Primavera Final
-
Upload
haneef-mohamed -
Category
Documents
-
view
9 -
download
0
description
Transcript of Primavera Final
PRIMAVERAProject management softwares
2013C45-Sahil Nagpal2013B45-Manjeet Maini2013A65-Surabhi Vartak2013A51-Rohang Adhikari2013A54-Satish Channareddy
PROJECT MANAGEMENT
• Identifying requirements• Addressing stakeholders’needs, concerns and expectations as the project is
planned and executed• Communicating to stakeholders• Managing them to succeed in the project
Balancing project constraints:Scope (both project and product)QualitySchedule (Time)Budget (cost)Resources (People, Machines)RisksA project evolves and requirements may changeProgressive elaboration and improving the PM plan
PRIMAVERA PROJECT MANAGEMENT MODULE
• Primavera was launched in 1983 by Primavera Systems Inc. and was acquired by Oracle Corporation in 2008. The latest version of Primavera is 8.3 of Primavera P6 Enterprise Project Portfolio Management
• The Project Management module enables us organization to store and manage its projects in a central location. The module supports work breakdown structures (WBS), organizational breakdown structures (OBS), user-defined fields and codes, critical-path-method (CPM) scheduling, and resource leveling.
BENEFITS
Management benefits• Ensures thoroughly control of deadlines and the provisioning of resources
assigned to the projects at organization level and accurately describes the progression and identifies the key events
• Provides unitary and structured insights for all the ongoing investments• Allows finding the blind spots of the investments and making corrective decision
in real-time.
User benefits• Automatically retrieves the information from the quotes/cost estimates programs;• Tracks down to the smallest detail the execution stage of the works and the
settlements, and allows comparing the execution stage to the initial planning• Provides information about the project progress stages as tables and Gantt
charts• Tracks, coordinates and corrects by scenario method• Provides real-time information for fast and objective decisions;• Builds "What If"-type analyses.
Cost benefits• Ensures features for risk
management, document management or alerting in case of exceeding the costs, terms or time;
• Analyzes the contractors' performance via economic efficiency indicators (Earned Value and ROI-type analyses)
• Makes available completely assessed terms, costs and resources;
• Automatically matches the spent item quantities to the work's physical stage (the payments can be done depending on the achievements).
• Decreases the project execution time by 22-27% and achieves a savings of 15% of the total cost of the project
2.Primavera ToolsStructuring Projects - Planning Setting-up and define EPS (Enterprise Project Structure). Add a project to the EPS hierarchy. Defining WBS (Work breakdown structure) to the Project. Defining OBS (Organizational breakdown structure) Defining Resources. Create Calendar for Activities & Resources. Add activities to WBS. Input activity details. Schedule project. Updating progress after project starts. Preview / Print reports (Default / Custom made reports).
Executing Projects – Monitoring & Implementation Delay Analysis EV Analysis against baseline Reports
Revising Projects - Modifications Revise baseline Status change & Much more
(EPS) Enterprise Project
Structure
Projects
(WBS)Work Breakdown
Structure
Activities
(OBS)Organisational
BreakdownStructures
2.1 OBS (Organizational Breakdown Structure)
• The organizational breakdown structure (OBS) is a global hierarchy that represents the managers responsible for the projects in enterprise.
• The OBS usually reflects the management structure of organization, from top-level personnel down through the various levels constituting your business.
• We can associate the responsible managers with their areas of the EPS either nodes or individual projects.
• Structure of the organization, from top-level personnel down through the various levels.
• Constraints: Maximum of 25 levels can be created.
• Maximum character length of an OBS element is 100.
President
Regd. Office
Engineering
Project Administration
Sr. GM
GM
Sr.Manager
Design
Design Engineer
Finance
GM Finance
HRD & Admin
Sites
Project Manager
Planning & Billing Engineer
Engineer Execution
2.2 EPS (Enterprise Project Structure)
EPS create/edit form :
• The Enterprise Project Structure (EPS) forms the hierarchical structure of your database of projects. • Each EPS node (or folder) can be subdivided into multiple levels to represent the work that needs to be
done in your organization. The number of levels and their structure depend on the scope of your projects and how you want to summarize data.
• Perform top down budgeting.• Organize OBS and WBS into one common structure.• Manage multiple projects.
Adding project to EPS hierarchy. We can organize unlimited number of Projects in EPS in groups.
2.3 Creating Calendars
Create and assign calendars to each resource and each activity. These calendars define the available work-hours in each calendar day. We can also specify national holidays, your organization's holidays, project-specific work/non-workdays, and resource vacation days. Calendar assignments are used for activity scheduling, tracking, and resource leveling.
• Global: Contains calendar that apply to all
projects.
• Resource: Separate pool of calendars for
each resource.
• Project: Separate pool of calendars for
each project.
2.4 WBS (Work Breakdown Structure)• A WBS is a hierarchy of
work that must be accomplished to complete a project, which defines a product or service to be produced.
