will be utilized where appropriate.

Two explorations methods will be employed:

Portions of the project alignment located outside of existing streets will be explored using a small, man-portable, solid stem drilling rig. This approach will allow us to limit disturbance as much as possible.

• Areas witlrin existing surface streets will be explored using a large ti·uck-mounted, drill rig.

Based on a preliminary exploration layout for the project, tl1e number of borings is anticipated to be

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15. Pipeline borings would be advanced to depths of at least 5 feet below the proposed pipeline

iiwert. In general, the pipeline borings will range from 10 to 20 feet below existing Sl1rface grades with most being in the 15 to 20 foot range. For jack and bore locations, borings would be completed to a depth of 20 feet below invert elevations ii1 order to allow for entry and exit pit shoring design. Logs of subsurface conditions will be maintained. Samples will be identified in the field and returned

to Apex's office for further classifica.tion and testing.

Groundwater Evaluation

In order to develop dewate.ring design criteria, groundwater morutoring wells will be installed lll areas of deep cuts and known groundwater. This scope of work includes the installation and monitoring of wells at two locations along the pipeline route. These wells will be constructed to a depth of 30 feet.

The monitoring wells will be constmcted in accordance with State of Washington requirements. The wells will be monitored quarterly 1mtil the project is advertised for bid. The well logs will be made

available to the bidders for evaluation during bidding.

Task 2.3 Materials Analysis

Comprehensive descriptions of subsurface conditions will be prepared by an engineering geologist or geotechnical engineer from Apex's staff. From this info1mation, boring Jogs will be developed that will include detailed descriptions of the soils encoU11tered and notes sununarizing observations of

groundwater and drilling action. The information developed froti> these logs as well as field

monitoring and laboratoq testing will be used in the evaluation of site soil conditions completed by Apex. Specific analyses to be completed include preliminary dewatering design for excavations, evaluation of shoring pressures, evaluation of stresses on jack and bore casings, and analyses of

passive pressures on jack and bore pits.

Task 2.4 Geotechnical Reports

The ASCE guidelines for completing geotechrucal studies for utility projects will be followed. This includes the preparation of a Geotechnical Baseline Report (GBR) and Geoteclmical Design Reports. A single GBR will be prepared for the entite project corridor. This report will be provided to bidders with the contract documents and will illclude:

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•

•

Descriptions of area geology

Boring logs

Pavement section ll1fom1ation

Laboratory testing results

Groundwater 1no1Utoring results

• \1(7ritten interpretation of the exploration data

A Geotechnical Design Report (GDR) will be prepared for the project. It is assumed the GDR will not be included in the bid documents. This document will include project-specific recommendations, such as: • Trench excavation recom.1nendations

0 De,vatering requirements

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Recommended eard1 pressures for shoring design

Recommendations for jack and bore installations including passive pressures for jacking restraint

Recommendations for trench and excavation backfill

Assumptions:

•

•

Traffic Control will be necessary for borings within the existing tight of way.

Borings located in public streets will be completed using an approved traffic control plan .

Traffic control plans will be prepared by the geotechnical consultant.

Street usage and borehole permits will be obtained by ilie consultant from the City of Ca.mas, as necessa1-y.

Deliverables:

Draft and Final GBR

• Draft and final GDR

Task 3 Environmental Services

Task 3.1 STEP Clean Water Act (CWA) §404 and §401 JARPA and Permitting

Nonnandeau will prepare a Joint Aquatic Resources Permit Application (JARPA) for inlpacts to the wetla.nd adjace11t to ilie boardwall<, coordinate wid1 agency and City staff, and submit to d1e U.S. Artny Corps of Engineers (USACE) for issuance of a Nationwide Permit under ilie §404 and Water Quality Certification by the Washington State Department of Ecology (Ecology) under §401. For ili:is task, N orrnandeau will:

• Prepare a JARP A for temporary wetland impacts in ilie vicinity of tl1e boardwalk.

Attend a site visit wid1 USA CE staff (and Ecology if d1ey elect to attend) to review ilie wetland impacts and discuss concerns or reconunendations agency staff may have regarding issuance of authorizations under the Clean Water Act (CWA).

Assumptions:

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'

•

•

•

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Normandeau will use d1e Camas STEP Wetland Delineation Report and materials prepared for fue Washougal River Trail Project, with minor updates, to prepare documents.

Engineei-ing drawh1gs) i111pact acreages and dta\v.i11gs showh1g same) Best Management Practices,

and related design and construction information will be made available by Otak or the City.

Site visit wiili USA CE and Ecology will last not more d1an four hours (including ti:avel) .

USA CE will review draft reports and issue a Nationwide Permit 12 - Utility Line Activities for temporary impacts in a timely manner.

Ecology will review draft reports and issue a Water Quality Certification (if needed) for temporary inlpacts in a timely manner.

No compensatory mitigation will be required by USACE, Ecology, or fue City.

Deliverables:

• JARPA (One draft copy and one final copy to die City, USACE, and Ecology)

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Task 3.2 STEP Endangered Species Act (ESA) Compliance

Efforts of this task will support Endangered Species Act (ESA) compliance required for the CW A

Nationwide Permit. Normandeau will define the action area in compliance with the ES.A and then

conduct research and complete field surveys as necessary to identify federally listed species in the

action area. This information will be used to prepare an ESA compliance document, presumably a

No Effect Letter, adchessing potential direct and indirect effects to plant, fish, and wildlife species

that are listed under the ESA. The No Effect Letter will meet the needs and requirements of the

reviewing agencies, NOAA Fisheries and U.S. Fish and Wildlife Service (USFWS). For tlus task, N orn1a11deau will:

• Research information on the location and status of special status plants, fish, and wildlife (i.e., federally listed tlueatened, endangered or proposed for listing) target species. Information will be obtained from the Washington Department of Natural Resources (GIS database), Washington Depart111ent of Fish and Wildlife (website), USF\XIS (website) and NO_A.A Fisheries (website).

