Proclaiming JIj777Pi XIIIi GiliCTiCZ WBS Documents.pdfBefore the Board of County Commtsstonen for...

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Before the Board of County Commtsstonen for Josephine County STATE OF OREGON In the Matter of Proclaiming the December 21 20010 as JIj777Pi XIIIi GiliCTiCZ fi71FJrJi every member of society including individuals experiencing homelessness deserves the dignity of safe decent accessible and affordable housing and winter poses extreme hardship for inadequately housed lowincome men women and children in our community and 1 VtIb4 in this season of generosity and sharing citizens of Josephine County are en couraged to commit themselves to promoting compassion and concern for all people especially those who are poor and homeless and in remembering those who have died without homes the cause of ending homelessness remains urgent to prevent such deaths in the future and December 21 has been designated National Homeless Persons Memorial Day by the National Coalition for the Homeless and is recognized nationwide J PASPr the Board of County ell leJr 1PIP UIC MCC Commissioners do hereby proclaim December 21 2010 as Homeless Persons Memorial Day in Josephine County in recognition of the people who have died or been victimized on our streets from ailments or conditions directly related to homelessness We hereby ask all citizens to take a moment of silence in remembering those who have died homeless and en courage our citizens to support local efforts to eliminate homelessness y el I0SEPF1INE COUNTY BOARD OF COMMISSION hRS Dwight F Ellis Chair S Cassanelli P ice Chair Dave Toler Commissioner

Transcript of Proclaiming JIj777Pi XIIIi GiliCTiCZ WBS Documents.pdfBefore the Board of County Commtsstonen for...

Page 1: Proclaiming JIj777Pi XIIIi GiliCTiCZ WBS Documents.pdfBefore the Board of County Commtsstonen for Josephine County STATE OF OREGON In the Matter of Proclaiming the December 21 20010

Before the Board of County Commtsstonen

for Josephine CountySTATE OF OREGON

In the Matter of Proclaiming theDecember 21

20010as

JIj777Pi XIIIi GiliCTiCZ

fi71FJrJi every member of society including individuals experiencing homelessnessdeserves the dignity of safe decent accessible and affordable housing and

winter poses extreme hardship for inadequately housed lowincome men

women and children in our community and

1 VtIb4 in this season of generosity and sharing citizens of Josephine County are encouraged to commit themselves to promoting compassion and concern for all

people especially those who are poor and homeless and

in remembering those who have died without homes the cause of endinghomelessness remains urgent to prevent such deaths in the future and

December 21 has been designated National Homeless Persons Memorial Day

by the National Coalition for the Homeless and is recognized nationwide

J PASPr the Board of CountyellleJr 1PIP UIC MCCCommissioners do hereby proclaim December 21 2010 as Homeless Persons Memorial

Day in Josephine County in recognition of the people who have died or been victimized on

our streets from ailments or conditions directly related to homelessness We hereby ask all

citizens to take a moment of silence in remembering those who have died homeless and en

courage our citizens to support local efforts to eliminate homelessness

y elI0SEPF1INE COUNTY

BOARD OF COMMISSION hRS

Dwight F Ellis Chair

S Cassanelli P ice Chair

Dave Toler Commissioner

Page 2: Proclaiming JIj777Pi XIIIi GiliCTiCZ WBS Documents.pdfBefore the Board of County Commtsstonen for Josephine County STATE OF OREGON In the Matter of Proclaiming the December 21 20010

rvieeung crate

Agenda Item

Date submitted

Agenda itle Proclamation of December 215 as HOMELESS PERSONS MEMORIAL DAY

Note ll Odutam e Resolu con Order or Proclamation provide exact talc For all other suhniission provide a clearlysrnuen title For con acts provide contract type i e personal services intergovernmental agreement memorandum

o uc do rstandcng grant agreement eh

Agenda Date Requested 12152010 Time Requested max 10 in in

Division Program Office Contact Kelly Wessels ULANCOO

Phone 5419564470 Presenters Kelly Wessels ULAN COO

General Information

1 What action are you requesting from the Board

To proclaim this date in honor of those who have died become III or been victimized as a

result of homelessness in Josephine County2 Provide sufficient background information for the board and public to understand this

issue

Each year since 1990 on or near the first day of winter and the longest night of the year

National Coalition for the Homeless NCH National Consumer Advisory Board

N AB and the National Health Care for the Homeless Council NHCHC has co

sponsored National Homeless Persons Memorial Day to bring attention to the tragedyof

homelessness

In an effort to maximize the impact of the day in our community the Homelessness Task

