Proactive Safety Management Refreshing your IIPP.
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Transcript of Proactive Safety Management Refreshing your IIPP.
Proactive Safety Management
Refreshing your IIPP
www.executivesm.com
Presenter
GREG BORGERSONBusiness Development
Representative ESM Solutions, Inc.
• Multiple Technology Certifications
• 15 years in Business Process Engineering
• Degree in Psychology from San Jose State University
www.executivesm.com
Presenter
WILLIAM RICHARDSMarketing & Creative Design Manager ESM Solutions, Inc.
• Technologies expert
• Product building
• 5 years in product marketing
• Established knowledge in user experience
• Video production orchestrator
www.executivesm.com
ANTHONY POSTON, ARM, AIM
CEO & Co-FounderESM Solutions, Inc.
Presenter
• Associate in Risk Management
• Associate in Management
• Fire Casualty Broker License
(0H15950)
• Series 7, 9/10 & 63 licenses
• B.S. in International Business/Finance
• 13 years in risk management services
Today’s Discussion
• Segment 1• Workers’ Compensation Industry Update
• Segment 2• AB 2774 – Defining “Serious”
• Cal/OSHA’s Targeted Inspection Consultation Fund
• Segment 3• Injury & Illness Prevention Program Workshop
• What is an IIPP
• ESM’s development process
• What are the required elements?
• Cal/OSHA’s here, now what?
• How ESM can help
Segment 1
Industry Updatewww.wcirb.com
As of March 31, 2013
10
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Think about this…
• How many of you have safety / Work Comp objectives for 2013-14?
• How many of you are expecting increases in your Workers’ Compensation insurance costs?
• How are you going to offset that increase in expense?
• How many of you have had injuries in your organization?
• What are the direct and in-direct costs?
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Introductory Exercise
A. How confident are you with your safety efforts?
B. What are three safety programs/activities you are most confident with and why?
1.
2.
3.
1 | 2 | 3 | 4 | 5
Not Confident Confident
Segment 2
AB2774 – Defining “Serious”
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The Impact of AB2774
1. Redefines “Serious”
2. Enforcement officers are provided:• More inspection training
• More legal training
3. More Serious citations (fine of $18,000)
4. More Willful citations (fine of $70,000)
5. ESM has developed a 4-part video series on AB2774. • Watch it for free at: http://www.executivesm.com/education/videos/
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Definition of “Serious”
• "Serious physical harm," as used in this part, means any injury or illness, specific or cumulative, occurring in the place of employment or in connection with any employment, that results in any of the following:
1. Inpatient hospitalization for purposes other than medical observation.
2. The loss of any member of the body.
3. Any serious degree of permanent disfigurement.
4. Impairment sufficient to cause a part of the body or the function of an organ to become permanently and significantly reduced in efficiency on or off the job, including, but not limited to, depending on the severity, second-degree or worse burns, crushing injuries including internal injuries even though skin surface may be intact, respiratory illnesses, or broken bones.
• (f) Serious physical harm may be caused by a single, repetitive practice, means, method, operation, or process.
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CAL/OSHA’s TICF
• Target Inspection Consultation Fund• https://www.dir.ca.gov/dosh/TICFFAQ.html
• Employers with X-mods greater than 125%• Subject to an “assessment” based on payroll
• Ranges from $100 to $10,000 (formerly a max of $2500)
• Subject to a Cal/OSHA site visit
• No Cal/OSHA Assessment in 2013• http://www.executivesm.com/news/page/3/
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Question
Failure to report a serious injury or illness to Cal/OSHA in a timely manner can result in a fine of?
A.Your lunch moneyB.$4,000C.$5,000D.$8,765.43
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Answer
C. 5,000• In the event of death or serious injury or illness, an employer is
required to immediately notify the local Cal/OSHA office.• http://www.dir.ca.gov/asp/DoshZipSearch.html
• Always error on the side of caution, if you are unsure whether or not to call Cal/OSHA – call them, it’s better that they hear it from you than the hospital or paramedics.
• How much time do you have to report the injury?