• Conduct an on-site inspection of the area of potential effect to detennine the likely presence of target species and to deternrine whether suitable habitat exists within the action area.

Review literature and scientific data to detem1ine target species distribution, habitat needs, and other biological requirements.

Review and analyze the potential direct and indirect effects of one Build Option on individuals, populations, and their functionally suitable habitat (e.g., habitat for documented target species or habitat for target species presumed to occur in the action area). The impacts from clearing of vegetation and associated loss of habitat will be used to evaluate loss.

• If target species or their habitats are identified ii1 the action area, analyze and recommend alternative design features/ actions that may 111iillmize or nutigate adverse effects. A list of relevant consetvacion mininuzation measures to be included in the ESA cotnpliance document will be developed through information provided in various project reports (e.g., hydraulics, noise, air) prepared hy the engineering fum.

Prepare a No Effect Letter tloat will adchess all species listed for Clark Co1mty. A simple sentence or two may be included for the species on which the pwject will have no effect.

Assumptions:

•

•

Impacts to habitat will be quantified (area of temporary and pemoanent clistmbance) by Otak usii1g AutoCAD, for only tl1e final alignment.

No pre-consultation meetings with the agencies will be required .

No activity at the bridge crossing.

No in1pacts to listed species, critical habitat, oi Essential Fish Habitat.

The draft and final ESA compliance document (No Effect Letter) will be subnritted to the City and USA CE as electronic documents (PDF). In addition, Normandeau will provide up to five (5) printed copies of the document. The letter is not to exceed three (3) pages in length.

Deliverables:

• ESA No Effect Letter (One draft copy and one final copy to the City and USACE)

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Task 3.3 STEP SEPA Compliance

The Project rec1uires preparation of a SEPA Checklist based on supporting technical reports. To tl1e extent possible, previous and current studies and current design information will be used to initiate drafting of the SEPA Checklist. The Checklist will be prepared in accordance witl1 ·City and state regulations and policies. It is assumed it will be approved by the City as a Determination of Non­Significance (DNS) or Mitigated DNS.

A SEPA Checlilist includes 16 environmental clements to be evaluated, some of which are more

pertinent to this project than otl1ers. The natural resource-related elements (such ~s Water, Plants, and Animals) and associated analysis can be based on information obtained from tl1e Threatened and Endangered Species (rES) research and design information. Evaluation of the hmnan environment (such as Air, Energy, Environmental Healili, Energy, Transportation, Public Services, and Utilities)

can be made from project-specific studies (geoteclmica~ hazardous materiaD or the project design pwper. Historic/Cultural evaluation will be based on tl1e findings of a project-specific cultural resources study/ report.

Assumptions:

•

0

•

'

0

0

Review and analyze the potential direct and indirect effects of one Build Option on individuals, populations, and tl1eir functionally suitable habitat (e.g., habitat for documented target species or habitat for target species presmned to occur in tl1e action area). The impacts from clearing of vegetation and associated loss of habitat will be used to evaluate loss.

Impacts to habitat will be quantified (area of temporary and permanent disturbance) by Otak using Auto CAD, for only tl1e final alignment.

Resource and impact info11nation required to address the non-natural resource sections of SEPA will be provided by Otak or their other subeonsultants.

The City will use a PDF (provided by Normandeau) to publish the SEPA Checklist on tl1e City website.

The City is responsible for processing of the SEP A Checklist.

The City will issue a DNS or Mitigated DNS.

Deliverables:

0 SEPA Checklist (One draft copy and one final copy to the City)

Task 3.4 STEP Shorelines Conditional Use Permit

A shoreline application will be prepared for submittal to the City ofCamas to address impacts to shorelines at ilie Lacamas Creek crossing, between NE 3'd Loop and the existing sewer line co1111ection north of the utility bridge, and in ilie vicinity of State Route (SR) 14. The application will be based on supporting studies and reports including the ESA documentation, SEPA Checklist, hydraulics report, and geotechnical report. The shoreline regulation inco1porntes certain elements of tl1e Critical Area Ordinance and those will be addressed here as applicable. An application package, including the sh01eline permit, ]ARP A, SEPA Checklist, detailed narrative, vicinity map, and development plans Vl0n1d be reviewed by ilie City, who will ilien forward a recommendation to Ecology for fmal approval.

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Assumptions:

• The underground utility will be allowed as a Conditional Use .

No co1npet:isatoiy wetland or habitat mitigation is tequired.

• Assumes no ESA-listed or City critical area resources are in the project area or wm be impacted

by tl1e project

The frequently flooded areas and geologically hazardous areas report section will be completed by

Otak or other qualified professional hydrologist or engineer.

Deliverables:

• Shorelines application (One draft copy ·;i,nd one final copy to tlle City)

Task 3.5 City of Camas Critical Area Ordinance (CAO) Permit

A CAO report will be prep;i,rcd, for those areas beyond the regulation of the Shoreline ordinance, for

submittal to the City of Camas to address impacts to wetlands, critical aquifer recharge areas,

frequently flooded areas, geologically hazardous areas, and fish and wildlife habitat conservation

areas. The teport will be based on supporting studies and reports including tl1e ESA documentation,

SEPA Checklist, hydraulics report, and geotechnical report. The permit will be prepared in

accordance with City and state regulations and policies.

Assumptions:

• No significant trees impacted

• No compensatory wetland or habitat mitigation is requii'ed .

