Professional New Hire Presentation 2017-2018...2020/07/07 · Note: District contributes $446...
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Professional Employee New Hire Information 2020-2021 School Year
Transcript of Professional New Hire Presentation 2017-2018...2020/07/07 · Note: District contributes $446...
Professional Employee New Hire Information2020-2021 School Year
Welcome to Conroe ISD!
The following is an overview of new hire information for professional employees in
Conroe ISD.
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Information Verification
• Official name matches Social Security card
Name changes require new Social Security card
• Address changes in Employee Access Center
• Employee Identification Number (EIN)
Six digits
Located on New Hire Information sheet
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Missing Documents
• Check New Hire Information
• Original transcript(s)
• Service record(s) if applicable
• 60 days from date of hire to submit
• Electronic Documents: Only official if received directly from school district or university to Conroe ISD at [email protected]
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Service Records
• It is YOUR responsibility to obtain official service records from prior district(s)
Out of state/private school years must be verified on Texas service record (copy on Conroe ISD HR or TEA websites) or on a similar record
We will email you to verify when records are received.
× We do not email when records are not received
• We receive 100’s of documents during the summer, and we appreciate your patience as we work diligently to process them all.
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Payroll Information
• Salary is determined by creditable years of service on file
• Review your salary in the Employee Access Center
New Hire salary information in EAC in August
We work with payroll to meet the paycheck processing deadlines
• Wages and salaries set annually by Conroe ISD Board of Trustees.
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Payroll Information, Cont.
• Paid on 12-month basis
• Checks issued on 1st and 15th (except weekends and holidays)
• Teachers:
First paycheck – September 1
Final paycheck – August 15
• Paycheck cycles vary depending on assignment/work schedule
• Benefits deducted in equal amounts
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Payroll Information, Cont.
• Direct Deposit
Required of all CISD employees
Employee Access Center
o Change Bank Info/Tax Withholding
o View pay check info/Leave bank
• Work Schedule
Specific to position
Designated start/end dates
Available on CISD HR website
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Stipends
• Teacher stipends:
Advanced degrees
o Master’s degree = $1,800
o Doctorate degree = $1,800 (in subject area taught)
Supplemental duties
o Fine Arts, coaching, department chair, etc.
o Submitted to HR by principals
Schedule available on CISD HR website
Stipends added to paychecks
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State and Local Leave
• State Personal Leave
Up to 5 days annually
o Accumulates if not used and is transferable
• Local Personal Leave
Up to 2 days annually
o Not carried over to next year
o Paid at sub rate for unused days – August 15
• Order of use of leave types
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Absence Management/Frontline
• Absence Management account will generate automatically
• Login ID, PIN, and instructions will be emailed to you in August
• Report absences as soon as possible
• See campus rep for assistance
• Create a preferred substitute list
• Emergency lesson plans
• CISD Administrators substitute in classroom
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Single
Sign On
CISD
Website
Conroe ISD Email - Outlook
• Email password provided at orientation
• Access email from anywhere
• Download app to computer/smartphone
• Observe email etiquette
• Property of CISD
• Archived and subject to open records
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Employee Badges
• ID Badges/Keycards issued at campus
Name change - request updated ID Badge
• Must be worn during normal work hours
• Do not puncture or bend the badge
• Lost or Damaged ID Badge: Contact HR
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Employee Access Center
• Verify your information on file with CISD:
Degree/Certifications
Years of service
State Personal Days transferred
Salary and benefits
• Update your Address/phone, Emergency contact, Physician
• Do not make changes until we complete Data Entry
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Employee Access Center, Cont.
• Access to important documents
Paycheck history
Bank Account for Direct Deposit
Leave Bank Balance
W-2/1095-C and Tax Information
Electronic contracts
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Conroe ISD website – Employees
Employee Logins - Quick Links
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Conroe ISD Policies, Procedures & Forms
• Employee Handbook
Questions regarding policies and procedures
Updated annually
• Student Handbook
Code of Conduct-appropriate disciplinary techniques
• Department websites
Curriculum & Instruction – Staff Development
Payroll
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Welcome from Dr. Curtis Null
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An Introduction to Conroe ISD
Virtual Workshop for
teachers new to CISD
Wednesday, July 29,
Thursday, July 30, and
Friday, July 31
Registration is not required to
attend the Introduction to Conroe
ISD
Staff Development attended
prior to the start of the work
schedule is voluntary and unpaid
Novice Teacher Academy (NTA)
• Professional development:
• Foundations of Differentiated Instruction
• PBIS: Effective Classroom and Behavior Management
After school round tables and support groups
• Only for teachers in first full year of teaching
More information to follow
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Mandatory Training: Safe Schools
• Sexual Harassment, Bloodblorne Pathogens, etc.
