President: SHIRE OF LEONORA

SHIRE OF LEONORA

NOTICE OF AN ORDINARY

COUNCIL MEETING

MINUTES OF ORDINARY MEETING HELD IN SHIRE CHAMBERS, LEONORA

ON TUESDAY 18TH FEBRUARY, 2014 COMMENCING AT 9:30 AM

Signed: 18th March, 2014

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1.0 DECLARATION OF OPENING / ANNOUNCEMENTS OF VISITORS / FINANCIAL INTEREST DISCLOSURE

1.1 President Cr Peter Craig declared the meeting open at 9:30 am

1.3 Visitors or members of the public in attendance

Nil

1.4 Financial Interests Disclosure Cr MWV Taylor – 10.1(C) Impartial Interest as has quoted on some works for some of the tenderers listed in the report. Cr AE Taylor – 10.1(C) Financial Interest as he is employed by one of the tenderers listed in the report.

2.0 DISCLAIMER NOTICE

3.0 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE

3.1 Present President PJ Craig Deputy President RA Norrie Councillors RM Cotterill

MWV Taylor LR Petersen GW Baker AE Taylor

Chief Executive Officer JG Epis Deputy Chief Executive Officer TM Browning

3.2 Apologies

Nil 3.3 Leave Of Absence (Previously Approved)

Nil

4.0 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE Nil

5.0 PUBLIC QUESTION TIME Nil 6.0 APPLICATIONS FOR LEAVE OF ABSENCE

Nil

7.0 PETITIONS / DEPUTATIONS / PRESENTATIONS

Nil

8.0 CONFIRMATION OF THE MINUTES OF THE PREVIOUS MEETINGS

Moved Cr RA Norrie, Seconded Cr GW Baker that the Minutes of the Ordinary Meeting held on 18th December, 2013 be confirmed as a true and accurate record.

CARRIED (7z VOTES TO 0)


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9.0 ANNOUNCEMENTS BY PRESIDING MEMBER WITHOUT DISCUSSION

Shire President, Cr PJ Craig, made the following announcements: • Attended GVROC meeting at the end of January in Esperance with the CEO • Whilst in Esperance, also attended a Regional Blueprint Workshop which was run by the

Goldfields Esperance Development Commission. These workshops are being held in several locations around the region, and one has been in Leonora in recent weeks.


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10.0 REPORTS OF OFFICERS 10.1 CHIEF EXECUTIVE OFFICER

10.1(A) COMPLIANCE AUDIT RETURN 2013 SUBMISSION TO: Meeting of Council Meeting Date: 18th February 2014 AGENDA REFERENCE: 10.1 (A) FEB 13 SUBJECT: Compliance Audit Return LOCATION / ADDRESS: Leonora NAME OF APPLICANT: Department of Local Government FILE REFERENCE: Department of Local Government & Regional Development – Circulars 6.11 AUTHOR, DISCLOSURE OF ANY INTEREST AND DATE OF REPORT NAME: TM Browning OFFICER: Acting Chief Executive Officer INTEREST DISCLOSURE: Nil DATE: 28th January, 2014 BACKGROUND Attached to this report is the 2013 Compliance Audit Return (CAR). This return was completed in house by the Deputy CEO, through the inspection of various documents and records including:

• Minute books • Tender Register • Financial Interest & Return Register • Complaints Register • Delegations Register

The CAR is one of the tools that allow Council to monitor how the organisation is functioning in regards to compliance with the Local Government Act 1995. This year’s return again places emphasis on the need to bring to the attention of Council any cases of non-compliance or where full compliance was not achieved. Comments are included in the return to provide further clarification where necessary.

STATUTORY ENVIRONMENT Section 7.13(1)(i) of the Local Government Act and Audit Regulations 13 to 15 prevail in this matter. In brief, the process is:-

a) A compliance audit must be carried out for the period 1 January to 31 December in each year; b) A compliance audit return, in a form approved by the Minister, is to be completed; c) The return is to be presented to the Council at a Council Meeting d) The return is to be adopted by the Council; e) The return is to be recorded in the minutes of the meeting at which it was adopted; f) A certified copy of the return, together with a copy of the Council minute adopting the return and any

additional information explaining or qualifying the return, is to be sent to the Director General of the Department for Local Government and Regional Development by 31 March. Note – ‘certified’ means signed by the President and the CEO.


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POLICY IMPLICATIONS There are no policy implications resulting from the recommendation of this report. FINANCIAL IMPLICATIONS There are no financial implications resulting from the recommendation of this report. STRATEGIC IMPLICATIONS There are no strategic implications resulting from the recommendation of this report. RECOMMENDATIONS That the Council adopt the Compliance Audit Return for 2013 as shown in the attachment following this report, and that the Shire President and Chief Executive Officer be authorised to sign the Compliance Audit Return for submission to the Department of Local Government. VOTING REQUIREMENT Absolute Majority required. COUNCIL DECISION Moved Cr RA Norrie, Seconded Cr LR Petersen that the Council adopt the Compliance Audit Return for 2013 as shown in the attachment following this report, and that the Shire President and Chief Executive Officer be authorised to sign the Compliance Audit Return for submission to the Department of Local Government.

CARRIED BY ABSOLUTE MAJORITY (7 VOTES TO 0)


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Leonora - Compliance Audit Return 2013

No Reference Question Response Comments Respondent

1 s3.59(2)(a)(b)(c) F&G Reg 7,9

Has the local government prepared a business plan for each major trading undertaking in 2013.

N/A Tanya Browning

2 s3.59(2)(a)(b)(c) F&G Reg 7,10

Has the local government prepared a business plan for each major land transaction that was not exempt in 2013.

N/A Tanya Browning

3 s3.59(2)(a)(b)(c) F&G Reg 7,10

Has the local government prepared a business plan before entering into each land transaction that was preparatory to entry into a major land transaction in 2013.

N/A Tanya Browning

4 s3.59(4) Has the local government given Statewide public notice of each proposal to commence a major trading undertaking or enter into a major land transaction for 2013.

N/A Tanya Browning

5 s3.59(5) Did the Council, during 2013, resolve to proceed with each major land transaction or trading undertaking by absolute majority.

N/A Tanya Browning

Commercial Enterprises by Local Governments

Certified Copy of ReturnPlease submit a signed copy to the Director General of the Department of Local Government and Communities together with a copy of section of relevant minutes.

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Department of Local Government and Communities - Compliance Audit Return


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1 s5.16, 5.17, 5.18 Were all delegations to committees resolved by absolute majority.

Yes OMC 19/02/2013 Tanya Browning

2 s5.16, 5.17, 5.18 Were all delegations to committees in writing.

Yes Tanya Browning

3 s5.16, 5.17, 5.18 Were all delegations to committees within the limits specified in section 5.17.

Yes Tanya Browning

4 s5.16, 5.17, 5.18 Were all delegations to committees recorded in a register of delegations.

Yes Tanya Browning

5 s5.18 Has Council reviewed delegations to its committees in the 2012/2013 financial year.

Yes OMC 19/02/2013 Tanya Browning

6 s5.42(1),5.43 Admin Reg 18G

Did the powers and duties of the Council delegated to the CEO exclude those as listed in section 5.43 of the Act.

Yes Tanya Browning

7 s5.42(1)(2) Admin Reg 18G

Were all delegations to the CEO resolved by an absolute majority.

Yes Tanya Browning

8 s5.42(1)(2) Admin Reg 18G

Were all delegations to the CEO in writing.

Yes Tanya Browning

9 s5.44(2) Were all delegations by the CEO to any employee in writing.

Yes Tanya Browning

10 s5.45(1)(b) Were all decisions by the Council to amend or revoke a delegation made by absolute majority.

Yes Tanya Browning

11 s5.46(1) Has the CEO kept a register of all delegations made under the Act to him and to other employees.

Yes Tanya Browning

12 s5.46(2) Were all delegations made under Division 4 of Part 5 of the Act reviewed by the delegator at least once during the 2012/2013 financial year.

Yes Tanya Browning

13 s5.46(3) Admin Reg 19

Did all persons exercising a delegated power or duty under the Act keep, on all occasions, a written record as required.

Yes Delegation register provides detail of record keeping requirements for each delegation

Tanya Browning

Delegation of Power / Duty


1 s5.67 If a member disclosed an interest, did he/she ensure that they did not remain present to participate in any discussion or decision-making procedure relating to the matter in which the interest was disclosed (not including participation approvals granted under s5.68).

Yes Tanya Browning

2 s5.68(2) Were all decisions made under section 5.68(1), and the extent of participation allowed, recorded in the minutes of Council and Committee meetings.

Yes Tanya Browning

Disclosure of Interest

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3 s5.73 Were disclosures under section 5.65 or 5.70 recorded in the minutes of the meeting at which the disclosure was made.

Yes Tanya Browning

4 s5.75(1) Admin Reg 22 Form 2

Was a primary return lodged by all newly elected members within three months of their start day.

Yes Tanya Browning


Was a primary return lodged by all newly designated employees within three months of their start day.

N/A Tanya Browning


Was an annual return lodged by all continuing elected members by 31 August 2013.

Yes Tanya Browning


Was an annual return lodged by all designated employees by 31 August 2013.

Yes Tanya Browning

8 s5.77 On receipt of a primary or annual return, did the CEO, (or the Mayor/ President in the case of the CEO’s return) on all occasions, give written acknowledgment of having received the return.

Yes Tanya Browning

9 s5.88(1)(2) Admin Reg 28

Did the CEO keep a register of financial interests which contained the returns lodged under section 5.75 and 5.76

Yes Tanya Browning

10 s5.88(1)(2) Admin Reg 28

Did the CEO keep a register of financial interests which contained a record of disclosures made under sections 5.65, 5.70 and 5.71, in the form prescribed in Administration Regulation 28.

Yes Tanya Browning

11 s5.88 (3) Has the CEO removed all returns from the register when a person ceased to be a person required to lodge a return under section 5.75 or 5.76.

Yes Tanya Browning

12 s5.88(4) Have all returns lodged under section 5.75 or 5.76 and removed from the register, been kept for a period of at least five years, after the person who lodged the return ceased to be a council member or designated employee.

Yes Tanya Browning

13 s5.103 Admin Reg 34C & Rules of Conduct Reg 11

Where an elected member or an employee disclosed an interest in a matter discussed at a Council or committee meeting where there was a reasonable belief that the impartiality of the person having the interest would be adversely affected, was it recorded in the minutes.

N/A Tanya Browning

14 s5.70(2) Where an employee had an interest in any matter in respect of which the employee provided advice or a report directly to the Council or a Committee, did that person disclose the nature of that interest when giving the advice or report.

Yes Tanya Browning

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15 s5.70(3) Where an employee disclosed an interest under s5.70(2), did that person also disclose the extent of that interest when required to do so by the Council or a Committee.

Yes Tanya Browning

16 s5.103(3) Admin Reg 34B

Has the CEO kept a register of all notifiable gifts received by Council members and employees.

Yes Tanya Browning


1 s3.58(3) Was local public notice given prior to disposal for any property not disposed of by public auction or tender (except where excluded by Section 3.58(5)).

N/A Tanya Browning

2 s3.58(4) Where the local government disposed of property under section 3.58(3), did it provide details, as prescribed by section 3.58(4), in the required local public notice for each disposal of property.

N/A Tanya Browning

Disposal of Property


1 Elect Reg 30G (1) Did the CEO establish and maintain an electoral gift register and ensure that all 'disclosure of gifts' forms completed by candidates and received by the CEO were placed on the electoral gift register at the time of receipt by the CEO and in a manner that clearly identifies and distinguishes the candidates.

Yes No gifts received, therefore no gifts declared

Tanya Browning

Elections


1 s7.1A Has the local government established an audit committee and appointed members by absolute majority in accordance with section 7.1A of the Act.

Yes Tanya Browning

2 s7.1B Where a local government determined to delegate to its audit committee any powers or duties under Part 7 of the Act, did it do so by absolute majority.

Yes Tanya Browning

3 s7.3 Was the person(s) appointed by the local government to be its auditor, a registered company auditor.

Yes Tanya Browning

4 s7.3 Was the person(s) appointed by the local government to be its auditor, an approved auditor.

Yes Tanya Browning

5 s7.3, 7.6(3) Was the person or persons appointed by the local government to be its auditor, appointed by an absolute majority decision of Council.

Yes Tanya Browning

Finance

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6 Audit Reg 10 Was the Auditor’s report for the financial year ended 30 June 2013 received by the local government within 30 days of completion of the audit.

Yes Tanya Browning

7 s7.9(1) Was the Auditor’s report for 2012/2013 received by the local government by 31 December 2013.

Yes Tanya Browning

8 S7.12A(3), (4) Where the local government determined that matters raised in the auditor’s report prepared under s7.9(1) of the Act required action to be taken by the local government, was that action undertaken.

N/A Tanya Browning

9 S7.12A(3), (4) Where the local government determined that matters raised in the auditor’s report (prepared under s7.9(1) of the Act) required action to be taken by the local government, was a report prepared on any actions undertaken.

N/A Tanya Browning

10 S7.12A(3), (4) Where the local government determined that matters raised in the auditor’s report (prepared under s7.9(1) of the Act) required action to be taken by the local government, was a copy of the report forwarded to the Minister by the end of the financial year or 6 months after the last report prepared under s7.9 was received by the local government whichever was the latest in time.