Force of Josephine County is developing a project for a very brief memorial service on

the longest night of the year December 21St outside the court house with candlelight vigiland tolling of bells from Newman Methodist Church This is to honor those

who have

died become ila or been harmed as a result of homelessness in our community

We honor all citizens who have been affected by the tragedies related to homelessness

and we are bringing this awareness to prepare for our annual requirement through OHCS

to conduct an accurate One Night Homeless Count in late January This annual activity

helps define the population affected by homelessness and sets direction for potentialfunds to be received by agencies dedicated to housing and developing self sufficiency for

the poor of our community

3 Previous action if anyna

4 Explain the fiscal impact current year and ongoingThere is no fiscal impact related to this item

Grants and contracts na

erm of contractagreement na

Competitive Bid na

Match requirement na

Overhead costs allowable na

Other parties to the agreement names title na

Page 3: Proclaiming JIj777Pi XIIIi GiliCTiCZ WBS Documents.pdfBefore the Board of County Commtsstonen for Josephine County STATE OF OREGON In the Matter of Proclaiming the December 21 20010

Josephine County Oregoned Board of Commissioners Dwight F Ellis Sandi Cassanelli and Dave Toler

V

n

g z Board of County CommissionersWEEKLY BUSINESS SESSION

p5 AGENDA PLACEMENT REQUEST

Grant or contract administrator na

Impact to the County when agreement terminates na

5 Explain anylegal and or policy issues involved None

Legal RevieH Date

6 Explain any citizen and or government participation that has or will take place

7 Advisory Committee Recommendation if applicable

8 List number of documents attached Proclamation

9 Return originals to Kelly Wessels UCAN COO

Required Signatures

Elected Official

Division Program Manager Date

Chief Operating Officer Date

Chief Financial Officer Date

If agenda item has financial impact

Board Assistant Use Only

Record in Board of Commissioners Journal

Record in County Book of Records

Josephuu 01110 i an Aftirmatrve AcuonNqual Opportunity Employer and complieswith Section 504 of the Rehabilitation Act of 1973

Page 4: Proclaiming JIj777Pi XIIIi GiliCTiCZ WBS Documents.pdfBefore the Board of County Commtsstonen for Josephine County STATE OF OREGON In the Matter of Proclaiming the December 21 20010

BEFORE THE BOARD OF COUNTY COMMISSIONERS FOR JOSEPHINE COUNTY

STATE OF OREGON

In the Matter of Acceptance of theExtension of Elmer Nelson Lane as a ORDER No 2010 io

County Maintained Road

WHEREAS it is the intent of the Josephine County Board of Commissioners to record in

its Journal the Boards official actions regarding the public roadway described as follows

Elmer Nelson Lane extension a Rural Residential Road 3535 located in the Southeast

Quarter SE14 of Section 22 and in the Northeast Quarter NE14 of Section 27 Township36

South Range 6 West of the Willlamette Meridian Josephine County Oregon Saidroad is more

particularly described as beginning at its intersection with HubbardLane at engineers centerline

station 000 and running West for approximately 820 feet to engineers centerline station 820

WHEREAS said road which is 60 feet wide has been determined to be constructed

consistent with the Josephine County Rural Residential Road standards and

WHEREAS the Josephine County Engineer has recommended the action taken hereby

now therefore

IT IS HEREBY ORDERED pursuant to ORS 368 0162c and 368 0412 that the

road as described above is accepted as a county road and the county shall maintain said road

as a county road for the use benefit and service of the public andcommunities served by said

road

DATED 2010

JOSEPHINE COUNTY

BOARD OF COMMISSIONERS

Dwight F Ellis Chair

S Cassanelli ViceChair

Dave Toler Commissioner

RECOMMENDED BY

arles A eJarvier P ECounty Engineer

Order No 2010 107

Page 5: Proclaiming JIj777Pi XIIIi GiliCTiCZ WBS Documents.pdfBefore the Board of County Commtsstonen for Josephine County STATE OF OREGON In the Matter of Proclaiming the December 21 20010

Josephine County OregonBoard of Commissioners Dwight F Ellis S Cassanelli Dave Toler

ABoard Assistant Use Only

o Board of County Commissioners Meeting dateWEEKLY BUSINESS SESSION

AGENDA PLACEMENT REQUEST Agenda Item

Date submitted

Agenda Title In the Matter of the Acceptance of the Extension of Elmer Nelson Laneas a County Maintained Road

Note A Ordnunee Resolutioi Order or Proclamation provide exact title For all other submissions providea clearly written title

