Proceedings of the 6th Meeting of the ASEAN University Network Inter-Library Online (AUNILO)

Committee Theme:

Access to ASEAN Collections: Building portal, bridging nations

Hosted by: Universitas, Indonesia

7 -9 April 2010

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CONTENTS

AGENDA FOR BUSINESS MEETING ................................................................................................................ 1

MINUTES OF THE MEETING ........................................................................................................................... 2

APPENDIX 1 ............................................................................................................................................... 8

APPENDIX 2 ............................................................................................................................................. 15

APPENDIX 3 ............................................................................................................................................. 21

APPENDIX 4 ............................................................................................................................................. 28

APPENDIX 5 ............................................................................................................................................. 33

APPENDIX 6 ............................................................................................................................................. 36

RESOLUTIONS .............................................................................................................................................. 39

AGENDA FOR BUSINESS MEETING

The 6th Meeting of the AUNILO Committee,

8th April 2010 (Thursday), 9.30 a.m. – 10.30 a.m. at the

Universitas Indonesia

AGENDA

1) Welcoming Remarks 2) Adoption of the Agenda

- Additions to the agenda can be tabled at the meeting

3) Approval of the Minutes of the 5th Meeting of the AUNILO Committee 4) Matters Arising from the 5th Meeting 5) Reports

5.1 Report from the AUNILO Secretariat 5.2 Report from the AUN Secretariat 5.3 Report from the AUNILO Portal

6) Discussion on the Presentation on the theme of “Access to ASEAN Collections: Building portal, bridging nations”

7) Other Matters

* * *

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MINUTES OF THE MEETING

MINUTES OF THE 6th MEETING OF THE AUNILO COMMITTEE

8th APRIL 2010 (THURSDAY), 9.30 a.m. – 1.00 p.m. AT THE

UNIVERSITAS INDONESIA

Present:

Absent with

appologies:

Members:

Dr. Haji Awang Suhaimi Bin Haji Abdul Karim (Universiti Brunei Darussalam, Brunei)

Mr. H. Awg. Mohd. Yussop P. H. Awg. Musa (Universiti Brunei Darussalam, Brunei)

Mr. Ida Fajar Priyanto (Chairperson, Universitas Gadjah Mada, Indonesia)

Mr. Beni Rio Hermanto (Institute Technology of Bandung, Indonesia)

Dr. Luki Wijayanti (University of Indonesia, Indonesia)

Mr. Abu Bakar Maidin (Universiti Kebangsaan Malaysia, Malaysia)

Assoc. Prof. Dr. Nor Edzan Che Nasir (Universiti Malaya, Malaysia)

Mr. Mahbob Yusof (Universiti Malaya, Malaysia)

Mr. Mohd. Nasir Hj. Md. Rashid (Universiti Sains Malaysia, Malaysia)

Mdm. Ana Maria B. Fresnido (De La Salle University, Philippines)

Prof. Salvacion Manuel Arlante (University of the Philippines, Philippines)

Mr. Chito N. Angeles (University of the Philippines, Philippines)

Ms. Susan O. Pador (Ateneo de Manila University, Philippines)

Mr. Choy Fatt Cheong (Nanyang Technological University, Singapore)

Assoc. Prof. Dr. Sriwan Meekhun (Burapha University, Thailand)

Asst. Prof. Dr. Pimrumpai Premsmit (Chulalongkorn University, Thailand)

Ms. Chaweewan Swasdee (Mahidol University, Thailand)

Mr. Nguyen Huy Chuong (Vietnam National University Hanoi, Vietnam)

Mr. Pham Van Trien (Vietnam National University – Ho Chi Minh City, Vietnam)

AUN Secretariat:

Dr. Choltis Dhirathiti (AUN Deputy Director, Thailand)

Mr. Raksit Waropas (Program Officer, Thailand)

AUNILO Secretariat:

Mr. Mohd. Pisol Ghadzali (Chairperson, Universiti Sains Malaysia, Malaysia)

Mdm. Husriati Hussain (Former Secretary, Universiti Sains Malaysia, Malaysia)

Mdm. Radia Banu Jan Mohamad (Secretary, Universiti Sains Malaysia, Malaysia)

Institute of Economics Yangon, Myanmar

National University of Laos, Lao PDR

National University of Singapore, Singapore

Royal University of Phnom Penh, Cambodia

University of Yangon, Myanmar

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Min. Agenda Item Action/Note

1.

Welcoming Remarks

Mr. Ida Fajar Priyanto, the Chairperson of the

AUNILO Business Meeting expressed his sincere

thanks and appreciations to the Universitas Indonesia

(UI) for successfully hosting the 6th AUNILO Meeting.

