Prism General Implementation Guide

8/6/2019 Prism General Implementation Guide

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IMPLEMENTATION

Bata EM


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PRISM RequirementsFollowing points must be in place to deploy PRISM in anycompany.

POS System support facility for interfacing

Standard Barcode

Barcode scanning equipments for all outlets and warehouses

Internet speed minimum 3 Mbps or more full duplex dedicated(shared server)

Local Server / Outsourced Servers ORACLE 10g Standard

Web Application Apache Tomcat 6.0

Users Hardware PC : P-III or above (any OS)

Notebook : P-III or above (any OS)

Cell Phones/iPAD / GalaxyTAB (Windows/Android/Blackberry/ Symbian)

Adaptation of Standard Category and Brand as per BEM BluePrint

Standard Store Concept as per BEM BluePrint

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BANGLADESH

SINGAPORE

INDIA

KENYA / UGANDA / TAN

INDONESIA

THAILAND

MALAYSIA

PAKISTAN

SRILANKA

SOUTH AFRICA/B/Z/M

Chili

Mexico

Bolivia

Peru

Columbia

JAN ' 11 FEB ' 11 MAR '11 APR '11 MA Y ' 11 JUN ' 11 JUL '11 AUG ' 11 SEP ' 11 OCT '11 NOV ' 11 DEC ' 11 JAN ' 12 FEB ' 12 MAR '12 APR '12 MAY '12 JUN '12 JUL ' 12 A UG '12 SEP ' 12 OCT '12 NOV '12 DEC ' 12 JAN ' 13 FEB ' 13 MAR '13 APRIL ' 13 MA Y ' 13 JUN ' 13

PHASE : A 2011 PHASE B: 2012 PHASE C: 2013

TENTATIVE DEPLOYMENT PLAN FOR PRISM IN BATA EM COUNTRIES(WITH EXISTING RIMS AND POS)


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4

PR

M

mplementation Plan

Country: Bangladesh

Timeline : Wk 01 - Wk 14, 2011Installation Seq : 01/2011 ( Layaer 1: System Deploment and Training with Parallal run)

K \

M N week 01 week 02 week 03 week 04 week 05 week 06 week 07 week 08 week 09 week 10 week 11 week 12 week 13 week 14 Remarks

Karim & PR M

eam

Meet with Management and getManagement ApprovalTeam creation

TrainingManuals and train the trainers

Suport for any ammendments and data migration

Local

1. Ahasan Ali rajmul 2. Nasiruddin Howlader 3. PRISM

POS InterfaceServer AllocationOperational Data EntryMaster Data Migration

Detailed Data 2010 MigrationEstimate ProcessingPOS ProcessingSchedule Management

User management with previlege & authorityTraining of all level of Users

Merchandising -

uyers /

Cat / Subcat /Brand

Estimate (cat/subcat/brand - all time level)OTB

Article's Missing details (Pic, Label Info, etc)Product/Shop ProfilingP.O. Entry ( existing)

Merchandising - Distribution

eamAssortment Key / Pre-pack definitionRoute definitionPre-distribution

Product / shop Gouping

D Warehouse Information (re-organized)

Rack / shelf information with capacity allocationWarehouse Employee as per job definitionWare house target/estimate plan (cat or empl)Transport vendors with detail cost slabClaim setting

Retail

Shop deta ilsRetail estimte by shop (gross/ by cat by week + day ratio)Leasing information (as needed)

Area Managers / Shop Managers & their right allocation

NR DDepot detailsNRSD estimte by shop (gross/ by cat by week + day ratio)

Leasing information (as needed)Area Managers / Shop Managers & their right allocation

Production or Planning

Production units information with capacity

ccountsAcoount closing setupData cross check

Onway evaluation (O8 & O2)

Deployment

eam /

ommeettee : 13 Members P

roposed

IT: 2, Merchandising ( Buyers) : 3, Merchandising ( Distributors) : 2, CDC : 1, Retail : 1, NRSD : 1, Prod/Plan : 2, Accounting : 1


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28 29 3023 24 25 2618 19 20 21 27

Mer. Training on:

1. pre-distribution

2. P.O.3. Promotion Plan

MIS:1. System review (PO - Rcv-DIsp.)