• The frequently flooded a:reas and geologically hazardous areas report section will be completed by

Otak or other qualified professional hydrologist or engineer.

Deliverables:

Critical Area Report (One draft copy m1d one final copy to the City)

Task 3.6 Garfeld SEPA Compliance

The Project requires preparation of a SEPA Checldist based on supporting technical reports. To the

extent possible, previous and current studies and current design information will be used to initiate

drafting of the SEP A Checklist. 111e Checldist will he prepared in accordance witl1 City and sL~te

regulations and policies. It is assumed it will be approved by tl1e City as a DNS or Mitigated DNS.

A SEP A Checklist includes 16 environmental elements to be evaluated, some of which are more

pertinent to tlus project than others. The natural resource-related elements (such as Water, Plants,

and Animals) and associated analysis can be based on information obtained from the Threatened and

Endangered Species (TES) research and design information. Evaluation of the human environment

(such as Air, Energy, Environmental Healtli, Energy, Transportation, Public Services, and Utilities)

can be made fro;n project-specific studies (geotechnical, hazardous material) or the project design proper. Historic/ Cultural evalnation will be based on tl1e findings of a project-specific cultural

resources study /teport.

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Assumptions:

Review and analyze the potential direct and indirect effects of one Build Option on individuals, populations, and tl1eir functionally suitable habitat (e.g., habitat for docuinented target species or habitat for target species presmned to occur in the action area). TI1e impacts from clearing of vegetation and associated loss of habitat will be used to evaluate loss.

• Impacts to habitat will be quantified (area of te1nporaiy and permanent disturbance) by Otak. using AutoCAD, for only the final alig11111ent.

• Resource and impact information required to address the non-natural resource sections of SEPA will be provided by Otak or tl1.cir otl1er subconsultants.

• The City will use a PDF (provided by Normandeau) to publish the SEP.A Checklist on the City website and no paper copies of the Checklist or other docmnents will be requested.

The City is responsible for processing of the SEPA Checklist.

The City will issue a DNS or Mitigated DNS.

Deliver-ables:

• SEPA Checklist (One draft copy and one final copy to the City)

Task 3.7 Garfield Shorelines Conditional Use Permit

Normandeau will delineate, with numbered strips of surveyors flagging or pin-flags, the Ordinary High Water Mark (OHWJ\1) along the Washougal River immediately adjacent to tl10 project area. The flagging will be suiveyed by Ot:ak. A shoreline application will be prepared for submittal to tl1e City to address impacts to shorelines at the project site adjacent to the Washougal River, at the west end of the BNSF Railway Bridge.

The application will be based on supporting studies and reports including the SEPA Checklist, ESA documentation, and geotechnical report. An application package, including the shoreline permit, SEPA Checklist, detailed narrative, vicinity map, and development plans will be reviewed by tl1e City who will then fo1ward a recommendation to the Washington State Depattment of Ecology for final approval, if required.

Assump_tions:

• The undergmund utility will be allowed as a Conditional Use.

•

•

•

Assumes no ESA-listed or City critical area resources are.in the project area or will be impacted by the project.

No compensatory critical area mitigation is required.

If a geologically hazardous area report is required, it will be completed by Otak or other qualified professional geologist or engineer.

N 01maudeau will conduct an on-site inspection of tl1e area of potential effect to determine the likely presence of tatget species and to deteimine whethet suitable habitat exists within tl1e action area.

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Deliverables:

Field delineation of OHWM

• Shorelines application (One draft copy and one final copy to the City)

Task 3.8 Permitting Suppo11:

This task is to provide support for the environmental permitting process. Specifically, this task will include:

Preparation of plan views of the pipeline route, including the cnvironruental impact areas

• Calculation of irupact acreages,

Drawings showing Best Manageme11t Practices for erosion control for inclusion with permitting applications.

Task4 Hazardous Material Analysis

111..is task will be conducted by Apex Companies, LLC. Apex will prepare a hazardous matetials corridor stl1dy (HJYICS) to identify potential sources of contamination that could impact the project. TI1e report will be completed in accordance witl1Chapter447 ofWSDOT's Environmental Procedures Manual. The scope of services for the HMCS will consist of tl1e following components:

" Historical characterization;

Regulatory agency list review;

• Site recoru1aissance; and

Reporting.

Historical Characterization. Apex will conduct a historical backgtound information search to acquire and review the following matetials for tl1e subject property, as appropriate and available within the project t:imeframe:

•

•

Aerial photographs;

Topograpliic maps; and

Other material subniitted to Apex by the City.

Regulatory Agency List Review. Available and applicable file irrformation from inspections, UST registrations, v.raste discharge pe11nits, penalties, \V~tste disposal records, and ot11er .e1rviro111nental

quality infom1ation will be reviewed, as appropriate and readily available in on-line agency databases.

Regulatory databases from the Washington Department of Ecology (Ecology), the EPA, and others will be reviewed for the subject property by Enviroruuental Data Resources (EDR). The EDR report will show a smnmary of federal and state regulatory agency records, a figure of property locations relative to the subject property, and infonnation presented in regulatory agency database lists about the subject property.

Site Reconnaissance. A site reconnaissance of the subject property will be condncted to the extent that there is public access .. Photographs and field notes will be taken, as necessary, to document the

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obsc1vations. It is anticipated that much of the reconnaissance will be made from an automobile on

public roads as well as on foot within existing public easements and rights-of-way. Access may be limited in portions of tl1e alignment. Tbe purpose of tl1e site reconnaissance is to observe for indications of hazardous materials, but many features may be subsurface structures (e.g., undergrom1d

storage tanks) tl1at may not be readily identifiable from the surface.