The Meeting also welcomed Mr. Mahmuddin, the new

Library Director of Institute Technology of Bandung

(Indonesia) (ITB); Mrs. Pou Vanny, the new Library

Director of Royal University of Phnom Penh

(Cambodia) (RUPP) and Dr. Choltis Dhirathiti, the new

AUN Deputy Director (Thailand).

Notification

2.

Adoption of the Agenda

The Meeting adopted the agenda of the 6th Meeting of

the AUNILO Committee with an additional agenda of

“Matters Arising from the 5th Meeting”.

Notification

3.

Approval of the

Minutes of the 5th

Meeting of the

AUNILO

Committee

The Meeting adopted the Minutes of the 5th Meeting of

the AUNILO Committee which appears as Appendix

1.

Notification

4.

Matters Arising

from the 5th Meeting

4.1) List of common and special ICT features of

member institutions

The Meeting briefly discussed matters related to the list

of common and special ICT features of member

institutions. With regards to this, AUNILO Secretariat

will email again the template to all members for their

further actions. The inputs of the templates will be

presented by the National University of Singapore

(NUS) for the next Meeting.

NUS, AUNILO

Secretariat and

AUNILO

Members

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4.2) Seminar/Workshop on “Best Practices in

Academic Libraries” and Proposals for

Seminar/Workshop on “Institutional Repositories

(IRs)”

a) Seminar/Workshop on “Institutional Repositories

(IRs)”

The meeting noted that the 3 days Institutional

Repository Workshop Using DSpace for members of

AUNILO was organised by the University of Malaya

Library from 25 to 27 May 2009 at the Computer lab,

Faculty of Business and Accountancy, University of

Malaya in Kuala Lumpur. It was attended by 2

participants from UM, 1 from Universiti Brunei

Darussalam, 1 from the National University of Vietnam

in Ho Chih Minh City and 1 from the Royal University

of Phnom Penh. The workshop was designed to

facilitate the participants in creating state-of-the-art

repositories using DSpace. This included software

installation, configuration, customization, digitization

and other related workflow processes.

Notification

b.) Seminar/Workshop on “Best Practices in

Academic Libraries”

Universiti Brunei Darussalam (UBD) briefly informed

the Meeting that:

- the Seminar/Workshop on “Best Practices in Academic Libraries” will be organized in 2010.

- Intensive English Programme as agreed at the last Meeting is not included as one of the modules for the Workshop/Seminar.

- due to the financial constraint, UBD did not able to support the CLMV (Cambodia, Laos, Myanmar and Vietnam) members.

- needs assistant from the AUNILO members to identify the suitable facilitator for the Seminar/Workshop.

In relation to this, the AUN Secretariat is willing to

coordinate in finding the speaker/facilitator for the

mentioned Workshop/Seminar.

UBD

AUN Secretariat

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5.

Reports

5.1) Report from the AUNILO Secretariat (Appendix 2) The Meeting noted the report presented by the

Chairperson of the AUNILO Secretariat.

The Meeting also took note on:

- the appointment of Mdm. Radia Banu Jan Muhamad as the new Secretary of the AUNILO Secretariat (she is replacing Mdm. Husriati Hussain).

- due to H1N1 (Influenza A) disease, the Preliminary 6th Meeting of the AUNILO Committee has been postponed to December 2009 and the 6th Meeting of the AUNILO Committee has been postponed to April 2010.

A few suggestions were made for a better

improvements as follows:

- the AUNILO Meeting invitation letter are advised to send early 3 months before the actual Meeting takes place.

- Minutes of the AUNILO Meeting are completed 2 weeks after the AUNILO Meeting.

- programme name for social activities are advised to change to corporate name such as networking/project retreat or networking/project activities.

Notification

AUNILO

Secretariat

5.2) Report from the AUN Secretariat

The Meeting noted report from the AUN Secretariat

regarding ASEAN-ROK Cyber University which

appears as Appendix 3.

After a lengthy discussion, the AUN Secretariat will

discuss again a few related issues between ASEAN-

ROK Cyber University projects and AUNILO

Committee for the next ASEAN-ROK Cyber University

Meeting. The Meeting also suggested that to involve

representative from AUNILO Committee for that

Meeting. The outcome of the Meeting will be presented

to the AUNILO Secretariat and all members later.

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The Meeting also took note on the appointment of

Assoc. Prof. Dr. Nantana Gajaseni as the new AUN

Executive Director and Mr. Raksit Waropas as the new

Program Officer of the AUN Secretariat.

5.3) Report from the AUNILO Portal The Meeting noted the report presented by the

Universiti Malaya (UM).

The Meeting also agreed the following matters:

- terms in local language-English language in Library and Information Science field will be sent to UM for the Glossary of Terms in Library and Information Science project. 20 terms are requested for each member countries and these terms will be uploaded into AUNILO portal.