1 or co itracts provide contract type ie personal services intergovernmental agreement memorandum of understanding grant

agreement etc

Agenda Date Requested December 15 2010 Time Requested max10 min 5 min

Division Program Office Public Works Contact Nora Schwartz

Phone 4745460 x4407 Presenters Nora Schwartz

General Information

1 What action are you requesting from the Board Approval of a board order accepting the

extension of Elmer Nelson Lane as a County maintained road

2 Provide sufficient background information for the board and public to understand this

issue A public rightofway dedication to the County was required as a condition of

approval for Rosewood Estates Subdivision This involved constructionof an extension of

Flmer Nelson Lane to the Countymaintained rural residential standard Road construction

has been completed In accordance with ORS 3680162c and 3680412 JosephineCounty Public Works shall hereafter perform County maintenance on this road upon order by

the Board of County Commissioners

3 Previous action if arty

4 Explain the fiscal impact current year and ongoing No cost to County

Grants and contracts

Term of contractagreement

Uompetitive Bid

Match requirement

Overhead costs allowable

Other parties to the agreement names title

Grant or contract administrator

Impact to the County when agreement terminates None

Josephanc C oui N is an Allirnanve AcionTclual Opportunity Employer and complieswith Section 504 of the Rehabilitation Act of 1973

Page 6: Proclaiming JIj777Pi XIIIi GiliCTiCZ WBS Documents.pdfBefore the Board of County Commtsstonen for Josephine County STATE OF OREGON In the Matter of Proclaiming the December 21 20010

5 Explain any legal andor policy issues involved

teg eview Completed Date December 1 2010

6 Explain any citizen andor government participation that has or will take place

7 Advisory Committee Recommendation if applicable

8 List number of documents attached 1 originals 0 copies

9 Return copy to Nora Schwartz

Required Signatures

Elected Official

Division Program ManagersDate

Chief Operating OfficerDate

Chief Financial Officer Date

If agenda item has financial impact

Board Assistant Use Only

Record in Board of Commissioners Journal

Record in Counh Book of Records

Page 7: Proclaiming JIj777Pi XIIIi GiliCTiCZ WBS Documents.pdfBefore the Board of County Commtsstonen for Josephine County STATE OF OREGON In the Matter of Proclaiming the December 21 20010

BEFORE THE BOARD OF COUNTY COMMISSIONERS FOR JOSEPHINE COUNTY

STATE OF OREGON

In the Matter of the Installation Of

Traffic Control Devices on the

Extension of Elmer Nelson Lane ORDER No 2010106

WHEREAS upon the recommendation of the Josephine County Engineer the

Josephine County Board of Commissioners has determined that it is of public benefitand

necessity to install traffic control devices to provide for the orderly control of traffic and safetyof

the public at Elmer Nelson Lane in Josephine County Oregon

NOW THEREFORE the Josephine County Board of Commissioners hereby ORDERS

that the Josephine County Public Works Department install a stop sign road name signs and

road striping at the following described location

For Rosewood Estates Subdivision

On Elmer Nelson Lane extension a Rural Residential Road 3535 where

it intersects Hubbard Lane being intersected in the Southeast Quarter SE14of Section 22 and in the Northeast Quarter NE14 of Section 27 Township36 South Range 6 West of the Willamette Meridian Josephine County

Oregon

DATED 2010

JOSEPHINE COUNTY

BOARD OF COMMISSIONERS

Dwight F Ellis Chair

S Cassanelli ViceChair

Dave Toler Commissioner

RECOMMENDED BY

harles A eJan er P E

County Engineer

Order No 2010 I

Page 8: Proclaiming JIj777Pi XIIIi GiliCTiCZ WBS Documents.pdfBefore the Board of County Commtsstonen for Josephine County STATE OF OREGON In the Matter of Proclaiming the December 21 20010

Josephine County OregonBoard of Commissioners Dwight F Ellis S Cassanelli Dave Toler

Board Assistant Use Onlyo Z Board of County Commissioners Meeting dateG

WEEKLY BUSINESS SESSION

05 AGENDA PLACEMENT REQUEST Agenda Item

Date submitted

Agenda Title In the Matter of the Installation of Traffic Control Devices on the Extension of ElmerNelson Lane

Note 11Ord nance Resolution Order or Proclamation provide exact title For all other submissions provide a clearlywritten title

For contracts provide cmtract tvpc ie personal services intergovernmental agreement memorandum of understanding grant

agreenent etc

Agenda Date Requested December 15 2010 Time Requested max10 min 5 min

Division Program Office Public Works Contact Nora Schwartz

Phone 4745460 x4407 Presenters Nora Schwartz

General Information

1 What action are you requesting from the Board Approval of a board order to install road

signage and striping on the extension of Elmer Nelson Lane

2 Provide sufficient background information for the board and public to understand this

issue A public rightofway dedication to the County was required as a condition of

approval for Rosewood Estates Subdivision This involved construction of an extensionof

