EYL Job Descriptions

Acronyms

ACD Associate Camp DirectorAP Action PlanningCD Camp DirectorCM Camp MedicTLC Tender Loving CounselorEOT Emergency Operations TeamEYL Extreme Youth LeadershipFG Family GroupHT Hospitality TeamHTC Hospitality Team CoordinatorMT Management TeamMTC Management Team CoordinatorPT Production TeamPTC Production Team CoordinatorTT Training TeamTTC Training Team Coordinator

EYL Job Descriptions – 2017 Page 1 of 13

Associate Camp Director (ACD)Pre-Camp Report To: Camp Director During Camp Report To: Camp Director Post-Camp Report To: Camp Director Oversees: All camp staffDirectly oversee: Management Team Coordinator, Hospitality Team CoordinatorMission: Uphold the idea of Extreme Youth Leadership by promoting the vision and efforts of youth who want to make a difference in their local community through education, advocacy and outreach. Pre Camp Responsibilities:

1. Assist in planning & coordination of planning retreats, meetings and conference calls 2. Participate in planning retreats, meetings and conference calls 3. Communicate with the Camp Director for organizational matters4. Work with Camp Director to review policies, procedures, camp applications, job descriptions5. Work with Camp Director and Management Team Coordinator to create schedules and agendas6. Review and advise on music for EYL Playlist7. Create and Coordinate camp Master Schedule(s)8. Print and organize camp pre & post test and other evaluation tools9. Obtain donations

Responsibilities During Camp: 1. Communicate regularly with the MTC and HTC to provide support and supervision as well as obtain

relevant information2. Monitor staff performance (primarily through MTC and HTC )3. Ensure that pre & post test, and other evaluation tools, are distributed and completed 4. Assure smooth running of all programs and schedules5. Delegate and oversee leadership of whole camp activities6. Work with CD to troubleshoot programming and scheduling conflicts7. Serve on EOT8. Keep camp community informed of the daily schedule and schedule changes9. Attend daily meetings with CD, HTC, MTC, PTC and TTC10. Maintain regular open communication with staff11. Assume responsibilities of CD should the CD be off campus or become incapacitated 12. Utilize camp communication systems throughout camp (radio, headset, etc.)13. Perform all other duties as assigned

Post-Camp Responsibilities:1. Submit all necessary reports to CD

EYL Job Descriptions – 2017 Page 2 of 13

Camp Director (CD)Report To: EYL Board of DirectorsOversees: All camp staff & participantsDirectly oversee: Associate Camp Director, TLC, Medical Staff, Training Team Coordinator, Production Team CoordinatorMission: Uphold the idea of Extreme Youth Leadership by promoting the vision and efforts of youth who want t make a difference in their local community through education, advocacy and outreach. Pre Camp Responsibilities:

1. Secure Camp Dates, Locations2. Communicate with EYL Staff during the planning process3. Coordinate planning retreats, meetings and conference calls 4. Work with ACD to review policies, procedures5. Work with ACD and Coordinators to create schedules and agendas6. Work with Training Team Coordinator to create Training Schedule7. Work with Production Team Coordinator to finalize PT plans8. Obtain donations and sponsorships

Responsibilities During Camp: 1. Facilitate daily meetings with ACD, HTC, MTC, PTC, and TTC2. Responsible for all final decisions3. Be available for staff, camper, and parent concerns4. Be aware of and address any challenges that could make camp anything other than a fun, safe, learning

environment for all participants, volunteers and staff5. Collaborate with ACD, HTC, MTC, PTC and TTC on all staff and camper related decisions as necessary6. Support the TLC and the Medical Staff in any health related emergency 7. Take leadership in all emergency situations (Incident Commander for EOT)8. Implement and uphold site rental policies9. Communicate with the site manager about site needs and any damages that may occur10. Conduct walk-through with site manager before and after camp11. Complete incident reports as necessary12. Be responsible for knowing and drilling staff and campers in fire drills, foul weather procedures, lost

camper procedures, serious life threatening situations, trespassers in camp, walkie-talkie procedures and other necessary procedures

