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Overview

TelephoneIntegration .........................................................................4the perfect solution to connect your phone system, OCS, Lync and Skype with MS CRM.

DocumentsCorePack ..........................................................................6provides the possibility to create and manage documents associated with CRM records.

AutoMerge ..........................................................................................8server-side generation of documents.

SmartBar ............................................................................................9enables a simple navigation between related CRM records.

PowerSearch .....................................................................................10allows a quick and easy search across several entities and multiple fields.

ActivityTools ......................................................................................12simplifies the use of activities within MS CRM.

GroupCalendar .................................................................................14allows to display activities from multiple users, user groups and resources.

AttachmentExtractor ........................................................................16extracts or replicates attachments from within your CRM system to a SharePoint or file share.

Pricelist ..............................................................................................19

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TelephoneIntegration connects your phone system (TAPI, OCS, Lync and/or Skype) with your Microsoft Dynamics CRM. The main user interface is provided by “Balloon”-pop-ups.The balloon includes all functionalities that are needed to deal with incoming and outgoing calls.

Main features:

• Each call refers to a “Call box” that contains all details about the call (duration, direc-tion,…) and the caller (name, location,…).

• The “Context-menu” provides several CRM-functionalities such as:

• Open CRM-record • Create new records (e.g. contact) • Create CRM activity

• The “Integrated CRM Search” enables a direct search of CRM records (accounts, contacts, leads) within the balloon. There-fore, there is no need to open CRM to start an outgoing call.

There are several ways to initiate outgoing calls:

• A call can be started directly from within CRM by clicking on the new “Call number” but-ton placed in the CRM-menu. The balloon will pop-up displaying all available numbers of the opened CRM – record. The user can choose the number he wants to dial.

• The direct call option allows users to start a call directly from the balloon by entering the phone number.

• The clipboard integration provides the option to copy a number from e.g. an email-signature and start the call immediately.

• “Dialing from related records” allows to call phone numbers from related CRM records (e.g. call potential customer from an opportunity, quote or invoice).

If an incoming call is detected, the balloon (see above) pops up from the taskbar displaying the caller details. If the number is found within CRM, the caller information e.g. name, company, email-address, etc. is shown and the regarding entry is opened automatically.

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Additional features:

The “history” keeps a detailed track on previous calls. This e.g. allows users to quickly call back by selecting any previous phone call or to analyze calling times by using the helpful grouping/sorting features.

The “Lync chat integration” allows connecting Lync-messages to CRM records. Conversations can be stored into a new “chat” entity as well as into letter activities associated to the regarding record.

The “Power-Dialer” dials numbers of CRM-records which have been attached to marketing lists of call-campaign-activities. The scheduled calls can be processed simultaneously by various users. During processing, details about the called record and the marketing list are displayed within the call-window. To simplify handling, several states like “Unprocessed, Claimed, Successful, Failed,…” or rescheduling of phone calls are supported.

TI offers three different supported interfaces to connect your phone system with CRM:

• Direct connection via TAPI (requires a TAPI-driver)

• OCS (Office Communications Services)/Lync-Server-integration

• Skype integration

As all TI features are supported with each of these setups, the TI-functionalities do not depend on the preferred interface.

TelephoneIntegration is available for: • MS CRM 2013 Online (RTW) / On-Premise (RTM) / Hosted (IFD) • MS CRM 2011 Online (RTW) / On-Premise (RTM) / Hosted (IFD) • MS CRM 4 On-Premise

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DocumentsCorePack

enables users to create and manage documents associated with CRM – records in a comfortable and structured way. Additional utilities simplify and improve the use of MS CRM and optimize business processes like generating complex quotes and sending them as PDF or Word-document.

Main features:

• DocumentsCorePack enables the creation of Word-Documents with data from MS CRM. It is possible to resolve complex relationships and therefore our DocumentsCorePack pro-

vides the opportunity to e.g. create quotes, invoices etc. including data from related re-cords like “other contacts”, accounts, products, etc,…

• With DocX a new technique for creating templates has been implemented. It brings up several advantages like the automated creation of tables (e.g. list of quote-products, contacts from an account, activities) and an easy insertion of documents or pictures out of CRM. Additional features allow to insert HTML and QR-code (containing links, contact or product information etc…) in the document and merge it with data from CRM.

The new “Insert Advanced String-Field”-functionality allows to combine multiple fields into a single control. “Computed-Fields” allow basic arithmetical operations based on CRM number and money-fields.