Reporting. The information and data gathered during the above activities 'lldll be docnmcnted in a

report. The report will include photographs and copies of pertinent information acquired during our activities. The report will identify sites that, based on available information, may impact construction or result in liability for the City. For each identified site, Apex will propose a course of action that

may include subsurface explorations and testing.

Assu1nptions:

0 The assess1nent \Vill not include any soil, s1u:face \Vater, or g1oundwatet sa111pJing ai1d chemical analysis will not be completed.

• TI1e assessment will be completed on land(s) immediately adjacent to and within tl1e proposed

project alignment for the entire length of the corridor.

Deliverables:

Preparation of one draft Hazmat report (1 electronic copy) for team and Client review

Preparation of one final Hazmat report (1 electronic copy)

Task 5 Cultural and Historic Resource Assessments

Task 5.1: Cultural and Historic Resource Survey

Tbis task will be performed hy Archaeological Investigations Nortl1west (AINW), with suppott from

Otak.

An archaeological survey will be conducted that meets Section 106 of the National Historic Preservation Act, as a permit from the Corps of Engii1eers may be needed. Funding tl:u:ough tl1e

Department of Ecology is anticipated, and the project would therefore be done to meet the review for Executive Order 05-05. The project also will need to meet the City's archaeological ordinance.

Tbe Department of Archaeology and Historic Preservation standards and guidelines will be followed, and the project will be directed by professionally qualified persoru1el.

Portions of tl1e route have been included in previous surveys. However, the alignment nortlrnrest of

Lacamas Creek, some of the alignn1ent between SR-14 and the Washougal River, and the alignment between the NE Sixth Avenue/Joy Street intersection and NE Third Avenue do not appear to'have

been included in previous archaeological surveys.

An existing archaeological site that has previously been determined to he eligible for listing in the National Register of Historic Places is located along NE Third Loop, and tl1e proposed alignment through the site .is assurned to not require additional archaeological excavation. All'-TW evaluated the archaeological site for tl1e City when a trail and waterline were proposed for this location, and has

advised on an alignment witl1 least inrpacts. It 1s assumed this alignment will be selected.

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Areas previously surveyed, including the alignment between the Washougal Rivet and NE Third Loop would need no additional fieldwork. Areas not previously surveyed would need to be surveyed and a reconunendation regatcli:ng the 1il<elihoocl of an archaeological site will need to be deternilned through research and the visual inspection. The study will i11clude a pedesttian survey of areas not previously surveyed; the field survey would be clone after the background review has been completed. It is assumed that the areas .not previously surveyed probably would be paved stteets or disturbed areas, for example, within the concrete manufacturing yard or along NE Joy Stteet.

•

•

Shovel testing to probe for evidence of an archaeological deposit prior to construction would not be an option for the paved· areas

For the paved areas, unless evidence is found that imported fill has been brought in and covers the native soil.s to a thickness that is at least the depth of the anticipated constt:uction excavations, a recommendation to monitor during consnuction is probably the best option to address areas where an archaeological site is likely to be present or has been previously recorded.

It is assumed no shovel testing will be performed as part of the archaeological smvey .

The tasks are outlined below.

•

Conduct the background re,riew of the APE.

Perfonn the pedestrian archaeological smvey of the proposed alignment, excluding areas previously surveyed.

Upon completion of the fieldwork, sunuuarize the results of field survey and coordinate regarding reco.mn1endations.

Prepare a report documenting the field sur-vey and research findings and providing reconunendations regarding the possible impacts the constr·uction excavations may have on possible archaeological resour-ces.

Assumptions:

No his to.tic buildings or structures would be within the project Area of Potential Effect (APE)

• This scope does not include on-site monitoring that may be needed during the construction phase.

Deliverables:

• Draft and final report

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Task 5.2: Cultural and Historic Monitoring Plan

Task 5.2 ide11tifies specific deliverables that the CITY at its discretion may elect to authorize Consultant to ]Ji'oduce. Consultant shall 0111y complete Task 5.2 and the identified deliverables if written (email acceptable) Notice to Pwceed (NTP) is issued by CITY's P1·oject Ma11age1: The Not to Exceed.(NTlT) amou11t for completing this c011ti11ge11cy task is 0111y billable if a uthodzed.

It is likely that a monitoring and inadvertent discoveiy plan will be needed to address the

potential for encountering an archaeological site within paved areas and to address monitoring

within archaeological sites. This would be done as a co11tinge11cy task.

Task 6 Utility Coordination and Relocation

This task will be performed by Otak and will include:

Task 6. I Utility Coordination

• Conduct utility coordination meeting with utility companies to

o Establish points of cont2ct

o Review project to make them aware of tl1e extent of the project, along witl1 tl1e different

construction packages and schedule for the project

Review utility as-built records and locations fot all public and private utilities (watet, sanitary

se\ver, stor111 se\ver, electric, teiepl1one, gas, etc.).

Prepare spreadsheet describing potential conflicts \v~tl1 other utilities and potential solutions.

Review utility conflict witl1 affected utility companies to obtain consensus on resolution of the

conflict.

Assumptions:

• Two (2) meetings will be held with ilie utility companies - at 60 percent and at 90 percent plan

development.

Deliverables;

• Meeting minutes from two (2) coordination meetings.

Task 6.2 Potholing

• •

•

•

Otak will provide a subcontractor to potl10le utilities at select locations .

One potl1ole plan will be developed showing requested poiliole locations, based on potential

utility conflict areas.

The potl1ole data will be complied, and a composite plan will be prepared and distributed to utilities.

Issues regarding conflicts will be identified and a plan will be developed to resolve iliem .

Assumptions;

• Potl1oling budget is based upon 10 poilioles.

