Pro-Forma Minutes of Council Meeting - 22 July 2015 · Ordinary Council Meeting 22 July 2015...

Ordinary Council Meeting

22 July 2015

Council Chamber, Town Hall, Sturt Street, Ballarat

MINUTES

PUBLIC Copy

Council Meeting Minutes 22 July 2015

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MINUTES OF A MEETING OF BALLARAT CITY COUNCIL HELD IN THE COUNCIL CHAMBER, TOWN HALL, STURT STREET, BALLARAT ON

WEDNESDAY 22 JULY 2015 AT 7.00PM.

Anthony Schinck Chief Executive Officer

MINUTES ORDER OF BUSINESS:

1. OPENING DECLARATION ............................................................................. 4

2. APOLOGIES FOR ABSENCE ........................................................................ 4

3. DECLARATION OF CONFLICTS OF INTERESTS ......................................... 4

4. CONFIRMATION OF MINUTES ...................................................................... 5

4. PUBLIC QUESTION TIME & SUBMISSIONS ON AGENDA ITEMS ............... 5

5. MOTIONS ON NOTICE (NIL) ......................................................................... 8

6. GENERAL BUSINESS WITHOUT NOTICE .................................................... 9

7. COUNCILLOR/DELEGATES’ REPORTS ..................................................... 10

8. PETITIONS (NIL) ......................................................................................... 10

9. MAYOR'S REPORT ...................................................................................... 11

10.1 MAYOR'S REPORT MARCH 2015 TO JUNE 2015 .............................. 11

10. CHIEF EXECUTIVE OFFICER'S REPORT ................................................... 11

11.1 CHIEF EXECUTIVE OFFICER'S REPORT MARCH 2015 TO APRIL 2015 ..................................................................................................... 11

11. OFFICER REPORTS .................................................................................... 12

12.1 PLP/2014/520 PLANNING PERMIT APPLICATION AND COMBINED AMENDMENT C186 PETER STEVENS MOTORWORLD EXPANSION - POST PANEL CONSIDERATION ................................. 12

PUBLIC REPRESENTATIONS: .......................................................................... 12

12.2 PLP/2014/956 316 BARKLY STREET AND 313 RUSSELL STREET BUNINYONG DEVELOPMENT OF 8 DWELLINGS ON A LOT ........... 14


12.3 DRAFT BALLARAT STRATEGY - POST EXHIBITION ........................ 15


12.4 BALLARAT HERITAGE WEEKEND 2015 ............................................ 17

12.5 CONTRACTS APPROVAL SPECIAL COMMITTEE REPORT TO COUNCIL - 24 JUNE 2015 ................................................................... 18

12.6 ASSEMBLY OF COUNCILLOR RECORDS ......................................... 19

12.7 OUTSTANDING QUESTION TIME ITEMS REPORT ........................... 20

12. GENERAL BUSINESS – MATTERS ARISING FROM THE AGENDA ......... 21

13. ITEMS IN CAMERA - CONFIDENTIAL REPORTS ....................................... 23


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14.1 NATIONAL STRONGER REGIONS FUND ROUND TWO ................... 23 (Contractual matters)

14.2 BALLARAT AQUATIC LIFESTYLE CENTRE ....................................... 24 (Contractual matters)

14.3 CONFIDENTIAL ATTACHMENT - CONTRACTS APPROVAL SPECIAL COMMITTEE REPORT TO COUNCIL - 24 JUNE 2015 ....... 25 (Contractual matters)


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1. OPENING DECLARATION Councillors: “We the Councillors of the City of Ballarat, declare that we will carry

out our duties in the best interests of the community, and through collective leadership, will maintain the highest standards of good governance.”

Mayor: “I respectfully acknowledge the Wadawurrung and Dja Dja Wurrung People, the traditional custodians of the land, and I would like to welcome members of the public in the gallery.”