N/A Tanya Browning

11 Audit Reg 7 Did the agreement between the local government and its auditor include the objectives of the audit.

Yes Tanya Browning

12 Audit Reg 7 Did the agreement between the local government and its auditor include the scope of the audit.

Yes Tanya Browning

13 Audit Reg 7 Did the agreement between the local government and its auditor include a plan for the audit.

Yes Tanya Browning

14 Audit Reg 7 Did the agreement between the local government and its auditor include details of the remuneration and expenses to be paid to the auditor.

Yes Tanya Browning

15 Audit Reg 7 Did the agreement between the local government and its auditor include the method to be used by the local government to communicate with, and supply information to, the auditor.

Yes Tanya Browning

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1 Admin Reg 18C Did the local government approve the process to be used for the selection and appointment of the CEO before the position of CEO was advertised.

N/A Tanya Browning

2 s5.36(4) s5.37(3), Admin Reg 18A

Were all vacancies for the position of CEO and other designated senior employees advertised and did the advertising comply with s.5.36(4), 5.37(3) and Admin Reg 18A.

N/A Tanya Browning

3 Admin Reg 18F Was the remuneration and other benefits paid to a CEO on appointment the same remuneration and benefits advertised for the position of CEO under section 5.36(4).

N/A Tanya Browning

4 Admin Regs 18E Did the local government ensure checks were carried out to confirm that the information in an application for employment was true (applicable to CEO only).

N/A Tanya Browning

5 s5.37(2) Did the CEO inform council of each proposal to employ or dismiss a designated senior employee.

N/A Tanya Browning

Local Government Employees


1 s5.120 Where the CEO is not the complaints officer, has the local government designated a senior employee, as defined under s5.37, to be its complaints officer.

N/A Tanya Browning

2 s5.121(1) Has the complaints officer for the local government maintained a register of complaints which records all complaints that result in action under s5.110(6)(b) or (c).

Yes Tanya Browning

3 s5.121(2)(a) Does the complaints register maintained by the complaints officer include provision for recording of the name of the council member about whom the complaint is made.

Yes Tanya Browning

4 s5.121(2)(b) Does the complaints register maintained by the complaints officer include provision for recording the name of the person who makes the complaint.

Yes Tanya Browning

5 s5.121(2)(c) Does the complaints register maintained by the complaints officer include provision for recording a description of the minor breach that the standards panel finds has occured.

Yes Tanya Browning

6 s5.121(2)(d) Does the complaints register maintained by the complaints officer include the provision to record details of the action taken under s5.110(6)(b)(c).

Yes Tanya Browning

Official Conduct

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1 s3.57 F&G Reg 11 Did the local government invite tenders on all occasions (before entering into contracts for the supply of goods or services) where the consideration under the contract was, or was expected to be, worth more than the consideration stated in Regulation 11(1) of the Local Government (Functions & General) Regulations (Subject to Functions and General Regulation 11(2)).

Yes Tanya Browning

2 F&G Reg 12 Did the local government comply with F&G Reg 12 when deciding to enter into multiple contracts rather than inviting tenders for a single contract.

N/A Tanya Browning

3 F&G Reg 14(1) Did the local government invite tenders via Statewide public notice.

Yes Tanya Browning

4 F&G Reg 14, 15 & 16

Did the local government's advertising and tender documentation comply with F&G Regs 14, 15 & 16.

Yes Tanya Browning

5 F&G Reg 14(5) If the local government sought to vary the information supplied to tenderers, was every reasonable step taken to give each person who sought copies of the tender documents or each acceptable tenderer, notice of the variation.

Yes Tanya Browning

6 F&G Reg 18(1) Did the local government reject the tenders that were not submitted at the place, and within the time specified in the invitation to tender.

N/A Tanya Browning

7 F&G Reg 18 (4) In relation to the tenders that were not rejected, did the local government assess which tender to accept and which tender was most advantageous to the local government to accept, by means of written evaluation criteria.

Yes Tanya Browning

8 F&G Reg 17 Did the information recorded in the local government's tender register comply with the requirements of F&G Reg 17.

Yes Tanya Browning

9 F&G Reg 19 Was each tenderer sent written notice advising particulars of the successful tender or advising that no tender was accepted.

Yes Tanya Browning

10 F&G Reg 21 & 22 Did the local governments's advertising and expression of interest documentation comply with the requirements of F&G Regs 21 and 22.

Yes Tanya Browning

11 F&G Reg 23(1) Did the local government reject the expressions of interest that were not submitted at the place and within the time specified in the notice.

N/A Tanya Browning

Tenders for Providing Goods and Services

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12 F&G Reg 23(4) After the local government considered expressions of interest, did the CEO list each person considered capable of satisfactorily supplying goods or services.

Yes Tanya Browning

13 F&G Reg 24 Was each person who submitted an expression of interest, given a notice in writing in accordance with Functions & General Regulation 24.

Yes Tanya Browning

14 F&G Reg 24E Where the local government gave a regional price preference in relation to a tender process, did the local government comply with the requirements of F&G Reg 24E in relation to the preparation of a regional price preference policy (only if a policy had not been previously adopted by Council).

N/A Tanya Browning

15 F&G Reg 11A Does the local government have a current purchasing policy in relation to contracts for other persons to supply goods or services where the consideration under the contract is, or is expected to be, $100,000 or less.

Yes Tanya Browning

I certify this Compliance Audit return has been adopted by Council at its meeting on

Signed Mayor / President, Leonora Signed CEO, Leonora

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10.0 REPORTS OF OFFICERS 10.1 CHIEF EXECUTIVE OFFICER 10.1(B) TENDER 05/2013 – SEALING OF EXISTING BITUMEN ROAD SURFACE SUBMISSION TO: Meeting of Council Meeting Date: 18th February, 2014 AGENDA REFERENCE: 10.1(B) FEB 14 SUBJECT: Tender 05/2013 – Sealing of Existing Bitumen Road Surface LOCATION / ADDRESS: Leonora NAME OF APPLICANT: Shire of Leonora FILE REFERENCE: Tenders General 10.7 AUTHOR, DISCLOSURE OF ANY INTEREST AND DATE OF REPORT NAME: James Gregory Epis OFFICER: Chief Executive Officer INTEREST DISCLOSURE: Nil DATE: 6th February, 2014 BACKGROUND On the 4th December, 2013 tenders were invited from suitably qualified contractors to carry out approximately 22,000m2 of bitumen sealing over Leonora Townsite Streets, and approximately 1,000m2 to seal the intersection of Weebo-Wildara Road. The advertisement which appeared in the West Australian on the 4th December, 2013 detailed tender closing time and date being 4.00pm on Thursday 19th December, 2013. Tenders were opened by the Acting Chief Executive Officer, Ms Tanya Browning in the presence of Mr Dan Yates, Manager Works, after closing time and date. Tenders were received from the following

• Total Asphalt and Traffic Management Services $271,271.00 • RNR Contracting Pty Ltd $171,440.00

All tenders included the Goods and Services Tax. STATUTORY ENVIRONMENT Local Government (Functions and General) Regulations 11 states that tenders are to be publicly invited before a Local Government enters into a Contract for another person to supply goods or services if the consideration under the Contract is expected to be worth more than $100,000.00. POLICY IMPLICATIONS There are no Policy implications resulting from the recommendation of this report. FINANCIAL IMPLICATIONS An amount of $323,243.00 is contained within the current budget for projects that include these works. Both tenders can be accommodated within the current budget provision, along with the other works associated with the projects.


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STRATEGIC IMPLICATIONS There are no strategic implications resulting from the recommendation of this report. RECOMMENDATIONS That Council accepts the tender submitted by RNR Contracting Pty Ltd, the total being $171,440.00 including GST. VOTING REQUIREMENT Simple majority required. COUNCIL DECISION Moved Cr RA Norrie, Seconded Cr GW Baker that Council accepts the tender submitted by RNR Contracting Pty Ltd, the total being $171,440.00 including GST.

CARRIED (7 VOTES TO 0)


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Cr AE Taylor declared a financial interest in item 10.1(C), as he is an employee of one of the tenderers referred to in the report, and left the meeting at 9:45am. Cr MWV Taylor declared an impartial interest in item 10.1(C). as he was requested to provide quotations on some works by some of the tenderers referred to in the report. 10.0 REPORTS OF OFFICERS 10.1 CHIEF EXECUTIVE OFFICER

10.1(C) TENDER 01/2014 SHED CONSTRUCTION GWALIA MUSEUM SUBMISSION TO: Meeting of Council Meeting Date: 18th February, 2014 AGENDA REFERENCE: 10.1 (C) FEB 14 SUBJECT: Tender 01/2014 Shed Construction Gwalia Museum LOCATION / ADDRESS: Leonora NAME OF APPLICANT: Shire of Leonora FILE REFERENCE: Tenders General 10.7 AUTHOR, DISCLOSURE OF ANY INTEREST AND DATE OF REPORT NAME: James Gregory Epis OFFICER: Chief Executive Officer INTEREST DISCLOSURE: Nil DATE: 17th February, 2014 BACKGROUND At the December 2013 Ordinary Meeting of Council, it was resolved:

That Council authorise the Acting Chief Executive Officer to prepare tender specifications in consultation with Donovan Payne Architects, as per the attached drawings and call tenders for the project, with a recommendation and assessment of tenders to be presented to the February 2014 Ordinary Meeting of Council.

On the 29th January, 2014 tenders were invited from suitably qualified building contractors to construct a shed in the Gwalia Museum Precinct, as per tender specifications. The advertisement which appeared in the West Australian on the 29th January 2014, detailed tender closing time and date being 4.00pm on Thursday 13th February, 2014. Tenders were opened by the Chief Executive Officer, Mr Jim Epis in the presence of Deputy CEO, Tanya Browning, after closing time and date. Tenders were received from the following

• Majstrovich Building Company $546,887.00 • Ricon Contractors Pty Ltd $916,837.00 • Northfields (WA) Pty Ltd $989,068.30

The tenders listed above include the Goods and Services Tax. All tenders received are well above the budget provision. This is a product of the increase in size of the building than what was originally envisaged. Scope creep has been a concern from the outset of the project, as correspondence between the Gwalia Reference Group, Council and management since July of last year highlights.


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Tender documents however have been for forwarded to the State Heritage Council for their information, and further consultation will take place for any minor variations required once tender has been awarded. One of the tenders received, from Majstrovich Building Company, provides alternatives for consideration, which would result in some savings on the project. If all alternatives were accepted, the saving would represent $159,000 (inc GST) which would still result in the project being over budget, but still significantly closer to the original budget than other tenders received. STATUTORY ENVIRONMENT Local Government (Functions and General) Regulation 11(1) states that tenders are to be publicly invited before a Local Government enters into a Contract for another person to supply goods or services if the consideration under the Contract is expected to be worth more than $100,000.00, unless otherwise specified. Local Government (Functions and General) Regulation 11(2) states that tenders do not have to be publicly invited if, within the last six months if the local government has sought tenders but no tender was submitted that met the specifications. POLICY IMPLICATIONS There are no policy implications resulting from the recommendation of this report. FINANCIAL IMPLICATIONS An amount of $337,610 is included in the 2013/14 annual budget for this project, which is represented by CLGF 2012/13 allocation of $337,610. The lowest tender submitted totals $497,170 excluding GST, which is $159,560 over budget. Savings on the project could be discussed, and budget amendments recommended at budget review at the March 2014 Ordinary Meeting of Council to address budget shortfall. STRATEGIC IMPLICATIONS There are no strategic implications resulting from the recommendation of this report. RECOMMENDATIONS That the tender submitted by Majstrovich Building Company be accepted totalling $546,887.00 inc GST, less alternative considerations of $159,000.00, resulting in total tender price of $387,887.00 inc GST, and that a budget amendment be presented to Council at the March 2014 Ordinary Meeting of Council to meet the project shortfall. VOTING REQUIREMENT Simple majority required. COUNCIL DECISION Moved Cr RA Norrie, Seconded Cr GW Baker that the tender submitted by Majstrovich Building Company be accepted totalling $546,887.00 inc GST, less alternative considerations of $159,000.00, resulting in total tender price of $387,887.00 inc GST, and that a budget amendment be presented to Council at the March 2014 Ordinary Meeting of Council to meet the project shortfall.

CARRIED (5 VOTES TO 1) Cr MWV Taylor recorded his vote against the motion. Cr AE Taylor returned to the meeting at 10:16am.


