Principle and Practice of Management MGT Ippt chap008
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Transcript of Principle and Practice of Management MGT Ippt chap008
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Organization Structure
Chapter Eight
Copyright © 2015 McGraw-Hill Education. All rights reserved. No reproduction or distribution without the prior written consent of McGraw-Hill Education.
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Learning Objectives
LO 1 Explain how differentiation and integration influence an organization’s structure.
LO 2 Summarize how authority operates.LO 3 Define the roles of the board of directors and the chief executive
officer.LO 4 Discuss how span of control affects structure and managerial
effectiveness.LO 5 Explain how to delegate effectively.LO 6 Distinguish between centralized and decentralized organizations.LO 7 Summarize the ways organizations can be structured.LO 8 Identify the unique challenges of the matrix organization.LO 9 Describe important integrative mechanisms.
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Fundamentals of Organizing
Organization chart The reporting
structure and division of labor in an organization
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Conventional Organization ChartFigure 8.1
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Fundamentals of Organizing
Differentiation the organization is
composed of many different units that work on different kinds of tasks, using different skills and work methods.
Integration degree to which
differentiated work units work together and coordinate their efforts
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Differentiation
Division of labor The assignment of
different tasks to different people or groups
Specialization A process in which
different individuals and units perform different tasks
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Integration
Coordination The procedures that link the various parts of an
organization for the purpose of achieving the organization’s overall mission
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Authority in Organizations
Authority The legitimate right to make decisions and to tell
other people what to do.
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Hierarchical Levels
Hierarchy The authority levels of the organizational
pyramid
Corporate governance The role of a corporation’s executive staff and
board of directors in ensuring that the firm’s activities meet the goals of the firm’s stakeholders
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Span of Control
Span of control The number of subordinates who report directly
to an executive or supervisor
Tall, flat
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Delegation
Delegation The assignment of new or additional
responsibilities to a subordinateResponsibility, Authority,
and Accountability
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Delegation
Responsibility The assignment of a task that an employee is
supposed to carry out
Accountability The expectation that employees will perform a
job, take corrective action when necessary, and report upward on the status and quality of their performance
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Advantages of Delegation
Leverages managers’ energy and talentAllows managers to accomplish more than they
could on their ownHelps develop effective subordinates.Promotes a sense of being an important,
contributing member of the organization, so employees tend to feel a stronger commitment, perform their tasks better, and engage in more innovation
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Steps in Effective DelegationFigure 8.2
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Decentralization
Centralized organization An organization in
which high-level executives make most decisions and pass them down to lower levels for implementation
Decentralized organization An organization in
which lower-level managers make important decisions
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The Horizontal Structure
Line departments Units that deal
directly with the organization’s primary goods and services
Staff departments Units that support
line departments
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The Functional Organization
Functional organization Departmentalization around specialized activities
such as production, marketing, and human resources.
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Advantages of Functional Organizations
1. Economies of scale can be realized2. Monitoring of the environment is more effective3. Performance standards better maintained4. Greater opportunity for specialized training and skill
development5. People have greater opportunity for specialized
training and in-depth skill Development6. Decision making and lines of communication are
simple and clearly understood
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The Divisional Organization
Divisional organization Departmentalization
that groups units around products, customers, or geographic regions.
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Advantages of the Product Approach
1. Information needs are managed more easily2. People have a full-time commitment to a
particular product line3. Task responsibilities are clear4. People receive broader training
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The Divisional Organization
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The Matrix Organization
Matrix organization An organization composed of dual reporting
relationships in which some managers report to two superiors—a functional manager and a divisional manager
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Matrix Organizational StructureFigure 8.5
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Advantages of a Matrix DesignTable 8.2
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Disadvantages of a Matrix DesignTable 8.2
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The Network Organization
Network organization A collection of
independent, mostly single-function firms that collaborate on a good or service
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The Network Organization
Dynamic network Temporary
arrangements among partners that can be assembled and reassembled to adapt to the environment
Broker A person who
assembles and coordinates participants in a network
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Coordination by Standardization
Standardization Establishing common
routines and procedures that apply uniformly to everyone.
Formalization The presence of rules
and regulations governing how people in the organization interact.
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Coordination by Plan
Coordination by plan Interdependent units are required to meet
deadlines and objectives that contribute to a common goal
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Coordination by Mutual Adjustment
Coordination by mutual adjustment Units interact with
one another to make accommodations to achieve flexible coordination
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Reducing the Need for Information
Slack resources extra resources on
which organizations can rely in a pinch so that if they get caught off guard, they can still adjust
Creating self-contained tasks changing from a
functional organization to a product or project organization and giving each unit the resources it needs to perform its task
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Increasing Information-Processing Capability
1. Direct contact among managers who share a problem2. Liaison roles to handle communication between two
departments3. Task forces brought together temporarily to solve a
common problem4. Teams, or permanent interdepartmental decision-
making groups5. Product, program, or project managers6. Matrix organizations
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Managing High Information-Processing Demands
Figure 8.8