• Online (at home or at work)
• Login = EIN - no password required
• New employees upload on Mondays
• 60 days from date of hire to complete
• Contact principal for assistance logging in
• If all required courses are complete by 8/3/20, teachers may be eligible for the Exchange Day on 8/4/2020 (subject to principal approval)
• Employee Handbook is a required course
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Certification
• Intern/One-Year certificates
• Texas standard certificate renewal every 5 years
• Failure to renew may result in termination
• Maintain current email address in TEAL account
• Email reminders
• Professional development requirement
Keep copies – TEA may audit
• Administrators: Must provide ILD/AEL and T-TESS appraiser certificates to HR
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Contracts
• Probationary One-Year
1 year – if 5 out of last 8 years creditable experience
3 years on one-year probationary for all others
• Term One-Year
After satisfying probationary contract period
• Signed electronically each spring semester
• Access/print in Employee Access Center
• New Hire contracts are issued two days after completing orientation
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CISD Website
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Single Sign On (SSO)
Single Sign On (SSO) is the new
portal for CISD applications.
Login to enroll and create
security answers.
Single Sign On (SSO)
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SSO – Favorite Apps
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Human Resources – New Hires
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Information for New Hires
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A copy of the
Texas Service
Record Form is
available on the HR
Website. This form
should be
completed by the
out-of-state or
private school
employer.
Professional New Hire Information
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If you need help…
HR Contacts
Paula Green Director of HR [email protected]
Jamie Bone, Ed.D.Assistant Director of HR
J.J. Daw HR Coordinator [email protected]
Claire Amos HR Coordinator [email protected]
Tiffany Mattfeld Benefits Coordinator [email protected]
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Employee Benefits
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Medical Plan Options for 2020-2021Self-funded, Administered by UnitedHealthcare
CharterKelsey-Seybold
Nexus ACO R Memorial HermannChoice Plus HDHP
HSA eligible plan
Network Kelsey-Seyboldproviders only
Includes Kelsey-Seybold Concierge
Tier 1: Memorial Hermann ACO
Maximum Savings
Tier 2: UHC Choice (nationwide network)
Higher Out-of-Pocket Costs
Choice Plus(nationwide network)
Out-of-Network Benefits
No, unless you have a true medical emergency
No, unless you have a true medical emergency
No, unless you have a true medical emergency
Yes
Cost-Sharing Copays, deductibles, and coinsurance
Copays, deductibles, and coinsurance
Copays, deductibles, and coinsurance
Deductibles and coinsurance (must meet deductible before plan pays benefits)
PCP Required No Yes Yes No
Referrals to Specialists Required
No, unless your Kelsey-Seybold physician requests care from a Kelsey-Seybold affiliate
Yes, except for women’s health services, mental health services, and eye exams
Yes, except for women’s health services, mental health services, and eye exams
No
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Note: District contributes $446 toward premium per employee per month.
OptumRx• Network pharmacies only
• Mandatory generic, precertification, step-therapy, and exclusion provisions apply
Charter Kelsey-Seybold
Nexus ACO R Memorial Hermann
Choice Plus HDHP
Prescription Drug Deductible(waived for Tier 1 drug class)
$200 per individual, per plan year
$200 per individual, per plan year
N/A
Prescriptions (Retail)
Tier 1 (mostly generics) $15 $15 30% after deductible
Tier 2 (mix of brand-name and generics) $60 $60 30% after deductible
Tier 3 (mostly brand-name and some generics) $120 $120 30% after deductible
Prescriptions (Mail order)
Tier 1 (mostly generics) $30 $30 30% after deductible
Tier 2 (mix of brand-name and generics) $120 $120 30% after deductible
Tier 3 (mostly brand-name and some generics) $240 $240 30% after deductible
Prescriptions (Specialty)
Required to use Optum Specialty pharmacy $250 $250 30% after deductible
Medical Plan – Pharmacy Benefits
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Finding a Doctor:Charter Kelsey-Seybold
Plan members will automatically have Kelsey-Seybold assigned as the primary care physician (PCP). To locate providers, go to www.kelsey-seybold.com.
