Productivity in the email age
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Transcript of Productivity in the email age
Copyright © 2011 | Dark Matter Consulting
PRODUCTIVITY IN THE EMAIL AGE
David Kaiser, PhDExecutive Coach and CEO
Dark Matter Consulting
Copyright © 2011 | Dark Matter Consulting
How We Help Our Clients
•We help our clients make best use of time, from productivity to values and life purpose, so that your career is more materially and emotionally rewarding
Copyright © 2011 | Dark Matter Consulting
How We Help Our Clients, Part II
•Higher Productivity•Less Stress
•Lower Turnover•More Innovation
•Higher Profitability
Copyright © 2011 | Dark Matter Consulting
The Current State of Affairs - Email
Email interruptions cost the US economy $650B in 2010!*
*Basex report on knowledge worker productivity
Copyright © 2011 | Dark Matter Consulting
The Current State of Affairs…Getting Worse
Email volume is expected to double between 2009 and 2012!
Copyright © 2011 | Dark Matter Consulting
What’s Going On?
Too many knowledge workers let their email set their priorities.
Copyright © 2011 | Dark Matter Consulting
Why is That a Problem?
URGENT supercedes IMPORTANTYour INBOX decides what you do, NOT YOU!
No one really finds Email fulfilling, right?
Copyright © 2011 | Dark Matter Consulting
Urgent vs. Important
Spend More Time Here↓
IV: Not Urgent,
Not Important
III: Urgent,
Not Important
I: Urgent,
Important
II: Not Urgent,Important
Copyright © 2011 | Dark Matter Consulting
How Do I Know What’s MOST Important?
What actions yield the most impact? What does your job description emphasize?
What would your boss say is MOST important?What will you be glad you did, six months from now?
Copyright © 2011 | Dark Matter Consulting
The Real Key
Actually the most IMPORTANT thing you will do today is…
DECIDE WHAT TO DO!
Copyright © 2011 | Dark Matter Consulting
The Real Key, part II
A critical part of deciding what to do…is deciding what NOT to do*
*Since you can’t, in fact, do everything
Copyright © 2011 | Dark Matter Consulting
The Bad News
At the end of the day…some work will remain undonesomeone will be disappointed
Copyright © 2011 | Dark Matter Consulting
Ugh!
I know, THAT SUCKS, but it’s trueAnd if it’s not true now, it will be soon…
If you’re not sure who you are disappointing, it’s probably your family. That sucks too.
Copyright © 2011 | Dark Matter Consulting
The Good News
You choose what gets doneYou choose who you delight
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What Do I Do Instead?
Before we jump into that, remember this:
Time Management is very personalThere is no ONE BEST WAY, only a BEST WAY FOR YOU!
Copyright © 2011 | Dark Matter Consulting
Lists
You probably need two main lists: DO TODAY and
DO SOON*
*some of these items may have deadlines
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Lists, part II
You may also want these lists:DO SOMEDAY (DREAMS)
DO LONG-TERMPROJECT-BASED LISTS
Copyright © 2011 | Dark Matter Consulting
Lists, part III
On DO TODAY, choose 3 – 5 high priority items that move your
work forward. Make sure these get done, everything else is
icing on the cake
Copyright © 2011 | Dark Matter Consulting
Protect Your Time with Boundaries
If the task requires more than a few minutes, create a boundary:•Block it in your calendar•Close your door (or face away from your cube entrance)•If necessary, hide in a conference room or café•Tell co-workers when you will be available again (so they don’t
freak out)
Copyright © 2011 | Dark Matter Consulting
The Temptation!!!!
When you get really busy,You will be tempted to do what you can do quickly, not what truly needs to be done.
Fight this urge and stay focused on IMPORTANT!
Copyright © 2011 | Dark Matter Consulting
Re-Cap•You can’t do it all•YOU choose what to do and not do•Choose IMPORTANT over URGENT•Use lists to track (if that helps)•Protect your priorities•Stay focused on IMPORTANT, not EASY
Copyright © 2011 | Dark Matter Consulting
Want to Learn More?
If you want to learn more about how Executive Coaching with Dark Matter Consulting can make
your career more materially and emotionally rewarding, contact us at
[email protected] or 773.454.7606 for an initial consultation