ProChemist/AS Operation Manual Supplementary Material ......ProChemist/AS Operation Manual...

ProChemist/AS Operation Manual Supplementary Material[For Reply]

October of 2017NEC Corporation

This material is to explain the operation for replying the survey request.

Contents

１． Introduction１－１．Outline of ProChemist/AS Function[Reference] Setting of Business Partner Master

２． Reply Procedure２－１． Procedure Outline

・ Process of [Register Item Number/Reply File]※Standard procedure・ About cases that do not apply to[Register Item Number/Reply File]

２－２． Procedure of [Register Item Number/Reply File]２－３． Handling of the case that is inapplicable to [Register Item Number/Reply File]

・ Reply Item Number・ Load Item・ Item Disclosure

Appendix

１．Introduction

5 © NEC Corporation 2017

1-1. Outline of ProChemist/AS FunctionpThe function in ProChemist/AS are as follows.

lREACH Survey ・ Reply etc. can be easily operated via the Internet.

lIf there is information like survey request etc. that needs to handle,users that registered in the system can be informed by e-mail.

lThe original of created AIS、chemSHERPA is stored in ＮＥＣdata center.Reply information（AIS、 chemSHERPA )can also be registered along with limiting disclosure destination(Requester limited).

lThe modified information could be acquired automatically, in the case of changes happening on acquired information of containing chemical substances.

l The contained information acquired can be aggregated into a product unit of your own company.※ Item composition information (BOM) can also be read.

lMulti-language Service Available(Japanese, English, Chinese).


[Reference] Business Partner Master

③Supplier Web Company ID and GP Company ID：

（Input business partner ‘s ID.(Please confirm it with business partner )

③Business Partner Name：

Please input the company name of business partner.

④Click register button after confirming the contents.

pRegister business partner who send survey request to your company from menu[Business partner related]→[Business partner Master]

①Business Partner CD：

Please input a arbitrary code and keep it unique.

②Company ID：

Select[Customer].※ Select[Supplier and Customer]when you also send survey request to business partner.

It will be automatically registered if it is still not registered when survey request is received.You are suggested to register in advance if your company has a particular code system for management,because the[Business Partner CD]will be automatically numbered and cannot be changed once numbered.

It will be automatically registered if it is still not registered when survey request is received.You are suggested to register in advance if your company has a particular code system for management,because the[Business Partner CD]will be automatically numbered and cannot be changed once numbered.

２．Reply Procedure

2．Reply Procedure2-1． Procedure Outline


Process of [Item Number/Reply File Register]※Standard Procedure

Create ReplyFile

Item Reply

Receive e-mail /Confirm surveyed

item

Ｐ．16

Ｐ．18

Ｐ．12

lCreate Reply FilelReply in the format of AIS/MSDSplus/JAMA/JGPSSI

and create by corresponding support tool.

lMake the created reply file match with survey requester and register it in the system.

other files will be Registered as attached file in the system.lApprove and specify disclosure destination for reply files.

lItem survey request email will be sent to the addressee which is registered in the system.

Subject:[ProChemist][Status Notification] Distribution Waiting Report (Date)）

[ProChemist][Status Notification] Reply Delay Report (Date)）

Receive Survey Request

p ProChemist/AS reply will be processed by the following 3 steps.

Completed

Reply Item NumberLoad Item

Item Disclosure

ReplyFile

ＡＩＳ

MSDSplus

JAMA

chemSHERPA

However, the above operation manual only apply to items which hasn’t been replied in the system yet.Please note that operation procedure is different in the case of following page.

However, the above operation manual only apply to items which hasn’t been replied in the system yet.Please note that operation procedure is different in the case of following page.

Reply file

Ｐ．23


About cases that do not apply to [Register Item Number/Reply file]

In the cases that it is the item that reply file has already registered in the system, such as it has been replied to other company before etc., it is unnecessary to register the reply file again.Match the reply file with the survey request(Reply Item Number)and specify the disclosure destination for reply file(Item Disclosure).

Please carry out and

pAs the following cases can not be replied by operation procedure in previous page , so corresponding procedure is necessary.

Case 1 Reply file has been registered in the system. ※ Reply File ： AIS/MSDSplus/chemSHERPA/JAMA

Case 2 [Reply Item Number] has been completed.

p.25-28 Reply Item Number

When item number has already been replied for survey request (Reply Item Number), it cannot be replied by operation procedure in previous page.Register reply file(Load item) with the[Manufacturer Item number]specified in item number reply, and specify the disclosure destination of reply file(Item Disclosure).

Please carry out andp.29-32 Load Item

Case3 Reply item data which is aggregated in system.

When reply item data aggregated in the system(AIS only), specify disclosure destination (Item disclosure) after aggregate item information.