13. Create (if necessary) curriculum for Action Planning and Family Group in collaboration with TTC14. Utilize camp communication systems throughout camp (radio, headset, etc.)15. Perform all other duties and overstep boundaries as necessary

Post-Camp Responsibilities:1. Submit all necessary reports to housing agency/board of directors2. Conduct camp reviews with ACD, HTC, MTC, PTC and TTC

EYL Job Descriptions – 2017 Page 3 of 13

Camp MedicReport To: Camp DirectorPre Camp Responsibilities:

1. Review health forms from MTC2. Inventory medical kit3. Provide MTC with list of supplies needed

Responsibilities During Camp:1. Be available for sick participants, volunteers and staff2. Work directly with CD and provide leadership in medical emergencies3. Advise CD on the need for outside assistance in medical emergencies4. Assess all campers/staffers with significant injuries5. Serve on EOT6. Complete all incident reports as needed7. Attend sponsor orientation8. Utilize camp communication systems throughout camp (radio, headset, etc.)9. Perform all other duties assigned

Responsibilities After Camp:1. Provide CD with copies of all incident reports

Counselor - TLCReport To: Camp DirectorPre Camp Responsibilities: 1. Review health forms from MTCResponsibilities During Camp:

1. Be available for participants, volunteers and staff as needed2. Work directly with CD and provide leadership in emergencies3. Complete all incident reports as necessary4. Serve on EOT5. Attend sponsor orientation6. Utilize camp communication systems throughout camp (radio, headset, etc.)7. Perform all other duties assigned

Responsibilities After Camp:1. Provide CD with copies of all incident reports

EYL Job Descriptions – 2017 Page 4 of 13

Hospitality Team (HT)Pre-Camp Report To: Hospitality Team Coordinator and Camp Director During Camp Report To: Hospitality Team CoordinatorPost-Camp Report To: Camp Director Pre Camp Responsibilities:

1. Attend Hospitality Team orientation2. Assist with large shopping trip to obtain camp supplies3. Assist in set-up of HT supplies and equipment

Responsibilities During Camp:1. Assist in maintaining fully stocked, clean snack area for sponsors, volunteers and staff2. Assist in setting out water stations for use during camp 3. Assist in refreshing water stations every afternoon during camp4. Assist with daily off-site trips to obtain supplies5. Assist with preparing, serving and cleaning nightly snack for campers & sponsors 6. Assist with preparing, serving and cleaning nightly snack for staff and volunteers 7. Provide excellent customer service to participants, volunteers, guests and staff

Post Camp Responsibilities:1. Assist in preparing all supplies for packing and storage2. Make recommendations for improvements

EYL Job Descriptions – 2017 Page 5 of 13

Hospitality Team Coordinator (HTC)Pre-Camp Report To: Camp Director During Camp Report To: Associate Camp DirectorPost-Camp Report To: Camp Director Oversees: Hospitality TeamMission: Uphold the idea of Extreme Youth Leadership by promoting the vision and efforts of youth through hospitality service to the entire camp.Pre Camp Responsibilities:

1. Participate in planning retreats, meetings and conference calls2. Plan and submit daily snack and refreshment menu for sponsors, volunteers and staff3. Plan and submit evening snacks for staff and volunteers4. Assist with inventory of supplies and equipment for hospitality5. Submit a list of necessary food/service items to ACD at least 60 days prior to camp and/or upon

request6. Complete and submit master schedule to CD 30 days before camp starts7. Provide a list of items that can be solicited for donations by staff and volunteers

Responsibilities During Camp:1. Conduct 1 large shopping trip for supplies before the conclusion of day 2 of set-up2. Maintain a clean, organized and fully stocked snack area for the sponsors, volunteers and staff based

on pre-camp plan3. Control inventory of snack and refreshment items based on pre-camp plan4. Set out water stations for use during camp (consult with CD & ACD for location)5. Refresh water stations every afternoon6. Schedule off-site trips to obtain supplies needed by any camp participant7. Prepare, serve and clean-up nightly snack for campers & sponsors 8. Prepare, serve and clean-up nightly snack for staff and volunteers 9. Strategically purchase food items as soon as possible upon arrival to camp to minimize number of off-

campus trips10. Check with ACD prior to any trip off-campus for needs11. Keep all purchase/return receipts12. Utilize camp communication systems throughout camp (radio, headset, etc.)13. Perform all other duties as assigned