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• The potholing subcontractor will prepare traffic control plans and obtain the required ROW permits from the city of Camas.

Deliverables:

•

•

Utility conflict matrix

Utility potholing plan

Utility pothole data

Task 7 Garfield Waterline and STEP Sewer Bore and Jack Design

This task is for development of bid documents (plans, specifications, cost estimate) for the Garfield

\>V'aterline design, and the bore and Jack for the STEP sewer mai.n under the BNSF railroad tracks

and SE 6"' Avenue. This work will be a separate bid package, with plans to bid by end of 2013.

This task includes the following:

Task 7.1 Alignment Study

'I11is task is to develop options and select a preferred ali~nent for rerouting tlie 16-inch waterline

away from the new railroad bridge, and for connecting tlie existing 8-inch water line that also crosses

the railroad trncks to the 16-inch line, allowing the section of 8-inch under tlie tracks to be

abandoned. Alter;ntives will be developed, reviewed with tl1e city, and a 30 percent level drawing will

be prepnred and submitted to the city for review.

Assumptions:

• Up to three alternatives will be developed.

• A formal, written alternatives analysis will not be required. Selection of the preferred alternative

will be through a meeting with the city.

Deliverables:

•

•

Drawings showing potential alternatives for city review .

30 percent level drawing of preferred altemative .

Task 7.2 Temporary Erosion and Sediment Control

This task will include tlie preparation of erosion control plans, a SWPPP, and an NPDES permit

application. Consttuction dtawings wj]] be developed showing recommended erosion and sediment

control measures in accordance with City design standards and standard details.

Assumptions:

• ESC plans prepared for tl1e 90% design phase will he included with the NPDES pemut

application.

Task 7.3 BNSF Permit Application

This task will include the preparation and submittal of an application for boring a new 16-inch

waterline in a steel casing under the BNSF railroad tracks roughly between the soutli end of SE

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Garfield Street and the SE Third Avenue/SE Franklin Street intersection.

Assumptions:

BNSF fees are not included and will be paid by the city.

' Scope includes consultation with BNSF and their consulting engineer for the Washougal River Railioad Bridge Replacement Project to obtain the permit and to cooxdinate with them for the new waterline locatio11.

Deliverables:

' One permit application for submittal to BNSF, alo11g wicl1 accompanying sketches.

Task 7.4 Sixty Percent Design Phase

AutoCAD drawings will be ptepared using Otak layering standards and drawing requirement;. Plan and profile drawings will be developed based on 1-inch = 20 feet for full-size sheets. The 60 percent design set will include:

'

•

•

' •

Cover sheet and vicinity map

General notes, index and legend sheet

Typical trench sections

Plan and profiles sheets (including pit]ocations and sizes for the trenchless crossings)

Sheet layout for the site restoration drawings

Sheet layout for the traffic control drawings

Outlir1e of contract specifications, bid li.st, and special provisions

Cost estimate with 20 percent contingency

Deliverables:

•

'

5 sets of 11x17-inch 60 percent Consl:iuction Plans

5 sets of the 60 percent specification outline

5 copies of the 60 percent cost estimate, wicl1 a 20 percent contingency

Task 7.5 Ninety Percent Design Phase

The 90 percent design set will include:

'

'

The preparation of a log of client review comments from the 60 percent review, which will include cl1e comment and cl1e appropriate action for each comment

Update the plans per cl1e 60 percent review comments and prepare a 90 percent plan set to include:

o Cover sheet and vicinity map

o Index sheet

o General notes and legend sheet

o Final consl:iuction notes

o Final draft of the plan and pwfile drawings

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o Final draft of the stteet restoration design and details, inclnding street sections

o Final draft of the temporaty erosion and sedii.,;_ent control drawings and details

o Final draft of the traffic control drawings

o Final draft of tbe site restoration drawings

o Final draft of conttact specifications and special provisions

Deliverables:

• Log of client review comments

• 5 copies of 11x17-inch 90 percent Constmction Plans

• 5 copies of the 90 percent Specifications

• 5 copies of 90 percent Cost Estimate wifh a 10 percent contingency

Task 7.6 Ninety-nine Percent Design Phase

Revisions from the 90 percent review will be incorporated into 1J1e design and submitted for a final

review by City staff. The 99 percent cost estimate will not contain a contingency and will include:

°' I11corporated review conu11ents fro1n t11e 90 percent tevic\V set, includll1g plans and specifications o Cost est.ll11:ate witl1out contingency

Deliverables:

• 5 copies of the 99 percent consltuction plans

• 5 copies of the 99 percent specifications

• 5 copies of fhe final bid item list

• 5 copies of fhe 99 percent cost estimate \\dt11 no contingency

Task 7.7 Final (Bid-Ready) Contract Documents

Comments received from the 99 percent review will be inco1poratcd into the design. Final Plans, Specifications, and Engineers estimate will then be completed. The final, bid-ready submittal will include: • Incorporated review comments from 1J1e 99 percent review set

Stamped and signed blackline full-sized copy of final design plans for City signatures • Final bid-ready specifications • Digital copy of final design plans • Digital copy of design files, special provisions, and fhe engineer's estimate

Deliverables:

• 100 percent and bid-ready consttuction plans • 100 percent and bid-ready specifications • Final bid item list • Final cost estimate \vifhout contingency. Escalation will be included to 1J1e midpoint of

consttnction.

Assumptions:

• Stationing from the BNSF Washougal River Bridge Replacement plans will be used .

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0 Scope includes consultation with BNSF and theii: consulting engineer to obtain approval of the ne\v \Vater fu1e location.

• This project will be bid ii1 early 2014 such that construction is complete by the end of Match, 2014.