- all softcopies of the presentations, papers, proceedings and photos from the 1st Meeting until now are requested from the members. All these items will be uploaded into AUNILO Portal.

Notification

UM and

AUNILO

Members

6.

Discussion on the Presentation on the theme of “Access to ASEAN Collections: Building portal, bridging nations”

Discussion on the Presentation on the theme of “Access

to ASEAN Collections: Building portal, bridging nations”

was held on 7th April 2010. The outcomes of the

discussion are as follows:

- Group 1: IT and Infrastructure – refer Appendix 4 - Group 2: Content Management – refer Appendix 5 - Group 3: Rules and Regulation – refer Appendix 6 - The resolutions of this discussion – refer

Appendix 7

(Note: These reports and resolutions will appear in the

Proceedings of the 6th Meeting of the AUNILO

Committee which will be prepared by UI.)

Notification

UI

7.

Other Matters

7.1) Promoting AUNILO at the INTERNATIONAL

LEVEL

The Meeting was informed that the AUNILO posters

have been submitted once again to IFLA Conference on

21st January 2010. For this year, the poster presentation

will be held at World Library and Information

Congress: 76th IFLA General Conference and Assembly,

Gothenburg, Sweden, 10th – 15th August 2010.

AUNILO

Secretariat

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7.2) Host for the Next AUNILO Committee Meeting

The proposed details of the next Meeting are as

follows:

Host for the 7th

Meeting of the

AUNILO

Committee (2011)

: University of the

Philippines (UP)

(Philippines)

Tentative Date : March 2011

Venue : UP

Theme : AUNILO Consortium on

IR

Accommodation : to be informed later

Host for the 8th

Meeting of the

AUNILO

Committee (2012)

: Royal University of

Phnom Penh (RUPP)

(Cambodia)

UP, RUPP,

AUNILO

Secretariat and

AUN

Secretariat

8.

Closing Remarks

As closing remarks, the Chairperson thanked all

present and expressed his gratitude to the host, AUN

and AUNILO Secretariat for the excellent hospitality

and arrangements made for the Meeting.

The Meeting also recorded its appreciation to Assoc.

Prof. Dr. Piniti Ratananukul, the former AUN

Executive Director; Mdm. Nanan Hasanah, the former

Library Director of ITB; Dr. Sen Seng, the former

Library Director of RUPP and Mdm. Husriati Hussain,

the former Secretary of the AUNILO Secretariat for

their contributions to the AUNILO Committee.

The Meeting then extended its condolence to Mr.

Adnan Hj. Shariff, the former AUNILO Committee

Member from Universiti Sains Malaysia (USM).

Notification

The Meeting was adjourned at 1.00 p.m.

Prepared by

AUNILO Secretariat

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APPENDIX 1

MINUTES OF THE 5th MEETING OF THE AUNILO COMMITTEE

7th NOVEMBER 2008 (FRIDAY), 10.30 a.m. – 3.00 p.m. AT THE

VIETNAM NATIONAL UNIVERSITY – HO CHI MINH CITY (VNU-HCM)

Present:

Members:

Dr. Haji Awang Suhaimi Bin Haji Abdul Karim (Universiti Brunei Darussalam, Brunei)

Mr. Haji Anifa Nazree Bin Haji Abd Ghani (Universiti Brunei Darussalam, Brunei)

Mr. Khiev Sopheaktra (Royal University of Phnom Penh, Cambodia)

Mr. Net Wanna (Royal University of Phnom Penh, Cambodia)

Mr. Ida Fajar Priyanto (Universitas Gadjah Mada, Indonesia)

Mdm. Lilik Kurniawati Uswah (Universitas Gadjah Mada, Indonesia)

Mdm. Nanan Hasanah (Institute Technology of Bandung, Indonesia)

Mr. Beni Rio Hermanto (Institute Technology of Bandung, Indonesia)

Dr. Luki Wijayanti (University of Indonesia, Indonesia)

Mr. Mohamad Aries (University of Indonesia, Indonesia)

Mr. Chansy Phuangsouketh (National University of Laos, Lao PDR)

Mr. Abu Bakar Maidin (Universiti Kebangsaan Malaysia, Malaysia)

Mr. Hazmir Hj. Zainal (Universiti Kebangsaan Malaysia, Malaysia)

Mr. Mohd. Idris Bin Hj Ali (Universiti Sains Malaysia, Malaysia)

Mr. Adnan Hj. Sharif (Universiti Sains Malaysia, Malaysia)

Assoc. Prof. Dr. Nor Edzan Che Nasir (Universiti Malaya, Malaysia)

Mr. Mahbob Yusof (Universiti Malaya, Malaysia)

