PRINCE2 & Oracle Applications PRINCE2 & Oracle Applications ProjectsProjects

'Leveraging Prince2 as the project 'Leveraging Prince2 as the project management framework to ensure that management framework to ensure that thetheright projects are selected and right projects are selected and implemented. implemented. With the correct level of controlWith the correct level of controland oversight, but a minimum of and oversight, but a minimum of administrative overhead on the projectadministrative overhead on the projectteam.'team.'

Presenter BIO and contact Presenter BIO and contact information.information.

• colingwilson@gmail.comcolingwilson@gmail.com• (408) 335-0571(408) 335-0571• Since starting working on the Oracle Since starting working on the Oracle

ERP applications in 1995 I have ERP applications in 1995 I have completed Business Analyst, Project completed Business Analyst, Project Management and IT Management Management and IT Management roles on implementations, upgrades roles on implementations, upgrades and custom module development.and custom module development.

Prince 2Prince 2• PRINCE2PRINCE2 ( (PRPRojects ojects ININ CControlled ontrolled

EEnvironments) is a process-based method for nvironments) is a process-based method for effective effective project managementproject management. . – Project Management FrameworkProject Management Framework– http://www.ogc.gov.uk/methods_prince_2.asphttp://www.ogc.gov.uk/methods_prince_2.asp– Focuses on the Implementation phase of Focuses on the Implementation phase of

Project Management. (Conception, Feasibility, Project Management. (Conception, Feasibility, Operation and Termination not covered)Operation and Termination not covered)

– PRINCE2 allows your business to focus on PRINCE2 allows your business to focus on doing the right projects, at the right time, for doing the right projects, at the right time, for the right reasons, by making the start of a the right reasons, by making the start of a project and its continued existence project and its continued existence dependent on a valid ongoing business case.dependent on a valid ongoing business case.

Tools UsedTools Used

• SharepointSharepoint– Document LibrariesDocument Libraries– ListsLists– SurveysSurveys

• Powerpoint Templates (with Powerpoint Templates (with embedded Excel templates).embedded Excel templates).

Stage 1 – Startup (Short)Stage 1 – Startup (Short)• Project Brief Project Brief

– Project ObjectivesProject Objectives– Scope and ExclusionsScope and Exclusions– Estimated Project CostsEstimated Project Costs– Estimated Quantifiable BenefitsEstimated Quantifiable Benefits– Intangible Project BenefitsIntangible Project Benefits– Cost Benefit and ROI EstimatesCost Benefit and ROI Estimates– Assumptions and ConstraintsAssumptions and Constraints

• Approval Required to move to Initiate Stage.Approval Required to move to Initiate Stage.

Project Selection CriteriaProject Selection Criteria

• ROI (Estimated Costs and Benefits ROI (Estimated Costs and Benefits over 5 years).over 5 years).

• Drive Revenue Growth.Drive Revenue Growth.

• Configure Company to Deliver Configure Company to Deliver Maximum Profitability.Maximum Profitability.

• Drive Excellence in Customer Drive Excellence in Customer Satisfaction.Satisfaction.

• Maintain a Secure, Compliant and Maintain a Secure, Compliant and Supportable IT Infrastructure.Supportable IT Infrastructure.

Stage 2 - InitiateStage 2 - Initiate

• ResourcesResources– Resources to complete the project are added Resources to complete the project are added

to the Project Site. Resources are named to the Project Site. Resources are named employees and the % of time they will be employees and the % of time they will be allocated to the project is identified.allocated to the project is identified.

• PlanPlan– The plan is updated in MS Project, and also in The plan is updated in MS Project, and also in

the Sharepoint Milestones list which is the Sharepoint Milestones list which is displayed as Gantt Chart on the project site.displayed as Gantt Chart on the project site.

• Approval required to move to the Delivery Approval required to move to the Delivery Stage.Stage.

Stage 3 DeliveryStage 3 Delivery• This is the major segment of the project, when the This is the major segment of the project, when the

project is executed.project is executed.• Most of the project deliverables will be completed Most of the project deliverables will be completed

during this phase.during this phase.• Concludes with the Project Release Plan.Concludes with the Project Release Plan.

– Project Implementation OverviewProject Implementation Overview– User Acceptance StatusUser Acceptance Status– Implementation Risks and MitigationImplementation Risks and Mitigation– Change Management and CommunicationChange Management and Communication– Post Implementation SupportPost Implementation Support– Additional ConsiderationsAdditional Considerations

• Approval required for Go-Live and to move to close Approval required for Go-Live and to move to close stage.stage.

Stage 4 CloseStage 4 Close

• Status of Project IssuesStatus of Project Issues

• Status and Location of Project Status and Location of Project DocumentationDocumentation

• Post Implementation EvaluationPost Implementation Evaluation

• Estimated Costs vs. ActualsEstimated Costs vs. Actuals

• Lessons LearnedLessons Learned

Next Steps for new Next Steps for new ImplementationsImplementations

• Obtain the relevant materials and/or take some Obtain the relevant materials and/or take some training. Foundation training is required then you training. Foundation training is required then you may take the Practitioner exams.may take the Practitioner exams.

• Select a Tool Select a Tool – FlexibleFlexible– SimpleSimple– ScalableScalable

• Startup the project!!Startup the project!!

Fit for Applications ProjectsFit for Applications Projects

• Adding New ModulesAdding New Modules

• CustomizationsCustomizations

• UpgradesUpgrades