$
Segment 3
Updating Your IIPP
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Ongoing, structured Safety
Committee Meetings
Ongoing, scheduled Safety
Inspections & Trending
Relevant and compliant Safety
Training
Standardization of Processes for scalability and sustainability
Safety Application
Building a Safety program
Safety Foundation
Risk Assessme
nt
Define prioritized scope of
work
Prepare Corporate
S&H Policy
Develop Injury & Illness
Prevention Program
Develop Safety & Health Manual
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What is an Injury & Illness Prevention Program?
• Also commonly referred to as the IIPP• The IIPP is an umbrella or outline to an employer’s
safety operations and processes
• The IIPP contains & addresses 8 Key Safety Elements that are applicable to all industries
• It is required of all employers with 5+ EE’s
• It is designed to help provide better workplace protection for employees as well as to reduce losses resulting from accidents and injuries
Customer Engagement
Collect BackgroundInformation
Current Injury & Illness Prevention PlanOSHA 300 log (past three years) Training records (samples)Inspection reports (samples)Loss runs if available (most current)
Complete IIPP
Evaluation Questionnai
re
Phase 1 – IIPP Review
Program Introduction
Phase 2 – IIPP Revision
Review client’s current IIPP
Analyze supporting
documentation
Prepare revised IIPP
Outline
Revise and reformat
IIPP
Ensure IIPP meets Cal-
OSHA standards
Phase 3 – IIPP Roll out
Revise / develop custom
checklists for implementation and compliance
Provide revised IIPP, action items and
monthly safety training matrix
and training modules
Collaborate on revised program
Ensure procedures reflect organizational practices
Adopt new IIPP
program
Provide IIPP training to
Supervisors / Managers using
Training CBT
Injury & Illness Prevention Program Development Process
JointClient ESM
Multiple drafts may be required
Provide monthly
safety training to employees per schedule
Coordinate with client regarding questions, or additional information needed
Identify missing Cal-OSHA
compliance requirements
Provide ongoing consultation and
support, including annual refresher to
IIPP
Review safety training modules including: PPT Presentation, Learner’s Guide, Quiz and Answers
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IIPP requirements – 8 elements
1. Safety responsibility assigned
2. Establish a system for ensuring compliance
3. Effective communication of program
4. Procedures for identifying and evaluating workplace hazards
5. Investigate injuries and illness
6. Procedures for correcting unsafe or unhealthy conditions
7. Provide training and instruction
8. Recordkeeping & documentation
9. *Code of Safe Practices (Construction)
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Cal/OSHA’s here! Now what?
• During the inspection, an enforcement officer must make a reasonable effort to determine if there:
Was supervision of employees exposed (#1,2)
Was training for employees and supervisors (#7)
Were procedures for discovering and controlling the hazard
(#4,5,6)
Were procedures for communicating to the employee (#3,7)
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ESM’s IIPP Compliance Kit
• Includes: • Compliance IIPP, customized to fit your organization
• Code of Safe Practices
• Forms and Checklists for IIPP implementation
• IIPP Computer Based Training
• 12 safety training modules• Training schedule / matrix
• Learner’s guide
• Training program
• Quiz, answers and attendance form
• 10 hours of ESM consultation
• http://www.executivesm.com/products/iipp-kit/
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First Step: SWOT Analysis
Strengths WeaknessesInternal
What are the strengths of your IIPP?e.g. Consistent and effective safety meetings1. 2. 3. 4. 5.
What are the weaknesses?e.g. Inconsistent inspection program1. 2. 3. 4. 5
Opportunities ThreatsExternal
What are your opportunities for improvement?
e.g. Increased training from online resources1. 2. 3. 4. 5
What are your external threats?e.g. Cal/OSHA compliance1. 2. 3. 4. 5
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Summary
• Workers’ Compensation trends are continuing to increase
• Cal-OSHA is more prevalent
• Your IIPP must include the 8 elements
• Proactive safety management will help minimize exposures and injuries
• The time to start enhancing your safety efforts is now…
• ESM can help!
Questions
Contact us:1112 I St. #350 | Sacramento, CA 95814 Phone: 916.822.5883 | Fax: 916.822.5888 [email protected]/esmsolutionfacebook.com/ESMSolutionsInc
“Where there are risks…there are Solutions…
www.executivesm.com “