Please carry out p.33-36 Item Disclosure

p.33-36 Item Disclosure

p.33-36 Item Disclosure

2. Reply Procedure2-2．Procedure of [Register Item Number/Reply File]

n To reply survey requests which haven’t been replied by now.


Addresser: [email protected]: [email protected]:[ProChemist][Status Notification] Distribution Waiting Report (2011/11/16)

Receive e-mailpE-mail will be sent from the system once the survey request is delivered to ProChemist/AS.

Subject:[ProChemist][Status Notification] Distribution Waiting Report(Date)

üBesides this email, other notification email informing that operation is required will be sent to the user who registered in the system.Eg.） e-mail notifying that the reply deadline has been expired [Subject[ProChemist][Status Notification] Reply Delay (Date)]

Receive e-mail/Confirm surveyed item→Create Reply File→Item Reply

mailto:[email protected]:[email protected]


LoginpInput user ID and password to login.

※Please confirm the system operating environment in [Appendix: ProChemist/AS operating environment].

①Input User ID and PasswordFor ID information, please refer to [User Information for ProChemistAS] sent to you by email after completing the application process, and input User ID and Password.

②Click Login button

It is possible to select the language displayed after login. The account will be locked if input wrong password

continuously for 5 times.※ Please inquire helpdesk（[email protected]) to unlock it.

The account will be locked if input wrong password continuously for 5 times.※ Please inquire helpdesk（[email protected]) to unlock it.




Confirm surveyed item (1/2)

pOn Guidance screen which is displayed after login, confirm the number of received survey request.

Please confirm the number and click the place in orange



Confirm surveyed item (2/2)

You could confirm more detailed contents of survey requests from [Register Item Number] button or [Register Item Number/Reply File] button.The [ reply format] in coming screen is the format required by requester.

You could confirm more detailed contents of survey requests from [Register Item Number] button or [Register Item Number/Reply File] button.The [ reply format] in coming screen is the format required by requester.

p The following screen will show. Confirm the detail of survey request from the list.

Move the scroll bar to right to confirm the detail of survey request.

Please process p.38-p.40Reply Denial when you cannot reply the survey.Please process p.38-p.40Reply Denial when you cannot reply the survey.AppendixAppendix



Create Reply File (1/2)

p Create reply file in required format.※ The required format of survey requester can be confirmed in[Item Survey Receipt Reference].

chemSHERPA-AI

chemSHERPA-CI

• Information delivering sheet of article like parts・Item etc.• Input information like [Composition][Compliance] of article• The file exported by Data entry support tool for chemSHERPA-AI will be registered into the system.

• Information delivering sheet of chemical・compound• Input [contain or not contain/concentration] of managed object substances・ The file exported by Data entry support tool forchemSHERPA-AI will be registered into the system.

Receive e-mail/Confirm surveyed item→Create reply file→Item Reply


Create Reply File (2/2)

p Create reply file in required format.※ The required format of survey requester can be confirmed in[Item Survey Receipt Reference].

AIS

MSDSplus

JGPSSI

JAMA

• Information delivering sheet of article like parts・Item etc.• Input information like [Mass][Component][Material]

of article and [contain or not contain/quantity/concentration]of managed object substances.

• The xml file exported by AIS input support tool will be registered into the system.

• Information delivering sheet of chemical・compound• Input [contain or not contain/concentration]

of managed object substances・ The xml file exported by MSDSplus input support tool will be registered to the system.

• Information delivering sheet mainly used in electrical and electronic equipment industry.• The JGP file exported by the tool will be registered into the system. ※ One item will be created in 1 file.

• Information delivering sheet mainly used in automotive industry. • Csv file exported by the tool will be registered into the system.

Receive e-mail/Confirm surveyed item→Create reply file→Item Reply


Item Reply

p Click [Item number not answer] on Guidance screen.

Receive e-mail/Confirm surveyed item→ Create reply file→Item Reply

Click [Item number not answer](not answer or answer late).


Item Survey Receipt Referencep The following screen will show. Select the survey request to be replied from the list.

Select a row from the list and click [Register Item Number/Reply File]button.



Item Survey Receipt Register Item Number/Reply File(1/3)

Execute the Registration・Disclosure of reply file and the Registration of corresponding item number(Reply Item Number) .And, It is allowed to register any attached file.

Show the received survey information from client.

To confirm survey requester information, click [Requester information]button

pOn the following screen which will be displayed, confirm Survey request and reply item.

Survey Information

Reply item information

※

※

To next page for details




p Register Reply File

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７

８

４

About code setting in ③，⑤，⑥If the code has been initially set, no need to process.Please reply using the initially set code.

About code setting in ③，⑤，⑥If the code has been initially set, no need to process.Please reply using the initially set code.

SupplementSupplement


① Reply File：Click Browse button and specify reply file like AIS.