2. APOLOGIES FOR ABSENCE

2.1. Present Mayor John Philips Cr. Belinda Coates Cr. Vicki Coltman Cr. Glen Crompton Cr. Des Hudson Cr. Peter Innes Cr. Samantha McIntosh Cr. Jim Rinaldi Mr. Anthony Schinck - Chief Executive Officer Ms. Natalie Reiter - General Manager, City Strategy Mr. Eric Braslis - General Manager, City Infrastructure Mr. Neville Ivey - General Manager, People and Communities Mr. Glenn Kallio - Chief Financial Officer Mr. Cameron Duthie - Policy and Projects Strategist Mr. James Guy - Senior Strategic Planner Ms. Tamsin Parke - Governance Administration Officer Ms. Maxine Vallance - Governance Administration Officer

2.2. Apologies Cr. Amy Johnson

RESOLUTION: That the apology be accepted.

Moved: Cr. Crompton CARRIED Seconded: Cr. Coltman (R247/15)

3. DECLARATION OF CONFLICTS OF INTERESTS

3.1. DIRECT INTERESTS 3.2. INDIRECT INTERESTS


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4. CONFIRMATION OF MINUTES Mayor Phillips requested all Councillors’ to adjourn to Committee Room One for clarification of a confidential agenda item in the Minutes of the Council Meeting held on 8 July 2015. All Councillors’ and Mr. Glenn Kallio - Chief Financial Officer left Chamber, the time being 7.03pm. All Councillors’ and Mr. Kallio returned to the meeting, the time being 7.12pm. RESOLUTION: That the Minutes of the Council Meeting on 8 July 2015 as circulated be confirmed.

Moved: Cr. Innes CARRIED Seconded: Cr. Crompton (R248/15)

Upon being put to the meeting, the motion was declared carried. Cr Rinaldi called for a Division. For the Motion were Cr. Coates, Cr. Coltman, Cr. Crompton, Cr. Hudson, Cr. Innes and Cr. Philips Total (6). Against the Motion were Cr. McIntosh and Cr. Rinaldi Total (2). 5. PUBLIC QUESTION TIME & SUBMISSIONS ON AGENDA ITEMS

5.1. PUBLIC QUESTION TIME

QT197/15 Syd Merlin, Miners Rest - Asked a question regarding Councils guarantee of protection to public health of Miners Rest residents, if the proposed Saleyards are located in Miners Rest. Anthony Schinck - Chief Executive Officer, provided a response QT198/15 Syd Merlin, Miners Rest – Asked a question regarding Councils awareness of liability should the proposed Saleyards at Miners Rest cause a public health risk to residents in the area. Anthony Schinck - Chief Executive Officer, provided a response


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QT199/15 Linda Warren, Redan – Asked a question regarding the increase to animal registrations fees. Eric Braslis – General Manager, City Infrastructure: Taken on Notice.

QT200/15 Linda Warren, Redan – Asked a question regarding the impacts of increasing animal registration fees on low-income households and related animal support services. Eric Braslis – General Manager, City Infrastructure: Taken on Notice.

QT201/15 Peter Wills, Golden Point – Asked a question regarding the parking congestion, pedestrian safety and inadequate lighting in the Golden Point area caused by Sovereign Hill’s patronage for popular events. Anthony Schinck - Chief Executive Officer, provided a response.

QT202/15 Peter Wills, Golden Point – Asked a question regarding how updates to legalisation pertaining to planning permits for incomplete building constructions are managed and enforced. Natalie Reiter - General Manager, City Strategy, provided a response.

QT203/15 James Coghlan, Ballarat – Asked a question seeking clarification of the value of grants received in the 2014-15 financial year which have carry-over values into future financial years. Anthony Schinck - Chief Executive Officer and Glenn Kallio - Chief Financial Officer, provided a response.

QT204/15 James Coghlan, Ballarat – Asked a question seeking clarification of the completion of the projects identified for spending of the carry-over values for the 2013-14 financial year budgets. Glenn Kallio - Chief Financial Officer, provided a response.

