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Project Scope ManagementProject Cost ManagementProject Time Management

Name & section:Ishaq Ali bba 8th sec A

Project Planning: Managing the Triple Constraints

Quality

ResourcesShedule

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Session Focus

• Summary of Scope, Time & Cost

• Review of project management terms & techniques for controlling Scope, Time & Cost

• Tools you can use to manage Scope, Time & Cost

• Hands on introduction to the tools

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The Project Management Knowledge Areas

• 1. Project Integration • 2. Scope Management• 3. Time Management• 4. Cost Management• 5. Quality Management• 6. Human Resource Management • 7. Communications Management • 8. Risk Management • 9. Procurement Management

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Triple constraints

Quality

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Project Scope management • Defined: What is included in the project, as well as what is to be excluded.(what the project needs to deliver), OR• The procecc required to ensure that the project includes all the work

required, and only the work, required to complete the project successfully. • i.e…project recruitment specification for achieving the end result,• Main component of scope is quality of product,• The overall defination of what the project is suppesed to accomplish,

• Management techniques:• Conduct a thorough needs analysis• Define what’s in and what’s out • Clearly identify the projects goal, objectives and main drivers• Checking to ensure the one is completing work• Saying No o additional work not in the charter• Preventing extra work

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Project Scope Management Tools & Techniques:

• Scope Overview: Project Overview Statement summarizing the Project, Goal, Objectives, Success criteria, Assumptions, Risks and Obstacles

• Scope Planning-Create a project scope management plan documenting how the project scope will be defined, verified, controlled, and how the work breakdown structure will be created and defined.

• Scope Definition-Develop a detailed project scope statement as the basis for project decisions

• Creation of a Work Breakdown Structure (WBS)-Subdivide the major project deliverables and project work into smaller, more manageable components

• Scope Verification-formalizing acceptance of the completed project deliverables

• Scope Control-controlling changes to the project scope

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Time

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Time management

• Defined: A mechanism to ensure the project is completed on time, within the resources available, and avoids delays and associated cost overruns .

Project Time Management Techniques:• Activity Definition• Activity Sequencing• Activity Resource Estimating• Activity Duration Estimating• Schedule Development• Schedule Control “For explanation see next slides”

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Activity Definition

• The Activity Definition process identifies deliverables at the lowest level (work package) in the work breakdown structure.

• Work packages are further broken down to provide a basis for estimating, scheduling, executing, and monitoring and controlling the project work.

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Activity Sequencing

• Activity sequencing involves identifying & documenting the relationships among schedule activities

• Network Diagram: Schematic displays of the project’s schedule and the logical relationship among them.

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Activity Resource Estimating

• Determining what resources (people, equipment or material) will be needed, when and how much.

• Tools & Techniques:• Professional judgment• Alternatives analysis• Published estimating data• Project Management software • Bottom-up Estimating

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Activity Duration Estimating

• Tools & Techniques• Expert judgment• Analogous estimating • Parametric estimating• Three-point estimates • Reserve analysis

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Schedule Development

• Determines the planned start and finish dates for the project activities.• Schedule estimates can require that time and resource estimates are

reviewed to create a project schedule that can serve as a baseline tracking tool.

• Tools & Techniques:• Schedule network analysis • Critical path method calculates the possible start and end

dates for project activities and the project overall.

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Schedule control

• Tools & Techniques• Progress reporting• Schedule change control system• Performance measurement to produce the schedule variance • PM software• Variance analysis• Schedule comparison bar charts-comparison of planned vs.

actual schedules

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Cost

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Cost

• Defined: The cost of all resources required to perform and complete incremental tasks and the overall project

• Management techniques:• Gather internal and external costs.• Look to vendor references • Estimate recurring costs• Usually 15%+ of initial hardware/software cost

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Project Cost Management Techniques

• Cost Estimating• Cost Budgeting• Cost Control

“For explanation see next slides”

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Cost Estimating

• Developing an approximate cost of the resources needed to complete the project

• Tools & Techniques:• Analogous Estimating: Based on similar projects• Bottom-up Estimating: Costs at lowest level are ‘rolled up’ for reporting

and tracking• Parametric Estimating: Base on statistical information• PM software • Vendor Bid Analysis

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Cost Budgeting

• Defined: Total the estimated costs of different work packages to establish a baseline for measuring project performance.

• Tools & Techniques: • Cost Aggregation: Scheduled activity cost estimates are totaled in

accordance with the WBS.• Parametric estimating: Using mathematic models to predict costs.• Reserve Analysis: Establishes contingency reserves • Funding Limit Reconciliation: Work scheduled to limit expenditures

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Cost control

• Cost change control system• Performance measurement analysis • Forecasting • Project performance reviews• Project Management software• Variance management

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Thank you