Process for Tracking and Communicating Computing

• Research Administrator uses eResearch Proposal Management System (eRPM) to add additional information so the Department and College can track computing in Proposals and Awards.

• Manage Unit Data (MUD) screens are available for each proposal and that information can only be seen in eRPM by those with access rights.

• All of the information stored in the MUD screens is kept in Pathways and can be pulled from there through Business Objects by anyone at U with Pathways access.

Tracking and Communicating the Proposal

• Research Administrator adds information to MUD in ePAF (see next few screens) using a P at beginning of field to identify this entry is at proposal stage.

• Research Administrator alerts the IT Manager via an email (template provided) that a proposal has been submitted with computing equipment over $5,000 listed in the budget and/or a Data Management Plan.

• Included in that email is a copy of the Data Management Plan submitted with the proposal (if applicable).

• Research Administrator copies the College Research Office who in turns sends email to AD for Budget for his tracking purposes. (The College Research Office wants to be copied to ensure that folks remember to follow this new process.)

Tracking and Communicating the Award

Just like at the proposal stage the:• Research Administrator adds information to

MUD in ePAF (see next screen) using an A at beginning of field to identify this entry is at award stage.

• Research Administrator alerts the IT Manager via an email (template provided) that an award has been received with computing equipment over $5,000 listed in the budget and/or a Data Management Plan.

• Included in that email is a copy of the Data Management Plan submitted with the proposal and any changes made if budget cuts (if applicable).

• Research Administrator copies the College Research Office who in turns sends email to AD for Budget for his tracking purposes. (The College Research Office wants to be copied to ensure that folks remember to follow this new process.)