Elmer Nelson Lane to the Countymaintained rural residential standard Road construction

has been completed and the applicant has paid the required road signage and striping fees In

accordance w ith ORS 810 0102 Josephine County Public Works shall install these traffic

control devices upon order by the Board of County Commissioners

3 Previous action if any

4 Explain the fiscal impact current year and ongoing No fiscal impactto County as costs

related to traffic control devices were paid by the applicant

Grants and contracts

Term of contractagreement

Competitive Bid

Match requirement

Overhead costs allowable

Other parties to the agreement names title

Grant or contract administrator

Impact to the County when agreement terminates None

Joscphir l untN n an Aftin Mtuve ActionEqual Opportunity Employer and complies withSection 504 of the Rehabilitation Act of 1973

Page 9: Proclaiming JIj777Pi XIIIi GiliCTiCZ WBS Documents.pdfBefore the Board of County Commtsstonen for Josephine County STATE OF OREGON In the Matter of Proclaiming the December 21 20010

5 Explain any legal andor policy issues involved None

1egal Review comp efed Date December 1 2010

6 Explain any citizen andor government participation that has or will take place

7 Advisory Committee Recommendation if applicable

8 List number of documents attached 1 originals 1 copies

9 Return copies to Nora Schwartz

IRe uired Signatures

Elected Official

Division Program Manager Date 0

Chief Operating Officer Date

Chief Financial Officer Date

If agenda item has financial impact

Board Assistant Use Only

Record in Board of Commissioners Journal

Record in County Book of Records

Page 10: Proclaiming JIj777Pi XIIIi GiliCTiCZ WBS Documents.pdfBefore the Board of County Commtsstonen for Josephine County STATE OF OREGON In the Matter of Proclaiming the December 21 20010

RECEIPTRECEIVED FROM

ADDRESS

FOR

AACCOUNT HOW PAID

It

Byrill1998 PBNFORMo 8L806

s

i ANASAZI CONSTRUCTION LLC 1I1 2360 iIaICI 5419554802 II13159 REDWOOD AVE 965051232

GRANTS PASS OR 97527Date 10

I w IPay to the ssu Order of s1QS S Wtih

Dollars 8 k

X11 A rll I18664UMFQUA

UMPQUA 18664867782B A N H

p For J 07 II 1 L 23 20 50 541 9 70009 16 30 2 360

i RECEIPT DATE NO 9375141mcwtvaD mom

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OPT NO 9376

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tuUB REDIFORM BL806

Page 11: Proclaiming JIj777Pi XIIIi GiliCTiCZ WBS Documents.pdfBefore the Board of County Commtsstonen for Josephine County STATE OF OREGON In the Matter of Proclaiming the December 21 20010

w

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O

BEFORE THE BOARD OF COUNTY COMMISSIONERS FOR

JOSEPHINE COUNTY STATE OF OREGON

In the Matter of the Regular Weekly Business Order 2010109

Meetings of the Board of County Commissionersfor December 22 2010 and December 29 2010

WHEREAS Ordinance 9227 amended by Ordinance 2005003 prescribes the rules

and procedures for meetings of the Board of County Commissioners and

WHEREAS because no Board quorum will exist in Josephine County for the period of

December 20 2010 through December 30 2010 the Board of Commissioners has

determined that an adjustment is necessary to its regularly scheduled Weekly Business

Sessions now therefore

IT IS HEREBY ORDERED that the Board of County Commissioners will not hold a

regular Weekly Business Session meeting on December 22 2010 and December 29

2010

DONE AND DATED this 15th day of December 2010

JOSEPHINE COUNTY

BOARD OF COMMISSIONERS

Dwight F Ellis Chair

S Cassanelli ViceChair

Dave Toler Commissioner

Page 12: Proclaiming JIj777Pi XIIIi GiliCTiCZ WBS Documents.pdfBefore the Board of County Commtsstonen for Josephine County STATE OF OREGON In the Matter of Proclaiming the December 21 20010

BEFORE THE BOARD OF COUNTY COMMISSIONERS FOR JOSEPHINE COUNTY

STATE OF OREGON

In the Matter of Initiating Vacation

Proceedings for Merlin Landfill Road RESOLUTION No 2010068

WHEREAS this matter is before the Josephine County Board of Commissioners upon a

petition for vacation of public property filed pursuant to ORS 368341as follows

PETITIONER City of Grants Pass Oregon

DESCRIPTION OF PUBLIC A portion of Merlin Landfill Road Grants Pass Township locatedin the

PROPERTY PROPOSED TO Northeast Quarter NE 4 of the Northwest Quarter NW of Section 27