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Finding a Doctor:Nexus ACO R Memorial Hermann
To locate providers, go to www.uhc.com and click on “Find a Doctor.”
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Finding a Doctor:Choice Plus HDHP
To locate providers, go to www.uhc.com and click on “Find a Doctor.”
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Conroe ISD Employee Health & Wellness CenterOperated by Memorial Hermann Medical Group
• Located on the Oak Ridge Elementary School campus
• Services offered: primary care, urgent care, chronic disease management, labs, tests, screenings, and physicals
• $10 for employees and family members enrolled in a CISD group health plan; $50 for all other employees
• Appointments preferred but walk-ins accepted – make appointments online or by phone
• All personal health information is confidential
• Nexus ACO R Memorial Hermann plan members can designate CISD Health and Wellness Center as their PCP
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Alternate PlanFor employees with other health coverage
Hospital Indemnity
• Daily Inpatient Allowance $165
• Daily Maximum 365 days
Dental (may be used at any dental office)
• Deductible (waived on preventative) $50
• Preventative / Basic / Major 100% / 80% / 50%
• Calendar Year Maximum $1,000
Group Life & AD&D
• Term Life $10,000
• Accidental Death and Dismemberment $15,000
Provided at no cost to the employee only if employed 100%.
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Dental Plan Options for 2020-2021Aetna
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Note: The plans do not cover dental work, including orthodontic treatment,
that began before a member is covered under the plan
DMO PDN Low PDN High
Network Aetna DMO/DNO Aetna PPO/PDN Aetna PPO/PDN
Out-of-Network Benefits
No Yes Yes
Cost-Sharing Copay schedule
Unlimited benefits
Deductible and Coinsurance
$800 maximum benefit per member per plan year
Deductible and Coinsurance
$1,200 maximum benefit per member per plan year
Primary Dentist Required
Yes No No
Referrals to Specialists Required
Yes No No
Waiting Periods No Yes, 6 months for basic and major services; 12 months for orthodontic services
Yes, 6 months for basic and major services; 12 months for orthodontic services
Preventive Services Covered at 100% Covered at 100% Covered at 100%
Orthodontic Services Yes Yes, for children under age 19 Yes, for children under age 19
Other Voluntary BenefitsPremiums/contributions paid entirely by the employee
• Vision
• Accidental Death and Dismemberment
• Cancer
• Critical Illness
• Disability
• Flexible Spending Accounts:
–Health FSA
–Dependent Care FSA
• Hospital Indemnity
• Legal
• Life Insurance:
–Group term (Unum)
–Term (American Fidelity)
–Universal/permanent (Texas Life)
• Long-term care
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Health Flexible Spending Account
• Calculate total expected qualified expenses, suchas medical, dental, and vision out-of-pocket costs,for September 1-August 31 plan year
• Annual IRS maximum of $2,750
• Full amount available on first day of insurance coverage
• Use-it-or-lose-it rule…carefully estimate plan year expenses
• May enroll in this account even if you decline CISD health coverage
• Includes FFA Benefits Card for direct access to account funds – may request cards for spouses and dependent children, ages 18-26
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• All employees must enroll/decline online within their first 31 calendar days of employment.
• Coverage effective date:
• 1st day of month following first day of employment, if enrollment is completed on or before this date; or
• 1st day of month on or following date enrollment is completed.
• Payroll deadlines can impact initial deductions.
• Premiums must be paid through payroll deduction.
• Changes can only be made during annual enrollment each July, unless you experience a qualifying eventdefined by IRS regulations.
Enrollment
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Enrollment
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Enrollment
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Tip: Use your PIN to electronically sign your enrollment forms and submit your elections!
Investment OptionsNot part of benefits enrollment
• 403(b) approved vendors
• 457
– National Life Group
– Fidelity Security Life Insurance Company
– Fidelity Investments
• Salary reduction and deferred compensation agreements available online
• Start, change, and stop contributions any time
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Employee Assistance Program (EAP)SupportLinc (not part of benefits enrollment)
• FREE, confidential support for all full-time employees and their immediate family members to help manage life’s daily challenges.
• Resources include: short-term counseling, legal and financial consultations, expert referrals, extensive web portal, and more.
• Access 24/7/365
― Phone: 1-800-475-3EAP (3327)
― Web: www.supportlinc.com
― Email: [email protected]
― Mobile app: eConnect® Mobile by Curalinc Healthcare
― Twitter: @supportlinc
― CISD SSO Portal: Use the EAP tileon the District Quick Links tab
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