Mdm. Ana Maria B. Fresnido (De La Salle University, Philippines)

Prof. Salvacion Manuel Arlante (University of the Philippines, Philippines)

Prof. Chito Naorbe Angeles (University of the Philippines, Philippines)

Mdm. Lourdes T. David (Ateneo de Manila University, Philippines)

Mr. Choy Fatt Cheong (Nanyang Technological University, Singapore)

Mdm. Lee Cheng Ean (National University of Singapore, Singapore)

Assoc. Prof. Dr. Sriwan Meekhun (Burapha University, Thailand)

Asst. Prof. Dr. Pimrumpai Premsmit (Chulalongkorn University, Thailand)

Ms. Chaweewan Swasdee (Mahidol University, Thailand)

Ms. Pham Thi Yen (Vietnam National University Hanoi, Vietnam)

Ms. Hoang Thi Thuc (Vietnam National University – Ho Chi Minh City, Vietnam)

Mr. Pham Van Trien (Vietnam National University – Ho Chi Minh City, Vietnam)

AUN Secretariat:

Assoc. Prof. Dr. Piniti Ratananukul (AUN Executive Director, Thailand)

Ms. Vipada Kanchanasorn (Program Officer, Thailand)

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Absent with

appologies:

AUNILO Secretariat:

Mr. Mohd. Pisol Ghadzali (Chairperson, Universiti Sains Malaysia, Malaysia)

Mdm. Husriati Hussain (Secretary, Universiti Sains Malaysia, Malaysia)

University of Yangon, Myanmar

Institute of Economics Yangon, Myanmar

Min. Agenda Item Action/Note

1.

Welcoming Remarks

Assoc. Prof. Dr. Piniti Ratananukul, Executive Director

of the AUN expressed his sincere thanks and

appreciations to the Central Library, Vietnam National

University- Ho Chi Minh City (VNU-HCM) for

successfully hosting the 5th AUNILO Meeting. He also

extended his warm welcome to Mr. Mohd. Pisol

Ghadzali as the new chairperson of AUNILO

Secretariat. He strongly believed that with valuable

contributions, experience sharing, solution proposed

and a strong secretariat would contribute to a

successful AUNILO network.

Mr. Mohd. Pisol Ghadzali, Chairperson of AUNILO

Secretariat welcomed new AUNILO members from

Universiti Malaya, Burapha University, Mahidol

University and Ateneo de Manila University. He also

expressed his gratitude to the former Chairperson,

Mdm. Sofiah Hashim for her contributions to the

AUNILO Network.

Notification

2.

Adoption of the Agenda

The Meeting adopted the agenda of the 5th Meeting of

the AUNILO Committee.

Notification

3.

Approval of the

Minutes of the 4th

Meeting of the

AUNILO

Committee

The Meeting adopted the minutes of the 4th Meeting of

the AUNILO Committee which appears as Appendix

1.

Notification

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4.

Matters Arising

from the 4th Meeting

4.1) List of common and special ICT features of

member institutions

Email was sent on 31st January 2008 to all members by

National University of Singapore (NUS) to survey the

list of common and special ICT features of member

institutions.

To date only 6 institutions have sent their list of

common and special ICT features as requested. They

are Universiti of Brunei Darussalam, Universiti

Malaya, De La Salle University, Mahidol University,

Vietnam National University Hanoi and Vietnam

National University – Ho Chi Minh City.

NUS and

AUNILO

Members

4.2) Status of the Proposals for Seminar/Workshop on

“Best Practices in Academic Libraries” and Proposals

for Seminar/Workshop on “Institutional Repositories

(IRs)”

The AUN Secretariat informed the Meeting that up to

date, there is no development on financial support or

sponsorship was made. It is because with the new

policy, it takes some period of time to precede any

proposal submission under ASEAN Secretariat. In

relation to project funding possibility, AUN suggested

the AUNILO Committee to seek support from private

organization under the dialogue partners such as Japan

Foundation.

In this regard, Universiti Malaya (UM) volunteered to

coordinate the Seminar/Workshop on “Institutional

Repositories (IRs)”. Major organizing costs including

cost for facilitators, venue, accommodation, meals and

transportation indicated in the Seminar/Workshop

will be borne by UM except the air tickets. The AUN

Secretariat suggested UM seeks financial support from

Japan Foundation in Malaysia for Cambodia, Laos,

Myanmar and Vietnam (CLMV countries). He also

recommended Chairperson of the AUNILO Secretariat

to report the details of the Seminar/Workshop to the

24th AUN-BOT Meeting for possible suggestion on

financial support.