2. Supp ly Excution (Auto & Special)3. POS / DMS to PRIS M processing4. Error Reporting

Mer. Training on:1. Product

2.Category3. Subcategory4. Brand5. Supp lier / UnitMIS:

1. RIMS data2. PRISM Followup for "as will be"3. Process user guide

Mer. Training on:

Test executions and impact review

MISProcesses : da ily / weekly dataset

full cycle da ta movement

PRISM Timeline Bangladesh (Week - 17 & 18 '11)


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USERS & THEIR CORE TASKSCHEDULE


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Core Users of PRISM

Merchandising Team

Buyers

Distributors

OTB

Warehouse Team

Receivers

Pickers

Packers

Dispatch / general

users Sales Channels

Retail

N.R.S.D

MIS

System Admin

Maintenance

Production Planner

Accounts

Purchase

Management

Local

Regional

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PRISM TASKS

DISTRIBUTION LEVEL

ASSORTMENT & PRE-PACK ASSIGNMENT

STOCK STANDARD

PICKING REQUEST

INTER-TRANSFER

DISTRIBUTION PLAN

DATA ANALYSIS & DISTRIBUTION PLAN


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PRISM TASKS

CHANNEL LEVEL

PROSPERITY

STOCK VERIFICATION

STORE REQUIREMENT / PICKING PROPOSAL

TRANSACTION TRACKING

INTER-TRANSFER / REGROUPING PROPOSAL

ESTIMATE TOTAL & DETAIL

DATA ANALYSIS & ACTION PLAN


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PRISM TASKS

ADMIN & MIS LEVEL

CONFIGURATION PARAMETER SETTING

APPROVAL PROCESS

DASH BOARD

DATA ANALYSIS & REPORTING DYNAMIC REPORTING

SYSTEM MANAGEMENT / ADMIN

PROCESS SCHEDULING / EXECUTION

USER MANAGEMENT


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PRISM TASKS

WAREHOUSE LEVEL

RECEIVING

PUTAWAY

PICKING

PACKING

DISPATCHING LOADING

INVENTORY

MASTER ENTRY

WAREHOUSE PLAN

ACCOUNTING


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Detail Tasks: Merchandising

Buyers

Cat / Subcat /Brand

Estimate (cat/subcat/brand - alltime level)

Article's Missing details (Pic, LabelInfo, etc)

Shop Profiling

P.O. Proposal

P.O. Approval.

P.O. Edit

P.O. Delete

P.O. Status

P.O. Preview & print

Pre-Distribution against P.O.

Pre-Distribution Before P.O.

Promotion Planning (Mark Up /Mark Down/ TemporaryReduction / Other Promotionalactivities / Liquidation)

Inter-store Transfer

Data Analysis (Views & Reports)

SIR & other Reports

GMROI

Stock Turn

Age analysis

Distributors

Assortment Key / Pre-packdefinition

Route definition

Pre-distribution Product / shop Grouping

Picking Request (Scheduled /general / Special)

Inter-store Transfer (Proposal &Approval)

Article Grouping

Views & Reports

OTB

OTB

Estimates

OTB transfer

Views & Reports

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Detail Tasks: Warehouse

Receivers

Receive

Put-away (stacking in designated location)

Pickers

Picking (against Picking Request)

Packers

Packing

Dispatch users

Loading / Dispatching

VAT / Tax interfacing

General Users

List & Report of on P.O. Receiving

Warehouse Information (re-organized)

Rack / shelf information with capacity allocation

Warehouse Employee as per job definition

Warehouse Inventory

Ware house target/estimate plan (by cat or by employee)

Transport vendors with detail cost slab

Claim setting

Views & Reports

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Detail Tasks: Sales Channels

Retail

Shop details - add / update

Shop Managers information update

Retail estimate by shop (gross/ by cat by week + day ratio)

Leasing information (as needed)


Inter-store transfer Proposal

Store Requirement Proposal

Views & Reports

N.R.S.D.

Depot details add / update

Depot Managers information update

N.R.S.D .estimate by shop (gross/ by cat by week + day ratio)

Leasing information (as needed)


Inter-depot transfer Proposal

Depot Requirement Proposal

Views & Reports

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Detail Tasks: MIS

System Admin

POS / N.R.S.D. Interface

Server Allocation

System Monitor & local Backups

Dashboard Management

System Maintenance Operational Data Entry

Master Data Migration

Detailed Data 2010 Migration

Estimate Processing

POS / N.R.S.D. Daily transaction Processing

Schedule Management

User management with privilege & authority

Training of all level of Users

MIS generated reports (Daily & periodic)

Ad-Hoc reporting and data interfacing

Views & Reports

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Detail Tasks: Other Users

Production Planner

Production units information with capacity

Views & Reports

Accounts

Account closing setup Data cross check

On-way evaluation (O8 & O2)

Views & Reports

Purchase

P. O. Status

P.O. Follow-ups

Views & Reports

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Detail Tasks: Management

Local Management

Approvals

Local Views & Reports

Group

Group level Inputs Category

Brand

Concept

Currency

MPO

Global Views & Reports

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Receiving Sales Returns

Repair / refinish Dispatch to StoreDispatch back to

Warehouse

Claim Dispatch toD.C.

Accounts &Adjustments

POS Transmission: Store Transactions

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Prism General Implementation Guide

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