BE VACATED Township 35 South Range 6 West of the Willamette Meridian Josephine

County Oregon as described and depicted in the petition for vacation attached

hereto as Exhibit I

MAPTAX LOT NUMBERS OF 350627 00 400

PROPERTY ABUTTING 350627 00 500

PUBLIC PROPERTY 350627A0 900

PROPOSED TO BE VACATED 350627A0 901

REASON FOR PROPOSED The public property considered for vacation is not necessary fora public way or

VACATION part of the general road system and the vacation would bein the public interest

and assure public safetyNAMES AND ADDRESSES Josephine County OregonOF PERSONSENTITIES

HOLDING ANY RECORDED

INTEREST IN THE

PROPERTY PROPOSED TO

BE VACATED

NAMES AND ADDRESSES City of Grants Pass OregonOF PERSONSENTITIES

OWNING ANY

IMPROVEMENTS

CONSTRUCTED ON THE

PUBLIC PROPERTY

PROPOSED TO BE VACATED

WHEREAS the Petitioner is the owner of 100 percent of the property abuttingthe public

property proposed to be vacated

WHEREAS the Petitioner has requested vacation of the public propertythat abuts the

property owned by the Petitioner

WHEREAS the Board of County Commissioners finds thatthe petition satisfies the

requirements of ORS 368 341 now therefore

IT IS HEREBY RESOLVED by the Board of County Commissioners as follows

1 The Board hereby declares its intent to vacate the public property describedin

the Petition for Vacation attached hereto as Exhibit 1 for the reasons stated

hereinabove

2 The County Engineer for Josephine County is hereby directedto inspect the

public road proposed to be vacated and prepare andfile with the Board of

Resolution No 2010068

Page 13: Proclaiming JIj777Pi XIIIi GiliCTiCZ WBS Documents.pdfBefore the Board of County Commtsstonen for Josephine County STATE OF OREGON In the Matter of Proclaiming the December 21 20010

County Commissioners a written report pursuant to ORS 368346 containingthe following

a A description of the ownership and uses of the property proposed to be

vacated and

b An assessment by the County Engineer of whether the vacation would

be in the public interest

DATED 2010

JOSEPHINE COUNTY

BOARD OF COMMISSIONERS

Dwight F Ellis Chair

S Cassanelli ViceChair

Dave Toler Commissioner

Recomrqended b ry

harles eJanvi E

County Engineer

Resolution No 2010068

Page 14: Proclaiming JIj777Pi XIIIi GiliCTiCZ WBS Documents.pdfBefore the Board of County Commtsstonen for Josephine County STATE OF OREGON In the Matter of Proclaiming the December 21 20010

VACATION PETITION

Portion of Merlin Landfill Road

TO THE BOARD OF COUNTY COMMISSIONERSOF JOSEPHINE COUNTY OREGON

WE THE l NDERSIGNED do hereby petition the Board of County Commissioners forvacation of public property hereinafter described under the provisions of ORS 368326 to368366 for the following reasons

Je believe that the public property considered for vacation is notnecessary jor a public wav or part of the general read system andthat the vacation would be in the public interest

The public property petitioned for vacation under provisions of ORS 368326 to 368366 isdescribed as follows

That portion of Merlin Landfill Road lying southerly of the south line ofthe Northeast Quarter NE 1 4 of the Northwest Quarter NW 14 of

Section 27 Township 35 South Range 6 West of the WillametteMeridian Josephine County Oregon

See attached map Exhibit A

The names and addresses of all persons or entities holding any recorded interest in the propertyproposed to be vacated are as follows

NAME County of JosephineADDRESS 500 Northwest 6h Street Grants Pass OR 97526

The names and addresses of all persons or entities owning any improvements constructed on thepublic property proposed to be vacated are as follows

NAME City olGrants PassADDRESS 101 Northwest A Street Grants Pass OR 97526

The petitioners named herein by their signatures below do hereby agree to pay all costs ofthe vacation proceedings in accordance with the following stated formula

All costs have been waived by Josephine County

EXHIBIT 1PAGE 1 s 1

Page 15: Proclaiming JIj777Pi XIIIi GiliCTiCZ WBS Documents.pdfBefore the Board of County Commtsstonen for Josephine County STATE OF OREGON In the Matter of Proclaiming the December 21 20010

VACATION PETITION

Portion of Merlin Landfill Road

The names of all persons or entities owning any real property abutting the public property proposed tobe vacated are as shown below To be acknowledged as a valid petitioners all owners with arecorded interest in said abutting real property shall sign this Petition Each of the signatures on a

petition to x acate public lands must be notarized

MAP IAX LOT NO NAME

35062700 400 David Corsi for the City of Grants Pass35062700 500 David Corsi for the City of Grants Pass