Notification

UM

UBD

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The Meeting noted that Proposal for a Postgraduate

Certificate Programme in Intensive English is a

cooperated module for Seminar/Workshop on “Best

Practices in Academic Libraries”. This can be

considered as one of the modules for best practices in

communication. In relation to get financial support,

Universiti Brunei Darussalam (UBD) would consult

with their Vice Chancellor and inform the outcome to

the AUNILO Secretariat and all members later.

5.

Matters Arising

from the AUN

Secretariat

The Meeting noted the AUN Secretariat and UBD will

co-organize the 2nd AUN Rectors Conference and 24th

AUN-BOT Meeting which will be held on 30th – 2nd

December 2008 in Brunei.

One of the sessions is The teaching collaboration: e-

learning strategies and the support from member

universities. In this regard, the Chairperson of the

AUNILO Secretariat will be invited to the conference

and to report the progress of AUNILO Network at the

24th AUN-BOT Meeting.

Notification

AUNILO

Secretariat

6.

Reports

6.1) Report from the AUNILO Secretariat (Appendix 6) The Meeting noted the report presented by the

Chairperson of the AUNILO Secretariat.

The Meeting noted the Secretariatship under USM was

extended. The Meeting also took note on the

appointment of Mr. Mohd. Pisol Ghadzali as the new

Chairperson of the AUNILO Secretariat.

With regards to the absence of University of Yangon,

Myanmar and Institute of Economics Yangon,

Myanmar, AUN gave opinion regarding the situation

in Myanmar communication with others. The AUN

Secretariat would advise the contact detail of the

Rector, University of Yangon to the AUNILO

Secretariat later.

Notification

AUNILO

Secretariat and

AUN Secretariat

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6.2) Report from the AUNILO Portal

Universiti Malaya (UM) hosts the AUNILO Portal and

also coordinates communication facilities such as

listserv, mailing list, discussion groups, and

newsgroups. The AUNILO portal was set up in July

2004. Starting from 19th November 2008, the url for

AUNILO Portal was changed to

http://aunilo.wordpress.com and still in the process of

upgrading. The change was made to facilitate easy

collaboration among members.

A few suggestions were made for the Portal

improvements such as:

- Institutions’ address links to make linkage to their own websites.

- Chief Librarians’ email addresses and information/caption from each member libraries will be added to the Portal.

- Plan to create social network on the internet such as Facebook which would be registered under AUNILO account in order to facilitate communication between members.

- All presentations, papers, proceedings and photos from the 1st Meeting to 5th Meeting will be uploaded into Portal (for the 5th Meeting, only presentations and papers which have copyright statement signed by the owner will be uploaded).

- The AUN Secretariat aims to explore the feasibilities of sharing e-learning courses and resources from member Institutions through the use of AUNILO Portal as a gateway server in pooling the materials.

-

UM

7.

Institutional

Reports

Based on the presented institutional reports on

“Services of AUNILO: Towards Integration” by 17

AUNILO members, it was concluded that:

- Member libraries have plannned and implemented the digitization and institutional repositories projects

- Most libraries participated in resource sharing programmes (either in consortia or

Notification

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collaboration programmes) - Most libraries have plannned on open access to

the library materials

(Note: These reports will appear in the Proceedings of

the 5th Meeting of the AUNILO Committee which will

be prepared by VNU-HCM.)

8.

Promoting AUNILO

at the

INTERNATIONAL

LEVEL

The Meeting noted the first draft of AUNILO poster

advertisement prepared by AUNILO Secretariat.

Suggestion was made to participate also in paper

presentation as well as poster presentation at the IFLA

Conference (INTERNATIONAL FEDERATION OF

LIBRARY ASSOCIATIONS and Institutions) and

CONSAL (Congress of Southeast Asian Librarians).

AUNILO

Secretariat

9.

Host for the 6th

Meeting, 2009

The proposed details of the 6th Meeting are as follows:

Host for the 6th Meeting of the AUNILO Committee (2009)

: University of Indonesia (UI)

Date : last week of October 2009 (to be confirmed later)

Venue : Bali

Theme : Access to ASEAN Collections

Accommodation : to be informed later

New format of the 6th Meeting:

It was agreed that starting from the next AUNILO

Meeting, the host country will be the Chairman for the

Business Meeting. The session of the 6th Meeting

should be conducted in a panel discussion format

rather than institutional report presentation to get a

more concrete direction and plan. The resolution

should be presented at the end of the meeting.

Common approach and format should be topic based

rather than institutional based and come out with the

resolution for further implementation.

UI, AUNILO

Secretariat and

AUN

Secretariat

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10.

Closing Remarks

Mr. Mohd. Pisol Ghadzali expressed his appreciation

to the VNU-HCM for hosting the 5th Meeting of the

AUNILO Committee. He also presented token of

appreciation to Assoc. Prof. Dr. Piniti Ratananukul and

to the host country, followed by the presentation of

certificate to the delegates.