0 A sheet list, along with an estimated number of sheets is included at the end of this document.

Pavement restoration designs will be provided in accordance with City design standards for restoration of pavement cuts for the purpose of installing utilities.

Traffic Control plans will be developed for SE 6°' Street, SE yd Street, and SE Franklin Street

• The traffic control pian will include an overall project plan indicating the type of detour and mad closures that will be allowed along the pipeline route. This plan sheet will also show advance area signage that will be installed and maintained for the duration, or throughout most of tl1e project duration.

The traffic control plans will meet the requirements of the City of Camas and the J\lfUTCD (l'vfanual of Uniform Traffic Control Devices) as amended by the state of Washington.

WSDOT's 2012 specifications wm be used, with amendments. Special Provisions will be provided for bid items that do not have a general specification, or where tbe specification needs to be revised.

This project is a utility project and is therefore exempt from the city's stor1nwater ordinance (CMC 14.02).

Task 7.8 Bid Support

This task wm include: o Preparation for and attendance at a pre-bid meeting • Responding to bidder's questions, and responding to questions regarding the technical aspects of

the bid documents Preparation of up to two (2) addendmr1s

Task 8 STEP Transmission Sewer Main Design This task is for development of bid docmnei1ts (plans, specifications, cost estimate) for the Camas STEP Transniission Main, excluding the bore and Jack m1der the BNSF rfillroad tracks and SE 6"' Aven11e.

This task includes tl1e following:

Task 8.1 Temporary Erosion and Sediment Control

This task will include the preparation of erosion control plans, a SWPPP, and an NPDES pemiit application. Construction drawings will be developed showing recommended erosion and sediment control measures in accordance with City design standards and standard details.

Assumptions:

0 ESC plans prepared for the 90% design phase wm be included with the NPDES permit application.

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19

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Sropt :1j IV'ork

Task 8.2 Sixty Percent Design Phase

A utoCAD drawings will be prepared using Otak layering standards and drawing requirements. Plan and profile drawings will be developed based on 1-inch = 20 feet for full-size sheets. The 60 percent design set will include:

•

•

•

•

Cover sheet and vicinity map

Index sheet

General notes and legend sheet

Final horizontal alignment for the pipeline

Draft vertical alignment for the pipeline

Typical trench sections

Air/vacuum vault locations shown in plan view

• Details for each connection to existing pipelines 01ote the bore and jack is considered existing for the puq>oses of this scope).

•

•

•

Sheet layout for the site restoration drawings

Sheet layout for the traffic control drawings

Outline of contract specifications, bid list, and special provisions

Cost estimate with 20 percent contingency

Deliverables:

•

•

•

5 sets of 11x17-inch 60 percent Construction Plans

5 sets of the 60 percent specification outline

5 copies of the 60 percent cost estimate, with a 20 percent contingency

Task 8.3 Ninety Percent Design Phase

The 90 percent design set will include: • The preparation of a log of client review comments from the 60 percent review, which 'W-ill

include the comment and the appropriate action for each comment

• Update the plans per the 60 percent review comments and prepare a 90 percent plan set to include:

o Cover sheet and vicinity map

o Index sheet

o General notes and legend sheet

o Final construction notes

o Final draft of the trunk sewer plan and profile drawings

o Final draft of the street restoration design and details, including street sections

o Final draft of the temporary erosion and sediment control drawings and details

o Final draft of the plan, profile and section view 9f the bore and jack location

o Final drnft of the connection details

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20

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Scope of )!York

o Final draft of the air/vacuum vault plan and section drawings

o Final draft of the traffic control drawings

o Fin~) draft of the site restoration drawings

o Final draft of contract specifications and special provisions

Deliverables:

o Log of client review comments • 5 copies of 11x17-inch 90 percent ConstnJCtion Plans • 5 copies of tl1e 90 percent Specifications

5 copies of 90 percent Cost Estimate witl1 a 10 percent contingency

Task 8.4 Ninety-nine Percent Design Phase

Revisions from tl1e 90 percent review will be incorporated into the design and submitted for a final review by City staff. Final Plans, Specifications, and Engineers estinrnte will then be completed. The 99 percent cost estimate will not contain a contingency. The 99 percent submittal will include: • Incorporated review comments from the 90 percent review set, including plans and specifications • Cost estimate without contingency

Deliverables:

• 5 copies of the 99 percent construction plans • 5 copies of the 99 percent specifications

5 copies of the final bid item list • 5 copies of the 99 percent cost estimate with no contingency

Task 8.5 Final (Bid-Ready) Contract Documents

Comments received from the 99 percent review will be inco1porated into the design. Final Plans,· Specifications, and Engh1cers estimate will then be completed. The final, bid-ready submittal will include: " I11corporated revie\V conunents fro1n the 99 percent revie\v set

Stamped and signed blackline full-sized copy of final design plans for City signatnres Final bid-ready specifications

• Digital copy of final desigi1 plans • Digital copy of design files, special provisions, and tl1e engineer's estimate

Deliverables:

• 100 percent and bid-ready consU:1.1ctio11 plans • 100 percent and bid-ready specifications • Final bid item list • Final cost estimate witl1out contingency. Escalation will be included to tlcte midpoint of

construction.

Assumptions:

• A sheet list, along witl1 an estimated munber of sheets is included at tl1e end of this document.

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21

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Stope CJj W'ork

• Pavement restoration designs will be provided in accordance with City design standards for restoration of pavement cuts for the putpose of installing utilities.

• Traffic Control plans will be developed for NE Joy Street, NE 3rd Street, NE 3'd Loop, and Polk

Street

• Tbe traffic control plan will include an overall project plan indicating the type of detour and road closures that will be allowed along the pipeline route. This plan sheet will also show advance area

signage that will be installed and maintained for the duration, or throughout most of tl1e project duration.