② Read File Button：Click it then the information of the file specified in ① will be set into⑦⑧ automatically.

③ System Code：Click Selection button to specify from the list. （Refer to Supplement）

④ Own Item Number：Input the Own Item Number

corresponding to the reply file which is to be registered.

⑤ Item Series Code：Click Selection button to specify from the list. （Refer to Supplement）

⑥ Manufacturer Code：Click selection button and select the code corresponding to the issuing company name in reply file from the list.

（ Refer to Supplement ）

⑦ Manufacturer Item Number：Auto specified item number which quoted from reply file.（Manual Inputnot required)

⑧ Reply Format：The format of reply file will be set automatically.

Register Reply Item


⑨ Specify Open：Select the disclosure destination of reply file

●Requester Limited

●Open All

Only the users who has approval authority are able to select. Otherwise it will be registered as approval request


pThen, specify disclosure destination and register attached file when necessary.

９

１０

Specify Open

Select when the reply file is only open to the requester.

Select when there is no limitation on disclosure destination of reply file.

⑩ Attached File：Specify the attached materials of ① reply file

Eg.)Certificate for not containing declarable substance, Certificate for not using declarable substance, etc.

Register Attached file（Optional）

The attached file is registered as[External Disclosure].At last, click[Reply] Button.



Operation Completion confirmation

After batch process,

the number of [Items have not answer] shifts to [Items answered],

then the product information will be sent to survey requester.

pReply of the survey request is completed by processing the above operation. The item information will be replied automatically to the survey requester by regular batch processing of the system.

Guidance screen will show by clicking [Menu] button.

After replied, the number of [Item number not answer] shifts to [Item number answered]. The number of [Items have not answer] will increase.

2．Reply Procedure2-3 Handling of the case that is inapplicable to [Register Item Number/Reply File]

● Reply Item Number [ p.34 - p.37 ]Register Manufacturer Item Number which specify reply file to the survey request

● Load Item[ p.38 - p.41 ]Register created reply file into the system.

● Item Disclosure [ p.42 - p.45 ]Disclose the registered reply file or AIS aggregated in the system to the survey requester.


1.Guidance screen

p Click[Item number not answer]in guidance screen.

Click [Item number not answer](not answer or answer late).

Reply Item Number

【Reply Item Number】 Register Manufacturer Item Number which specify reply file to the survey request【Reply Item Number】 Register Manufacturer Item Number which specify reply file to the survey request


2.Item Survey Receipt Reference p The following screen will show. Select the survey request to be replied from the list.

Select a row from the list and click[Register Item Number]button.

Reply Item Number


3. Item Survey Receipt Correction Cancel

Confirm the contents and click Reply button.

Please note that Manufacturer Item Number cannot be corrected once it is replied.

pConfirm the survey item in the following screen and input the item number which specify reply file in[Manufacturer Item Number].

① Requester information/Customer Code: To confirm the survey requester.

② Customer Item Number/Customer Item Number name: To confirm the survey item.

③ Reply Format: To Select format. The format specified by survey requester is set initially.

④ Manufacturer Code：To specify manufacturer by Selection button.

⑤ Manufacturer Item Number：To input Manufacturer Item

Number.

⑥Item Series Code：To select Item Series Code by Selection button.

⑦Contact Person’s information：To select each contact person’s information by Selection button.

If reply with the reply file which has been registered in the system, please select the registered item by Selection button.

２

３

４

６

７

１

５

Reply Item Number


4.Completion of Item Number Reply

The number shifts to [Item number answered].

Then number of [Items have not answer] increase.

p The number shifts to [Item number answered]. Then number of

[Items have not answer](not answer or answer late) increase.

Reply Item Number


About code setting in ③，⑤，⑧If the code has been initially set, no need to process.Please reply using the initially set code.

About code setting in ③，⑤，⑧If the code has been initially set, no need to process.Please reply using the initially set code.

1. Load Itemp Register reply file in AIS etc. from menu[Item Information]→[load Item].

１２

３

５

６

７

８

４

９

① Reply File: Click Browse button and specify reply file like AIS.

② Read File Button: Click it then the information of the file specified in ① will be set into ⑥⑦⑨⑩automatically.

③ System Code: Click Select ion button to specify from the list. （Refer to Supplement）

④ Own Item Number: Input the Own Item Number

corresponding to the reply file which is to be registered.

⑤ Item Series Code: Click Selection button to specify from the list. （Refer to Supplement）

⑥ Report Unit: It is automatically set. (No need to input manually)

⑦ Mass: To specify mass(No need to input manually except for MSDSplus).

⑧ Manufacturer Code: Click selection button and select the code from the list which corresponding to the issuing company name in reply file. （ Refer to Supplement ）

⑨ Manufacturer Item Number: The item number quoted from reply file will be set automatically. (No need to input manually)

⑩ Reply Format: The format of reply file will be set automatically.（Resetting is unnecessary）

At last ,click Register button.