QT205/15 Werner Oellering, Miners Rest – Asked a question regarding the expected timeframes associated with the outcomes of the Panel Hearing for Council to consider the proposed Saleyards in Miners Rest. Natalie Reiter - General Manager, City Strategy, provided a response.

QT206/15 Werner Oellering, Miners Rest - Asked a question regarding a realistic timeframe for the Panel Hearing to provide its findings associated with the proposed Saleyards in Miners Rest.

Natalie Reiter - General Manager, City Strategy, provided a response.


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EXTENSION OF PUBLIC QUESTION TIME

COUNCIL RESOLUTION: Council endorses an extension of Public Question Time in accordance with clause 66.1 of the City of Ballarat Local Law No. 18 - Meeting Procedure.

Moved: Cr. Coltman CARRIED Seconded: Cr. Rinaldi (R249/15)

QT207/15 John Barnes, Brown Hill - Asked a question regarding the requirements of the process to appoint a new Chief Executive Officer. Mayor Phillips and Glenn Kallio - Chief Financial Officer, provided a response. QT208/15 John Barnes, Brown Hill - Asked a question regarding the potential reappointment of the current Chief Executive Officer. Mayor Philips provided a response. QT209/15 Paul Gordon Smith, Black Hill – Asked a Question regarding consideration of the appointment of the Chief Executive Officer under Section 89 being not available to the Public. Cr. Coltman provided a response. QT210/15 Paul Gordon Smith, Black Hill – Asked a question regarding Councillors’ consideration to hear public representations on the Agenda Item proposed for the Special Council Meeting notified to be held on 5 August 2015. Glenn Kallio - Chief Financial Officer, provided a response. QT211/15 Ron Egeberg, Soldiers Hill – Asked a question regarding the Courier newspaper notices relating to the reappointment of the Chief Executive Officer. Glenn Kallio - Chief Financial Officer, provided a response. QT212/15 Ron Egeberg, Soldiers Hill – Asked a question regarding how the community of Ballarat can contribute to the Councillors’ consideration of the reappointment of the Chief Executive Officer. Mayor Philips and Glenn Kallio – Chief Financial Officer, provided a response.


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5.2. PUBLIC REPRESENTATIONS Mr. Brett Fitzpatrick registered to make a public representation regarding Agenda Item 12.1 PLP/2014/520 Planning Permit Application and Combined Amendment C186 Peter Stevens Motorworld Expansion - Post Panel Consideration. Ms. Lindsey Noakes registered to make a public representation regarding Agenda Item 12.2 PLP/2014/956 316 Barkly Street and 313 Russell Street Buninyong Development of 8 Dwellings on a Lot. Ms. Nicola Pamment registered to make a public representation regarding Agenda Item 12.2 PLP/2014/956 316 Barkly Street and 313 Russell Street Buninyong Development of 8 Dwellings on a Lot. Ms. Christine Dovaston registered to make a public representation regarding Agenda Item 12.2 PLP/2014/956 316 Barkly Street and 313 Russell Street Buninyong Development of 8 Dwellings on a Lot. Ms. Michelle Corcoran registered to make a public representation regarding Agenda Item 12.2 PLP/2014/956 316 Barkly Street and 313 Russell Street Buninyong Development of 8 Dwellings on a Lot. Mr. Neil McCracken registered to make a public representation regarding Agenda Item 12.3 Draft Ballarat Strategy - Post Exhibition. Mr. Nick Grylewicz registered to make a public representation regarding Agenda Item 12.3 Draft Ballarat Strategy - Post Exhibition. Mr. Geoff Sharp registered to make a public representation regarding Agenda Item 12.3 Draft Ballarat Strategy - Post Exhibition. Mr. Grant Wiltshire registered to make a public representation regarding Agenda Item 12.3 Draft Ballarat Strategy - Post Exhibition. Mr. Jeff Rootes registered to make a public representation regarding Agenda Item 12.3 Draft Ballarat Strategy - Post Exhibition. Mr. Mike Kaufmann registered to make a public representation regarding Agenda Item 12.3 Draft Ballarat Strategy - Post Exhibition. Ms. Jane Smith registered to make a public representation regarding Agenda Item 12.3 Draft Ballarat Strategy - Post Exhibition. Mr. Ron Selkirk registered to make a public representation regarding Agenda Item 12.3 Draft Ballarat Strategy - Post Exhibition. 6. MOTIONS ON NOTICE (Nil)