• The traffic control plans will meet the requirements of the City of Camas and the M:UTCD (Manual of Uniform Traffic Control Devices) as amended by the state of Washington.

\'i!SDOT's 2012 specifications will be used, witl1 amendments. Special Provisions will be provided for bid items that do not have a general specification, or where the specification needs to be revised.

• This project is a utility project and is therefore exempt from the city's stormwater ordinrnce .

Task 8.6 Bid Support

This task will include: • Preparation for and attendance at a pre-bid meeting

Responding to bidder's questions, and responding to questions regarding tbe technical aspects of the bid document~

Preparation of up to two (2) addend.ums

Task 9 Public Involvement

'D1is task will include: • Attend and participate at one Open House .

Provide project information including: plan sets, long plots, cross sections, typical sections, project data sheets, etc.

Provide information and work with Public Information staff for informational newsletters,

bulletins, a111101111cements, etc.

Meetings:

• One Open House 111eeting

Deliverables:

• lvieeting documentation • Support text/ graphic for open houses

Task I 0: Real Property Services

This task will be perfor1ued by ROW A and will include:

Task l 0.1 Appraisal Coordination Services

·Identify and contract with an appraiser qualified to perfo1111 the necessary tasks

Cf11t1dJ STEP S~wer Tto11J111issio11 l\1ai11 22

otak

•

•

•

•

•

Identify the appraisal problem and devise a scope of work

Make the assigru11ent and issue 11otices to proceed

Scope of I/York

Provide necessary documenta1ion, info11uatio11, and clarifications for appraiser's use

Coordinate appraisal work to be consistent w /project schedule ai1d client needs

.Examine the appraisal prior to submittal to the City client

Process and transmit the appraisal report to the City for administrative review and approval

Task I 0.2 Appraisal Services

This will be conducted by ROWA's subconsultant,Jru:vis Apptaisals. The fee for this is included in t11e expenses category. This task includes:

• Obtain a complete appraisal in conformance with tl1e Uniform Standards of Appraisal Practice (USP AP), and presented in a nai:rative sum111ary format, which values the property rights to be purchased. Steps to be performed in this process include the following activities:

o Review title reports for the subject properties to verify interests and condition of ownership

o Conduct property inspections and owner interviews

o Research comparable sales and other data from available sources

o Confum sales p:cices and other market influences on value with owners, developers and others familiar with the market

o Estimate value for the subject properties and the rights to be taken

o Consider the impact of the acquisition as it may relate to damages to tl1e remainder

o Examine cost to cw:e 111easures, if ai1y, wlUch might 1nitigate these da1nages

o Describe the findings and establish an estimate of Just Compensation for tl1e acquisition at each property

Task I 0.3 Acquisition Services

Conduct acquisition negotiations to meet City '111d State requirements. Steps to be undertaken include t11e follo'\vl11g activities:

•

• •

•

Create ru1d maintain files to preserve documents and a 1:ecord of tl1e negotiations

Document property owner contacts as requited by StMe Law

Prepare tl1e appropriate documents, including incorporation of legal desctiptions provided by others, propet signature blocks and acknowledgn1ent fonnats

Prepate offer letters and otl1er co1unrn1ucations

Explain the off et to tl1e owner or a representative

Meet with the owner or owner's representative and address all issues cteated by the acquisition

Coordinate efforts witl1 legal counse~ engineering staff and owner(s); ensure a clear understanding and a workable agreement between all parties of intetest

Notatize documents when required

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Task I 0.4 Closing Services

Provide closing setvices by performing tbe following activities:

•

•

•

Review and forward acquired conveyance documents to Agency for acceptance .

Review and forwatd accepted conveyance documents to title company fot recording in County deed records

Order title insurance policy

Provide original recorded documents and title insurance policy to Agency

Provide copy of recorded docrnnents to property owners

Task 11 Project Management

These tasks will be perfotmed by the consultant team and will include:

Task 11.1 Project Management and QA/QC

The Project Team will pfa11, manage, and execute the tasks described herein in accordance with the schedule, budget, and quality expectations that are established. This project management task includes tlle following work activities:

•

•

Develop project work plan and quality assurance/qualily control (QA/QC) plan. '.Ibis plan will include:

o Agreement highlights including invoicing and billing procedures

o Project description

o Scope of work

o Work plan including project budget and schedule

o Progress evaluation for 11lonitoring budget and schedule

o Quality assurance/quality control (QA/QC) plan

o Communication plan

o Documentation plan

o Scope change management procedures

o Decision nuking protocol

Coordinate between tasks and team members. DoctUnent meeting decisions and action items, assign activities to tea:tn members, and follow up to ensure timely resolution.

Manage the quality control review of all work activities ru1d project deliverables.

Preparation and ongoing maintenance of a comprehensive design schedule witl1 individual task milestones, task duration, individual responsibilities of stibconsultants and City staff, agencies, utilities) etc.

Monthly progi·ess reports to be sub1nitted with billings. Monthly progress reports will reflect hourly /percent complete progress for each activity and identify budget status and tasks performed to date during the billing period.

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Task 11.2 Project Meetings

0 A project kick-off meeting to introduce the team players and discuss roles ru1d schedule.

0 Project team meetings at Otak's office throughout the project duration at appropriate intervals based upon design activities (Scope assumes 15 meetings).

Project update meetings with the client project manager. Assume monthly meetings through the duration of the project (Scope assumes 10 meetings).

Assumptions:

• Workshops witl1 tlie consultant and client team for plan review and making project-related decisions is included elsewhere.