• A mailmerge can be started via a “Create Document” button in the CRM toolbar. Additionally, new features allow to completely automate the mailmerge and activity- creation process. Hence, users just have to open the CRM record and click on the mailmerge-button.

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• With the possibility to create letter, email or fax activities, the generated content can be stored to the regarding CRM record. Users can furthermore save a document directly to the proper location in CRM without the need of generating an activity due to the “Save as DOCX”-functionality.

• Created documents can be sent to customers as PDF, XPS, Doc, DocX, ODT files. It con-

verts the generated documents and therefore DocumentsCorePack provides a powerful option to simplify accounting by handling invoices, quotes or orders. The DocumentNa-me and Subject of the email can be configured to be based on CRM data.

• Generated documents can be saved to SharePoint/Windows Explorer. The possibility to define subfolders guarantees a compact overview of the created documents and their associations with the CRM records. All common file-types are supported and can be easily associated with e.g. an account/contact via drag & drop.

• The bulk-merge functionality allows to generate and store multiple documents in a sin-

gle mailmerge process. Additionally, the wizard provides several options like combining documents, printing them or generating activities.

• DocumentsCorePack can be used without any restrictions in CRM offline mode. All do-

cuments created by e.g. a sales person are saved on their clients temporary and synchro-nized when the user goes online again.

DocumentsCorePack is available for:

• MS CRM 2013 Online (RTW) / On-Premise (RTM) / Hosted (IFD) • MS CRM 2011 Online (RTW) / On-Premise (RTM) / Hosted (IFD) • MS CRM 4 On-Premise

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AutoMergecreating documents based on CRM data has never been easier. Based on MS Word-templates, the server-side document generation provides you with a set of tools to create and process docu-ments inside CRM without the need of client-side installations.

• Template creation Templates for generating and processing documents can be easily created in advance with

our DocumentsCorePack addon (see DCP page for details). INFO: One license for the DocumentsCorePack Template Designer will be provided when purchasing AutoMerge.

• Document generation • CommandBar-integration: Create and process documents straight from the MS CRM CommandBar. • Process-integration: Integrated into workflows and dialogs AutoMerge allows to generate documents once a CRM-event like creating or deleting contacts/quotes etc. occurs (see picture). • Supported formats: doc, docx, pdf, html, jpg, bmp, png,..

• Document processing Following workflow steps are provided for document processing

• Print the document (the printer can be defined in the workflow/dialog) • Save the document in your SharePoint folder associated with the starting record (Supports: MS SharePoint 2010 / 2013 / Online) • Attach documents to CRM records • Attach the generated document to an email or letter activity • Send the email

• Document printing AutoMerge enables printing of generated documents. Print jobs can be performed by a print service that supports local printers as well as Google-Cloud-Printing.

• AutoMerge Online Service Configuration The web-based setup allows users to configure AutoMerge for MS CRM Online without

any local installations. The service as well as licensing can be configured and maintained on our website. (Only available for MS CRM 2013 Online (RTW) / Hosted (IFD))

AutoMerge is available for: • MS CRM 2013 Online (RTW) / On-Premise (RTM) / Hosted (IFD) • MS CRM 2011 Online (RTW) / On-Premise (RTM) / Hosted (IFD) • MS CRM 4 On-Premise

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SmartBarallows a simple navigation within standard and custom MS CRM entities and related records. Within the compact overview “buttons” represent the related records. These “buttons” can be added or deleted from the bar and users can rearrange the order via drag & drop according to their needs. Additionally, a number next to the “button” shows the amount of related records.

• SmartBar allows a simple navigation in standard and custom entities to easily access rela-ted records with a click on a “button”. The SmartBar persists when switching to related entities enabling a simple back and forth navigation.

• A number next to the “button” shows the amount of related records per entity. E.g. it counts and displays the number of quotes, orders, invoices etc. related to the ope-

ned record (see picture).

• By clicking the drop-down-button, related records can be opened in the current or in an extra window.

• The SmartBar can also be embedded into the entity form at a preferred place. Additional settings allow to display the SmartBar as a vertical or horizontal menu.

• With the integrated drag & drop functionality, users can define the “button”-order. These “buttons” can be added or removed from the SmartBar.

• The SmartBar is very easy to install and configure. Additionally, the addon provides a func-tionality referring to our ActivityTools addon which enables an overview of the number of all activities that are related to the CRM record.

SmartBar is available for: • MS CRM 2013 Online (RTW) / On-Premise (RTM) / Hosted (IFD)

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PowerSearch provides a powerful search routine. It is possible to simplify the use of CRM by providing one page where all records can be found and favorites can easily be accessed.

