PRINCE2 Project Management with Web 2.0By Francis Hung

Structure and Contents of PRINCE2

PRINCE2 Organization Component

PRINCE2 Organization Structure

Benefits of PRINCE2 Process

• Wide range of project types• Adaptable to any organization or project types• Consistent approach to the business• Links to program or corporate management• Better application of structured project management

across programs• Process based• Customer and supplier perspective• Structured risk management• Structured change management

Challenges in using PRINCE2 Process

• Key success factors in PRINCE2 methodology:– PRINCE2 process is understood and used across the project team,

project board and project / program office– Everyone follows the process methodology– A tool or process in place to facilitate effective process adherence

• Challenges will exist in PRINCE2 process– Too many unplanned meetings– Unable to find project board members to approve changes, provide

solutions to issues– Document and track approved changes

Solution: apply Web 2.0 technology

Web 2.0 Trend

2009 Capgemini

– Increase team member participation in providing suggestions– Cost effective of information sharing, reduce meeting time– Capture knowledge more efficiently, create a knowledge resorvior– Make data easily available and exchangable to all members– Increase collaboration;– Be more agile and lined up with the business objectives for the

project

Web 2.0 applications allow you to

innovate

What is Web 2.0?

Benefits of using Web 2.0 in PRINCE2 Process

• Enhance collaboration and team participation• Speed up the review and approval process• Improve documentation standardization and

quality

Consequence of Web 2.0

All Project Documents Online

Project Issues Log

Date No Description Build No Priority Owner Status Closed C Build Note

Project Quality Log

Use Excel Tool in Web environment

Cost & Performance Monitorx For the period ending: 5-13 5-24 CPI = 0.6 SPI = 0.7 AC=$1,200

Total Budget: 5 Days/wk Total $1,754 $1,806 $3,560 $740 $1,000 CoTasks Est (Days) Start Finish L.O.E Actual Owner L rate Labor Material Task cost EV PV

## ## ## ## ## ## ## ## ## ## ## ## ## ## ## ##Module 1 $630 $600 $1,230 $740 $740 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25

x 1.1 Task 1 5-11 5-11 1 5-12 JY $80 $80 $500 $580 $580 $580x 1.2 Task 2 5-12 5-13 1 5-12 JY $80 $160 $0 $160 $160 $160

Sub Module 1.2

1.2.1 Task 2 5-14 5-15 1 FH $100 $200 $100 $300 $0 $01.2.2 Task 1 5-18 5-18 1 FH $100 $100 $0 $100 $0 $01.2.3 Task 1 5-19 5-19 1 SD $90 $90 $90 $0 $0

Module 2 $240 $20 $260 $0 $2602.1 Task 1 5-20 5-20 1 JY $80 $80 $0 $80 $0 $802.2 Task 1 5-21 5-21 1 JY $80 $80 $20 $100 $0 $1002.3 Task 1 5-22 5-22 1 JY $80 $80 $0 $80 $0 $80

Module 3 $320 $800 $1,120 $0 $03.1 Task 1 5-25 5-25 1 JY $80 $80 $200 $280 $0 $03.2 Task 1 5-26 5-26 1 SD $80 $80 $200 $2803.3 Task 1 5-27 5-27 1 SD $80 $80 $200 $2803.4 Task 1 5-28 5-28 1 JY $80 $80 $200 $280

Module 4 $480 $300 $780 $0 $04.1 Task 1 5-29 5-29 1 SD $80 $80 $50 $1304.2 Task 1 6-1 6-1 1 JY $80 $80 $50 $1304.3 Task 1 6-2 6-2 1 SD $80 $80 $50 $1304.4 Task 1 6-3 6-3 1 FH $80 $80 $50 $1304.5 Task 1 6-4 6-4 1 SD $80 $80 $50 $1304.6 Task 1 6-5 6-5 1 JY $80 $80 $50 $130

Contingency Reserve 10% $167 $172 $339

$10,000

My Excel Project Tool

May-09

Objective: To provide the powerful and easy to use project planning tool

Total Labor cost

Total material cost

Total project cost including reserve

Earned value based on

completed tasks

Planned value based on

scheduled tasks

Over budget is shown in red, based on the tolerance set

Cost Performance Index

Schedule Performance Index

Actual cost-to-date

Check x here to get results on any specified date

Uncheck x here will get project up-to-date data

Enter any date to get spending profile

Contingency reserved setting

Monitor and control your project easily.

Approval via Outlook To-Do List

Complete Project File Records 1

With email approval records

Completed File Records 2

With email approval records

Completed File Records 3

With email approval records

Joining the Web 2.0 experience has a positive impact

Use LinkedIn and Plaxo to evaluate new hiresNew hires often participate in various online profile sites. Use it to your advantage!

Free !

You can always access your e-mail, planning, project documents.

The web is always on

“Opening up” is the thing to do.Be transparent about everything involving your project, and invite participation.Get to know and trust your userbase: integrate their feedback in your iterations.

Transparency

Feed stakeholders. Give your stakeholders a platform for expressing their thoughts.

Communications platform

2009 Capgemini

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Email: info@apollo-training.com