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7. GENERAL BUSINESS WITHOUT NOTICE GB72/15 Cr. Vicki Coltman – I request a Leave of Absence from 11 August 2015 to 12 September 2015 inclusive. COUNCIL RESOLUTION

Moved: Cr. Coltman CARRIED Seconded: Cr. Crompton (R250/15)

GB73/15 Cr. Jim Rinaldi – I request details of the current contractual budget for maintenance and upkeep of the saleyards Anthony Schinck – Chief Executive Officer: I will provide details. GB74/15 Cr. Jim Rinaldi – I request details of who is responsible for ensuring identified issues with livestock are addressed at the Saleyards. Anthony Schinck – Chief Executive Officer: I will act to request Regional Infrastructure Pty Ltd (RIPL) to provide a response and provide details. GB75/15 Cr. Jim Rinaldi – I request details of the contractual requirements for the maintenance of the livestock holding pens to be satisfactorily maintained. Anthony Schinck – Chief Executive Officer: I will act to request Regional Infrastructure Pty Ltd (RIPL) to provide a response and provide details. GB76/15 Cr. Samantha McIntosh – I request a briefing to a Councillors’ Assembly addressing equality for women in sport, participation and recognition. (GB14/15 11/02/15, GB35/15 11/03/15, GB38/15 08/04/15) Neville Ivey – General Manager, People & Communities: A briefing will be provided to a Councillors’ Assembly. GB77/15 Cr. Samantha McIntosh – I request a briefing to a Councillors’ Assembly identifying educational opportunities focused on preserving our heritage and future developments respectful of our urban historical landscape. Natalie Reiter – General Manager, City Strategy: A briefing will be provided to a Councillors’ Assembly.


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GB78/15 Cr. Des Hudson – I recognise the announcement the National Boulder Climbing Championships event to be held in Ballarat in October 2015, with over 200 competitors to take part. GB79/15 Cr. Des Hudson – I acknowledge the contributions to the City of Ballarat by Eric Braslis, General Manager City Infrastructure and extend congratulations on his new appointment as Chief Executive Officer of Gannawarra Shire Council. 8. COUNCILLOR/DELEGATES’ REPORTS CD49/15 Cr. Coates- I attended the NARDOC Week Awards night recognising the nominees for each Categories the announcement of the winners:

Group: BADAC – Koorie, Youth Engage Program;

Youth: Ms. Amber Barker Lovett;

Elder: Mr. Larry Kanoa,

Local Government Ambassador: Ms. Elizabeth Hardiman; and the

Mullawallah Shining Achievement Award: Ms. Nikki Foy. CD50/15 Cr. Vicki Coltman I attended;

Mt Blowhard Primary School who identified their basketball/netball courts in need of repairs; and

Lakers Oval upgrade. CD51/15 Cr. Samantha McIntosh I attended;

Bendigo, Archive Centre;

Mt Blowhard Primary School; and

MC Event Backspace Gallery, showcasing local artists displays. 9. PETITIONS (Nil)


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10. MAYOR'S REPORT 10.1 MAYOR'S REPORT MARCH 2015 TO JUNE 2015

Division: Governance Director: Glenn Kallio Author/Position: Toni Hewett - Executive Assistant to Mayor & Councillors

EXECUTIVE SUMMARY

Mayor’s Report for the period 1 March 2015 to 30 June 2015. RESOLUTION: Council resolves to: 1. Receive the Mayor’s Report for March 2015, April 2015, May 2015 and

June 2015.