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10.0 REPORTS OF OFFICERS 10.1 CHIEF EXECUTIVE OFFICER

10.1(D) REVIEW OF DELEGATIONS SUBMISSION TO: Meeting of Council Meeting Date: 18 February 2014 AGENDA REFERENCE: 10.1 (D) 14 SUBJECT: Delegation Register Review LOCATION / ADDRESS: Leonora NAME OF APPLICANT: N/A FILE REFERENCE: 1.40 AUTHOR, DISCLOSURE OF ANY INTEREST AND DATE OF REPORT NAME: James Gregory Epis OFFICER: Chief Executive Officer INTEREST DISCLOSURE: Nil DATE: 6th February 2014 BACKGROUND The delegations included in the attached register allow officers to undertake day to day operational activities in the Shire without continual referral to Council. These delegations are often made subject to the confines of policy that give general direction in the decision making process. All delegations have been reviewed, with the following amendments made:

- B01 Building, Works Unlawful has been removed as amended legislation has made it redundant - B02 Building Licences has been removed as amended legislation has made it redundant - B03 Demolition Licences has been removed as amended legislation has made it redundant - B04 Issue of Section 401 Notices has been removed as amended legislation has made it redundant - B05 Removal of Neglected and Renovations Of Dilapidated Buildings has been removed as amended

legislation has made it redundant - B06 Dwellings Unfit for Habitation has been amended to correctly identify the appropriate officer in the on

delegation - B07 Dwellings to be Repaired has been amended to correctly identify the appropriate officer in the on

delegation - B08 Building Conversion to a Dwelling has been removed as amended legislation has made it redundant

The following new delegations have been added to the register:

- B10 Building Demolitions & Permits which reflects compliance with current legislation - B11 Building/Demolition, Extension of Time to Complete which reflects compliance with current

legislation - B12 Building Orders which reflects compliance with current legislation - B13 Grant of Occupancy Permit, Building Approval Certificate which reflects compliance with current

legislation - B14 Extension of Period of Duration of Occupancy Permit or Building Approval Certificate which reflects

compliance with current legislation - B15 Authorised Persons – Building Act 2011 which reflects compliance with current legislation - B16 Certificate of Design Compliance which reflects compliance with current legislation

It is advised that the members carefully check all delegations to ensure that the Council is satisfied as to the level of delegation.


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STATUTORY ENVIRONMENT Section 5.46 of the Local Government Act requires a local government to review its delegations at least once every twelve months. POLICY IMPLICATIONS Following the review of Council’s policy manual in December 2011, a clear linkage between delegation and policy is now documented where relevant. FINANCIAL IMPLICATIONS There are no financial implications resulting from the recommendation of this report. STRATEGIC IMPLICATIONS There are no strategic implications resulting from the recommendation of this report. RECOMMENDATIONS That the Council adopt the Register of Delegations as attached to this report. VOTING REQUIREMENT Absolute Majority COUNCIL DECISION Moved Cr MWV Taylor, Seconded Cr RM Cotterill that the Council adopt the Register of Delegations as attached to this report.

CARRIED BY ABSOLUTE MAJORITY (7 VOTES TO 0)


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SHIRE OF LEONORA

REGISTER OF DELEGATIONS Reviewed by Council 18th February, 2014


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THE LOCAL GOVERNMENT ACT 1995 GIVES LOCAL AUTHORITIES THE POWERS OF DELEGATION

Delegation of some powers and duties to certain committees: 5.16 (1) Absolute majority required to delegate; cannot delegate power of delegation. (2) To be in writing and may be general or conditional. (3) Can be for a period of time or indefinite. (4) Doesn’t prevent Council acting through another. 5.17 Limits on delegations to committees. 5.18 Register of Delegations to be kept and reviewed annually. Delegation of some powers and duties to CEO: 5.42 (1) Absolute majority required to delegate. (2) To be in writing and may be general or conditional. 5.43 Limits on delegations to CEO. 5.44 CEO may delegate to others, but not the power of delegation. 5.45 (1) (a) Can be for a period of time or indefinite. (b) Absolute majority required to amend or revoke. (2) Doesn’t prevent Council or CEO acting through another. 5.46 (1) & (2) Register of Delegations to be kept and reviewed annually. (3) A person to whom a power or duty is delegated under this Act is to keep records in

accordance with regulations in relation to the exercise of the power or the discharge of the duty.

Admin Reg 19. “Where a power or duty has been delegated under the Act to the CEO or to any other local

government employee, the person to whom the power or duty had been delegated is to keep a written record of –

(a) how the person exercised the power or discharged the duty; (b) when the person exercised the power or discharged the duty; (c) the persons or classes of persons, other than Council or committee members or employees

of the local government, directly affected by the exercise of the power or the discharge of the duty”.


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CONTENTS FINANCE 5 01 PAYMENTS OF ACCOUNTS BETWEEN MEETINGS 5 02 INVESTMENTS 7 03 HIRE FEES & CHARGES – RECREATION CENTRE 8 04 CONFERENCES / SEMINARS / TRAINING – EXPENSES OF

COUNCILLORS AND STAFF 9 05 EXPENDITURE PRIOR TO ADOPTION OF BUDGET 10 06 INSURANCE 11 07 RATE RECORDS AND RECOVERY OF RATES AND SERVICE CHARGES 12 08 SURPLUS EQUIPMENT, MATERIALS AND TOOLS 14 09 PURCHASE ORDER AUTHORISATION 15 10 RECOVERY OF DEBTS 16 11 LAND VALUATIONS 17 ADMINISTRATION 18 01 USE OF SHIRE VEHICLES 18 02 STAFF HOUSING 19 03 LIQUOR – SALE AND CONSUMPTION OF AT COUNCIL PROPERTY 20 04 IMPOUNDING GOODS –AUTHORISED EMPLOYEE 21 05 AWARD / INDUSTRIAL MATTERS 22 06 CONTRACT VARIATIONS 23 07 LEGAL ADVICE 24 08 ENFORCEMENTS AND LEGAL PROCEEDINGS 25 09 DELEGATION OF POWER 26 10 COUNCIL MEMBERS – REGISTER OF DELEGATIONS TO COMMITTEES 27 11 TENDERS 28 12 TRADE/VENDOR LICENCES 30 13 ANIMALS – UNLAWFUL RELEASE FROM POUND 31 ENGINEERING 32 01 TEMPORARY RURAL ROAD CLOSURES 32 02 ROADTRAINS AND EXTRA MASS PERMITS 33 03 TRAFFIC CONTROL SIGNALS AND ROAD REGULATORY DEVICES 34 04 CONTRACTORS – USE OF WORKS 35 05 PLANT – USE BY EMPLOYEES 36 06 DAMAGE TO ROADS AND FOOTPATHS 37 07 PRIVATE WORKS 38 HEALTH 39 01 ENVIRONMENTAL HEALTH 39 02 LOCAL GOVERNMENT SEPTIC TANK APPROVALS 40 03 DEALING WITH NUISANCES 41 04 CAMPING OTHER THAN AT A PARK OR A CAMPING GROUND 42 BUILDING 43 01 WORKS – UNLAWFUL 43 02 BUILDING LICENSES 44 03 DEMOLITION LICENSES 45


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04 BUILDING – ISSUE OF SECTION 401 LICENSE 46 05 REMOVAL OF NEGLECTED AND RENOVATIONS OF DILAPIDATED

BUILDINGS 47 06 DWELLINGS UNFIT FOR HABITATION 48 07 DWELLINGS TO BE REPAIRED 49 08 BUILDING CONVERSION TO A DWELLING 50 09 PARK HOMES 51 10 BUILDING/DEMOLITION PERMITS 52 11 BUILDING/DEMOLITION, EXTENSION OF TIME TO COMPLETE 53 12 BUILDING ORDERS 54 13 GRANT OF OCCUPANCY PERMIT, BUILDING APPROVAL CERTIFICATE 55 14 EXTENSION OF PERIOD OF DURATION OF OCCUPANCY PERMIT OR BUILDING APPROVAL CERTIFICATE 56 15 AUTHORISED PERSONS – BUILDING ACT 2011 57 16 CERTIFICATE OF DESIGN COMPLIANCE 58 BUSHFIRE 59 01 USE OF COUNCIL PLANT 59 DELEGATIONS TO COMMITTEES 60 01 AUDIT COMMITTEE 60 REGISTER OF DELEGATIONS 61 01 TO CHIEF EXECUTIVE OFFICER 61 02 TO DEPUTY CHIEF EXECUTIVE OFFICER 62 03 TO ENVIRONMENTAL HEALTH OFFICER/BUILDING SURVEYOR 63 04 TO MANAGER OF WORKS 64


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FINANCE

F01 PAYMENTS OF ACCOUNTS BETWEEN MEETINGS Function to be performed: To make payments from the Municipal Fund Bank Accounts

for payment of creditors and payroll between Council meetings.

Delegated to: Chief Executive Officer On delegated to: Deputy Chief Executive Officer Conditions: Compliance with Regulations 12 and 13 of the Local

Government (Financial Management) Regulations 1996.

The authority extends only to making of investments, the payment of salaries and wages, payment for fuel and supplies, loan repayments, petty cash recoups, freight, contract progress payments, group tax, FBT, GST, utilities, advance recoup and the payment of general trade creditors accounts. The authority extends only to payments for items previously authorised by the council by inclusion in the budget. The Chief Executive Officer is to ensure the relevant debt was incurred by a person who is properly authorized to do so and that the goods and services to which each account relates were provided in a satisfactory standard as the case requires. Each payment from the Municipal Fund Bank Accounts and is to be noted on a list compiled each month showing:

1) The payee’s name 2) The amount of the payment 3) The date of the payment 4) Sufficient information to identify the transaction

The list referred to above is to be presented to the Council at the next ordinary meeting of the Council following the preparation of the list and is to be recorded in the minutes of the meeting at which it is presented. The vouchers, supporting invoices and other relevant documents be made available for inspection by Councillors at any time following the date of payment and at the next ordinary meeting of Council. Records to be kept under the provision of General Disposal Authority for Local Government Records Legislation.

Reference: S5.42/5.44, S6.10 – Local Government Act 1995

Local Government (Financial Management) Regulations 1996


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Council Policy: N/A.

Date Adopted: 20th May 1997

Date Reviewed: 18th February, 2014 Date Reviewed & Amended: 15th February 2011


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F02 INVESTMENTS Function to be performed: 1 To invest money held in the Municipal or Trust Funds

that is not required for the time being for any purpose in accordance with Part III of the Trustees Act 1962 or in an investment approved by the Minister. 2 To establish and document internal control procedures to be followed to ensure control over the investments.

Delegated to: Chief Executive Officer On delegated to: Deputy CEO Conditions: 1) The establishing of documental internal control

procedures to be followed to ensure control over the investments.

2) Compliance with Clause 19(2) Local Government (Financial Management) Regulations 1996

3) Council Policy (where applicable) 4) Investments in Managed Funds require the approval of

Council. Record of Use: Records to be kept under the provisions of General Disposal

Authority for Local Government Records Legislation. Reference: S5.42/S5.44, S6.14 Local Government Act, 1995 (As

Amended) Council Policy: A.2.1 Date Adopted: 15th February 2011 Date Reviewed: 18th February, 2014 Date Reviewed and Amended: N/A


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F03 HIRE FEES & CHARGES – RECREATION CENTRE Function to be performed: To adjust/vary recreation centre, halls, and oval hire fees and

charges as determined in the budget.

Delegated to: Chief Executive Officer On delegated to: N/A Conditions: Subject to Regulations 5, 8 and 10 of the Local Government

(Financial Management) Regulations 1996; and • where it is considered that there is the need due to

extenuating circumstances, unusual kind of use • The cost of normal hire per participant being prohibitive

in relation to the financial resources of the hirer/s. • One-off usage discounts being supported in favour of

regular use discounts. • The participation of children/juniors in the program. • The benefits to the Shire, its staff and the community in

general. • The costs to the Shire, including any forfeited

opportunity costs. • Any other circumstances that warrant consideration to a

discount or waiving of fees.

Record of Use: Copy of receipts to be archived and kept in accordance with records to be kept under the provisions of General Disposal Authority for Local Government Records Legislation.

Reference: S5.42, S6.10 Local Government Act (As Amended). Council Policy: N/A Date Adopted: 15th February 2011 Date Reviewed: 18th February, 2014 Date Reviewed and Amended: N/A


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F04 CONFERENCES / SEMINARS / TRAINING COURSES - EXPENSES OF COUNCILLORS AND STAFF

Function to be performed: 1 To reimburse all reasonable expenses to members and

staff incurred whilst attending authorised conferences, seminars and training courses and during other absences from the district on any business deemed necessary by the Chief Executive Officer. Such expenses may include registration fees, accommodation, meals, refreshments, travel and other appropriate out-of-pocket expenses. 2 The payment of expenses of partners when the Council has specifically resolved that it is appropriate for a Councillor or staff member to be accompanied by another person.

Delegated to: Chief Executive Officer On delegated to: N/A Conditions: Obtain from the Councillor or staff member receipts or other

appropriate proof that the expense was incurred. Obtain a declaration that the expense was incurred wholly whilst on Council business.

Attendance will enhance the professional development of the

officer or elected member, provide benefits to Council and is relevant to the duties and responsibilities of the officer or elected member.

Record of Use: Copy of receipts to be archived and kept in accordance with

records to be kept under the provisions of General Disposal Authority for Local Government Records Legislation.