The Meeting then expressed its gratitude to the host,

AUN and AUNILO Secretariat for the excellent

hospitality and arrangements made for the Meeting.

Notification

The Meeting was adjourned at 3.00 p.m.

Prepared by

AUNILO Secretariat and the AUN Secretariat

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APPENDIX 2

UNIVERSITI SAINS MALAYSIA

AUNILO SECRETARIAT REPORT 2009/2010

1. AUNILO Committee AUNILO Secretariat : Universiti Sains Malaysia (Malaysia)

AUNILO Portal Coordinator : Universiti Malaya (Malaysia)

Host for the 6th

Meeting of the

AUNILO Committee (2010)

: Universitas Indonesia (Indonesia)

Date: 7th

– 9th

April 2010

Theme: Access to ASEAN Collections: Building portal,

bridging nations

Host for the 7th

Meeting of the

AUNILO Committee (2010)

: Royal University of Phnom Penh (Cambodia)

Host for the 8th

Meeting of the

AUNILO Committee (2011)

: to be nominated

All the AUNILO Meetings will be organised with collaboration of the AUNILO Secretariat and AUN

secretariat.

During the 4th Meeting 2007 in Thailand, all AUNILO members agreed to extend the AUNILO

Secretariatship to Universiti Sains Malaysia from 2009 – 2013.

2. AUNILO Secretariat

Mdm. Radia Banu Jan Muhamad has been appointed as the new Secretary of AUNILO Secretariat for the

duration 2010 – 2013. She is replacing Mdm. Husriati Hussain who will be on study leave starting from

December 2010.

The duration for AUNILO Secretariat Committee Members 2007 – 2009 has been relinquished. In this

regard, the new committee members for AUNILO Secretariat for the year 2010 – 2013 are as follows:

Chairperson : Mr. Mohd. Pisol Ghadzali

Deputy Chairperson : Mr. Mohd. Idris Hj. Ali

Secretary : Mdm. Radia Banu Jan Muhamad

Treasurer : To be appointed

Committee Members

: Mdm. Engku Razifah Engku Chik

Mr. Ali Abd. Rahim

Mr. Adnan Hj. Sharif

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Mr. Mohd. Nasir Md. Rashid

Task Force : To be appointed

With regards to the suggestion made by AUN Secretariat, the invitation letter for AUNILO Meeting will

also be forwarded to International Relations Office of each Institution effective on the 7th Meeting. This

may inform the policy makers of AUN members on communication and activities regarding the library.

3. Member Institutions

To date the AUNILO Committee composed of 22 member libraries and 10 ASEAN countries which are as

follows:

No

Country Library/Institution

1. BRUNEI

DARUSSALAM

Library

Universiti Brunei Darussalam

http://www.ubd.edu.bn/library/main.htm

2. CAMBODIA Hun Sen Library

Royal University of Phnom Penh

http://www.rupp.edu.kh

3. CAMBODIA Library

Royal University of Law and Economics

http://www.rule.edu.kh/

4. INDONESIA UPT Perpustakaan UGM

Universitas Gadjah Mada

http://lib.ugm.ac.id/home.php

5. INDONESIA Perpustakaan Pusat

Universitas Indonesia

http://www.lib.ui.ac.id

6. INDONESIA Central Library

Institute Technology of Bandung

http://www.lib.itb.ac.id/

7. LAOS Central Library

National University of Laos (NUOL)

http://www.nuol.edu.la

8. MALAYSIA Perpustakaan

Universiti Malaya

http://www.umlib.um.edu.my/

9. MALAYSIA Perpustakaan

Universiti Sains Malaysia

http://www.lib.usm.my

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10. MALAYSIA Perpustakaan Tun Seri Lanang

Universiti Kebangsaan Malaysia

http://pkukmweb.ukm.my/~library/

11. MYANMAR Universities’ Central Library

University of Yangon

12. MYANMAR Central Library

Institute of Economics Yangon

13. PHILIPPINES De La Salle University Library

De La Salle University - Manila

http://www.dlsu.edu.ph/library

14. PHILIPPINES University Library

University of the Philippines

http://www.mainlin.upd.edu.ph

15. PHILIPPINES Rizal Library

Ateneo de Manila University

http://rizal.lib.admu.edu.ph/

16. SINGAPORE Nanyang Technological University Library

Nanyang Technological University

http://www.ntu.edu.sg/library

17. SINGAPORE Central Library Building

National University of Singapore

http://libpweb.nus.edu.sg/web/appmanager/lib/desk

18. THAILAND Center of Academic Resources

Chulalongkorn University

http://www.car.chula.ac.th

19. THAILAND BUU Library

Burapha University

http://www.lib.buu.ac.th/webnew/indexe.html

20. THAILAND Mahidol University Library and Information Center

Mahidol University

http://www.li.mahidol.ac.th/

21. VIETNAM Library and Information Centre

Vietnam National University Hanoi

http://www.lic.vnu.edu.vn

22. VIETNAM The Central Libray

Vietnam National University - Ho Chi Minh City

(VNU-HCM)

http://www.vnulib.edu.vn

New Members:

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1) Universiti Kebangsaan Malaysia (Malaysia), Institut Teknologi Bandung (Indonesia) and Mahidol University (Thailand) have been accepted as the new members of the AUN at the 20th AUN-BOT Meeting in the Philippines.