Deliverables:

•

Meet:U1g tnit1utes fr.on1 eacl1111eeting

Monthly status reports and invoices

Development and maintenance of tl1e project schedule (Scope assmnes four (4) updates) .

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-

I. Garfield Water and Sewer.Bore and Jack Sheet list

Sheet Title Estimated No. of sheets

Cover Sheet 1

General Legend and Symbols 1

Waterline Plan and Profile Drawings (20 scale at 22 x 34) 3

Sewer Line Bore and Jack Plan and Profile drawing (20 1 scale at 22 x 34)

Trench Sections 1

Traffic Control Plans (50 scale at 22 x 34) 1

Traffic Control Details 1

[ Site restoration drawings (50 scale at 22 x 34) 2

Roadway Details and Sections 1

Erosion and Sediment Control (50 scale at 22 x 34) 1

Erosion and Sediment Control Details 1

Total 14

CatJJas STEP Seiv~r Tra11smi.s.rio11 Jl1ai11 26

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I. STEP Sewer Transmission Main Sheet list

Sheet Title

Cover Sheet

Sheet Index· and Location Maps

General Legend and Symbols

Gravity Main Index

Gravity Main Profile

Gravity Plan and Profile Drawings (20 scale at 22 x 34)

Gravity Main Trench Sections

AirNacuum Vault Details

Traffic Control Plans (50 scale at 22 x 34)

Traffic Control Details

Site restoration drawings (50 scale at 22 x 34)

Roadway Details and· Sections

Erosion and Sediment Control (50 scale at 22 x 34)

Erosion and Sediment Control Details

Total

Cuv1fls STJ3P So•1JJer TraHsmi.rsio11 i\1ai11

S,•1Jpe of !Work

Estimated No. of sheets

1

2

1

1

1

20

2

4

7

1

7

1

7

1

56

I

. --

27

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Can1as STEP Se\ver Trans1nission Main/Garfield \:Vaterline Fee Estimate Summary of Ot.a.~, Inc. and all su.bconsultants Otah Project# 16579A

To tu/ Toto/ Budge!

Tosh Descl"iption Oti1k APEXLLC Normandeau All\IV ROWA lfow-s b)'Tosk

--Survey and ;\faonin<!

Ll STEP Sewer Main 378 "' $29.500

1.2 Garfrnld Watcl'line " " $6.238

1 3 Survcv Coating-enc ·

Geoiechnical lnvestiiration 2.1 OffiC€ Review and Field Jfoconnaissance 6 $948

2.2 Subsurfoce Ex1llorafious 38 42 $4,494

2.3 Maierials Aoalvsis 11 " Sl,929

2.4 Gcotcrhuical Rcnorts 45 " $5,097

Euviroumcntal Services 3.1 STEP JAR PA and Wetland Pcrmittim.• 58 " $5,550 3.2 STEPESA 31 31 S2.886 3.3 STEP SEPA Compliance 66 66 $6,408

34 STEP Shor~lincs SG 66 S6,104 3.5 STEP Critical Arna Ordinance " " $3,966

3.G Garfield SEPA com1>li1mce 54 54 SS.260 3.7 Gm-field Shoreline Com illance 6:2 62 $6,380

3.S Permit tin" Summrt 94 " $8,436

Hazmat 7Z " $7.547

--Cultural and Historic Resource Assessments

ii.I Culrnrnl ReFOlHTe S1u·vev 66 70 $5,260

5.Z Coutin,,.enn·: Monitoring and Jnadvcrtcnt Discovci·v Plan 24 24 $1.649

6 UtiHtv Coondination and Relocation 6.1 Utilii •Coordination 24 24 $2,080 6.2 Potholin" s 8 $896

Garfield Waterline and STEP Sewer Bore and Jnck Dcsh::n 7.1 Alignment $\11(\ " $3,468

7.2 Temnorarv Erosion and Sediment Contl·ol 80 so $8,540 7.3 BNSF PermitAJllllication 12 12 $1,228

7A 60% Desi,.;n Phase 15G 156 SH.424 75 90% DesiKn Phase. 216 "' $21,144

7.6 09% Contract Doc11mcnts GO 60 $5,388

7.7 Final (Bi(l·llead ) Con1riict Docrnnems 30 30 S2,694 7.$ Bid Su inort 18 18 Sl,806

STEP Sewer Transmission ~fain 8.1 1'cmnorm· ·Erosion and Sediment Control GO GO SG,300

82 60% Desi"n Phase 4:24 "' $37 216

83 00% Design l'haw 300 500 $46.480

' ' \19% Contrnct Docnmcnts 108 JOS $9,244

8.5 Final (Bid·J\cncl ·) CoJJtract Documents 50 '° S4,l74

8.6 Bi<IS\\J)IOl'I 5S 5S $5,070

Public lnvolvcmcnt 28 28 $2,412

JO Real Property Scrviees 10.1 Annrais,~I Coonlin~tion Services 1' 21 St,923

J0.2 Arnirai!-.<il Serl'iCes ' SG3G 10.3 Acm\ifition Serl'iCOS 28 28 $2,SlS

10.4 Clofin~ Services 8 " $1 122

11 Project llfanavcmcnt 152 63 215 $29,315

Toto/ Hour$ 2594 l7Z 442 3351

Tola/ Labor Cos! $247,752 S18.389 $44.207 SG.273 S4.09J S3Z0,7l2 Direcl E.~""l!SCS Sl0.000 Si9.200 S850 $50 $5.000 S35.J00

S!ibco11su/Uml Admi11islratio11 $4.903 S4.903 Project Tota1 1 $262,655 $37,569 $45,057 $6,323 $9,091 $360,715