Procurement Presentation
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Transcript of Procurement Presentation
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Procurement Presentation
Alan BrettContracts Officer
HSE
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Presentation structure• HSE Procurement overview• Key Principles of Public Procurement Tendering• Expenditure threshold requirements and related
contact points• Tender process types (main)• Tender evaluation options• Etenders• Tender documentation• Case study / studies
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HSE Procurement Overview
• Historically - health boards • HSE single legal entity – procurement
compliance obligations• Portfolio & Category Management
approach
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Key Principles of Public ProcurementTendering
• Underpinned in EU Law in Treaty of Rome
• Transparency• Equal Treatment• Mutual Recognition• Proportionality
• Consolidated 2004/18/EC Procurement Directive (Supplies & Services)
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Expenditure Threshold requirements Supplies & Services
• Less than €5,000 one quote; • all budget holders within HSE / supplies departments
• Less than €50,000 three quotes; • Supplies Officers / equipping officers
• €50,000 to €211,000 nationwide tender• HSE Procurement – www.etenders.gov.ie
• More than €211,000 EU wide tender• HSE Procurement – www.etenders.gov.ie
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(Main) Tender Process Types
OpenOne stage process open to all interested parties subject to minimum standards / requirements
RestrictedTwo stage process:
• Candidates are prequalified based on published selection criteria in relation to e.g. Economic & Financial Standing; Technical and/or Professional ability; Quality Assurance Standards; Suitability to pursue professional activity, etc.
• Prequalified candidates are invited to submit tenders based on the requirements and assessed against the published award criteria
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Tender evaluation options
• Lowest Cost normally subject to compliance with
minimum standards / criteria
• MEAT – most economically advantageous tender Ultimate Cost (Price, running costs, etc) Technical Merit Aesthetic & functional characteristics Environmental characteristics After sales service & technical assistance
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Sample tender documents
• Procurement Rules Document– Late tenders– Submissions by groups– Insurance requirements
• Tender Response Document– Exclusion Criteria– Selection Criteria– Award Criteria
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Case Study One• Service related tender
• Nationally advertised tender• Minimum requirements:
– At least one example of delivery of similar services in last three years– Minimum average turnover of €250,000 per annum over the last three years
required • Award Criteria:
– Ultimate Cost 60%– Technical Merit 20%– Quality of project proposal 10%– Delivery Timeframes 10%
• Company awarded: Small Irish company with <10 staff• Estimated value €35,000 + additional business
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Case Study Two
• Fresh & Prepared Fruit & Vegetables• Region wide contracts• Lowest cost subject to compliance with
minimum standards and delivery schedules• Region split into several sub regions• Contracts awarded to several service
providers• Total contract values >€200,000 per annum
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• National Contract Opportunities– Consortia– Sub Contractors
• Frameworks
• Thank You