Reference: Local Government Act 1995. Council Policy: A.3.2 + A.3.3 Date Adopted: 20th May 1997 Date Reviewed: 18th February, 2014 Date Reviewed and Amended: 15th February 2011


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F05 EXPENDITURE PRIOR TO ADOPTION OF BUDGET Function to be performed: To incur operating expenditures from the Municipal Fund

prior to the adoption of the annual budget. Delegated to: Chief Executive Officer On delegated to: N/A Conditions: This delegation refers to operating expenditure only. Record of Use: List of accounts for payment to Council Reference: Local Government Act (As Amended). Council Policy: A.2.6 Date Adopted: 15th February 2011 Date Reviewed: 18th February, 2014 Date Reviewed and Amended: N/A


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F06 INSURANCE Function to be performed: To enter into appropriate contracts of insurance. Delegated to: Chief Executive Officer On delegated to: N/A Conditions: Nil Record of Use: Insurance Policies held by the Council. Reference: Part 3 of Local Government Act (As Amended). Council Policy: A.2.5 Date Adopted: 15th February 2011 Date Reviewed: 18th February, 2014 Date Reviewed and Amended: N/A


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F07 RATE RECORDS AND RECOVERY OF RATES AND SERVICE CHARGES Function to be performed: 1. Where appropriate or necessary, to amend the rate record

of the local government for the 5 years preceding the current financial year as contemplated by section 6.39 (2)(b). 2. To enter into agreements in accordance with Section 6.49 of the Local Government Act 1995 for the payment of rates and service charges. 3. To determine the dates that a rate or service charge becomes due and payable in accordance with Section 6.50 of the Local Government Act 1995, such that the due payment of a rate or service charge, or the first installment thereof as the case may be, shall become due and payable 35 days after the date noted on the rate notice as the date the rate notice was issued; 4. To take any or all of the actions pursuant to the provisions of the Act as reasonable and proper, to recover rates and service charges due to the local government; 5. Pursuant to section6.64 (3) of the Act, to lodge caveats on land where the rates or service charges are in arrears, and it is considered that the interests of the Council should be protected; and to subsequently withdraw such caveats once arrears of rates have been settled. 6. To exercise discretion in regard to granting an extension of time for the service of objections to the rate record in accordance with Section 6.76(4) of the Local Government Act 1995; 7. To allow or disallow in accordance with section 6.76 (5) any objection to the rate record lodged under Section 6.76(1) and to serve notice of the decision and a statement of reasons for the decision upon the person lodging the objection on accordance with Section 6.76(6) 8. To discharge the obligations specified in section 6.39(1) of the Local Government Act 1995 (as amended). 9. The service of notices of valuation and rates referred to in section 6.41(1) of the Local Government Act 1995. 10. The powers conferred on Section 6.40 of the Local Government Act 1995. 11. The recovery of rates by complaint or action pursuant to the provisions of 6.56(1) of the Local Government Act 1995. 12. Requiring a lessee to pay rent to the Council in satisfaction of rates or service charges due and payable in accordance with 6.60(2) of the Local Government Act 1995.

Delegated to: Chief Executive Officer On delegated to: N/A Conditions: Nil Record of Use: List of rate arrears submitted to Council when requested. Reference: Local Government Act (As Amended). Council Policy: A.2.4


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Date Adopted: 20th May 1997 Date Reviewed: 18th February, 2014 Date Reviewed and Amended: 15th February 2011


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F08 SURPLUS EQUIPMENT, MATERIALS, TOOLS Function to be performed: To sell surplus equipment, materials, tools, etc with an

estimated value of less than $2,000 which are no longer required, or are out moded, or are no longer serviceable.

Delegated to: Chief Executive Officer On delegated to: N/A Conditions: By calling for expressions of interest, holding of a surplus

goods sale at Council’s depot, or any other fair means. Where it has not been possible to dispose of surplus equipment, materials, tools, and such like as outlined above, dispose of such things by other nominated means, including scrapping, after a listing of such items and the proposed disposal method has been provided to Council.

Record of Use: Information on File and advice provided to Council.

Records to be kept under the provisions of General Disposal Authority for Local Government Records Legislation.

Reference: Local Government Act (As Amended) Sect 3.58 & 5.42 and

Financial Management Regulation 5.2 Council Policy: Nil Date Adopted: 20th May 1997 Date Reviewed: 18th February, 2014 Date Reviewed and Amended: 15th February 2011


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F09 PURCHASE ORDER AUTHORISATION Function to be performed: 1 To sign Purchase Orders for items contained within

the current budget. 2 This delegation includes authorisation to accept a

tender for purchase up to an amount of $100,000 (Local Government Act 1995 section 5.43 (b)).

Delegated to: Chief Executive Officer On delegated to: As follows: The following staff members are authorised to sign purchase orders on behalf of Council, with limitations as indicated:

Officer: Limit of Authority: Manager Works As per the adopted annual budget, or by decision of Council

for items not included in the budget, relating to expenditure within the relevant department.

Deputy Chief Executive Officer

As per the adopted annual budget, or by decision of Council for items not included in the budget, relating to expenditure within the relevant department.

Chief Executive Officer As per the adopted annual budget, or by decision of Council for items not included in the budget, relating to expenditure within any department of the organisation.

Conditions: Officers must adhere to requirements of purchasing policy

i.e. purchases up to $10,000 can be arranged by delegated officers, $10,001-$25,000 must receive two quotes Deputy CEO delegated to approve, $25,001-$99,999 must receive three quotes with CEO delegated to approve, $100,000 and above tenders are to be called in line with tender regulations with full Council to approve.

Record of use: Duplicate of purchase order to be handed to Creditor Clerk. Triplicate stored in original purchase order book. Completed order books to be returned to Administration Officer for archiving. Register to be kept under the provisions of General Disposal Authority for Local Government Records Legislation.

Reference: S5.42 & 3.57 Local Government Act 1995 (As Amended). Council Policy: A.2.3 Date Adopted: 20th February 2007 Date Reviewed: 18th February, 2014 Date Reviewed and Amended: 15th February 2011


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F10 RECOVERY OF DEBTS Function to be performed: The Chief Executive Officer is delegated authority to

negotiate with debtors unable to pay debts due to particular hardships. The Chief Executive Officer is delegated authority to initiate legal action for the recovery of debts either through the local court or by Council’s solicitors, as the case may warrant, when all other reasonable attempts at collection have been exhausted.

Delegated to: Chief Executive Officer On delegated to: Deputy CEO Conditions: 1) The establishing of written records of any action taken.

2) Compliance with relevant sections of the Local Government (Financial Management) Regulations 1996 and Local Government Act 1995.

Record of Use: Records to be kept under the provisions of General Disposal

Authority for Local Government Records Legislation. Reference: S5.42 Local Government Act, 1995 (As Amended) Council Policy: N/A Date Adopted: 20th May 1997 Date Reviewed: 18th February, 2014 Date Reviewed and Amended: 15th February 2011


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F11 LAND VALUATIONS Function to be performed: To obtain from the Valuer General or a qualified private

Valuer, the value of any land or property that is subject of a report or submission to the Council involving negotiations for the purchase or sale of property.

Delegated to: Chief Executive Officer On delegated to: Deputy CEO Conditions: Provisions to be included in budget for land valuation

expenses. Record of Use: Records to be kept under the provisions of General Disposal

Authority for Local Government Records Legislation. Reference: S5.42 Local Government Act, 1995 (As Amended) Council Policy: N/A Date Adopted: 20th May 1997 Date Reviewed: 18th February, 2014 Date Reviewed and Amended: N/A


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ADMINISTRATION A01 USE OF SHIRE VEHICLES Function to be performed: To make appropriate private use arrangements with all staff

having use of a Council vehicle. Delegated to: Chief Executive Officer On delegated to: Deputy Chief Executive Officer Conditions: Nil Record of Use: Vehicle Log Book. (Where applicable) Reference: S5.42 Local Government Act, 1995 (As Amended) Council Policy: T.6.3 Date Adopted: 20th May 1997 Date Reviewed: 18th February, 2014 Date Reviewed and Amended: N/A


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A02 STAFF HOUSING Function to be performed: To make all arrangements in regard to occupancy and

maintenance of all staff accommodation provided by the Council.

Delegated to: Chief Executive Officer On delegated to: N/A Conditions: 1 In exercising this delegation regard shall be given to

any Council policy in place from time to time. 2 In the event that any Council provided accommodation is at anytime not required for Council employees, the Chief Executive Officer is delegated authority to rent or lease the accommodation to persons other than Council employees or organisations 3 The rental to other persons or organisations is subject to an appropriate tenancy agreement and period that does not unduly impact on the Shires requirements for the property.

Record of Use: Employee Files. Reference: Nil. Council Policy: Nil. Date Adopted: 15th February 2011 Date Reviewed: 18th February, 2014 Date Reviewed and Amended: Nil.


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A03 LIQUOR – SALE & CONSUMPTION AT COUNCIL PROPERTY Function to be performed: To approve applications for the sale of liquor from the

Councils facilities and impose any conditions relating to its sale as considered appropriate, and to approve applications to consume liquor on property under the care, control and management of Council.

Delegated to: Chief Executive Officer On delegated to: N/A Conditions: In exercising this delegation, the Chief Executive Officer

shall have regard to the provisions of the appropriate State Legislation regarding consumption and sale of liquor and shall, when appropriate, consult with local Police.

Record of Use: Applications and approvals to be kept in Filing System. Reference: S5.42 Local Government Act, 1995 (As Amended).

Sections 59 and 119 of the Liquor Licensing Act 1988. Council Policy: Nil Date Adopted: 20th May 1997 Date Reviewed: 18th February, 2014 Date Reviewed and Amended: 15th February 2011


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A04 IMPOUNDING GOODS – AUTHORISED EMPLOYEE Function to be performed: To authorise an employee in accordance with Section 3.39 to

remove and impound any goods that are involved in a contravention that can lead to impounding;

Delegated to: Chief Executive Officer On delegated to: N/A Conditions: Subject to the express provisions contained in the Local

Government Act 1995 and Local Government (Functions and General) Regulations 1996, Pt 6.

Record of Use: Report to Council. Reference: Local Government Act, 1995 (As Amended) – S5.42 Local Government Act, 1995 – S3.39 Council Policy: Nil Date Adopted: 15th February 2011 Date Reviewed: 18th February, 2014 Date Reviewed and Amended: Nil


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A05 AWARD / INDUSTRIAL MATTERS Function to be performed: To instruct the local government’s consultants in workplace

relations if considered appropriate to act on the Council’s behalf in any general Industrial/Award matter and any industrial dispute involving an employee or employees of the Council.

Delegated to: Chief Executive Officer On delegated to: N/A Conditions: Nil Record of Use: File records of authorisations given. Reference: Local Government Act, 1995. Council Policy: Nil Date Adopted: 15th February 2011 Date Reviewed: 18th February, 2014 Date Reviewed and Amended: Nil


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A06 CONTRACT VARIATIONS Function to be performed: To approve minor variations to contracts which have been

entered into by the Council, subject to the funds required to meet the cost of the variations being contained within the amount set aside in the budget adopted by the Council.

Delegated to: Chief Executive Officer On delegated to: N/A Conditions: Nil Record of Use: Contract Register Reference: Local Government Act, 1995 and Tender Regulations Council Policy: Nil Date Adopted: 20th May 1997 Date Reviewed: 18th February, 2014 Date Reviewed and Amended: Nil


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A07 LEGAL ADVICE Function to be performed: To obtain such legal advice and opinions as considered is

necessary in the management of the Local Government. Delegated to: Chief Executive Officer On delegated to: N/A Conditions: Subject to existing budgetary provisions for that purpose Record of Use: Information on File and advice provided to Council.


Reference: Local Government Act, 1995. Council Policy: A.1.3 Date Adopted: 20th May 1997 Date Reviewed: 18th February, 2014 Date Reviewed and Amended: Nil


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A08 ENFORCEMENTS AND LEGAL PROCEEDINGS Function to be performed: 1) To appoint persons or classes of person to be

authorised for the purposes of performing particular functions in regard to the enforcement of local laws. 2) To issue to each person authorised to enforce local laws a certificate stating that the person is so authorised and the person is to produce the certificate whenever required to do so by a person who has been or is about to be affected by any exercise of authority by the authorised person. 3) To appoint persons to initiate prosecutions on behalf of Council under the Local Government Act 1995 and Council’s Local Laws.

Delegated to: Chief Executive Officer On delegated to: N/A Conditions: Subject to compliance with the following:

• Local Government Act 1995 • Dog Act 1976 • Bush Fire Act 1954 • Health Act 1911 • Local Government (Miscellaneous Provisions) Act

1960 • Local Laws, Parking and Dogs • Council Policy

Record of Use: Retention of file copy of relevant correspondence. Reference: S5.42/S5.44, S9.10, S9.19, S9.20 and S9.23 Local

Government Act, 1995 (As Amended) Section 44.9 Local Government (Miscellaneous Provisions) Act 1960.

Council Policy: Nil Date Adopted: 15th February 2011 Date Reviewed: 18th February, 2014 Date Reviewed and Amended: Nil


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A09 DELEGATION OF POWER Function to be performed: Where the Deputy Chief Executive Officer is authorised to

act as the Chief Executive Officer, all delegations to the Chief Executive Officer may be performed / undertaken by the Acting Chief Executive Officer.

Delegated to: Deputy Chief Executive Officer On delegated to: N/A Conditions: In the absence of Chief Executive Officer and when

authorised in writing, the Deputy Chief Executive Officer shall act as the Chief Executive Officer.

Record of use: Retention of file copy of relevant appointment in Personnel

File. Records to be kept under the provisions of General Disposal Authority for Local Government Records Legislation.

Reference: S5.42 Local Government Act 1995 (As Amended). Council Policy: A.3.6 Date Adopted: 15th February 2011 Date Reviewed: 18th February, 2014 Date Reviewed and Amended: Nil


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A10 COUNCIL/MEMBERS - REGISTER OF DELEGATIONS TO COMMITTEES Function to be performed: 1 To keep a Register of the Delegations made by the

Council to Committees, the Register being required in accordance with the provisions of Section 5.18 of the Act.

