PROFESSIONAL PRESENTATIONSCenter for Professional Communication

The extent to which the presenter(s) establishes the purpose of the presentation and previews the content.

The Introduction

Professional Presentations

Agenda

Introduction Organization Content Visual Aids Command of Material Delivery Tips Conclusion Activity

The extent to which the presentation was well organized, coherent, and obviously practiced before delivery.

Organization

The purpose of your talk Audience expectations?

Presentation “Take Away”

Organization Tips

Start with the end in mind

Organization Tips

Who are they? What do they expect? Why will they listen?

REMEMBER! Where is it? When is it?

Know your audience as well as possible

Organization Tips

Simple does not mean stupid. Content and Evidence is Critical:

What are the take aways?1. ______________________2. ______________________3. ______________________

Keep it simple

Organizing Tips

I. Introduction(transition)

II. BodyA. Main point & Evidence

(transition)

B. Main point & Evidence(transition)

C. Main point & Evidence(transition)

III. Conclusion

Outlining your content

The extent to which the presenter(s) demonstrates knowledge of the subject matter being presented and clearly answers to assigned topic.

Content

Content, content, content No matter how great

your delivery, or how professional and beautiful your supporting visuals, if your presentation is not based on solid content, you cannot succeed.

So what?

The extent to which the presenter(s) uses visual aids to enhance the presentation and add value to the audience.

Visual Aids

Keep it simple People came to hear you and be moved

or informed (or both) by you and your message. Don't let your message and your ability to tell a story get derailed by slides that are unnecessarily complicated, busy, or full of “junk”.

Visual Aids Focus on Message and Take Away(s) Limit Bullets Points & Text Limit Animation (transitions & builds) Use High-quality Graphics

Have a Visual Theme Use Charts & Graphs Use Color & Fonts Well Use Video or Audio Spend Time in the

Slide Sorter

Visual Aids

Business and Health Care

A Comprehensive Analysis of the Health Care Industry The purpose of our presentation is to provide an informative, unbiased analysis of the United States health care industry in relation to business. We will use a comparison of the health care systems in France and Great Britain to put the analysis into perspective. Finally, we will prescribe three reforms that will correct the areas we felt were weakest in the United States health care industry.

Important Statistics

Government programs represented 45% of total health care costs, although the only cover 28% of the population.

The United States spent 2.3 trillion on health care in 2007; this was equal to 15.2% of GDP.

47 million people were uninsured at one point in 2007. 8.9% of Americans need financial assistance to get the care

they need. 14% of the United States population is underinsured. 88% of the United States population was offered coverage in

2004, 22% at increased rates. Health insurance companies require employers pay at least

50% of premiums. 41.2% of Britons reported waiting more than weeks to see a

specialist. The annual premiums for an employer to cover a family of four

were $12,100. Every $1 a company spends an employee health screening, they

save $6. The price of health care in the U.S. is increasing at 6.9% a year.

Uninsured15%

Employer Provided

59.3%Individually

Provided8.2%

Government Provided

27.8%

Insurance Providers in the United StatesPresentation Outline

Speaker: Ben Peach

I. Introduction

Speaker: Jack Cordes

II. Health Care in the United States (please reference Insurance Providers Pie Chart to the right)

Speaker: Katie Bennett

III. Health Care in France IV. Health Care in Great Britain V. Differences in Systems

(please reference the Comparative Analysis Chart)

Speaker: Stephanie Hrouda

VI. Business Perspective

Speaker: Jack Cordes

VII. Recommendations a. More Competition in

Business b. Universal Health Care

Speaker: Ben Peach

c. Improved Implementation of Corporate Wellness Programs

VIII. Conclusion

The extent to which the presenter(s) knows and is able to express the ideas being presented.

Command of Material

The art of storytelling Good presentations include stories. The

best presenters illustrate their points with the use of stories, most often personal ones.

Can you pass the “elevator test”? Check the clarity of

your message with the elevator test. This exercise forces you to "sell" your message in 30-45 seconds.

Confidence – How to get it

We fear what we do not know.

Delivery Tips

Body Language The extent to which the presenter(s)

engages the audience and uses movement to enhance the presentation.

Pronunciation & Language The extent to which the presenter(s)

demonstrates an awareness of audience and purpose, effective speech structure, pronunciation, and word choice that creates a professional tone.

Voice Quality The extent to which the presenter(s)

speaks effectively including pace, delivery, volume, tone, vocal variety and articulation.