• The global configuration allows users to define all entities and related fields that should be used by the search routine and the fields that should be displayed in the result.

• Search results are grouped by entity. It is possible to apply additional filters on the search results for each group. E.g. A search delivers 150 records. The additional filter allows to sub-filter these 150 results very efficiently.

• The “attribute search” allows searching for specific values of a certain CRM attribute. (E.g. main phone number of an account)

• Search results and even records related to the found records can be opened directly from the result window.

• AND and OR keywords are supported as search criteria. This allows for example to retrieve all leads from California that are associated to a specific company.

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• CRM users can define specific advanced views, user views, saved views or entities as their favorites. With this functionality, every user can quickly access personalized main views and the user is provided with a single point of information.

• Depending on the security role, this enables a compact overview of all records (quotes, cases,…) associated to e.g. an account or contact.

• In combination with the AttachmentExtractor, it is possible to perform a full text index search on the content and attachments of notes and emails. (See page 16 for details)

Relating to the features mentioned above, PowerSearch provides a SPI (Single Point of Informa-tion), from where it is possible to access any CRM record very quickly and from within only one page.

PowerSearch is available for: • MS CRM 2013 Online (RTW) / On-Premise (RTM) / Hosted (IFD) • MS CRM 2011 Online (RTW) / On-Premise (RTM) / Hosted (IFD) • MS CRM 4 On-Premise

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ActivityTools has been developed to simplify the CRM internal use of activities by providing the possibility to define email-presets and Outlook-like visualization options.

Views: With the possibility to configure previews for each CRM entity, ActivityTools offers several comfortable display options:

Entity-specific views: • Activity-Preview: Shows all activities related to a CRM record • Email-Preview: Shows all emails related to a CRM record and provides additional email-

featuresGeneral views: • My Activities: Shows all activities related to a user • Queue-Preview: Provides a compact overview for all activities within a CRM queue

• All views are similar to MS Outlook consisting of a list of all activities associated to a CRM record on the left and a preview-pane on the right side of the window. This enables users to see a preview of the activity-content and to open attachments without the need to open the activity itself. Additionally, the previews can be activated within the CRM „Activities“-view, the „Activities“-view of CRM entities and within the CRM „Queues“-view. Users can also embed the previews into CRM Dashboards.

• With the included search feature, it is possible to search through all the activities asso-ciated with a CRM record (e.g. account, incident,...) and to access the search results directly. The thread-view guarantees a compact overview of all activities by providing the option to categorize them by subject, regarding object or date.

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Email-Features: • Users can easily generate personalized or default email-signatures for all your users. This

guarantees a consistent email layout within MS CRM. The signatures will be automatically added to the content of the email activity.

• By using the efficient WYSIWYG editor, which is capable of working with HTML as well as with clear text, it is very easy to create personal signatures. Existing signatures can be transferred by copy & paste.

• A standard sender can be defined for every user. This is very useful if all emails should be sent from one email address. (E.g. support teams, sales teams)

• The spellchecker provides a professional option to check and correct the content of emails. Unknown words are recognized and the user can choose whether he wants to use a sug-gested word, to extend the dictionary etc.

Supported languages: English, French and German

ActivityTools is available for: • MS CRM 2013 On-Premise (RTM) / Hosted (IFD) • MS CRM 2011 Online (RTW) / On-Premise (RTM) / Hosted (IFD) • MS CRM 4 On-Premise

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GroupCalendar provides the possibility to display activities from various users, teams and resources like facilities or equipment. It supports multiple views with the option to define user-specific settings in order to adapt the views to individual requirements.

• A simultaneous view of activities can be quickly received by selecting users, user groups, resources or a specific user-group defined by an Advanced Find. E.g. The head of the support department can get an overview of his subordinated activities and availability of resources in order to coordinate them efficiently and to avoid conflicts. Each user is able to define and save user groups or default users separately. Furthermore, the GroupCalendar displays working hours and time-off specified in CRM for users and resources.

• The color-coding-functionality provides the possibility to define a specific color for each scheduled activity. All activity-types can be directly created within the GroupCalendar.

• Every view contains a print option including a print preview. It is possible to choose the activities to be displayed in the preview and accordingly it is possible to e.g. get an over-view over all meetings of a month. Users can also embed the GroupCalendar into a CRM entity.