Moved: Cr. Philips CARRIED Seconded: Cr. Innes (R251/15)

11. CHIEF EXECUTIVE OFFICER'S REPORT

11.1 CHIEF EXECUTIVE OFFICER'S REPORT MARCH 2015 TO APRIL 2015 Division: Executive Unit Director: Anthony Schinck Author/Position: Glenys Foy - Executive Assistant CEO

EXECUTIVE SUMMARY

Chief Executive Officer’s Report for the period 1 March 2015 to 30 April 2015. RESOLUTION: Council resolves to: 1. Receive the Chief Executive Officer’s Report for March 2015 and April

2015.

Moved: Cr. Innes CARRIED Seconded: Cr. Crompton (R252/15)


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12. OFFICER REPORTS 12.1 PLP/2014/520 PLANNING PERMIT APPLICATION AND COMBINED

AMENDMENT C186 PETER STEVENS MOTORWORLD EXPANSION - POST PANEL CONSIDERATION Division: City Strategy Director: Natalie Reiter Manager Responsible/ Jessie Keating - Business Unit: Coordinator Strategic Land Use Planning Author/Position: Maya Dougherty - Strategic Planner

EXECUTIVE SUMMARY

The proposal is to expand and redevelop the Peter Stevens Motorworld showrooms, customer area, parking area and workshop. The combined Planning Scheme Amendment C186 and Planning Permit Application PLP/2014/520 is required to facilitate the proposal. The parcels to be rezoned to Mixed Use Zone are already used by Peter Stevens Motorworld for the storage of cars. The rezoning is required to enable the redevelopment of the business premises, which includes the construction of new facilities on that land.

Public exhibition of the combined Amendment was held from 4 December 2014 to 29 January 2015. Seven submissions received, three of these expressed objections. At the Council meeting held on 8 April 2015 Council resolved (R107/15) to appoint an independent Planning Panel to consider all submissions, which took place on 2 June 2015.

The Planning Panel’s Report has now been received, recommending Amendment C186 be adopted as exhibited and the Planning Permit PLP/2014/520 as included in an appendix of the report. It is recommended Amendment C186 be adopted and Planning Permit Application PLP/2014/520 be granted, as recommended by the Planning Panel.

Public Representations: Mr. Brett Fitzpatrick made a public representation.

RESOLUTION: Council resolves to: 1. Note the combined Amendment C186 and Planning Permit Application

PLP/2014/520 Planning Panel report, pursuant to section 27 and section 96F of the Planning and Environment Act 1987.

2. Adopt Amendment C186 as exhibited as recommended by the Planning

Panel, pursuant to section 29 of the Planning and Environment Act 1987. 3. Determine to recommend the Planning Permit PLP/2014/520 be granted

with changes as recommended by the Planning Panel, pursuant to section 96G of the Planning and Environment Act 1987.

4. Submit the adopted combined Amendment C186 and Planning Permit

PLP/2014/520 to the Minister for Planning requesting approval pursuant


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to section 31 and section 96H of the Planning and Environment Act 1987. 5. Notify all submitters of Council’s resolution to submit combined

Amendment C186 and Planning Permit PLP/2014/520 to the Minister for Planning for approval.

Moved: Cr. Rinaldi CARRIED Seconded: Cr. Crompton (R253/15)


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12.2 PLP/2014/956 316 BARKLY STREET AND 313 RUSSELL STREET BUNINYONG DEVELOPMENT OF 8 DWELLINGS ON A LOT Division: City Strategy Director: Natalie Reiter Manager Responsible/ Leanne Wilson - Business Unit: Manager Statutory Planning Author/Position: Rachel Blackwell - Statutory Planner

