Prod for school leaders

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Productivity for School Leaders IntegratED-Portland * February 18, 2013 Bill Carozza • Principal – Harold Martin School, Hopkinton, NH • [email protected] Twitter: @wcarozza • Blog: billcarozza.com • Hashtag: #ipdx13

Transcript of Prod for school leaders

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Productivity for School LeadersIntegratED-Portland * February 18, 2013

Bill Carozza • Principal – Harold Martin School, Hopkinton, NH • [email protected]

Twitter: @wcarozza • Blog: billcarozza.com • Hashtag: #ipdx13

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GOALS FOR TODAY

• Leave with a WORK FLOW plan, and

• Establish skill w/ a number of TOOLS that will help you accomplish that plan.

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Agenda

• Capture your ideas, expectations, and questions

• Rationale for Productivity

• Discuss Work Flow

• Learn new tools-particular focus on Evernote, Google Reader, Diigo

• Time to explore

• Readjust based on your need

• Special iPad apps and applications

• Develop your work flow and share

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TodaysMeet

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ESTABLISHING THE RATIONALE FOR

BEING A PRODUCTIVE

LEADER

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Why is Productivity Crucial?

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GTD Steps

• Getting Things Done

• Developed by David Allen in 2002.

• A system of productivity that begins in a micro way.

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Work Flow Macro

COLLECT

Everything in the in-

box

PROCESSProject? Store

DelegateCalendar It Develop

Contexts

REVIEW

Daily

and

Weekly

DO

Consider:

contexts, time,

energy, priority

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1. Collect

• Put everything that might be considered a to-do, in your “In Box:”

• emails, phone calls, reports, articles to read, errands, meeting notes, walk throughs, personnel stuff, thoughts, upcoming projects

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PROCESSING

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2. Processing-outline form

• Collect into In Basket (DUMP)

• More than action? It’s a PROJECT-then develop Project plan with specific actions.

• Takes less than two minutes-DO IT

• Reference item if it’s not actionable but might need the info-STORE

• Someone else should do it?-DELEGATE

• Becomes WAITING FOR

• Can it wait? CALENDAR IT

• Do it at scheduled time.

• Develop CONTEXTS for actionable items

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3. Review

• DAILY review your actionable items and figure out what you can really accomplish

• WEEKLY review your Projects-eliminate the projects that are complete, assess those projects that are ongoing.

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4. DO

• Consider the contexts (e.g. phone, email, meeting, talk to...)

• Consider time and energy.

• Consider priority.

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Work Flow Macro

COLLECT

Everything in the in-

box

PROCESSProject? Store

DelegateCalendar It Develop

Contexts

REVIEW

Daily

and

Weekly

DO

Consider:

contexts, time,

energy, priority

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Work Flow

Data

Phone calls

Conversations

Email

Meetings

Routines

Reflection

Capture ToDos and Project Management

Info Storage Evernote, Diigo

Knowledge Acquisition RSS Readers, Pocket/Instapaper

Collaboration GoogleDrive, Dropbox

Calendar Google Calendar, Fantastical

Contacts Google, Apple Address Book, Smartr

Work Flow

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CAPTURE

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TO DO TOOLS:web based: TOODLEDO

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ALSO: WUNDERLIST

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Remember the Milk

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CLIENT PROGRAMS:THINGS

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CLIENT PROGRAMS:OMNIFOCUS

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Dragon Dictation

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Exercise: Capture

• Web Based:

• Toodledo

• Wunderlist

• Remember the Milk

• Client Programs:

• Omnifocus

• Things

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INFORMATION STORAGE

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Evernote

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Diigo

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Exercise: Info. Storage

• Evernote

• Diigo

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KNOWLEDGEACQUISITION

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Google Reader

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Pocket

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Exercise: Knowledge Acquisition

• RSS readers: Google Reader

• Article Storage: Pocket

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COLLABORATION

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Google Drive

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Dropbox

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Exercise: Collaboration

• Google Drive

• Dropbox

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CALENDAR AND CONTACTS

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Google Calendar

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Smartr

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Fantastical

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Doodle

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Due

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iThoughts HD(mindmapping)

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Google Drive on iPad

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Email Tips

• Process email just a few times a day.

• Make sure email downloads infrequently.

• Use Text shortening program (e.g. TextExpander, PhraseExpress for Windows)

• Read an email once and process it

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Debrief!

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Resources

All resources can be found at billcarozza.com, click tab: “Workshop Resources”

Email: [email protected]: @wcarozza