• The WBS is structured in levels of work detail, beginning with the deliverable itself, and is then separated into identifiable work elements.
• Maximum of 50 levels are available.
• Activities are fundamental work elements of a project. They are the lowest level of Work Breakdown Structure.
Project
Civil Works
Buildings
Ware House
Foundation
Superstructure
Finishing Works
Admin Building
Roads & Drains
Equipment Fdns
Mech. Works
Tanks
Fire Water Tank
Diesel Tank
Piping
2.5 Defining Resources.Resources include the personnel and equipment that perform work on activities across all projects. Resources are generally reused between activities and/or projects.
Activity ID, Name & Type of activity. Start, Finish Dates (Early, Late). Steps of an Activity (Breakdown the activity to smaller units). Relationship between activities (Predecessor, Successor). Resource Assignment (Labor, Non-Labor & Material) Activity Calendar. Constraints. Status of activity (Actual start & finish dates, % of progress). Expenses. Any other comments, notes etc.
List of common Inputs / Information to be given to an activity
Project schedule can be calculated one of two ways: when we choose the Scheduling command or each time we make a change that affects schedule dates.
The Critical Path Method (CPM) scheduling technique is used to calculate project schedules. CPM uses activity durations and relationships between activities to calculate the project schedule.
2.7 Scheduling Project
To update the progress of the individual activity, the following inputs are to be given in the activity detail form.
1. Start Date (If activity is started)
2. Finish Date (If activity is completed)
3. % of duration completed (if activity is in progress)
4. Remaining duration to complete the activity
Updating Progress – EV Analysis
ObjectiveProblem statement:
Plan college admissions drive SNAP-IT with SCMHRD.
What is SNAP-IT:
Pan India drive to boost SCMHRD applications and clear aspirant doubts & queries regarding SNAP & SCMHRD.
Objective:
To enumerate and logically arrange all the activities required for SNAP-IT in a Work Breakdown Structure (WBS), along with resources and responsibilities assigned to each of those.
Approach:
Using Primavera
Prepare OBS> Create WBS> Create activities and assign to WBS> Assign Relationships between activities> Assign Resources & Responsibilities
SNAP IT
Formation of
Admissions Team
Branding
Social Media
MailsPhone &
Print Media
Planning &
Execution
Volunteer Team
Selection
PPT & Trang Module
Trng of Voluntee
rs
Docket Preparati
on
City Selectio
n & Travel
Hall Booking Seminar
Finance
Procurement
Logistics
Docket Material
Flex Printing
Work Breakdown Structure (WBS)
Activity Codes
Code Department Responsibility
Code Values Admissions Team Director
Code Values Branding Member-1Code Values Planning & Execution Member-2Code Values Finance Member-3Code Values Logistics Member-4
Admissions Team
Logistics volunteer
Presentation Volunteer
Max. limits 6 13 26
Rate - 400 400
Resources
S No Activity Desc. Duration Relationship WBS Resource
1 Brainstorming 15 P & E AD(6)2 Volunteer selection form 1 1fs Volunteer Team selection AD(6)3 Volunteer sign up 4 2fs Volunteer Team selection AD(1)4 Volunteers Interview 3 3fs Volunteer Team selection AD(6)5 Volunteers finalization 2 4fs Volunteer Team selection AD(2)6 PPt preperation 10 1fs Ppt & Training Module AD(2)7 Training module preparation 10 1fs Ppt & Training Module AD(2)8 Training of volunteers 10 6fs,7fs Training of volunteers AD(6),LV(13),PV(26)9 Inviting quotations 5 1fs Procurement AD(1)10 Vendor selection 5 9fs Procurement AD(1)11 PO release 10 10fs Procurement AD(1)12 Procurement of material 10 11fs Procurement AD(2)13 Docket preparation 4 12fs Docket Preparation AD(6),LV(5),PV(12)14 HTML-Mail Drafting 7 1fs Mails AD(1)15 Sending mails to aspirants 2 14fs Mails AD(1)16 Pagalguy thread preparation & managing 30 14fs Social Media AD(1)17 Facebook page preparation & managing 30 14fs Social Media AD(1)18 Twitter account preparation & managing 30 14fs Social Media AD(1)19 Video upload on you tube 30 14fs Social Media AD(1)20 Selection of cities 5 1fs City selection & Travel AD(3)21 Calling for hall booking 20 20fs City selection & Travel AD(2)22 Hall booking payments 15 21fs Hall booking AD(1)23 Travel arrangement confirmation of volunteers 5 9fs,20fs City selection & Travel AD(1),LV(13),PV(26)24 Sending fliplets to aspirants 15 1fs Phone & Print Media AD(2)25 Presentation at venue 5 23fs Seminar AD(6),LV(13),PV(26)26 Flex designing & printing 10 10fs Flex printing AD(2)27 Finalization of docket material 10 10fs Docket Material AD(5)