350627A0 900 David Corsi for the City of Grants Pass350627A0 901 David Corifor the City of Grants Pass

PETITIONER SIGNATURE

94

r

d 5 ti C G s Y

STATE O1 OREGON

ss

County oflosephine

Date 2x 2009

Personally appeared the above named David Corsi

and acknowledged the foregoing instrument to be his voluntary act and deed

Before me

OFFICIAL SEALJANET CLARK N ary Public for State of Oregon

NOTARY PU6LIC OREGONCOMMISSi ON NO 418039

MY COMMISSION EXPIRES JUNE 4 2011

My Commission expires C tat

C NovellC roupWisePetition doc

EXHIBITQ

PAGE Z D l

Page 16: Proclaiming JIj777Pi XIIIi GiliCTiCZ WBS Documents.pdfBefore the Board of County Commtsstonen for Josephine County STATE OF OREGON In the Matter of Proclaiming the December 21 20010

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Page 17: Proclaiming JIj777Pi XIIIi GiliCTiCZ WBS Documents.pdfBefore the Board of County Commtsstonen for Josephine County STATE OF OREGON In the Matter of Proclaiming the December 21 20010

City of

GrantsPass 11501EXHIBIT B

March 18 2009 VACATION OF

MERLIN LANDFILL ROAD W3

Frank Bosshaidt

Engineering Program Supervisorosephine County Propem Services

201 River heights WayGrants Pas OR 97527

Re ti ication f Nlerhn Landfill Road

Dear lrank

As we have previously discussed in December 2008 the City completed the acquisition of theTerBest property adjacent to the Nlerlin Landfill ie 2255 Camp Joy Road assessors map350627 0 Tax Lot 500 This acquisition completes the Citys acquisition of all of the lands

immediately surrounding the landfill and complies with the purchase obligations imposed upon theCite bN the State L epartrnent of Fnviron mental Quality as part of the remedial issues necessitatedby contamination leaching from the landfill The City now owns 2451 Camp Jov Road 350627001002 21255 Camp Joy Road 35062700500 1749 Merlin Road 35062700400 1749Merhn Road 35062710901 1749 Iderhn Road 36062710900 Illerhn Road 350627001011 and 20210 Merlin Road 350627AO801

Though the City has completed the mandated property acquisition one item remains to beaddressed in irder to further assure the Citys ability to preclude public contact with anycontamination located on the acquired property That item is to secure the vacation of the Nlerhn

Landfill Rad 1s you pan see from the above listed properties the City now owns all of the landsurrounding The entire length of the Nlerhn Landfill Road

A you rn it recall the read in question see Attachment AMap was probably created prior to1972 but a at the N ert least accepted by the County as a County maintained road by Board Order

of September 18 1972 recorded that same day at Vol 28 Page 907 Josephine County Records seeAttachment B1 and B2 It is interesting to note that the Countv Commission in accepting the

illerhn Landfill Road as i County maintained road also provided that that acceptance wouldterminate without furthcr acoon of the Board of Countv Commissioners at such time as the Merhnlandfill is no longer used as a public disposal site I think that the quoted language is insightful asto the intent of the Comnussioners that being that the road was to exist only so long as the landfill

continued in operation However despite that language it is not entirely clear that further action isnot required to fully vacate the road and thereby help assure the Citys ability to effectively isolatethe contammation and assure public safety As an aside First American Title in issuing the Cite its

title insurance polio as part of the acquisition of the TerBest property construed that language tobe inadequate in terms of allowing F 1TCO to delete the exception of the road from the interest tobe insured b them in the title pohcN j even though the landfill ceased operations some years ago

EXHIBIT

PAGE 40f101 Northwest A Street Grants Pass Oregon 97526 5414746360 FAX5414790812 www grantspassoregongov

Page 18: Proclaiming JIj777Pi XIIIi GiliCTiCZ WBS Documents.pdfBefore the Board of County Commtsstonen for Josephine County STATE OF OREGON In the Matter of Proclaiming the December 21 20010

In keeping with the above the City now requests that the County formally vacate the Merlin Landfill

Road and cc mev to the ity any and all interest it may have in the right of way andor the land over

vhich the right cif aay exists

In this respect please let me know if the City can assist you in any manner with respect to this

endeavored

ours truly

Iid lora

Land Acgmi mon Specialist

Enclosures

F 09 048

cc Ferri Haugen Pubhc Works Director

Phil Killian Real Propertti Program Manager

EXHIBIT

PAGE 5

Page 19: Proclaiming JIj777Pi XIIIi GiliCTiCZ WBS Documents.pdfBefore the Board of County Commtsstonen for Josephine County STATE OF OREGON In the Matter of Proclaiming the December 21 20010