Post Camp Responsibilities:1. Inventory all hospitality supplies and equipment2. Pack and prepare all supplies and equipment for storage3. Submit a list of success and necessary changes to CD

EYL Job Descriptions – 2017 Page 6 of 13

Management Team (MT)Pre-Camp Report To: Management Team Coordinator and Camp Director During Camp Report To: Management Team Coordinator Post-Camp Report To: Camp Director Oversees: Management Team DutiesMission: Uphold the idea of Extreme Youth Leadership by promoting the vision and efforts of youth through logistical efficiency. Pre Camp Responsibilities:

1. Assist in office set up2. Attend Management Team Orientation3. Distribute supplies to Family Group and Action Planning locations4. Assist with unloading trailer

Responsibilities During Camp: 1. Attend Management Team Orientation2. Assist with daily operations of the camp office3. Provide excellent customer service to participants, volunteers, guests and staff 4. Conduct volunteer registration5. Conduct participant registration6. Serve on EOT7. Help with inventory of office supplies8. Help with inventory of family group supplies9. Attend daily meeting with MTC10. Assist with skills clinic monitoring11. Assist with speakers12. Assist with loading trailer 13. Perform all other duties as assigned

EYL Job Descriptions – 2017 Page 7 of 13

Management Team Coordinator (MTC)Pre-Camp Report To: Camp Director During Camp Report To: Associate Camp DirectorPost-Camp Report To: Camp Director Oversees: Management Team, Media OrganizerMission: Uphold the idea of Extreme Youth Leadership by promoting the vision and efforts of youth through logistical efficiency. Pre Camp Responsibilities:

1. Participate in planning retreats, meetings and conference calls 2. Coordinate all registration entries (including payments and vouchers) 3. Assist in office set up4. Perform administrative duties5. Communicate with Sponsors/Parents concerning registration and payment6. Provide Camp Medic and TLC with Health Forms/Concerns7. Complete and submit master schedule to CD 30 days before camp starts 8. Submit MT Orientation Agenda to CD9. Coordinate purchase supply lists with CD10. Obtain donations

Responsibilities During Camp: 1. Delegate duties and responsibilities to MT2. Conduct Management Team orientation (including team building activities)3. Manage the daily operations of the camp office4. Ensure office hours are covered as necessary5. Ensure excellent customer service to participants, volunteers, guests and staff6. Manage the Camp Store including inventory control and record keeping7. Maintain inventory of office supplies and place appropriate orders8. Assist in the management and record keeping of camper and staff information 9. Record, file, summarize, and prepare reports related to camper registrations 10. Work with HTC to coordinate shopping or supply runs off site 11. Facilitate at least one meeting daily with MT12. Serve on EOT13. Attend daily meetings with ACD, CD, PTC, HTC and TTC14. Get approval from CD for all budget items15. Coordinate purchase supply lists16. Be flexible in implementation of schedule and procedures17. Utilize camp communication systems throughout camp (radio, headset, etc.)18. Perform all other duties as assigned

Post-Camp Responsibilities:1. Create a year-end inventory of office supplies to submit to CD2. Collect due payments

EYL Job Descriptions – 2017 Page 8 of 13

Production Team (PT)Pre-Camp Report To: Production Team Coordinator & Camp Director During Camp Report To: Production Team CoordinatorPost-Camp Report To: Camp Director Oversees: ProductionMission: Fulfill the idea of Extreme Youth Leadership by promoting the vision and efforts of youth who want to make a difference in their local community through the technical elements of camp and the aesthetic environment created within camp.Pre Camp Responsibilities:

1. Become familiar with theme and vision of camp 2. Help plan and rehearse for general sessions3. Help in development of aesthetics and décor for camp

