Welcome to World of Xtenza Solutions

How is your Procurement and Purchasing Process going?

-too much paper work

-Cant find the reports?

-Stressed out?

-Can’t keep track of payments?

-No inventory control?

-Purchasing process take too long?

Wish Someone Can Help You???Don’t look any further. Xtenza can help you.

Xtenza is a software products company with offices in USA, Malaysia and Development

Center in India.

Our mission is to provide Web Based Business solutions for the extended enterprise by

collaborating between buyer organization, suppliers, shipping agents and finance

agents to automate the entire transactions.

eProcuremate Supplier Relationship Management NPI360 New Product Introduction

eAuctionmate Reverse Auctions

eLogixmate Logistics  Management

MES360 Manufacturing Execution Solution

eDistimate Demand Chain Management

eSalesmate Sales Force Automation

eDecisionmate Dash Boards and Reports

QMS360 Quality Management Solution

FMS360 Facility Management Solution

Connect360 EAI Connector

Our Product Offerings

Our Key Differentiators

Out of the box configurable Products and not Projects!

Custom Interfaces with leading ERP’s like SAP, Oracle etc

Rapid Implementation in 6-8 weeks, leading to faster ROI

XML, flat file support:easy integration with legacy systems

100 % Internet based products

No client side installation, hence lower TCO

Easy customization to adapt to changing business scenarios

Extremely easy to use : shorter learning curves

Buyer selects Supplier and Items from

Supplier’s Catalog

ProcurementFlow Chart

Manager enters shipment details and

raises invoice

Supplier confirms delivery dates

ItemMaster

Buyer creates NCR for rejected

items

Manager receives and Collates PO

Supplier Accepts

PO?

Yes

No

Manager creates packing slip

Qualityaccepts items?

Accept

Reject

Buyer creates Goods Receipt

(GRN)

Negotiations

Buyer creates PO

Can you imagine doing all these process in old fashion way?

Now let us show you how Xtenza Can help.

Need for the solutions Need for the Automation of the entire procurement process, including PR, RFQ's, purchase order,

invoicing, shipment process , payment process and various reports.

To track inventory levels of items and trigger purchase request if the inventory falls below the re-order level.

Need to Provide the real time status information of PO, invoice, shipments and payments over the internet to the vendors for higher customer satisfaction and paper less transaction.

Need for Enhancing communication and tracking between buyers, their suppliers and trading partners.

To drive supplier participation and increase responsiveness by enabling suppliers of all sizes to process orders, generate invoices and update specifications.

To increase sourcing process efficiency by using approved vendor lists to select an appropriate source of supply.

To manage total spend through close monitoring of operational performance and benchmarking of supplier relationships.

In whole need for reducing the cost of operations, communications, and improve the margins for growth of the company.

Modules and Functionalities

Buyer Side

• Purchase Request (PR)• Purchase Request Approval• Request for Quotation (RFQ)• Purchase Order• Goods Received Note (GRN)• Payment

Supplier Side

• Raising Quote• Approve Purchase order• Create Invoice• Advance Shipping Notice (ASN)

Budget Creation

Approving Budget

Creating Purchase Request

Generating RFQ

Viewing Quotations

Generating Purchase Order

Invoice

Packing Slip Generation

GRN

Payment Against GRN

Why Xtenza ?

Broad Technology and Domain expertise.

Adherence to industry standards and best practices.

State-of-art IT infrastructure.

Higher Quality and secured solution.

Effective Channel of communication with Customers.

Partial list of Customers

Larsen & Toubro Ltd. , Mysore

Austria Technologie and Systemtechnik

H & R Johnson India Ltd. Webb India Ltd.L & T Komatsu Ltd.

Eicher Motors Ltd.

Hindustan Zinc Ltd.

Applied Materials , Inc

Sterlite Industries (India) Ltd.

Customer Success story

Situation Action Result• Lack of tracking of orders with its 300 supplier base.• ASN from suppliers by email or fax leads to reenter information into SAP system.• Change in shipping schedule had to be informed to suppliers by phone on urgent basis.• Reconciliation of pending orders, receipt of materials and the payment information was taking a long time.• Loss of Time and money in maintaining paper based transaction.

• Detailed system study of L&T existing process and back-end SAP systems.• List of master records to be integrated has been identified.• eProcuremate complete implementation has been done in less than 10 weeks time.• Top 20 suppliers has been inducted to the eProcuremate.• Experiencing the results all the remaining suppliers has been inducted to the eProcuremate.

• Administrative and communication costs has been reduced with paperless transactions.• Save in time taken for quote comparisons from multiple suppliers.• Suppliers are kept with the updated real time information.• Duplicate entry of data is completely eliminated.• The auto reminders help the L&T and its suppliers to keep up with schedules.• Creating critical reports has become very easy.• Overall communication between L&T and its suppliers have become healthy.

Customer Name Larsen & Toubro, Mysore

Industry Manufacturing

Existing system SAP 4.6c, Lotus Notes

Solution Implemented eProcuremate

Need to know more?Contact Us Now.

USA Xtenza Solutions Inc 40W 38 St., 6th floor New York NY-10018

1-212- 278- 8040

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