2) Rizal Library, Ateneo de Manila University (Philippines) has been accepted as the new member of the AUN in 2008.

3) Royal University of Law and Economics (Cambodia) has been accepted as the new member of the AUN in 2009.

New Library Directors:

Mr. Mahmuddin

(Library Director)

Central Library

Institute Technology of Bandung

Indonesia

(replacing Mdm. Nanan Hasanah who has retired)

Mrs. Pou Vanny

(Director)

Hun Sen Library

Royal University of Phnom Penh

Cambodia

(replacing Dr. Sen Seng who has retired)

4. Preliminary 6th Meeting of the AUNILO Committee

The Preliminary 6th Meeting of the AUNILO Committee was successfully held at Universitas Indonesia (UI)

on 14th December 2009 (Monday), 9.00 am – 1.00 pm. The Meeting was attended by 10 members; 2

members from AUNILO Secretariat, 1 member from AUN Secretariat and 9 members from Host

Committee (UI).

The main topic that has been discussed during the Meeting was to change the format of the Meeting and

the programme. The Host Committee, AUNILO Secretariat and AUN Secretariat have agreed to replace

institutional report presentation to in-group discussion format.

The AUNILO members will be divided into 3 group discussions as follows:

Access to ASEAN Collections:

Building portal, bridging nations

AUNILO Members Scopes

Group 1:

IT and Infrastructure (Estimate duration of presentation is 15 minutes for each group)

Universitas Indonesia (Indonesia)

Universiti Malaya (Malaysia)

Data Backup

Bandwidth

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University of the Philippines (Philippines)

Universiti Brunei Darussalam (Brunei)

Chulalongkorn University (Thailand)

National University of Singapore (Singapore)

Network security

Data storage

Methods of harvesting

Operating and application system

Group 2:

Content Management (Estimate duration of presentation is 15 minutes for each group)

Universitas Gadjah Mada (Indonesia)

Universiti Sains Malaysia (Malaysia)

De La Salle University – Manila (Philippines)

Vietnam National University – Ho Chi Minh City (Vietnam)

Mahidol University (Thailand)

Universiti Brunei Darussalam (Brunei)

Royal University of Law and Economics (Cambodia)

National University of Laos (Laos)

University of Yangon (Myanmar)

Data categories: theses, dissertation, research report, facts and figures, university publication, teaching materials, papers, syllabus, etc)

Metadata Format: titles, author, subject, abstracts, permalink

Standard metadata: Dublin Core, MARC

promotion

Group 3:

Rules and Regulation (Estimate duration of presentation is 15 minutes for each group)

Institut Teknologi Bandung (Indonesia)

Universiti Kebangsaan Malaysia (Malaysia)

Ateneo de Manila University (Philippines)

Vietnam National University Hanoi

(Vietnam)

Burapha University (Thailand)

Nanyang Technological University (Singapore)

Institute of Economics Yangon (Myanmar)

Royal University of Phnom Penh (Cambodia)

Data security: normal, sensitive, confidential

Data protection

Access rights: public or membership

Compliance with applicable laws

5. Seminar/Workshop on “Best Practices in Academic Libraries” and Seminar/Workshop on

“Institutional Repositories (IRs)”

With regards to the minutes of the 5th Meeting of the AUNILO Committee, the progress for the above-

mentioned Seminars/Workshops as follows:

Seminar/Workshop Progress

Seminar/Workshop on Universiti Malaya has organized “DSpace

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“Institutional Repositories (IRs)” Workshop” on 25th – 27th May 2009.

Seminar/Workshop on “Best

Practices in Academic Libraries”

Universiti Brunei Darussalam will be organizing the

Workshop/Seminar in 2010.

6. Promoting AUNILO at the INTERNATIONAL FEDERATION OF LIBRARY ASSOCIATIONS and Institutions

(IFLA) Conference

The AUNILO posters have been submitted once again to IFLA Conference on 21st January 2010. For this

year, the poster presentation will be held at World Library and Information Congress: 76th IFLA General

Conference and Assembly, Gothenburg, Sweden, 10th – 15th August 2010.