Delegated to: Chief Executive Officer On delegated to: N/A Conditions: The Register is only required if Committees are in existence

and have delegated powers of duties. Council acknowledges that this task could be interpreted to be a function of the CEO under Section 5.41 (d) – management of day to day operations.

Record of use: Register Reference: S5.42 and S5.18 Local Government Act 1995 (As

Amended). Council Policy: Nil Date Adopted: 15th February 2011 Date Reviewed: 18th February, 2014 Date Reviewed and Amended: Nil


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A11 TENDERS Function to be performed: (1) To make determinations about the following matters

contemplated by the Local Government (Functions and General) Regulations 1996 in relation to the supply of goods and services by tender, unless Council has already done so in any instance:

a) to determine whether or not tenders should be publicly invited having regard to the circumstances contemplated by a clause 11 subclause (2) paragraphs (ba) (iii) (II) and (f) of the regulations; (b) before publicly inviting tenders, to determine appropriate criteria for deciding which tender should be accepted as contemplated by clause 14 subclause (2a) of the regulations; (c) to ensure that there is an adequate specification upon which to invite tenders for goods or services and to decide upon the extent of detailed information to be made available to interested tenderers to satisfy clause 14 subclauses 3 (b) and (4) (a) of regulations, and to vary that information where required whilst having regard to the provisions of subclause (5); (d) to make a determination as to whether or not the local government will submit a tender, and advise other interested tenders accordingly as required by clause 14 subclause (4) (d) of the regulations; (e) to assess tenders by written evaluation against the assessment criteria as provided for by clause 18 (4) of the regulations (f) where the circumstances contemplated by clause 18 (6) and (7) of the regulations prevail and the tender has been awarded by the CEO pursuant to Part (B)(a) of this delegation, to deal with the matter according to that clause and applicable subclause; (g) where the circumstances contemplated by clause 20 (1) of the regulations prevail, upon becoming aware of the need for any minor variation/s, to deal with the matter according to that clause/subclause, including being satisfied that the extent of the variation constitute a minor variation under clause 20 (3); (h) where the circumstances contemplated by clause 20 (2) of the regulations prevail and the tender has been awarded by the CEO pursuant to Part (B) (a) of this delegation, to deal with the matter according to that clause/subclause; (i) to make determination about seeking expressions of interest in lieu of public tenders as contemplated by clause 21 (1) of the regulations; and (j) evaluating expressions of interest as to determining which would be capable of satisfactorily supplying the goods or services. (2) Unless otherwise specified by the Council for a particular case, where the consideration involved does not


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exceed $30,000 and is acceptable or advantageous to the local government. (a) to accept a tender provided that the appropriate provision has been made in Council’s Budget; and (b) to decline to accept a tender where none is deemed acceptable or advantageous to the Local Government.

Delegated to: Chief Executive Officer On delegated to: N/A Conditions: 1. Provision must be included in budget for CEO to call

tenders without referring to Council. 2. On receipt of the tenders, the CEO shall report on tenders

received to the next Council meeting. Record of use: Report to Council and file of correspondence and actions.


Reference: Local Government Tender Regulations and Local

Government Act 1995 (As Amended). Council Policy: Nil Date Adopted: 20th May 1997 Date Reviewed: 18th February, 2014 Date Reviewed and Amended: 15th February 2011


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A12 TRADE/VENDOR LICENCES Function to be performed: To negotiate with traders/vendors to operate within the

townsite, and if trader/vendor is unable to obtain suitable premises from which to operate within the central business area, the Chief Executive Officer is delegated authority to approve a suitable location within the townsite boundary provided no nuisance is created by the nature of that business.

Delegated to: Chief Executive Officer On delegated to: Nil Conditions: 1. The nature of the business and the type of goods sold 2. The effect the business has on local traders. 3. The duration of the stay 4. No nuisance is created by the nature of the business Record of use: Record to be kept on appropriate file. Reference: Local Government Miscellaneous Provisions Act 1996 Council Policy: T.6.5 Date Adopted: 20th October 1998 Date Reviewed: 18th February, 2014 Date Reviewed and Amended: 15th February 2011


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A13 ANIMALS – UNLAWFUL RELEASE FROM POUND Function to be performed: To instruct Council’s solicitors to commence legal

proceedings against any person/s who, in the opinion of the Chief Executive Officer has:

a) Unlawfully rescued or released, or attempted to rescue or release, dogs lawfully impounded or seized for the purpose of being impounded.

b) Damaged a Council pound c) Committed a breach of procedures enabling dogs to

escape from Council pound. Delegated to: Chief Executive Officer On delegated to: Nil Conditions: The CEO is to report particulars of instructions issued to

Council’s solicitors to the next following meeting of Council.

Record of use: Record to be kept on appropriate file. Reference: S5.94 Local Government Act 1995 (As Amended). Council Policy: Nil Date Adopted: 20th May 1997 Date Reviewed: 18th February, 2014 Date Reviewed and Amended: 15th February 2011


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ENGINEERING E01 TEMPORARY RURAL ROAD CLOSURES Function to be performed: To temporarily close a street or a portion of a street for a

period not exceeding 30 days to vehicles in cases of emergency, in connection with Council works, by reason of heavy rain, a street likely to be damaged by the passage of traffic of any particular class.

Delegated to: Chief Executive Officer On delegated to: Manager of Works Conditions: Compliance with the Local Government (Functions and

General) Regulations 1996. Record of use: Retention of file copy of relevant correspondence. Records

to be kept under the provisions of General Disposal Authority for Local Government Records Legislation.

Reference: Local Government Act 1995 (As Amended) – S5.42, S3.50,

S3.51 Local Government (Function and General) Regulations 1996. Executive Function S3.18

Council Policy: Nil Date Adopted: 20th May 1997 Date Reviewed: 18th February, 2014 Date Reviewed and Amended: 15th February 2011


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E02 ROAD TRAINS AND EXTRA MASS PERMITS Function to be performed: To determine any application for the use of such roads

granting approval with or without conditions and, subject to assessment and approval of the use of the road/s by Main Roads WA.

Delegated to: Chief Executive Officer On delegated to: N/A Conditions: Have regard for any policy of the Council in relation to the

use of local roads by restricted access vehicles Record of Use: Correspondence on File. Records to be kept under the

provisions of General Disposal Authority for Local Government Records Legislation

Reference: Road Traffic Vehicle Standard Regulations Council Policy: Nil Date Adopted: 20th May 1997 Date Reviewed: 18th February, 2014 Date Reviewed and Amended: 15th February 2011


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E03 TRAFFIC CONTROL SIGNALS, ROAD REGULATORY SIGNS & STREET SIGNS

Function to be performed: 1 To make application to Main Roads WA for

approvals to install stop and give-way signs at such places as considered warranted other than in accordance with any urban or rural traffic management plan adopted by Council, 2 Arrange installation of “school bus stop” signs and other appropriate traffic warning, advisory or directional signs at such places on local roads as considered necessary. 3 Proceed with the provision and erection of new street name plates and the replacement of damaged name plates.

Delegated to: Chief Executive Officer On delegated to: N/A Conditions: Due regard to limit of funds within budget Record of Use: Correspondence on File. Records to be kept under the

provisions of General Disposal Authority for Local Government Records Legislation

Reference: Road Traffic Code 2000 Council Policy: Nil Date Adopted: 20th May 1997 Date Reviewed: 18th February, 2014 Date Reviewed and Amended: 15th February 2011


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E04 CONTRACTERS – USE OF WORKS Function to be performed: To engage private contractors to assist and complement

Council’s work staff in carrying out any works and services. Delegated to: Chief Executive Officer On delegated to: N/A Conditions: In exercising this delegated authority, the Chief Executive

Officer shall have due regard to the following: • It must be demonstrated that by engaging the private

contractors, it will be in the best interests of the Council; • Appropriate funds are provided in the budget.

Record of Use: Correspondence on File.

Records to be kept under the provisions of General Disposal Authority for Local Government Records Legislation

Reference: Section 3.50 Local Government Act 1995 Council Policy: Nil Date Adopted: 20th May 1997 Date Reviewed: 18th February, 2014 Date Reviewed and Amended: 15th February 2011


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E05 PLANT – USE BY EMPLOYEES Function to be performed: Permit Council employees to utilise Council plant after

hours. Delegated to: Chief Executive Officer On delegated to: N/A Conditions: 1. Usage will be permitted within the townsite area, to

those employees who are competent with the operating capabilities of the plant that they propose to use and subject to their agreement to accept full responsibility for any loss or damage caused by negliece to the plant.

2. Where the use, or intended use, of plant is likely to conflict with usage of Council, of that plant, then permission will not be given.



Council Policy: T.6.2 Reference: Section 5.42 Local Government Act 1995 Date Adopted: 20th May 1997 Date Reviewed: 18th February, 2014 Date Reviewed and Amended: 15th February 2011


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E06 DAMAGE TO ROADS AND FOOTPATHS Function to be performed: Issue accounts for repairs to damage caused to roads,

kerbing and footpaths where the Chief Executive Officer is of the opinion that the damage was clearly caused by the Party. The Chief Executive Officer is also authorised to take legal action to recover the costs if the accounts remain unpaid after a reasonable time and notice has been given.

Delegated to: Chief Executive Officer On delegated to: N/A Conditions: Nil Record of Use: Correspondence on File.


Council Policy: Nil Reference: Section 5.42 Local Government Act 1995 Date Adopted: 20th May 1997 Date Reviewed: 18th February, 2014 Date Reviewed and Amended: 15th February 2011


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E07 PRIVATE WORKS Function to be performed: Carry out private works utilising Council employees and

plant. Delegated to: Chief Executive Officer On delegated to: N/A Conditions: 1. Private works will only be undertaken when time permits

to ensure there is no disruption to Council’s works programme.

2. Requests for private works for the time other than that suited to the Council shall be completed outside the Council’s normal working hours and charged at the appropriate penalty rates.



Council Policy: Nil Reference: Section 5.42 Local Government Act 1995 Date Adopted: 20th May 1997 Date Reviewed: 18th February, 2014 Date Reviewed and Amended: 15th February 2011


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HEALTH H01 ENVIRONMENTAL HEALTH Function to be performed: In accordance with the provisions of Section 26 of the

Health Act 1911 the Chief Executive Officer is appointed and authorised to exercise and discharge the following powers and functions: 1. Issue such Health Act notices and orders as appropriate; 2. Determine applications for license under the Health Act.

Delegated to: Chief Executive Officer On delegated to: To any person appointed by the local authority to the

position of Environmental Health Officer. Conditions: Subject to the provisions of the Health Act, Local Laws and

Council Policies. The applicant being advised of objections and/or appeal rights. A detailed report to the monthly Council meeting

Record of use: Retention of file copy of relevant correspondence.


Reference: Health Act 1911 (As Amended) Council Policy: Nil Date Adopted: 15th February 2011 Date Reviewed: 18th February, 2014 Date Reviewed and Amended: N/A


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H02 LOCAL GOVERNMENT SEPTIC TANK APPROVALS Function to be performed: Pursuant to the provisions of Section 26 of the Health Act

1911, the Environmental Health Officer is hereby appointed and authorized to exercise and discharge powers and functions conferred on local government for the purpose of Regulation 4 of the Health (Treatment of Sewerage and Disposal Effluent and Liquid Waste) Regulations 1974: 1. For the purpose of section 107(2)(a) of the Act, an

apparatus is to be approved a local government if it is intended to serve: a. A single dwelling b. Any other building that produces not more than 540

litres of sewerage per day; 2. A person may apply for approval by:

a. Completing an application in a form approved by the Executive Director, Public Health

b. Forwarding application to the Shire of Leonora together with any documents required under Regulation 5 and the fee specified in Item 1, of Schedule 1;

3. The Shire of Leonora upon application will as soon as practicable after receiving the application: a. Grant approval, or b. Refuse to grant approval;

4. Where the Shire refuses to grant approval it shall provide to the applicant written notice: a. Advising the person of the refusal, and b. Setting out the reasons for the refusal;

Delegated to: To any person appointed by the local authority to the

position of Environmental Health Officer. On delegated to: Nil. Conditions: Subject to the provisions of the Health Act, Local Laws and

Council Policies. The applicant being advised of objections and/or appeal rights.



Reference: Health Act 1911 (As Amended), Health (Treatment of

Sewerage and Disposal Effluent and Liquid Waste) Regulations 1974

Council Policy: Nil Date Adopted: 19th August 1997 Date Reviewed: 18th February, 2014 Date Reviewed and Amended: N/A


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H03 DEALING WITH NUISANCES Function to be performed: In accordance with the provisions of Section 184 of the

Health Act 1911 the Chief Executive Officer is authorised to deal with nuisances.

Delegated to: Chief Executive Officer On delegated to: To any person appointed by the local authority to the

position of Environmental Health Officer. Conditions: Subject to the provisions of the Health Act, Local Laws and

Council Policies. The applicant being advised of objections and/or appeal rights.



Reference: Health Act 1911 (As Amended) Council Policy: Nil Date Adopted: 19th May 1998 Date Reviewed: 18th February, 2014 Date Reviewed and Amended: 15th February 2011


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H04 CAMPING OTHER THAN AT A PARK OR A CAMPING GROUND Function to be performed: To grant approval to an applicant wishing to camp on land or

a period of up to three (3) months in any twelve month period.