EXECUTIVE SUMMARY On 1 December 2014 an Application was lodged for the development of eight dwellings on land at 316 Barkly Street and 313 Russell Street, Buninyong. The Application was advertised and Council has received twenty two objections. It is recommended that Council Refuse the Planning Permit Application. A Statement of Grounds for the refusal of the application are detailed above and are elaborated upon throughout this Report. Public Representations: Ms. Christine Dovaston made a public representation. Ms. Lindsey Noakes made a public representation. Ms. Nicola Pamment made a public representation. Ms. Michelle Corcoran made a public representation. RESOLUTION: Council resolves to: 1. Issue a Notice of Refusal to grant a Planning Permit PLP/2014/956 for the

land located at 316 Barkly street and 313 Russell Street Buninyong for development of eight (8) dwellings on a lot for the following reasons: a) The proposed development is considered to be an overdevelopment

of the site; b) The proposed development is not considered to be responsive to the

site or the neighbourhood character of the surrounding area; and c) The proposed development fails to comply with a number of

objectives and standards of Clause 55 of the Ballarat Planning Scheme.

Moved: Cr. Innes CARRIED Seconded: Cr. Hudson (R254/15)

Upon being put to the meeting, the motion was declared carried. Cr Rinaldi called for a Division. For the Motion were Cr. Coates, Cr. Coltman, Cr. Crompton, Cr. Hudson, Cr. Innes and Cr. Philips Total (6). Against the Motion were Cr. McIntosh and Cr. Rinaldi Total (2).


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12.3 DRAFT BALLARAT STRATEGY - POST EXHIBITION Division: City Strategy Director: Natalie Reiter Manager Responsible/ James Guy - Business Unit: Senior Strategic Planner Author/Position: Caroline Reisacher - Strategic Planner

EXECUTIVE SUMMARY Today, Tomorrow, Together: The Ballarat Strategy outlines the long-term plan for a greener, more vibrant and connected Ballarat. It is supported by key concepts, policies and actions that will underpin land use decision-making in Ballarat over the next 25 years. Following almost two years of community consultation, including more than 6,500 individual submissions and ideas, the draft Ballarat Strategy was released for comment in April 2015. During this final 6 week consultation period, 64 submissions were received. Public responses to the draft Strategy were overwhelmingly positive, articulating strong support for the importance and overall vision of the document, key concepts, policy directions and initiatives. The ’10 Minute City’, urban forest, convenience living corridors and urban renewal precincts were particularly strongly supported. A small number of concerns were raised from submitters, generally focussed on detailed implementation items. Where appropriate, the document has been updated in response. This Report recommends Council adopt the Ballarat Strategy (2015) as Council’s long-term strategy for managing change towards 2040. The report also recommends Council adopt the Ballarat Planning Scheme Review (2015) which outlines the current performance of the planning scheme, considering the new strategic direction. To enable implementation of both elements, it is recommended there be a request for Authorisation from the Minister for Planning to prepare and exhibit an Amendment to the Ballarat Planning Scheme. Public Representations: Mr. Neil McCracken made a public representation. Mr. Nick Grylewicz made a public representation. Mr. Grant Wiltshire made a public representation. Mr. Jeff Rootes made a public representation. Mr. Mike Kaufmann made a public representation. Mr. Ron Selkirk made a public representation. RESOLUTION: Council resolves to: 1. Acknowledge the extensive community engagement undertaken to date

on the Ballarat Strategy, and recognise that the document responds to more than 6,500 ideas and submissions made by individuals, community and business groups and Government Agencies.

2. Acknowledge submissions received during the engagement process for

the Draft Ballarat Strategy and that the document received strong community and business support.


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3. Adopt the Ballarat Strategy as Council’s long-term strategic vision towards 2040.

4. Adopt the Ballarat Planning Scheme Review (2015) as the review required

pursuant to section 12B of the Planning and Environment Act 1987, and forward the report to the Minister for Planning as required by section 12B (5) of the Planning and Environment Act 1987.

5. Request the Minister for Planning to authorise an Amendment C194 to the

Ballarat Planning Scheme to incorporate the Ballarat Strategy into the Local Planning Policy Framework, and make other ancillary changes to the scheme, pursuant to section 8A(3) of the Planning and Environment Act 1987 and place C194 on exhibition pursuant to section 19 of the Planning and Environment Act 1987.