Responsibilities During Camp:1. Execute approved script2. Attend Production Team Orientation3. Assist with production booth operations4. Ensure decorations and aesthetics are in place before camp starts5. Prepare general session room for each general session (through chair sets, décor and musical

arrangements)6. Prepare workshop rooms for each session (chair sets and a/v equipment)7. Attend daily meetings with PTC8. Maintain regular open communication with PTC9. Assist in organizing and tracking all PT equipment10. Assist with Power Pageant and Activity Night11. Assist with daily group activities12. Perform all other duties as assigned

Post-Camp Responsibilities:1. Assist in organizing, packing and labeling all equipment

EYL Job Descriptions – 2017 Page 9 of 13

Production Team Coordinator (PTC)Pre-Camp Report To: Associate Camp Director & Camp Director During Camp Report To: Camp DirectorPost-Camp Report To: Camp Director Oversees: Production TeamMission: Fulfill the idea of Extreme Youth Leadership by promoting the vision and efforts of youth who want to make a difference in their local community through the technical elements of camp and the aesthetic environment created within camp.Pre Camp Responsibilities:

1. Participate in planning retreats, meetings and conference calls 2. Assist in selection of theme for camp3. Coordinate development of aesthetics and décor for camp 4. Create scripts and production timelines5. Prepare list of required sounds (live sounds, recorded, music)6. Submit list of songs to ACD for approval in a timely manner or upon request7. Plan and rehearse the construction and location of equipment in consultation with the CD & ACD8. Assist in selection of volunteers9. Complete and submit master schedule to CD 30 days before camp starts 10. Submit Production Team orientation agenda to CD

Responsibilities During Camp:1. Delegate duties and responsibilities to PT2. Conduct Production Team Orientation (including team building activities)3. Execute approved scripts for General Sessions4. Coordinate/Supervise all production booth operations5. Ensure decorations and aesthetics are in place before camp starts6. Prepare general session room for each general session (through chair sets, décor and musical

arrangements)7. Prepare workshop rooms for each session (chair sets and a/v equipment)8. Attend daily meetings with CD, ACD, MTC, HTC and TTC9. Maintain regular open communication with staff10. Facilitate at least one meeting daily with production team staff11. Manage Power Pageant and Activity Night12. Create/Organize/Manage daily group activities13. Organize and track all PT equipment14. Serve on EOT15. Utilize camp communication systems throughout camp (radio, headset, etc.)16. Perform all other duties as assigned

Post-Camp Responsibilities:1. Organize, pack and label all equipment2. Maintain list of needed supplies and equipment needed for the following year3. Submit all necessary reports to CD4. Conduct camp reviews with CD, ACD, MTC, PTC, HTC and TTC5. Represent EYL when interacting with parents, families or community members 6. Be a role model to campers and staff in attitude and behavior

EYL Job Descriptions – 2017 Page 10 of 13

StaffersReport To: TrainersResponsibilities During Camp:

1. Provide guidance to campers through program leadership2. Be involved in all camp activities and staff meetings (including pre-camp trainings)3. Be alert to the health and safety needs of all campers4. Understand and maintain the EYL Camp vision and mission5. Use talents and abilities to enhance EYL Camp6. Understand and facilitate Family Group7. Understand and facilitate Action Planning8. Assist with the direction, supervision, and organization of campers in their Family Groups and Action

Planning Groups during activities and throughout camp in order to meet the intended EYL Camp outcomes

9. Apply basic EYL principles in working with campers through communication, relationship development, respect for diversity, involvement and empowerment of youth

10. Be a role model to campers and staff in attitude and behavior, set a good example to campers and others in regard to general camp procedures and practices

11. Stay in Family Group and Action Planning groups unless an emergency arises12. Perform all other duties assigned

Responsibilities After Camp:1. Represent EYL when interacting with parents, families or community members 2. Be a role model to campers and staff in attitude and behavior 3. Follow up with groups/campers4. Maintain an online presence that does not cause anyone to question the integrity of EYL Camp or

related trainings

EYL Job Descriptions – 2017 Page 11 of 13

Training Team (TT)Pre-Camp Report To: Training Team Coordinator During Camp Report To: Training Team CoordinatorPost-Camp Report To: Training Team Coordinator Oversees: StaffersMission: Uphold the idea of Extreme Youth Leadership by promoting the vision and efforts of youth who want to make a difference in their local community by implementing effective training techniques to promote education, advocacy and outreach. Pre Camp Responsibilities:

1. Participate in planning retreats, meetings and conference calls2. Prepare all training materials with TTC3. Communicate closely with TTC 4. Work with TTC to ensure division of training duties5. Study and prepare for staffer training6. Help plan UnOlympics7. Help plan My Town8. Help plan and create Training Room decorations9. Serve on Volunteer Selection Committee

Camp Responsibilities:1. Arrive day prior to staffers to decorate training room and work with Training Team2. Attend Training Team Orientation3. Attend daily meeting with TTC4. Ensure that all curriculum guidelines are being met throughout training 5. Be available for staffer concerns6. Facilitate learning opportunities for staffers7. Facilitate Adult Sponsor Family Group8. Ensure Action Planning reports are completed by staffers9. Conduct daily staffer coaching sessions10. Help implement My Town11. Help implement UnOlympics12. Ensure activities are manned by staffers during activity night13. Set a good example to campers and others in regard to general camp procedures and practices 14. Be a role model to campers and staff in attitude and behavior15. Perform all other duties as assigned

Post-Camp Responsibilities:1. Submit all necessary reports to TTC2. Make staffer recommendations to TTC3. Maintain contact with staffers year-round to increase staffer retention4. Represent EYL when interacting with parents, families or community members 5. Be a role model to campers and staff in attitude and behavior

EYL Job Descriptions – 2017 Page 12 of 13

Training Team Coordinator (TTC)Report To: Camp Director Oversees: StaffersDirectly Oversees: Training TeamMission: Uphold the idea of Extreme Youth Leadership by promoting the vision and efforts of youth who want to make a difference in their local community by managing effective training techniques to promote education, advocacy and outreach. TTC will be required to contribute approximately 1 hour per week for planning; 2 hours per week 60 days before camp, 4 hours per week 30 days before camp. Pre Camp Responsibilities:

1. Participate in planning retreats, meetings and conference calls2. Coordinate monthly conference calls for Training Team3. Work with CD to create Training Agenda4. Create or modify (if necessary) curriculum for Action Planning5. Create or modify (if necessary) curriculum for Family Group6. Prepare all training materials7. Communicate closely with TT and CD8. Serve on Volunteer Selection Committee 9. Work with trainers to ensure division of training duties10. Prepare activities for Activity night (games for campers)11. Provide a supply list to CD 30 days prior to camp or as requested12. Turn in training team orientation agenda 30 days prior to camp to CD13. Complete and submit master schedule to CD 30 days before camp starts 14. Prepare staff training evaluations and submit to CD 45 days prior to camp15. Prepare activities for UnOlympics and have approved by CD 60 days prior to camp

Camp Responsibilities:1. Delegate duties and responsibilities to TT2. Conduct Training Team Orientation (including team building activities)3. Attend daily Leadership Team meetings with CD, ACD, MTC, HTC and PTC4. Ensure that all curriculum guidelines are being met throughout training5. Conduct staffer training evaluation6. Be available for trainer, volunteer concerns7. Facilitate learning opportunities for Trainers8. Facilitate at least one daily meeting with Trainers/Jr. Trainers 9. Designate Adult Staffer to facilitate Adult Sponsor FG meetings & AP 110. Ensure Action Planning reports are delivered to adult sponsors and CD11. Ensure trainers are conducting staff coaching sessions12. Coordinate set up of activities and staffer assignments for Activity Night13. Coordinate UnOlympics14. Serve on EOT15. Utilize camp communication systems throughout camp (radio, headset, etc.)16. Perform all other duties as assigned

Post-Camp Responsibilities:1. Submit all necessary reports to CD2. Conduct camp reviews with CD, ACD, MTC, PTC, HTC and TTC3. Make recommendations for current and future trainers4. Submit training evaluations to CD

EYL Job Descriptions – 2017 Page 13 of 13