Delegated to: Chief Executive Officer On delegated to: Nil. Conditions: Subject to the approval being in accordance with the

provisions of Regulation 11(2)(a) of the Caravan Parks and Camping Grounds Regulations 1997.



Reference: Health Act 1911 (As Amended) Council Policy: Nil Date Adopted: 19th May 1998 Date Reviewed: 18th February, 2014 Date Reviewed and Amended: 15th February 2011


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BUILDING B01 WORKS - UNLAWFUL Date Adopted: 20th May 1997 Date Reviewed: 18th February, 2014 Date Reviewed and Amended: 15th February 2011 Date Deleted: 18th February, 2014


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B02. BUILDING LICENCES Date Adopted: 20th May 1997 Date Reviewed: 18th February, 2014 Date Reviewed and Amended: 15th February 2011 Date Deleted: 18th February, 2014


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B03 DEMOLITION LICENSES Date Adopted: 20th May 1997 Date Reviewed: 18th February, 2014 Date Reviewed and Amended: 15th February 2011 Date Deleted: 18th February, 2014


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B04 ISSUE OF SECTION 401 NOTICES

Date Adopted: 20th May 1997 Date Reviewed: 18th February, 2014 Date Reviewed and Amended: 15th February 2011 Date Deleted: 18th February, 2014


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B05 REMOVAL OF NEGLECTED AND RENOVATIONS OF DILAPIDATED BUILDINGS

Date Adopted: 20th May 1997 Date Reviewed: 18th February, 2014 Date Reviewed and Amended: 15th February 2011 Date Deleted: 18th February, 2014


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B06 DWELLINGS UNFIT FOR HABITATION Function to be performed: To declare that a house, or any part thereof is unfit for

human habitation in accordance with the provisions of Section 135 of the Health Act 1911 (as amended).

Delegated to: Chief Executive Officer On delegated to: To the person occupying the office of Environmental Health

Officer/Building Surveyor Conditions: Subject to the provisions of Section 135 of the Health Act

1911 (as amended). Record of use: Certificates issued and correspondence issued.


Reference: Section 135 of the Health Act 1911 (as amended). Council Policy: Nil Date Adopted: 19th May 1998 Date Reviewed: 18th February, 2014 Date Reviewed and Amended: 15th February 2011 & 18th February 2014


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B07 DWELLINGS TO BE REPAIRED Function to be performed: Require owner of a house declared unfit for habitation or in a

poor state of repair, to make repairs and render clean such a house.

Delegated to: Chief Executive Officer. On delegated to: To the person occupying the office of Environmental Health

Officer/Building Surveyor. Conditions: The order is accordance with the provisions of Section 139

of the Health Act 1911 (as amended). Record of use: Notices and correspondence issued.


Reference: Section 139 of the Health Act 1911 (as amended). Council Policy: Nil Date Adopted: 19th May 1998 Date Reviewed: 18th February, 2014 Date Reviewed and Amended: 15th February 2011 & 18th February 2014


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B08 BUILDING CONVERSION TO A DWELLING Date Adopted: 19th May 1998 Date Reviewed: 18th February, 2014 Date Reviewed and Amended: 15th February 2011 Date Deleted: 18th February, 2014


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B09 PARK HOMES Function to be performed: To grant approval to any person wishing to bring a Park

Home on to a Caravan Park.

Delegated to: Chief Executive Officer On delegated to: The person holding the office of Building Surveyor. Conditions: Nil Record of use: Building licenses issued and correspondence issued.


Reference: Caravan Parks and Camping Grounds Regulations 1997

(11(2)(a)) Council Policy: Nil Date Adopted: 19th May 1998 Date Reviewed: 18th February, 2014 Date Reviewed and Amended: 15th February 2011


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B10 Building/Demolition Permits Function to be performed: To approve/refuse applications submitted under section 20

and 21 of the Building Act 2011.

Delegated to: Chief Executive Officer. On delegated to: The person holding the office of Building Surveyor. Conditions: Subject to provisions of section 20 and 21 of the Building

Act 2011. Record of use: Records to be kept under the provisions of General Disposal

Authority for Local Government Records Legislation. Reference: Building Act 2011. Council Policy: T.6.10 Date Adopted: 18th February 2014 Date Reviewed: N/A Date Reviewed and Amended: N/A


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B11 Building/Demolition, Extension of Time to Complete Function to be performed: To approve/refuse applications submitted under section 32 of

the Building Act 2011.

Delegated to: Chief Executive Officer. On delegated to: The person holding the office of Building Surveyor. Conditions: Subject to provisions of section 32 of the Building Act 2011. Record of use: Records to be kept under the provisions of General Disposal

Authority for Local Government Records Legislation. Reference: Building Act 2011. Council Policy: N/A Date Adopted: 18th February 2014 Date Reviewed: N/A Date Reviewed and Amended: N/A


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B12 Building Orders Function to be performed: 1. To make building orders pursuant to Division 5, Section

110 and 117 of the Building Act 2011 in relation to:

a. Building Work

b. Demolition Work

c. An existing building or incidental structure

2. To revoke building orders pursuant to Section 17 of the Building Act 2011

Delegated to: Chief Executive Officer. On delegated to: The person holding the office of Building Surveyor. Conditions: Subject to provisions of Division 5, Section 110 and 117 of

the Building Act 2011. Record of use: Records to be kept under the provisions of General Disposal



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B13 Grant of Occupancy Permit, Building Approval Certificate Function to be performed: To approve, modify or refuse to approve applications

submitted under Section 58 of the Building Act 2011.

Delegated to: Chief Executive Officer. On delegated to: The person holding the office of Building Surveyor. Conditions: Subject to provisions of Section 58 of the Building Act 2011. Record of use: Records to be kept under the provisions of General Disposal



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B14 Extension of Period of Duration of Occupancy Permit or Building Approval Certificate

Function to be performed: To approve or refuse applications submitted under Section

65 of the Building Act 2011.

Delegated to: Chief Executive Officer. On delegated to: The person holding the office of Building Surveyor. Conditions: Subject to provisions of Section 65 of the Building Act 2011. Record of use: Records to be kept under the provisions of General Disposal



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B15 Authorised Persons – Building Act 2011 Function to be performed: The CEO is Delegated Authority as “Authorised Persons”

under the provisions of Sections 96, 100, 102, 103, 106 and 109 of the Building Act 2011.

Delegated to: Chief Executive Officer. On delegated to: The person holding the office of Building Surveyor. Conditions: Subject to provisions of Sections 96, 100, 102, 103, 106 and

109 of the Building Act 2011.

Record of use: Records to be kept under the provisions of General Disposal



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B16 Certificate of Design Compliance Function to be performed: To issue Certificates of Design Compliance pursuant to

Section 127 of the Building Act 2011.

Delegated to: Chief Executive Officer. On delegated to: The person holding the office of Building Surveyor. Conditions: Subject to provisions of Section 127 of the Building Act

2011.

Record of use: Records to be kept under the provisions of General Disposal



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OTHER – BUSHFIRE CONTROL BF01 USE OF COUNCIL PLANT Function to be performed: To place Shire plant and operators at the disposal of the

Bush Fire Control Officer in the event of an emergency for bush fire prevention and/or control measures.

Delegated to: Chief Executive Officer

On delegated to: N/A Conditions: In situations where shire plant is required, the persons

requesting such assistance must first guarantee payment of all costs incurred.

Record of use: Copies of correspondence issued.


Reference: Bushfires Act 1954 Council Policy: Nil Date Adopted: 20th May 1997 Date Reviewed: 18th February, 2014 Date Reviewed and Amended: 15th February 2011


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01 DELEGATIONS TO COMMITTEES

Audit Committee

Membership: As determined by the Councils resolution.

Role: To fulfill Council’s statutory requirements pursuant to the Local Government (Audit) Regulations.

Delegated Duties and Responsibilities

The following Duties and Responsibilities are delegated to the Audit Committee by the Council:-

1. Provide guidance and assistance to the Council as to the carrying out the functions of the local government in relation to audits;

2. Develop and recommend to Council an appropriate process for the selection and appointment of a person as the local governments auditor;

3. Develop and recommend to Council – • A list of those matters to be audited: and • The scope of the audit to be undertaken;

4 Recommend to the Council the person or persons to be appointed as auditor; 5 Develop and recommend to the Council a written agreement for the appointment of the

auditor. The agreement is to include – • The objectives of the audit; • The scope of the audit; • A plan of the audit; • Details of the remuneration and expenses to be paid to the auditor; and • The method to be used by the local government to communicate with and supply

information to the auditor; 6 Liaise with the CEO to ensure that the local government does everything in its power to-

• Assist the auditor to conduct the audit and carry out his or her other duties under the Local Government Act 1995; and

• Ensure that audits are conducted successfully and expeditiously; 7 Examine the reports of the auditor after receiving a report from the CEO on the matters

and – • Determine if any matters raised require action to be taken by the local government;

and • Ensure that appropriate action is taken in respect of those matters;

8 Review the report prepared by the CEO on any actions taken in respect of any matters raised in the report of the auditor and presenting the report to Council for adoption prior to the end of the next financial year or 6 months after the last report prepared by the auditor is received, whichever is the latest in time;

9 Review the scope of the audit plan and program and its effectiveness; and 10 Seek information or obtain expert advice through the CEO on matters of concern within

the scope of the committee’s terms of reference following authorisation from the Council. 11 To meet with the auditor at least once in every year in accordance with Section 7.12A (2)

of the Local Government Act 1995. Date Adopted: 19th February, 2013 Date Reviewed: 18th February 2014 Date Reviewed and Amended: N/A


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REGISTER OF DELEGATIONS 01 To: Chief Executive Officer Delegations In accordance with Local Government Act Section 5.42(1), I advise that the Council of the Shire of Leonora on 18th February 2014 resolved, by absolute majority, to delegate the following duties and powers to you: FINANCE 5 01 PAYMENTS OF ACCOUNTS BETWEEN MEETINGS 5 02 INVESTMENTS 7 03 HIRE FEES & CHARGES – RECREATION CENTRE 8 04 CONFERENCES / SEMINARS / TRAINING – EXPENSES OF

COUNCILLORS AND STAFF 9 05 EXPENDITURE PRIOR TO ADOPTION OF BUDGET 10 06 INSURANCE 11 07 RATE RECORDS AND RECOVERY OF RATES AND SERVICE CHARGES 12 08 SURPLUS EQUIPMENT, MATERIALS AND TOOLS 14 09 PURCHASE ORDER AUTHORISATION 15 10 RECOVERY OF DEBTS 16 11 LAND VALUATIONS 17 ADMINISTRATION 18 01 USE OF SHIRE VEHICLES 18 02 STAFF HOUSING 19 03 LIQUOR – SALE AND CONSUMPTION OF AT COUNCIL PROPERTY 20 04 IMPOUNDING GOODS –AUTHORISED EMPLOYEE 21 05 AWARD / INDUSTRIAL MATTERS 22 06 CONTRACT VARIATIONS 23 07 LEGAL ADVICE 24 08 ENFORCEMENTS AND LEGAL PROCEEDINGS 25 10 COUNCIL MEMBERS – REGISTER OF DELEGATIONS TO COMMITTEES 27 11 TENDERS 28 12 TRADE/VENDOR LICENCES 30 13 ANIMALS – UNLAWFUL RELEASE FROM POUND 31 ENGINEERING 32 01 TEMPORARY RURAL ROAD CLOSURES 32 02 ROADTRAINS AND EXTRA MASS PERMITS 33 03 TRAFFIC CONTROL SIGNALS AND ROAD REGULATORY DEVICES 34 04 CONTRACTORS – USE OF WORKS 35 05 PLANT – USE BY EMPLOYEES 36 06 DAMAGE TO ROADS AND FOOTPATHS 37 07 PRIVATE WORKS 38 HEALTH 39 01 ENVIRONMENTAL HEALTH 39 03 DEALING WITH NUISANCES 41 04 CAMPING OTHER THAN AT A PARK OR A CAMPING GROUND 42


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BUILDING 43 06 DWELLINGS UNFIT FOR HABITATION 48 07 DWELLINGS TO BE REPAIRED 49 09 PARK HOMES 51 10 BUILDING/DEMOLITION PERMITS 52 11 BUILDING/DEMOLITION, EXTENSION OF TIME TO COMPLETE 53 12 BUILDING ORDERS 54 13 GRANT OF OCCUPANCY PERMIT, BUILDING APPROVAL CERTIFICATE 55 14 EXTENSION OF PERIOD OF DURATION OF OCCUPANCY PERMIT OR BUILDING APPROVAL CERTIFICATE 56 15 AUTHORISED PERSONS – BUILDING ACT 2011 57 16 CERTIFICATE OF DESIGN COMPLIANCE 58 BUSHFIRE 52 01 USE OF COUNCIL PLANT 52

…………………………………… Shire President


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REGISTER OF DELEGATIONS 02 To: Deputy Chief Executive Officer Delegations In accordance with Local Government Act Section 5.42 and 5.44, I delegate the following duties/responsibilities to you. You are to refer to the delegations register for details of this delegation including the scope and conditions of delegation and record of use of the delegation: FINANCE 5 01 PAYMENTS OF ACCOUNTS BETWEEN MEETINGS 5 02 INVESTMENTS 7 09 PURCHASE ORDER AUTHORISATION 15 10 RECOVERY OF DEBTS 16 11 LAND VALUATIONS 17 ADMINISTRATION 18 01 USE OF SHIRE VEHICLES 18 09 DELEGATION OF POWER 26