Moved: Cr. Philips CARRIED Seconded: Cr. Coates (R255/15)

COUNCIL RESOLUTION

That meeting be adjourned for five minutes.

Moved: Cr. Coltman CARRIED Seconded: Cr. Hudson (R256/15)


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12.4 BALLARAT HERITAGE WEEKEND 2015 Division: City Strategy Director: Natalie Reiter Author/Position: Jeff Johnson - Manager Community Events

EXECUTIVE SUMMARY The 2015 Ballarat Heritage Weekend was successfully delivered over the Mother’s Day weekend of Saturday 9 and Sunday 10 May. Whilst there were 15,000 visitations to the event, 38% or 5,750 people attended both days, therefore the event received 9,250 individual people to the event. An interesting attendance statistic to note: of the locals that attended the event, 30%, or 1,956 people, specifically decided to stay in Ballarat rather than travel away, in order to attend the event. The event theme for 2015 was “A Century of Service”, which focused on showcasing the military involvement experienced by the citizens of Ballarat over the last 100 years. Once again, the event highlighted Ballarat’s unique historical assets by offering access to a range of heritage buildings and streetscapes. Furthermore, and in support of the theme, many local historical groups and societies provided their expertise and historical research for display. There is little doubt this close partnership with local historic groups and venues continues to ensure the Weekend’s success Key features of the event included:

Guided tours on three double decker buses;

A pop-up shop designer market;

Lydiard and Sturt street historic tours;

A military vehicle display on Lydiard Street South;

An interactive display of a Century of Service in the Mining Exchange;

Period music and performances; and

A research hub in the Library.

RESOLUTION: Council resolves to: 1. Acknowledge 15,000 visits to the 2015 Ballarat Heritage Weekend, with

70% locals and 30% visitors. 2. Acknowledge the positive economic impact generated by the 2015

Heritage Weekend was $744,370. 3. Work through the Destination and Economy Portfolio Team to further

develop the 2016 Ballarat Heritage Weekend.

Moved: Cr. McIntosh CARRIED Seconded: Cr. Crompton (R257/15)


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12.5 CONTRACTS APPROVAL SPECIAL COMMITTEE REPORT TO COUNCIL - 24 JUNE 2015 Division: Business Services Director: Glenn Kallio Author/Position: Lorraine Sendall -

Executive Assistant to the Chief Financial Officer

EXECUTIVE SUMMARY The purpose of this Report is to provide Council with the Minutes of the Contracts Approval Special Committee (the Committee) meeting held on 24 June 2015 that approved one Contract. RESOLUTION: Council resolves to: 1. Note, as per the Local Government Act 1989 section 77(2) in Report Item

14.2 on this matter is designated confidential information under section 89(2) as Contractual Matters and has been considered in making this recommendation.

2. Endorse the Contracts Approval Special Committee minutes for:

24 June 2015.

Moved: Cr. Coltman CARRIED Seconded: Cr. Crompton (R258/15)


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12.6 ASSEMBLY OF COUNCILLOR RECORDS Division: Governance Director: Glenn Kallio Manager Responsible/ Lorraine Sendall - Business Unit: Executive Assistant to the Chief Financial

Officer Author/Position: Maxine Vallance - Governance Administration Officer

EXECUTIVE SUMMARY The purpose of this Report is to provide Council with copies of Assembly of Councillor Records as required under section 80A(2) of the Local Government Act 1989. RESOLUTION: Council resolves to: 1. Adopt the Assembly of Councillor Records for:

26 May 2015 Growth & Development Portfolio meeting;

29 May 2015 Destination & Economy Portfolio meeting

3 June 2015 Discuss Cycling at Victoria Park Committee meeting;

3 June 2015 Councillors’ Assembly Briefing Record;

4 June 2015 Ballarat Airport Advisory Committee meeting;

5 June 2015 Growth & Development Portfolio meeting;

12 June 2015 Disability Advisory Committee meeting;

16 June 2015 Koorie Engagement Action Group meeting;

17 June 2015 Councillors’ Assembly Briefing Record;

18 June 2015 People & Communities Portfolio meeting;

22 June 2015 Growth & Development Portfolio meeting;

26 June 2015 Western Highway Action Committee meeting; and

26 June 2015 Destination and Economy Portfolio meeting.

Moved: Cr. Crompton CARRIED Seconded: Cr. Coltman (R259/15)


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12.7 OUTSTANDING QUESTION TIME ITEMS REPORT Division: Governance Director: Glenn Kallio Manager Responsible/ Lorraine Sendall - Business Unit: Executive Assistant to the Chief Financial

Officer Author/Position: Maxine Vallance - Governance Administration Officer

EXECUTIVE SUMMARY This Report provides Council with an update of responses to questions taken on notice and outstanding unanswered questions from Council Question Time. RESOLUTION:

Council resolves to:

1. Endorse the Outstanding Question Time Items Report for the period up to and including 8 July 2015.

Moved: Cr. Hudson CARRIED Seconded: Cr. Coltman (R260/15)


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13. GENERAL BUSINESS – MATTERS ARISING FROM THE AGENDA GB80/15 Cr. Vicki Coltman – I request investigation of the details outlined during the public representations relating to Agenda Item 12.2 which raised that there may have been unauthorised demolition of a historical dairy building in Barkly Street Buninyong. Eric Braslis – General Manager, City Infrastructure: I will follow up with Officers to identify associated permits and enforcement if demolition has occurred without approval. GB81/15 Cr. Belinda Coates – I request that the information provided by Mr. McCracken during his public representation for Agenda Item 12.3 relating to Walking tracks be reviewed for consideration in future updates to the Ballarat Strategy. Anthony Schinck – Chief Executive Officer: I will act to review information provided with Natalie Reiter – General Manager, City Strategy and Terry Demeo - Manager Planning Implementation.


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14. ITEMS IN CAMERA (SECTION 89) RESOLUTION: Council resolve, pursuant to section 89(2) of the Local Government Act 1989, that the meeting be closed to members of the public at 9.30pm, whilst the Council is dealing with the following matter:

14.1 PLACE HOLDER - NATIONAL STRONGER REGIONS FUND ROUND TWO (Contractual matters) .................................................................... 23

14.2 BALLARAT AQUATIC LIFESTYLE CENTRE (Contractual matters) .................................................................... 24

Moved: Cr. Crompton CARRIED Seconded: Cr. Hudson (R261/15)

RESOLUTION: Council move out of Camera at 10.15pm and adopt the resolutions made therein.

Moved: Cr. Innes CARRIED Seconded: Cr. Coltman (R262/15)

The Chairperson declared the meeting closed at 10.15pm. Confirmed this day of 2015.

……………………………………………… Chairperson


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14. ITEMS IN CAMERA - CONFIDENTIAL REPORTS

14.1 NATIONAL STRONGER REGIONS FUND ROUND TWO Division: Executive Unit Director: Anthony Schinck Author/Position: Cameron Duthie - Policy & Projects Strategist (Contractual matters)


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14.2 BALLARAT AQUATIC LIFESTYLE CENTRE Division: Business Services Director: Glenn Kallio Author/Position: Glenn Kallio - Chief Financial Officer (Contractual matters)


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14.3 CONFIDENTIAL ATTACHMENT - CONTRACTS APPROVAL SPECIAL COMMITTEE REPORT TO COUNCIL - 24 JUNE 2015 Division: Business Services Director: Glenn Kallio Author/Position: Lorraine Sendall -

Executive Assistant to the Chief Financial Officer

(Contractual matters)

Pro-Forma Minutes of Council Meeting - 22 July 2015 · Ordinary Council Meeting 22 July 2015...

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