Professional Communication - The Use of Spaces in Formal Letters

SPACES IN FORMAL DOCUMENTS

SPACES

Monday 10 April 2023SLH1013 - Professional English

SPACE

Space – The space between each word or symbol

Spacing – The space between each paragraph

Margins – The space between text and edge of paper, along each side of the paper

Lesson Connection: 02-2 Spaces in Formal Documents


Professional Letter FORMATTING

Margins

Spacing

Top Margin

Bottom or End Margin

Left

Marg

in

Rig

ht M

arg

in Double Space

Double Space

Double Space

Double Space

Double Space

Double Space

Double Space

Double Space between paragraphs

Triple Space

Triple space before the closing

Five Spaces

Five spaces before the signature

Triple Space Triple space before

the end matters

1.5 spaces before bulleted lists

1.5

1.5


Adjustable Spacing

Top Space – The space between letterhead and heading can be adjusted to balance the whole body of text on the paper



Adjustable Top Space

Adjustable Space

The space between letterhead and heading can be adjusted to balance the whole body of text on the paper


Adjustable Spacing

Bottom Space – The space between the last line of text and the paper edge should be equal (for short letters) or less (for long letters) than the top space



Adjustable Top Space

Adjustable Space

In long letters, the space between the last line of text and the paper edge should be less than the top space.

Adjustable Space


Adjustable Spacing

Paragraph Spacing – The space between lines in one paragraph can be single, 1.5, or double.

The purpose is to balance the whole body of text on the piece of paper.


NOTES

Email signature space – An email with no penned signature uses only 2 spaces before the signature line.

Text Length – Limit a business letter to 1 page or less.

Emails VS Letters – A formal email uses the same rules as a formal letter.

Professional Communication - The Use of Spaces in Formal Letters

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