…………………………………. Chief Executive Officer


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REGISTER OF DELEGATIONS 03 To: Environmental Health Officer / Building Surveyor Delegations In accordance with Local Government Act Section 5.42 and 5.44, I delegate the following duties/responsibilities to you. You are to refer to the delegations register for details of this delegation including the scope and conditions of delegation and record of use of the delegation: HEALTH 39

02 LOCAL GOVERNMENT SEPTIC TANK APPROVALS 40 03 DEALING WITH NUISANCES 41 BUILDING 43 06 DWELLINGS UNFIT FOR HABITATION 48 07 DWELLINGS TO BE REPAIRED 49 09 PARK HOMES 51 10 BUILDING/DEMOLITION PERMITS 52 11 BUILDING/DEMOLITION, EXTENSION OF TIME TO COMPLETE 53 12 BUILDING ORDERS 54 13 GRANT OF OCCUPANCY PERMIT, BUILDING APPROVAL CERTIFICATE 55 14 EXTENSION OF PERIOD OF DURATION OF OCCUPANCY PERMIT OR BUILDING APPROVAL CERTIFICATE 56 15 AUTHORISED PERSONS – BUILDING ACT 2011 57 16 CERTIFICATE OF DESIGN COMPLIANCE 58

……………………………………………….. Chief Executive Officer


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REGISTER OF DELEGATIONS 04 To: Manager of Works Delegations In accordance with Local Government Act Section 5.42 and 5.44, I delegate the following duties/responsibilities to you. You are to refer to the delegations register for details of this delegation including the scope and conditions of delegation and record of use of the delegation: FINANCE 5 09 PURCHASE ORDER AUTHORISATION 15 ENGINEERING 32 01 TEMPORARY RURAL ROAD CLOSURES 32

…………………………………………………… Chief Executive Officer


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10.0 REPORTS OF OFFICERS 10.2 DEPUTY CHIEF EXECUTIVE OFFICER

10.2(A) MONTHLY FINANCIAL STATEMENTS SUBMISSION TO: Meeting of Council Meeting Date: 18th February, 2014 AGENDA REFERENCE: 10.2 (A) FEB 14 SUBJECT: Monthly Financial Statements LOCATION / ADDRESS: Leonora NAME OF APPLICANT: Shire of Leonora FILE REFERENCE: Nil AUTHOR, DISCLOSURE OF ANY INTEREST AND DATE OF REPORT NAME: Tanya Browning OFFICER: Deputy Chief Executive Officer INTEREST DISCLOSURE: Nil DATE: 11th February, 2014 BACKGROUND In complying with the Local Government Financial Management Regulations 1996, a monthly statement of financial activity must be submitted to an Ordinary Council meeting within 2 months after the end of the month to which the statement relates. The statement of financial activity is a complex document but gives a complete overview of the “cash” financial position as at the end of each month. The statement of financial activity for each month must be adopted by Council and form part of the minutes. It is understood that parts of the statement of financial activity have been submitted to Ordinary Council meetings previously. In reviewing the Regulations the complete statement of financial activity is to be submitted, along with the following reports that are not included in the statement. Monthly Financial Statements submitted for adoption include:

(a) Statement of Financial Activity – 31st December, 2013 (b) Compilation Report (c) Material Variances – 31st December, 2013

STATUTORY ENVIRONMENT

Part 4 — Financial reports— s. 6.4 34. Financial activity statement report – s. 6.4 (1A) In this regulation —

committed assets means revenue unspent but set aside under the annual budget for a specific purpose.

34. (1) A local government is to prepare each month a statement of financial activity reporting on the

revenue and expenditure, as set out in the annual budget under regulation 22(1)(d), for that month in the following detail —

(a) annual budget estimates, taking into account any expenditure incurred for an additional purpose under section 6.8(1)(b) or (c);

(b) budget estimates to the end of the month to which the statement relates; (c) actual amounts of expenditure, revenue and income to the end of the month to which the

statement relates; (d) material variances between the comparable amounts referred to in paragraphs (b) and

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(e) the net current assets at the end of the month to which the statement relates. 34. (2) Each statement of financial activity is to be accompanied by documents containing —

(a) an explanation of the composition of the net current assets of the month to which the statement relates, less committed assets and restricted assets;

(b) an explanation of each of the material variances referred to in subregulation (1)(d); and (c) such other supporting information as is considered relevant by the local government.

34. (3) The information in a statement of financial activity may be shown — (a) according to nature and type classification; or (b) by program; or (c) by business unit. 34. (4) A statement of financial activity, and the accompanying documents referred to in

subregulation (2), are to be — (a) presented at an ordinary meeting of the council within 2 months after the end of the

month to which the statement relates; and (b) recorded in the minutes of the meeting at which it is presented. 34. (5) Each financial year, a local government is to adopt a percentage or value, calculated in

accordance with the AAS, to be used in statements of financial activity for reporting material variances.

POLICY IMPLICATIONS There are no policy implications resulting from the recommendation of this report. FINANCIAL IMPLICATIONS There are no financial implications resulting from the recommendation of this report. STRATEGIC IMPLICATIONS There are no strategic implications resulting from the recommendation of this report. RECOMMENDATIONS That the Monthly Financial Statements for the month ended 31st December, 2013 consisting of:


be accepted. VOTING REQUIREMENT Simple Majority COUNCIL DECISION Moved Cr LR Petersen, Seconded Cr AE Taylor that the Monthly Financial Statements for the month ended 31st December, 2013 consisting of:


be accepted.



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Shire of LeonoraMONTHLY FINANCIAL REPORT

For the Period Ended 31 December 2013LOCAL GOVERNMENT ACT 1995

LOCAL GOVERNMENT (FINANCIAL MANAGEMENT) REGULATIONS 1996

TABLE OF CONTENTS

Statement of Financial Activity

Note 1 Significant Accounting Policies

Note 2 Graphical Representation

Note 3 Net Current Funding Position

Note 4 Cash and Investments

Note 5 Budget Amendments

Note 6 Receivables

Note 7 Cash Backed Reserves

Note 8 Capital Disposals and Acquisitions

Note 9 Rating Information

Note 10 Information on Borrowings

Note 11 Grants and Contributions

Note 12 Trust

Note 13 Major Variances


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Annual Budget

YTD Budget

(a)

YTD Actual

(b)Var. $

(b)-(a)Var. %

(b)-(a)/(b) Var.Note

Operating Revenues $ $ $ $ %Governance 2,320 1,320 567 (753) (132.80%)General Purpose Funding 964,671 653,450 649,682 (3,768) (0.58%)Law, Order and Public Safety 13,470 9,350 11,236 1,886 16.79% Health 84,693 64,533 37,796 (26,737) (70.74%) Education and Welfare 191,211 102,197 115,244 13,047 11.32% Housing 48,960 24,492 21,470 (3,022) (14.08%)Community Amenities 165,464 160,460 165,840 5,380 3.24% Recreation and Culture 179,400 94,854 100,464 5,610 5.58% Transport 1,165,885 743,812 541,013 (202,799) (37.49%) Economic Services 576,960 226,444 297,619 71,175 23.91% Other Property and Services 124,270 62,389 27,876 (34,513) (123.81%)

Total (Ex. Rates) 3,517,304 2,143,301 1,968,807 (174,494)Operating ExpenseGovernance (498,465) (253,075) (190,362) 62,713 32.94% General Purpose Funding (326,685) (168,744) (152,803) 15,941 10.43% Law, Order and Public Safety (112,075) (61,786) (96,340) (34,554) (35.87%) Health (694,900) (394,270) (264,244) 130,026 49.21% Education and Welfare (506,656) (261,921) (243,252) 18,669 7.67% Housing 0 (13) 0 13 100.00% Community Amenities (216,959) (109,509) (92,637) 16,872 18.21% Recreation and Culture (1,246,660) (612,314) (546,565) 65,749 12.03% Transport (4,001,498) (2,015,904) (2,069,048) (53,144) (2.57%) Economic Services (1,645,916) (640,715) (666,437) (25,722) (3.86%) Other Property and Services (70,005) (35,006) (76,389) (41,383) (54.17%)

Total (9,319,819) (4,553,257) (4,398,077) 155,180Funding Balance AdjustmentAdd back Depreciation 1,718,196 859,107 1,163,779 304,672 26.18% Adjust (Profit)/Loss on Asset Disposal 8 6,683 6,683 712 (5,971) (838.12%)Adjust Provisions and Accruals 0 0 (18,398) (18,398) (100.00%)

Net Operating (Ex. Rates) (4,077,636) (1,544,166) (1,283,177) 260,989Capital RevenuesGrants, Subsidies and Contributions 11 803,243 0 0 0Proceeds from Disposal of Assets 8 252,726 252,729 92,727 (160,002) (172.55%) Transfer from Reserves 7 90,000 0 0 0

Total 1,145,969 252,729 92,727 (160,002)Capital ExpensesLand and Buildings 8 (638,610) (438,610) (41,352) 397,258 960.67% Plant and Equipment 8 (805,833) (655,833) (165,834) 489,999 295.48% Furniture and Equipment 8 (520,049) (40,049) (35,375) 4,674 13.21% Infrastructure Assets - Roads 8 (511,000) 0 (3,873) (3,873) (100.00%)Infrastructure Assets - Other 8 (330,553) (67,044) (75,106) (8,062) (10.73%)Transfer to Reserves 7 (330,798) 0 (5,808) (5,808) (100.00%)Total (3,136,843) (1,201,536) (327,348) 874,188Net Capital (1,990,874) (948,807) (234,621) 714,186

Total Net Operating + Capital (6,068,510) (2,492,973) (1,517,798) 975,175

Opening Funding Surplus(Deficit) 3 1,083,479 1,083,479 1,134,984 51,505 4.54% Rate Revenue 9 4,985,031 4,984,461 4,983,120 (1,341) (0.03%)Closing Funding Surplus(Deficit) 3 0 3,574,967 4,600,306 1,025,339

Shire of LeonoraSTATEMENT OF FINANCIAL ACTIVITY

For the Period Ended 31 December 2013 (Statutory Reporting Program)

Indicates a variance between Year to Date (YTD) Budget and YTD Actual data as per the adopted materialty threshold.


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1. SIGNIFICANT ACCOUNTING POLICIES

The significant accounting policies which have been adopted in the preparation of this statement offinancial activity are:

(a) Basis of AccountingThis statement is a special purpose financial report, prepared in accordance with applicable AustralianAustralian Accounting Standards, other mandatory professional reporting requirements and the LocalGovernment Act 1995 (as amended) and accompanying regulations (as amended).

(b) The Local Government Reporting EntityAll Funds through which the Council controls resources to carry on its functions have been included in this statement.

In the process of reporting on the local government as a single unit, all transactions and balancesbetween those funds (for example, loans and transfers between Funds) have been eliminated.

All monies held in the Trust Fund are excluded from the statement, but a separate statement of thosemonies appears at Note 12.

(c) Rounding Off FiguresAll figures shown in this statement are rounded to the nearest dollar.

(d) Rates, Grants, Donations and Other ContributionsRates, grants, donations and other contributions are recognised as revenues when the local government obtains control over the assets comprising the contributions. Control over assets acquired from rates isobtained at the commencement of the rating period or, where earlier, upon receipt of the rates.

(e) Goods and Services TaxIn accordance with recommended practice, revenues, expenses and assets capitalised are stated netof any GST recoverable. Receivables and payables are stated inclusive of applicable GST.

(f) Cash and Cash EquivalentsCash and cash equivalents comprise cash at bank and in hand and short-term deposits that are readilyconvertible to known amounts of cash and which are subject to an insignificant risk of changes in value.

For the purposes of the Cash Flow Statement, cash and cash equivalents consist of cash and cash equivalents as defined above, net of outstanding bank overdrafts. Bank overdrafts are included asshort-term borrowings in current liabilities.

(g) Trade and Other ReceivablesTrade receivables, which generally have 30 - 90 day terms, are recognised initially at fair value andsubsequently measured at amortised cost using the effective interest rate method, less any allowance for uncollectible amounts.

Collectability of trade receivables is reviewed on an ongoing basis. Debts that are known to be uncollectibleare written off when identified. An allowance for doubtful debts is raised when there is objective evidencethat they will not be collectible.

Shire of LeonoraNOTES TO THE STATEMENT OF FINANCIAL ACTIVITY

For the Period Ended 31 December 2013


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1. SIGNIFICANT ACCOUNTING POLICIES (Continued)

(h) InventoriesGeneralInventories are valued at the lower of cost and net realisable value. Net realisable value is the estimatedselling price in the ordinary course of business less the estimated costs of completion and the estimatedClosing Funding Surplus(Deficit)

Inventories held from trading are classified as current even if not expected to be realised in the next 12 months.

Land Held for ResaleLand purchased for development and/or resale is valued at the lower of the cost and net realisable value.Cost includes the cost of acquisition, development and interest incurred on the financing of that land duringits development. Interest and holding charges incurred after development is complete are recognised asexpenses.

Revenue arising from the sale of property is recognised in the operating statement as at the time of signing a binding contract of sale.