GroupCalendar is available for: • MS CRM 2013 Online (RTW) / On-Premise (RTM) / Hosted (IFD) • MS CRM 2011 Online (RTW) / On-Premise (RTM) / Hosted (IFD) • MS CRM 4 On-Premise

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Views: • Day-,week-,month-view These views show all activities within the specified time. Activities can simply be opened

with a double-click. In the month-view, activities lasting for several days are highlighted to keep a compact

overview.

• TopDown-view In this view the activities are separated per user to get a plain view of the activities. Activities can be created and saved by double-click into the selected timeslot. In this view

the hours-view can be set with either ‘show 24 hours’ or ‘show business hours’.

• Gantt-view Every view can be either shown in the Gantt, List- or Timeline-view. The Gantt-view offers

a drag & drop functionality for activities, even between different users. This is especially helpful if users want to see and coordinate the activities of many users.

• Timeline-view This view provides a detailed overview of all users’ appointments and activities, listed

chronologically and vertical at a glance even when two appointments are scheduled at the same time. Activities can be created by right-click into the selected time-slot. All activities can be opened, deleted or copied in the same way.

Additionally, activities can be rescheduled via drag & drop within the TopDown and Gantt-view.

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AttachmentExtractoris a service based tool to move attachments from within your CRM system to either a SharePoint location or a file share, saving precious database space on the CRM and enabling various indexing & search options via SharePoint and Microsoft Search Server functionality.

Main features: • Extraction or replication of email and

note attachments to a SharePoint or file share. If extracted, the attachment is replaced with a link to the file on the chosen file storage (see picture).

Comparing annual cloud storage costs of about 50GB reveals a huge differ-ence between CRM-Online (~6,000 $) and SharePoint-Online (~120 $).

Therefore, expensive CRM-online data storage costs can be saved by switching to alternate storage options with the AttachmentExtractor.

• Next to the attachment, it is possible to replicate email- and note–content for indexing purposes. If the extracted file is saved on a SharePoint, it can be indexed and therefore be searched by MS Search Server functionality easily.

• The revert extraction functionality allows to forward and reply to emails with attachments.

INFO: When using the PowerSearch addon, it is possible to perform a full text index search on the content and attachments of notes and emails directly within CRM.

• The CRM internal “AttachmentExtractor Settings” – dialog provides an easy option to configure extraction-parameters, storage options and the CRM-connection.

AttachmentExtractor is available for:

• MS CRM 2013 Online (RTW) / On-Premise (RTM) / Hosted (IFD) • MS CRM 2011 Online (RTW) / On-Premise (RTM) / Hosted (IFD)

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Support – Terms & ConditionsAfter purchasing the product(s) licenses the customer is entitled to support and new releases (including release changes of MS CRM) of the purchased products(s) for one year. Subsequent purchases of additional licenses of the same product underlie the terms of the initial purchase. After one year from initial purchase, the customer is able to extend the support contracts annually. We provide a 30-day grace period after support expiration to allow customers to purchase an additional year of support with Standard - Support-price.If support is purchased for another year, the term of that support underlies the conditions of the original sup-port period, thus, the support will end one year after expiration.E.g.: An organization that purchases product licenses on January 1, 2005 and waits to renew support until February 2006 will receive support through December 31, 2006; one year starting from the expiration of the original term.

Standard - Support-price per license for 1 year(if customers make the renewal within 30 days after expiration!)

Penalty - Support-price per license for 1 yearIf the customer does not renew the support-contract within 30 days after expiration, he has to pay a penalty-support-price for 1 year (depending on the days between the expiration and the renewal)

Subscriptions of addons for MS Dynamics CRM Online (cloud-based): Support/Maintenance per year/per license is included in the monthly fee for these subscriptions.* Prices are doubled in case of per user licensing

Date of renewal (number of days after expiration)

-DCP -GroupCalendar -PowerSearch -Dashboard -ActivityTools*-SmartBar

Telephone-Integration

-AutoMerge-AttachmentExtractora; Smallb; Mediumc; Large

Value- Package

RecordCounter*2011

within 30 days f 12 f 24

a; f 250 b; f 620 c; f 1.000

f 24 f 10

Date of renewal (number of days after expiration)