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Page 20: Proclaiming JIj777Pi XIIIi GiliCTiCZ WBS Documents.pdfBefore the Board of County Commtsstonen for Josephine County STATE OF OREGON In the Matter of Proclaiming the December 21 20010

0L 2U nuO IBEFORE THE BOARD CF COUNTY COMMISSIONERS OF THE STATE OF OREGON

FOR JOSEPHINE COUNTYlot aI

N THE MATTER Of

ACCEPTANCE OF MERLIN O R D E R

LANDFILL ROAD

WHEREAS the Cite of Grants Pass has entered into a lease agreement with the

Bureau of Lanc Management Department of the Interior for operation of a sanitary

andfill on Bureau of Land Management property located in the Southwest Quarter of the

ktheast Quarter and the Southeast Quarter of the Northwest Quarterand the North Half

cif the Northeast Quarter of the Southwest Quarter of Section 27 Township 35 South

Range 6 West of the Willamette Meridian Josephine County Oregonand

WHEREAS the City of Grants Pass administers said landfill and has entered

intc a franchise agreement with Grants Pass Sanitation Inc for operationand mainte

ance of said Merlin Landfill and undler said franchise andlease agreement is per

nitted to charge a fee for services to use the landfill areaand s

WHEREAS the County of Josephine has entered into agreements withthe City

f Grants Pass for construction and maintenance and withGrants Pass Sanitation Inc

for maintenance of an access road from the MerlinGaliceRoad to the landfill area

it consideration of the grant of free use of the landfill siteas a disposal area for

Josephine County its agerTs end departments aa

WHEREAS the Josephine County Road partmFr did constructsaid road and has

maintained said road to this time

NOW THEREFORE IN CONSIDERATION cf themutaal agrererts and promises made

between the City cf Grants Pass and the Courty of Josephineand Grants Pass Sanitation

Inc franchise holder of the Merlin SanitaryLandfiill and the Bureau of Land Management

IT IS HEREBY ORDERED that said Merlin Landfill Roadis accepted as a County j

Maintained Road under provision of Oregon Revised Statutes Paragraph368551 and

until such time as the Merlin Landfill is no longer usedas a public disposal site at

iwnich time this order is rescinded without further action

of the Board of County Com

missioners the said road shall be maintained as a CountyRoad for the benefit and

1

A

t

EXHIBIT

4 WAGE iv

Page 21: Proclaiming JIj777Pi XIIIi GiliCTiCZ WBS Documents.pdfBefore the Board of County Commtsstonen for Josephine County STATE OF OREGON In the Matter of Proclaiming the December 21 20010

f

I

YUL 28 PAG9p8x

service of percs liviig thereon and communities served thereby

dDated this the1g day of September 1972

BOARD OF COUNTY COMMISSIONERS

ByCommissioner

ByComnnss Tb ner

j ommiss1oneri

y

APPROVED

District Attore

I

i

1

r

1

1 tD HIBIT

PAGE1

Page 22: Proclaiming JIj777Pi XIIIi GiliCTiCZ WBS Documents.pdfBefore the Board of County Commtsstonen for Josephine County STATE OF OREGON In the Matter of Proclaiming the December 21 20010

28 PAU 89990

IiE Board m t after adjournment of Friday September 15 1972

wLth ill ficers present ihen upon this Monday September 18 1972

the sonny being the ninth day of the term the following proceedings

werF 1 3c owit

1 IczUOF ILICENSE R1CDWOOD TAVERN Wilson

board srprcved application of Jack Wilson and Ruth Wilson dba Redwood Tavern12 35 redwood Highway Wi ldervi lle Oregon for P14BB Liquor License

2 I1UOP LICENSE RPI1141304 END KOA KAAIPGROUND Foelker

Board 4prcwed application of Lawrence J Foelker and Helen Foelker dha

Ranb a End IOA Iampground 13370 Redwood Highway Eilderville Oregon for

PP iucr License

3i RLEP RESCINDING STOP SIGN Dryden Road

Board Signed Order in the matter of rest ndinq an order for the installation

of a top iqn on Dryden Poad

4 RLER FOR IiJSTALLATION OF YIFLD SIGN Dryden Road

Boad s cnd Order in the matter of the installation of a Yield Sign on Dryden

Road

5 RDER FDUC NG G LDPl Palomino Drive

Ecdrd s qnc Ord17 n the matter of the proposed reduction in width of Palomino

rrIv

r i 1El Acceptance of Merlin Landfill Road

1or Ordr Ln the matter of the acceptance of Merlin andfill Road

i iaSE FrdL P REF EP Caveman Aviation Inc

1kea2 Ater d into i Leas and Agreement with Caveman Aviatioi Inc reqardingc e I ie aunty Ai rpor t Copy of same being tendered herewith

hIIBI

V r iAJY DEi l Cloverlawn Drive Tama M ianville PAGE

Page 23: Proclaiming JIj777Pi XIIIi GiliCTiCZ WBS Documents.pdfBefore the Board of County Commtsstonen for Josephine County STATE OF OREGON In the Matter of Proclaiming the December 21 20010