Supplement

Load Item


2. Completion of Load ItempThe number of Interim Register in progress will increase once reply file is registered.

Load Item

Number will show in Interim Register in progress.


3.Attachment Entry (1/2)

Check the Own Item Number of object data and click Attachment Entry button.

p It is possible to register with attached file like certificate for not containing declarable substance.p The list will show by the connection of link in[Interim Register in progress].

OptionalLoad Item


4.Attachment Entry (2/2)

①Click Browse button and specify attached file.

p Register attached file.

②Specify format.

③Specify External Disclosure(Disclosure Supplier Web)※Specify[Internal Disclosure] to the file which will not be disclosed to the survey requester.

④At last, click Upload button.

üPlease note that attached file can not be registered without registering reply file.

OptionalLoad Item


1.Guidance screen

Click when registered/aggregated reply file is in the status of Interim Register in progress.

Item Disclosure

[Item Disclosure] Disclose the registered reply file ,AIS aggregated in the system to the customer.[Item Disclosure] Disclose the registered reply file ,AIS aggregated in the system to the customer.pSearch the item to disclose through the link in Guidance screen or

[Item Information Reference] menu

Click when registered/aggregated reply file is in the status of Approved.

It can be searched by [Item Information Reference] menu.

Click refresh button


2. Item Information Reference

Check the Own Item Number of the approval object and click Approvaland Disclosure Direction button.

p The following screen showing of list will be displayed by screen transition from Guidance screen (Or search through [Item Information Reference]). Then ,select item to be approved from the list.

Item Disclosure


3.Disclosure Information Entry

Specify External Disclosure (Disclosure Supplier Web) when replied Via Supplier Web.

Check Limited when the business partner to be disclosed to is limited. When Limited is selected, click Add Disclosure Destination button and specify the disclosure destination from the list.

At last, click Approval Register button.

pApprove and specify disclosure direction on [Disclosure Information Entry] screen.p In the case of not limiting disclosure direction, it will be automatically replied to

once the item survey request is received from other company.

Item Disclosure


4.Completion of Item Disclosurep Item Disclosure completed by the above operation.p System will match the item number in the status of Distributed (or Reply Delay)

with the item number of reply file and then reply to the survey requester automatically.

The number will show in Approved.

Item Disclosure

Appendix

● Reply Denial● ProChemist/AS Operating Environment● Terms and Definition● Inquiry address


Reply Denial (1/3) [Guidance screen]

p Click the link of corresponding survey in Guidance.

Click the link of survey to be denied.

[Reply Denial] Deny reply with the reason when cannot reply the survey.[Reply Denial] Deny reply with the reason when cannot reply the survey.


Reply Denial (2/3) [Item Survey Receipt Reference]

Select the item from the list and

Click Register Item Number button.

pThe following screen will show. Select the survey request to be denied from the list.


Reply Denial (3/3) [Item Survey Receipt Correction Cancel]

p The following screen will show. Select the corresponding survey and process reply denial.

Select [Reply Denial Reason].

And, input [Reply Denial Comment]when necessary.※ Only apply to the cases of

Supplier WEB survey.

At last ,click Reply Denial button.


ProChemist/AS Operating Environment

This system has the function of [Reply Data Reference]which can refer to AIS(MSDSplus)file using Excel. It can be used both in Excel2010 and 2013.

Microsoft Office Excel

Internet Explorer7

Internet Explorer8

Internet Explorer9

Internet Explorer10

Internet Explorer11

Windows Vista ○Windows 7・10 ○

ＯＳ・Ｂｒｏｗｓｅｒ

This system can be used in the following environments.


Terms and Definition

System CodeSupplementary code for the unique management of own item.A code to ensure the uniqueness of item number by[System Code]and[Own Item Code], when same item number is repeatedly used in several business department.* At least 1 system code is required even though there is only one system.* System code cannot be added or updated user side. Basically, the one that was initially specified will be used.

A code for the management of business partner like buyer or supplier etc.

Customer Code

A Code representing item line which is used in system.It will be used in the process of associating with organization, specifying internal reference range of item information or distributing the survey request from other company.

Item Series Code

A code for the unique management of manufacturer company in the system.Specify the company which is responsible for the issue of reply file.

Manufacturer Code

Own Item NumberAn Item Number for the unique management of own item


Inquiry address

ＮＥＣ ProChemist/AS Inquiry Desk

E-mail： [email protected] （English/Chinese)[email protected] （Japanese)

Inquiries concerning this material or the operation and application of ProChemist/AS


ProChemist/AS Operation Manual Supplementary Material ......ProChemist/AS Operation Manual...

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