Process Flows in SAP Modules

8/6/2019 Process Flows in SAP Modules

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You can also use quotations to enter details about alternative goods or services. These are

goods or services that a customer did not inquire about but that you think they willconsider purchasing. Once you have created a quotation for a query in R/3, you send the

quotation to the customer who made the query. The quotation represents a binding offer

made to the customer that includes quantity and cost details.You create a free of charge delivery when you send free samples of any goods that your

company produces to customers. These contain information about the goods that are

delivered but they don't include the corresponding pricing information for them.Let's look at the sales orders that exist in R/3.You create a sales order when a customer

has ordered goods or services from your company. They are a part of the customer order

management cycle.

You can carry out automatic pricing in sales orders to enter the price of goods or services.R/3 will also run a credit check on the customer to see if they will be exceeding their

credit limit.

You can also check whether ordered goods will be available in your company's

warehouse for delivery.Examples of types of sales order include

standard orders consignment orders

cash orders

rush orders

You create standard orders for goods and services that will be delivered or renderedaccording to the standard R/3 sales cycle. This means that goods are ordered, picked from

the warehouse, and then shipped before customers are billed for them. Likewise, services

are rendered before customers are billed for them.Your company may store its goods in its customers' warehouses. You create a

consignment order when a customer is ready to retrieve stock from the warehouse.

SAP can propose the most suitable stock to retrieve, including third-party stock.A consigment order is like a standard sales order for goods but it doesn't have any

delivery information.

You create cash orders and rush orders for the sale of goods only.You create a cash order when a customer picks up and pays for a delivery as soon

as it is ordered. And you create a rush order when the customer picks up the goods on the

same day as the order is placed. In this case, the invoice is created later.

You can arrange to deliver goods or render services in installments. To do this, you createan outline agreement. Examples of some types of outline agreement include :

quantity and value contracts

master contracts scheduling agreements

service contracts

You create a quantity contract if a customer has agreed to order a certain quantity ofgoods from your company during a specified period.

And you create a value contract if a customer has agreed to order goods of a certain

cumulative value from your company during a specified period.


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Quantity and value contracts do not include delivery dates, so releases are made using a

sales order.You can unite multiple contracts in a single master contract.

Let's say you create a quantity contract because a customer has agreed to order 500

engines in the first six months of the current year. If the customer orders 100 of theseengines in January, you create a sales order called a release order.You refer to a quantity

contract in a release order. So you refer to the quantity contract created for the 500

engines in each release order created for these engines. R/3 will then update the quantitycontract automatically so it contains the correct number of remaining engines to be

ordered.

Scheduling agreements specify the installments in which goods will be delivered to a

customer. They include the quantity of a product that will be delivered in eachinstallment. And they include the delivery date of each installment. You process a

delivery for each installment contained in the scheduling agreement in the same way that

you process a delivery for a regular sales order.No sales documents, such as release

orders, are created before the products included on a scheduling agreement are processedfor delivery.

You create a service contract if a customer requests a service over a particular period oftime. For example, you could create a service contract if a customer ordered five one-

hour maintenance checks from your company's motorcycle repair department.

You create complaint sales documents if there has been a fault with any goods that have

been delivered, or with any services rendered, by your company.For example, you create complaint sales documents if customers have been billed

incorrectly for an item or service, or if goods are faulty.

Different types of complaint sales document include returns

credit memo requests

debit memo requestsYou create a returns document if a customer returns goods they have purchased from you

because they are not satisfied with them. You can create returns from scratch or you can

create them by copying the sales order that was originally created for the returneddelivery.

A returns document records that you expect stock to be returned to your warehouse.

You can create one or more credit memo requests if a customer has been overcharged for

a quantity of goods or services. You can also create a credit memo request if goods weredamaged during transit and you want to credit the customer for the goods damaged.

When you create a credit memo request, your Accounting department reviews it to

confirm that it can be justified. If the credit memo request is approved, the Accountingdepartment creates a credit memo based on the request. You can create credit memo

requests by copying other sales documents such as the sales order where the overcharge

occurred.You create debit memo requests when customers have been undercharged for products or

services. Your companys Accounting department can then create an invoice to bill the

undercharged customer.


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For Example: an info record is based on Plant Vendor and Material Based on these three

the Material Prices will be calculated for different combinations different values are taken

into consideration.During pricing it brings these values automatically based on this info record.

Use ME11 Tcode to create this record.

Common Tables used by SAP MM

Below are few important Common Tables used in Materials Management Modules:

EINA Purchasing Info Record- General DataEINE Purchasing Info Record- Purchasing Organization Data

MAKT Material Descriptions

MARA General Material Data

MARC Plant Data for MaterialMARD Storage Location Data for Material

MAST Material to BOM Link

MBEW Material Valuation

MKPF Header- Material DocumentMSEG Document Segment- Material

MVER Material ConsumptionMVKE Sales Data for materials

RKPF Document Header- Reservation

T023 Mat. groups

T024 Purchasing GroupsT156 Movement Type

T157H Help Texts for Movement Types

MOFF Lists what views have not been createdA501 Plant/Material

EBAN Purchase Requisition

EBKN Purchase Requisition Account AssignmentEKAB Release Documentation

EKBE History per Purchasing Document

EKET Scheduling Agreement Schedule LinesEKKN Account Assignment in Purchasing Document

EKKO Purchasing Document Header

EKPO Purchasing Document Item

IKPF Header- Physical Inventory DocumentISEG Physical Inventory Document Items

LFA1 Vendor Master (General section)

LFB1 Vendor Master (Company Code)NRIV Number range intervals

RESB Reservation/ dependent requirements

T161T Texts for Purchasing Document Types


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Tcodes:

RFQ to Vendor - ME41

Raising Quotation - ME47

Comparison of Price - ME49Creation of PO - ME21N

Goods Receipt - MIGO

Invoice (Bill PAssing) - MIROGoods Issue - MB1A

Physical Inventory - MI01( Create doc)

MI04 (Enter Count)

MI07 (Post)____________ _________ _

FICO

The FI module has 8 sub modules:FI-GL: General Ledger Accounting

FI-LC: ConsolidationFI-AP : Accounts Payable

FI-AR : Accounts Receivable

FI-BL : Bank Accounting

FI-AA :Asset AccountingFI-SL : Special Purpose Ledger

FI-FM : Funds Management

CO Controllingrepresents the company's flow of cost and revenue. It is a management instrument for

organizational decisions. It too is automatically updated as events occur.

The CO module has following sub modules:CO-OM : Overhead Costing (Cost Centers, Activity Based Costing, Internal Order

Costing)

CO-PA : Profitability AnalysisCO-PC : Product Cost Controlling

Process Flows in SAP Modules

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