Josephine County OregonBoard of Commissioners Dwight F Ellis S Cassanelli Dave Toler

Board Assistant Use OnlyW Board of County Commissioners Meeting date

WEEKLY BUSINESS SESSION

o AGENDA PLACEMENT REQUEST Agenda Item

Date submitted

Agenda Title In the Matter of Initiating Vacation Proceedings for Merlin LandfillRoad

Note if Ordinance Resolution Order or Proclamation provide exact title For all other submissions provide a clearly

irrimn title Por contracts provide contract type ie personal services intergovernmental agreement memorandum

olmiderstanding grant agreement etc

Agenda Date Requested December 15 2010 Time Requested max 10 min5 min

Division Program Office Public Works Contact Nora Schwartz

Phone 5414745460 x4407 Presenters Nora Schwartz

General Information

1 What action are you requesting from the Board

Acceptance of a Resolution to initiate proceedings to effect the vacation as statedabove

2 Provide sufficient background information for the board and public to understand this

issue

The Department of Environmental Quality DEQ has identified contamination leaching

from Merlin Landfill which is property owned by the City of Grants Pass The City of

Grants Pass also owns all surrounding parcels Although the landfill ceased operations some

years ago the County road to the site is still available for public use Asa matter of public

safet it is recommended that the road be vacated in order to ensurethat no recorded public

access to the area exists Following vacation the City of Grants Pass will install signage and

take other steps to warn the public of the potential dangers and prohibit physical entryto the

area

3 Previous action if any None

4 Explain the fiscal impact current year and ongoing No impactto the County

Grants and contracts

Term of contractagreement

Competitive Bid

Match requirement

Overhead costs allowable

Other parties to the agreement names title

Grant or contract administrator

Josephmt oank n an Affirmative Actiont clual 01portunit Employerand complies with Section 504 of the Rehabilitation Act of 1973

Page 24: Proclaiming JIj777Pi XIIIi GiliCTiCZ WBS Documents.pdfBefore the Board of County Commtsstonen for Josephine County STATE OF OREGON In the Matter of Proclaiming the December 21 20010

Impact to the County when agreement terminates

5 Explain any legal and or policy issues involved

Legal Revieb Date

6 Explain any citizen and or government participation that has or will take placeNone

7 Advisory Committee Recommendation if applicableNone

8 List number of documents attached 2 originals 0 copiesResolution

Petition Exhibit 1

9 Return copies to Nora Schwartz

RequiredSignatures

Elected Official

Division Program Manager Date 2 U

Chief Operating Officer Date

Chief Financial Officer Date

If agenda item has financial impact

Board Assistant Use Only

Record in Board of Commissioners Journal

Record in County Book of Records

Page 25: Proclaiming JIj777Pi XIIIi GiliCTiCZ WBS Documents.pdfBefore the Board of County Commtsstonen for Josephine County STATE OF OREGON In the Matter of Proclaiming the December 21 20010

LAND USE HEARING

WEDNESDAY DECEMBER 15 2010 900 AM

ANNE I3 iSKFR AUDITORIUM ANNFX OF THE JOSEPHINE COUNTY COURTHOUSE

BOARD OF COUNTY COMMISSIONERS

AGENDA

REQIJEST A request to Amend the Comprehensive Plan Map of osephine County

Ordinance 8111 as amended from Forest to Residential and amend the Zoning

Map of Josephine County Ordinance 851 as amended from Woodlot Resource

WR to Rural Residential 5 Acre minimum RR5 The subject property is

identified in the Josephine County Assessors records as Map 370520 Tax Jot

2001 The property owners are Richard and ChristineWhitaker

APPLICANT PROPERTY OWNER Richard and Christine Whitaker

PROPERTY LOCATION Ridgefield Road

LEGAL DESCRIPTION 370520 TL 2001

Page No

Board oiCommissioners StaffReport 121

Exhibit A 1200

Exhibit B 117

Exhibit C 15

Exhibit D 12

Exhibit E 15

Lxhibit F 140