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APPENDIX 3

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APPENDIX 4

AUNILO Members

Scopes

Group 1:

IT and Infrastructure (Estimate duration of presentation is 15 minutes)

Universitas Indonesia (Indonesia)

Universiti Malaya (Malaysia)

University of the Philippines (Philippines)

Universiti Brunei Darussalam (Brunei)

Chulalongkorn University (Thailand)

National University of Singapore (Singapore)

Data Backup

Bandwidth

Network security

Data storage

Methods of harvesting

Operating and application system

GROUP DISCUSSION

6th MEETING OF THE

ASEAN UNIVERSITY NETWORK INTER-LIBRARY ONLINE

(AUNILO) COMMITTEE

7 – 9 April 2010

Grand Kemang Hotel, Jakarta

Theme:

Access to ASEAN Collections:

Building portal, bridging nations

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APPENDIX 5

AUNILO Members

Scopes

Group 2:

Content Management (Estimate duration of presentation is 15 minutes)

Universitas Gadjah Mada (Indonesia)

Universiti Sains Malaysia (Malaysia)

De La Salle University – Manila (Philippines)

Vietnam National University – Ho Chi Minh City (Vietnam)

Mahidol University (Thailand)

Universiti Brunei Darussalam (Brunei)

Royal University of Law and Economics (Cambodia)

National University of Laos (Laos)

University of Yangon (Myanmar)

Data categories: theses, dissertation, research report, facts and figures, university publication, teaching materials, papers, syllabus, etc)

Metadata Format: titles, author, subject, abstracts, permalink

Standard metadata: Dublin Core, MARC

Promotion

GROUP DISCUSSION

6th MEETING OF THE

ASEAN UNIVERSITY NETWORK INTER-LIBRARY ONLINE

(AUNILO) COMMITTEE

7 – 9 April 2010

Grand Kemang Hotel, Jakarta

Theme:

Access to ASEAN Collections:

Building portal, bridging nations

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APPENDIX 6

AUNILO Members

Scopes

Group 3:

Rules and Regulation (Estimate duration of presentation is 15 minutes)

Institut Teknologi Bandung (Indonesia)

Universiti Kebangsaan Malaysia (Malaysia)

Ateneo de Manila University (Philippines)

Vietnam National University Hanoi

(Vietnam)

Burapha University (Thailand)

Nanyang Technological University (Singapore)

Institute of Economics Yangon (Myanmar)

Royal University of Phnom Penh (Cambodia)

Data security: normal, sensitive, confidential

Data protection

Access rights: public or membership

Compliance with applicable laws

GROUP DISCUSSION

6th MEETING OF THE

ASEAN UNIVERSITY NETWORK INTER-LIBRARY ONLINE

(AUNILO) COMMITTEE

7 – 9 April 2010

Grand Kemang Hotel, Jakarta

Theme:

Access to ASEAN Collections:

Building portal, bridging nations

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RESOLUTIONS

DISCUSSION ON AUNILO CONSORTIUM OF INSTITUTIONAL REPOSITORIES

17th – 19th FEBRUARY 2011

UNIVERSITY OF THE PHILIPPINES DILIMAN

NO. RESOLUTIONS

ACTION

1. All member institutions agreed that AUN should assist or source

the seed money in order to ensure the support and the

continuance of AUNILO programmes.

AUN

2. All member institutions agreed to enhance the existing of the

AUNILO portal and share USD100 per institution per year.

The money will be deposited into the AUNILO Account which will

be held by the AUNILO Secretariat who is held accountable for

the account. It is mandatory for the AUNILO Secretariat to

prepare and report the status of the account annually at the

AUNILO Business Meeting.

AUNILO Members

AUNILO Secretariat

3. All member institutions agreed to continue to enhance and

update their Institutional Repositories (IRs).

AUNILO Members

4. All member institutions agreed that University of Malaya Library

will come out with a report for AUNILO members about the

harvester application project by May 2011.

University of Malaya

(UM)

5. All member institutions agreed that Group 1 (IT and

Infrastructure) will come out with refined proposals on

requirements of Institutional Repositories within 3 months time.

Members of Group 1

6. All member institutions agreed that pathfinders on Peranakan

collection to be uploaded in AUNILO portal. Previous meeting

minutes, reports, photos, etc. should be gathered and uploaded

into the portal to further enhance its contents.

Universiti Sains

Malaysia (USM),

Universiti Malaya(UM)

7. All member institutions agreed that UP will refine the pending

proposals on AUNILO members training

UP

8. All member institutions agreed that National University of

Singapore (NUS) will be hosting the 8th AUNILO Committee

NUS & UM

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Meeting and the 9th AUNILO Committee Meeting will be hosted

by Malaysia and coordinated by University of Malaya (UM)