-DCP-GroupCalendar -PowerSearch -ActivityTools*-SmartBar

Telephone-Integration

-AutoMerge-AttachmentExtractora; Smallb; Mediumc; Large

Value-Package

RecordCounter*2011

31 - 90 days f 16,50 f 33a; f 330b; f 825c; f 1.320

f 33 f 11

91 - 180 days f 22 f 44

a; f 440b; f 1.100c; f 1.750

f 44 f 12

181 - 270 days f 27,5 f 55

a; f 550b; f 1.375c; f 2.200

f 55 f 13

271 days - 1 year f 33 f 66

a; f 660b; f 1.650c; f 2.650

f 66 f 14

$ 17 $ 34 $ 34 $ 13a; $ 330 b; $ 830c; $ 1,330

a; $ 435 b; $ 1,087.5c; $ 1,740

a; $ 580 b; $ 1,450c; $ 2,320

a; $ 725 b; $ 1,821.5c; $ 2,900

a; $ 870 b; $ 2,175c; $ 3,480

$ 22.5 $ 45

$ 60

$ 75

$ 90

$ 30

$ 37.5

$ 45

$ 45 $ 15

$ 16

$ 17

$ 18

$ 60

$ 75

$ 90

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Products & Prices in Euro – Overview

*1…Customers need to buy a license for every active user in their CRM system*2…Support & Maintenance price per user/year*3…Billed annually

„Normal“-license „per User“-license

Product Price Amount(minimum)

Support & Maint.*2 Price Amount

(minimum)Support & Maint.*2

DocumentsCorePack (DCP) 55 E *1 12 E 110 E 10 24 E

GroupCalendar (GC) 55 E *1 12 E 110 E 10 24 E

ActivityTools (AT) 40 E *1 12 E 80 E 10 24 E

PowerSearch (PS) 40 E *1 12 E 80 E 10 24 E

RecordCounter (RC)*2011 15 E *1 10 E

SmartBar (SB)*2013 20 E *1 12 E

TelephoneIntegration (TI)

TI Server (5 CALs incl.) 600 E 1 120 E 600 E 1 120 E

TI Client CAL 110 E 24 E 110 E 24 E

AutoMerge (AM)AttachmentExtractor (AE)

AutoMerge (AM) Online Subscription

Small (1 – 20 User) 1.100 E 250 E 69 E/month *3 included

Medium (21 – 100 User) 2.750 E 620 E 149 E/month *3 included

Large (100 – 300 User) 4.400 E 1.000 E 299 E/month *3 included

Enterprise (300 + User) on request on request

Upgrade Small – Medium 1.650 E

Upgrade Medium – Large 1.650 E

Value Package

DocumentsCorePack +ActivityTools + PowerSearch +RecordCounter or SmartBar

110 E *1 24 E

MS CRM Online (Cloud-based)

GroupCalendar 5 E/month *1 included 10 E/month 10 included

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Products & Prices in USD* – Overview

*1...Customers need to buy a license for every active user in their CRM system*2…Support & Maintenance price per user/year*3…Billed annually*USD is based on current market conversion rates. It is subject to change.

„Normal“-license „per User“-license

Product Price Amount(minimum)

Support & Maint.*2 Price Amount

(minimum)Support & Maint.*2

DocumentsCorePack (DCP) $ 70 *1 $ 17 $ 140 10 $ 34

GroupCalendar (GC) $ 70 *1 $ 17 $ 140 10 $ 34

ActivityTools (AT) $ 50 *1 $ 17 $ 100 10 $ 34

PowerSearch (PS) $ 50 *1 $ 17 $ 100 10 $ 34

RecordCounter (RC)*2011 $ 20 *1 $ 13

SmartBar (SB)*2013 $ 25 *1 $ 17

TelephoneIntegration (TI)

TI Server (5 CALs incl.) $ 800 1 $ 155 $ 800 1 $ 155

TI Client CAL $ 140 $ 34 $ 140 $ 34

AutoMerge (AM)AttachmentExtractor (AE)

AutoMerge (AM) Online Subscription

Small (1 – 20 User) $ 1,440 $ 330 $ 89/month *3 included

Medium (21 – 100 User) $ 3,600 $ 830 $ 199/month *3 included

Large (100 – 300 User) $ 5,765 $ 1,330 $ 390/month *3 included

Enterprise (300 + User) on request on request

Upgrade Small – Medium $ 2,145

Upgrade Medium – Large $ 2,145

Value Package

DocumentsCorePack +ActivityTools + PowerSearch +RecordCounter or SmartBar

$ 140 *1 $ 34

MS CRM Online (Cloud-based)

GroupCalendar $ 7/month *1 included $ 14/month 10 included

US: +1 404.720.6066

support@mscrm-addons.com

www.mscrm-addons.com

Europe: +43 (0) 316 680 880

office@mscrm-addons.com

Christian Ternek christian.ternek@mscrm-addons.comProduct Manager

Date of issue: January 2014