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Procura+ Seminar 2015...Procura+ Seminar 2015 . Blue Group – How can a clear SPP Policy be...
Transcript of Procura+ Seminar 2015...Procura+ Seminar 2015 . Blue Group – How can a clear SPP Policy be...
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Procura+ Seminar 2015
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Blue Group – How can a clear
SPP Policy be developed so it
is useable in practice?
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Do we need an SPP Policy to make
SPP happen?
YES!!
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Why?
1. To ensure political support
2. Engage all stakeholders internally and
externally
3. To establish priorities goals and clear targets
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Making SPP Policy work
Consider that the policy is just the start- it will not run itself
Make it realistic based on what
is achievable
can be monitored
can be resourced
Make it clear and concise
Give ownership to those with the power to meet the targets
Engagement, training and continuous support networks (do
not underestimate the power of case studies!!)
Talk to procurers: what do they need?
Have a communications strategy
Possibility for feedback/revision
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Orange Group – In a time-
pressured working
environment, what are the
quick wins for SPP?
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Red Group – The costs and
benefits of SPP: how to collect
and make best use of data
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Green Group – How to deal
with verification and
sustainability criteria?
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Example
“The regional government has come
under NGO pressure around a key
sustainability issue. You have been
instructed to implement the
procurement of…”
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Gold mineral sorters © Eduardo Martino, Fairtrade
International Rainforest © Rainforest Alliance 2009
Conflict-free
computing
equipment
Zero
deforestation
snacks
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Risks and Concerns
Immediate Reputational
Not buying = ‘bad’
Buying risks bad verification
Reliance on third parties
Strategic risk
Needs other forms of
evidence
Excluding high risk products
May punish those making an
effort
Prioritises this over other
considerations
Lack of communication and
knowledge
Longer Term
Danger of losing
political interest
Changing criteria of
certification schemes
Complex supply
chains and lack of
transparency
Lack of specialist
knowledge
Fear of being open to
legal challenges
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Potential Solutions and Approaches
Immediate Seek clarification
Consult information already
available
Certification schemes
Existing suppliers
NGOs
Other procurers
Begin with 1 product or
ingredient
Potentially cooperate with
other procurers to
Formulate criteria on
information available
(thinking about verification)
Longer term
Encourage concrete
policy development
Showing the positive
achievements
Influencing
verification schemes
Constant
communication with
the market
Internal cooperation
between departments
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Purple Group – How to
embed SPP into an
organisation so that it
becomes normal practice
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Purple Group
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Yellow Group – How to
engage the market to find the
most up-to-date sustainable
solutions?
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What is market engagement?
Effort
Formalit
y
• Web
search
• Phone
calls
• E-
mails
• PIN (no
response)
• PIN (with
response)
• Open day(s)
• Notice (no
response)
• Notice (with
response)
• Technical
dialogue
• Pre-
commercial
Procurement
(PCP)
• Attend industry
events
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Benefits and risks
Benefits Risks
Understand market players and
develop appropriate
specification/criteria
One or several bidders may
influence the specification or
criteria unduly
Choose best procedure for
procurement
May delay start date for
procurement
Encourage more competition,
including from SMEs
In some cases risk of supplier
collusion may increase
Decide on lots, contract duration,
service model and performance
indicators
May be influenced by those who
are most vocal during the
engagement
Allow bidders more time to start
thinking about their bid
Incumbent will know who their
potential competition is
Send message that procedure will
be open and transparent
Some bidders may think they have
already won/lost the contract
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Outcomes from today
1. What is meant by market engagement?
2. What are the possibilities under the EU
procurement rules?
3. How is it specifically relevant to SPP?
What about SMEs?
4. Effective approaches to market
engagement
5. Things to avoid
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Abby Semple
Bettina Schaefer
Leon Smith
Livia Mazzà
Marcus Nyman
Simon Clement
Facilitators of the six capacity building groups
Robert Kaukewitsch
Policy Officer, Green Public Procurement, DG Environment, European
Commission
Philipp Tepper
Coordinator, Sustainable Economy and Procurement, ICLEI – Local
Governments for Sustainability