Eye Contact The extent to which the presenter(s)

establishes and maintains eye contact.

Ability to Answer Questions The extent to which the presenter(s) is

able to handle questions during and after the presentation.

The extent to which the presenter(s) reiterates the main ideas of the presentation.

Conclusion

Professional Presentations

Conclusion

Introduction Organization Content Visual Aids Command of Material Delivery Tips Conclusion Activity

Activity

Oral Presentation Rubric

Objectives Effective (3 Points) Adequate (2 Points) Inadequate (1 Points) Points Earned

Introduction The extent to which the presenter(s) establishes the purpose of the presentation and previews the content.

Clear opening statement, establishes purpose and previews the content of presentation. Imaginative – catches audience’s interest.

An opening statement that states purpose and previews the content of presentation.

No opening statement or opening remarks that establish the purpose of the presentation and previews the content.

Body Language The extent to which the presenter(s) engages the audience and uses movement to enhance the presentation.

Engaging. Uses gestures (e.g., pointing with hands) and expressions to enhance the presentation. Speaker looks very comfortable and natural.

Neutral. Stands facing the audience. Occasionally uses hands and body movements appropriately, but may still be a little stiff or nervous.

Distracting. Sways, paces, or fidgets so that audience is distracted from presentation. Poor use of hands (in pockets, jingling keys, playing with pen).

Pronunciation & Language The extent to which the presenter(s) demonstrates an awareness of audience and purpose, effective speech structure, pronunciation, and word choice that creates a professional tone.

Demonstrates precise, professional language and word choice, a defined voice, and a clear sense of audience; uses well-structured speech and pronunciation.

Demonstrates appropriate professional language and word choice, with an awareness of audience and control of voice; generally uses well-structure speech and pronunciation.

Demonstrates unprofessional language and word choice, little awareness of audience and control of voice; relies on simple speech with insufficient pronunciation and word choice.

Voice Quality The extent to which the presenter(s) speaks effectively including pace, delivery, volume, tone, vocal variety and articulation.

Fluid, natural delivery. Speaks moderately slowly with good vocal variety, articulation, and volume.

Adequate pace and volume. Speaks fairly clearly but lacks sufficient variations in vocal intonation for emphasis.

Poor. Halting, uneven pace. Cannot hear all of the words due to mumbling, speaking too softly, speaking too quickly, or in a monotone.

Eye Contact The extent to which the presenter(s) establishes and maintains eye contact.

Continuous eye contact. Faces audience and refers to notes or slides less than once a minute. Rarely glances at slide screen or at part of room away from audience.

Moderate eye contact. Either faces audience but refers to notes or slides occasionally (couple of times a minute) or turns body sometimes to screen.

Essentially no eye contact. Reads continuously, glancing up only once or twice a minute. Stares at ceiling or consistently looks at slide screen

Conclusion The extent to which the presenter(s) reiterates the main ideas of the presentation.

Clearly reiterates main points and leaves a lasting impression of the key take-aways from the presentation.

Reiterates some main points. No closing statement or remarks that reiterate the main ideas of the presentation.

Ability to Answer Questions The extent to which the presenter(s) is able to handle questions during and after the presentation.

Handles all questions with relevant, correct information.

Answers 80% or more of questions, but does not expand on answers.

Unable to answer 25% or more of questions with correct information.

Command of Material The extent to which the presenter(s) knows and is able to express the ideas being presented.

Excellent. Does not read from notes or slides. Expresses ideas fluently in own words.

Reads less than once a minute, struggles occasionally to find words.

Poor. Struggles often to find words. Reads most of presentation.

Visual Aids The extent to which the presenter(s) uses visual aids to enhance the presentation and add value to the audience.

Excellent visual aids. Easy to read, attractive, greatly enhance presentation.

Adequate. Readable overheads, handouts. Enhance presentation.

Ineffective. Over-heads, slides, or handouts are hard to read, distracting, or inadequate for presentation.

Content The extent to which the presenter(s) demonstrates knowledge of the subject matter being presented and clearly answers to assigned topic.

Develops ideas fully and memorably. Engaging. Information is relevant to audience. Excellent details.

Adequate. Information is usually relevant and appropriate to audience.

Poor. Purpose not clear, information disjointed or inadequate.

Organization The extent to which the presentation was well organized, coherent, and obviously practiced before delivery.

Clear organization, reinforced by visual aids. Stays focused throughout.

Mostly organized, but loses focus once or twice. Loses focus three or more times during presentation.

Total Points Earned

http://www.ted.com/talks/daniel_goldstein_the_battle_between_your_present_and

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http://www.ted.com/talks/daniel_goldstein_the_battle_between_your_present_and_future_self.html

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Audience

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Audience

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Audience

Oral Presentation Rubric

Objectives Effective (3 Points) Adequate (2 Points) Inadequate (1 Points) Points Earned

Introduction The extent to which the presenter(s) establishes the purpose of the presentation and previews the content.

Clear opening statement, establishes purpose and previews the content of presentation. Imaginative – catches audience’s interest.

An opening statement that states purpose and previews the content of presentation.

No opening statement or opening remarks that establish the purpose of the presentation and previews the content.

Body Language The extent to which the presenter(s) engages the audience and uses movement to enhance the presentation.

Engaging. Uses gestures (e.g., pointing with hands) and expressions to enhance the presentation. Speaker looks very comfortable and natural.

Neutral. Stands facing the audience. Occasionally uses hands and body movements appropriately, but may still be a little stiff or nervous.

Distracting. Sways, paces, or fidgets so that audience is distracted from presentation. Poor use of hands (in pockets, jingling keys, playing with pen).

Pronunciation & Language The extent to which the presenter(s) demonstrates an awareness of audience and purpose, effective speech structure, pronunciation, and word choice that creates a professional tone.

Demonstrates precise, professional language and word choice, a defined voice, and a clear sense of audience; uses well-structured speech and pronunciation.

Demonstrates appropriate professional language and word choice, with an awareness of audience and control of voice; generally uses well-structure speech and pronunciation.

Demonstrates unprofessional language and word choice, little awareness of audience and control of voice; relies on simple speech with insufficient pronunciation and word choice.

Voice Quality The extent to which the presenter(s) speaks effectively including pace, delivery, volume, tone, vocal variety and articulation.

Fluid, natural delivery. Speaks moderately slowly with good vocal variety, articulation, and volume.

Adequate pace and volume. Speaks fairly clearly but lacks sufficient variations in vocal intonation for emphasis.

Poor. Halting, uneven pace. Cannot hear all of the words due to mumbling, speaking too softly, speaking too quickly, or in a monotone.

Eye Contact The extent to which the presenter(s) establishes and maintains eye contact.

Continuous eye contact. Faces audience and refers to notes or slides less than once a minute. Rarely glances at slide screen or at part of room away from audience.

Moderate eye contact. Either faces audience but refers to notes or slides occasionally (couple of times a minute) or turns body sometimes to screen.

Essentially no eye contact. Reads continuously, glancing up only once or twice a minute. Stares at ceiling or consistently looks at slide screen

Conclusion The extent to which the presenter(s) reiterates the main ideas of the presentation.

Clearly reiterates main points and leaves a lasting impression of the key take-aways from the presentation.

Reiterates some main points. No closing statement or remarks that reiterate the main ideas of the presentation.

Ability to Answer Questions The extent to which the presenter(s) is able to handle questions during and after the presentation.

Handles all questions with relevant, correct information.

Answers 80% or more of questions, but does not expand on answers.

Unable to answer 25% or more of questions with correct information.

Command of Material The extent to which the presenter(s) knows and is able to express the ideas being presented.

Excellent. Does not read from notes or slides. Expresses ideas fluently in own words.

Reads less than once a minute, struggles occasionally to find words.

Poor. Struggles often to find words. Reads most of presentation.

Visual Aids The extent to which the presenter(s) uses visual aids to enhance the presentation and add value to the audience.

Excellent visual aids. Easy to read, attractive, greatly enhance presentation.

Adequate. Readable overheads, handouts. Enhance presentation.

Ineffective. Over-heads, slides, or handouts are hard to read, distracting, or inadequate for presentation.

Content The extent to which the presenter(s) demonstrates knowledge of the subject matter being presented and clearly answers to assigned topic.

Develops ideas fully and memorably. Engaging. Information is relevant to audience. Excellent details.

Adequate. Information is usually relevant and appropriate to audience.

Poor. Purpose not clear, information disjointed or inadequate.

Organization The extent to which the presentation was well organized, coherent, and obviously practiced before delivery.

Clear organization, reinforced by visual aids. Stays focused throughout.

Mostly organized, but loses focus once or twice. Loses focus three or more times during presentation.

Total Points Earned