Land held for resale is classified as current except where it is held as non-current based on Council'sintentions to release for sale.

(i) Fixed AssetsAll assets are initially recognised at cost. Cost is determined as the fair value of the assets given asconsideration plus costs incidental to the acquisition. For assets acquired at no cost or for nominalconsideration, cost is determined as fair value at the date of acquisition. The cost of non-current assetsconstructed by the local government includes the cost of all materials used in the construction, directlabour on the project and an appropriate proportion of variable and fixed overhead.

Certain asset classes may be revalued on a regular basis such that the carrying values are not materiallydifferent from fair value. Assets carried at fair value are to be revalued with sufficient regularity to ensurethe carrying amount does not differ materially from that determined using fair value at reporting date.

(j) Depreciation of Non-Current AssetsAll non-current assets having a limited useful life are systematically depreciated over their usefullives in a manner which reflects the consumption of the future economic benefits embodied inthose assets.

Depreciation is recognised on a straight-line basis, using rates which are reviewed each reportingperiod. Major depreciation rates and periods are:

Buildings 30 to 50 yearsFurniture and Equipment 2 to 15 yearsPlant and Equipment 5 to 15 years

Roads - Aggregate 25 yearsRoads - Unsealed - Gravel 35 yearsDrains and Sewers 75 yearsAirfield - Runways 12 years




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(k) Trade and Other PayablesTrade and other payables are carried at amortised cost. They represent liabilities for goods and servicesprovided to the local government prior to the end of the financial year that are unpaid and arise when theShire becomes obliged to make future payments in respect of the purchase of these goods and services.The amounts are unsecured and are usually paid within 30 days of recognition.

(l) Employee BenefitsThe provisions for employee benefits relates to amounts expected to be paid for long service leave, annual leave, wages and salaries and are calculated as follows:

(i) Wages, Salaries, Annual Leave and Long Service Leave (Short-term Benefits)The provision for employees’ benefits to wages, salaries, annual leave and long service leave expected tobe settled within 12 months represents the amount the Shire has a present obligation to pay resulting from employees services provided to balance date. The provision has been calculated at nominal amounts based on remuneration rates the Shire expects to pay and includes related on-costs.

(ii) Annual Leave and Long Service Leave (Long-term Benefits)The liability for long service leave is recognised in the provision for employee benefits and measured as the present value of expected future payments to be made in respect of services provided by employees up to the reporting date using the project unit credit method. Consideration is given to expected future wage and salary levels, experience of employee departures and periods of service. Expected future paymentsare discounted using market yields at the reporting date on national government bonds with terms to maturity and currency that match as closely as possible, the estimated future cash outflows. Where theShire does not have the unconditional right to defer settlement beyond 12 months, the liability is recognised as a current liability.

(m) Interest-bearing Loans and BorrowingsAll loans and borrowings are initially recognised at the fair value of the consideration received lessdirectly attributable transaction costs.

After initial recognition, interest-bearing loans and borrowings are subsequently measured at amortisedcost using the effective interest method. Fees paid on the establishment of loan facilities that areyield related are included as part of the carrying amount of the loans and borrowings.

Borrowings are classified as current liabilities unless the Council has an unconditional right to defersettlement of the liability for at least 12 months after the balance sheet date.

Borrowing CostsBorrowing costs are recognised as an expense when incurred except where they are directly attributableto the acquisition, construction or production of a qualifying asset. Where this is the case, they arecapitalised as part of the cost of the particular asset.

(n) ProvisionsProvisions are recognised when: The council has a present legal or constructive obligation as a result ofpast events; it is more likely than not that an outflow of resources will be required to settle the obligation;and the amount has been reliably estimated. Provisions are not recognised for future operating losses.

Where there are a number of similar obligations, the likelihood that an outflow will be required in settlementis determined by considering the class of obligations as a whole. A provision is recognised even if the likelihood of an outflow with respect to any one of item included in the same class of obligations may besmall.




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(o) Current and Non-Current ClassificationIn the determination of whether an asset or liability is current or non-current, consideration is given to thetime when each asset or liability is expected to be settled. The asset or liability is classified as currentif it is expected to be settled within the next 12 months, being the Council's operational cycle. In thecase of liabilities where Council does not have the unconditional right to defer settlement beyond 12 months,such as vested long service leave, the liability is classified as current even if not expected to be settledwithin the next 12 months. Inventories held for trading are classified as current even if not expected to berealised in the next 12 months except for land held for resale where it is held as non current based onCouncil's intentions to release for sale.

(p) Nature or Type Classifications

RatesAll rates levied under the Local Government Act 1995. Includes general, differential, specific arearates, minimum rates, interim rates, back rates, ex-gratia rates, less discounts offered. Exclude administration fees, interest on instalments, interest on arrears, service charges and sewerage rates.

Operating Grants, Subsidies and ContributionsRefer to all amounts received as grants, subsidies and contributions that are not non-operating grants.

Non-Operating Grants, Subsidies and ContributionsAmounts received specifically for the acquisition, construction of new or the upgrading of non-current assets paid to a local government, irrespective of whether these amounts are received as capital grants, subsidies, contributions or donations.

Profit on Asset DisposalProfit on the disposal of assets including gains on the disposal of long term investments.Losses are disclosed under the expenditure classifications.

Fees and ChargesRevenues (other than service charges) from the use of facilities and charges made for local government services, sewerage rates, rentals, hire charges, fee for service, photocopying charges, licences, sale of goods or information, fines, penalties and administration fees. Local governments may wish to disclose more detail such as rubbish collection fees, rental of property, fines and penalties, other fees and charges.

Service ChargesService charges imposed under Division 6 of Part 6 of the Local Government Act 1995. Regulation 54 of the Local Government (Financial Management) Regulations 1996 identifies the These are televisionand radio broadcasting, underground electricity and neighbourhood surveillance services. Exclude rubbish removal charges. Interest and other items of a similar nature received from bank and investment accounts, interest on rate instalments, interest on rate arrears and interest on debtors.

Interest EarningsInterest and other items of a similar nature received from bank and investment accounts, interest on rate instalments, interest on rate arrears and interest on debtors.

Other Revenue / IncomeOther revenue, which can not be classified under the above headings, includes dividends, discounts, rebates etc.

Employee CostsAll costs associate with the employment of person such as salaries, wages, allowances, benefits such as vehicle and housing, superannuation, employment expenses, removal expenses, relocation expenses, worker's compensation insurance, training costs, conferences, safety expenses, medical examinations, fringe benefit tax, etc.




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(q) Nature or Type Classifications (Continued)

Materials and ContractsAll expenditures on materials, supplies and contracts not classified under other headings. These include supply of goods and materials, legal expenses, consultancy, maintenance agreements, communication expenses, advertising expenses, membership, periodicals, publications, hire expenses, rental, leases, postage and freight etc. Local governments may wish to disclose more detail such as contract services, consultancy, information technology, rental or lease expenditures.

Utilities (Gas, Electricity, Water, etc.)Expenditures made to the respective agencies for the provision of power, gas or water. Exclude expenditures incurred for the reinstatement of roadwork on behalf of these agencies.

InsuranceAll insurance other than worker's compensation and health benefit insurance included as a cost of employment.

Loss on asset disposalLoss on the disposal of fixed assets.

Depreciation on non-current assetsDepreciation expense raised on all classes of assets.

Interest expensesInterest and other costs of finance paid, including costs of finance for loan debentures, overdraft accommodation and refinancing expenses.

Other expenditureStatutory fees, taxes, provision for bad debts, member's fees or levies including WA Fire Brigade Levy and State taxes. Donations and subsidies made to community groups.

(r) Statement of Objectives

In order to discharge its responsibilities to the community, the Council has developed a set ofoperational and financial objectives. These objectives have been established both on an overallbasis and for each of its broad activities/programs.

Council operations as disclosed in this statement encompass the following service orientatedactivities/programs:




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GOVERNANCEIncludes costs and revenues associated with the President and Councillors in the exerciseof their obligations as a governing body. Items of expenditure include conference, travel,meeting attendance fees, presidential allowance, receptions, donations, subscriptions andphone rentals. Costs of advertising and conducting elections are also included. Revenues include election nomination fees and reimbursements by members for private expenses.

An administration cost is also allocated which enables staff to process Council Meetingprocedures, implement all government decisions and conduct Council meetings. Cost ofconducting audit of Council books of accounts and procedures is also include under this heading.

GENERAL PURPOSE FUNDING1 Rates(a) GRV (gross rental value) refers to property rates for Leonora, Gwalia, Leinster and Agnew town sites and operational mines and associated infrastructure.(b) UV (unimproved value) refers to mining properties and tenements (other than mines and other associated infrastructure) and includes prospecting licences, exploration licences and mining leases. It also refers to broad acre rural pastoral properties.(c) Additional rates and rates written back refer mainly to mining rates where tenements are granted or surrendered following the adoption of the budget.(d) Administration charge refers to the charge levied on ratepayers electing to make payment of rates on the offered instalment plan and is based on the actual cost involved in administering this process(e) Administration costs allocated are the costs of maintaining records, levying and collecting all rates.

2 Grants(a) Grants Commission - a general purpose grant allocated annually by the Federal Government to all local governments. The amount is determined by various formulae devised by the Grants Commission, with a significant component being based on population.(b) Roads Grant - An untied road grant allocated by the Federal Government and again distributed by the Grants Commission utilising a pre-determined formula.(c) Administration costs allocated to grants refers to the costs associated in collection of Federal Government grants including provision and updating of data used in grants commission formula.

3 Interest from InvestmentsIncludes interest received on surplus funds invested throughout the year from both operating andreserve accounts.




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(r) STATEMENT OF OBJECTIVE (Continued)

LAW, ORDER, PUBLIC SAFETYCosts and revenues associated with animal control within the Shire and also includes fireinsurance, dog control and registration.

HEALTHCosts and revenues associated with compliance with the Health Act including inspections and approvals, food quality control, mosquito control, septic tank inspection/control, food hygieneinspection/control, contribution to doctors expenses, Royal Flying Doctor donation and notification of disease.

EDUCATION AND WELFAREProvision of support for education and aged and disabled facilities within the district for thebetterment of the residents.

HOUSINGCosts of maintaining Council owned accommodation units and collection of rentals paid bystaff for use of those buildings. Costs that can be accurately attributed to other programs are allocated. Revenue associated with a State Government owned houseby way of loan repayments to Council are also included.

Accommodation units include 3 houses, 2 duplexes and a single persons quarters.

COMMUNITY AMENITIESCosts of collection and disposal of domestic and commercial refuse for town site of Leonoraand Gwalia and maintenance of the landfill refuse site. Revenue collection by way of an annual fee for this service which is included on rate assessment notices.

Costs associated with review and administration of Council's Town Planning Scheme.

Provision of Christmas decorations in Leonora Town site.

Operation of the Leonora Cemetery.

RECREATION AND CULTUREProvision and maintenance of Council owned parks, gardens and grassed oval/recreationground at Leonora and a contribution to similar facilities within Leinster town site.

Costs of operation and maintenance of a purpose built recreation centre which includes indoor basketball court, two squash courts, kitchen, gymnasium and associated facilitiesand revenues collected from the public for use of these facilities.

Costs of maintenance of Council owned and provided television and radio re-transmissionservice which includes GWN, WIN and SBS television and WAFM and ABC fine music radio.

Costs and revenues associated with the operation and maintenance of library facilities atLeonora in conjunction with the Library Board of Western Australia.




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TRANSPORTMaintenance and improvements of 1,300 kilometres of Council controlled unsealed roads,town site footpaths and streets, drainage control, street cleaning and provision and maintenanceof street trees. Costs of providing electricity for steel lights in the Leonora/Gwalia town sitesand maintenance of Council's works depot and associated infrastructure.

Operation, maintenance and management of Leonora Aerodrome including runways,runway lighting, tarmac and terminal building and gardens. Purchase of aviation fuel for resale to aircraft operators.

Revenues by way of landing fees and Head Tax charges charged to all aircraft with theexception of the Royal Flying Doctors Service, lease/renting of building to all users offacilities and charges for fuel supplied to aircraft.

ECONOMIC SERVICESCosts associated with tourism promotion throughout the Shire including employment of a Curator/Promotion Officer at the Gwalia Museum and historic precinct.

Contribution to employment of a Goldfields/Esperance Development Officer operating from Shire Offices - Leonora.

Costs and revenues associated with building control under building regulations, including inspections and issuing building permits.

OTHER PROPERTY & SERVICESCosts and revenues for private hire of Council machinery and operators for completion of private works for ratepayers and others.

Costing allocation pools including administration, overheads, plant operation costs andsalaries and wages which are all individually detailed and then allocated throughout allpreviously mentioned operating activities, works and services.




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Note 2 - Graphical Representation - Source Statement of Financial Activity

Comments/Notes - Operating ExpensesNo significant activity to report (currently tracking close to budget estimates)

Comments/Notes - Operating RevenuesNo significant activity to report (currently tracking close to budget estimates)

0

1000

2000

3000

4000

5000

6000

7000

8000

9000

10000

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Amou

nt $

( '0

00s)

Month ending

Budget Operating Expenses -v- YTD Actual

Budget 2013-14

Actual 2013-14

0

1000

2000

3000

4000

5000

6000

7000

8000

9000


Amou

nt $

( '0

00s)

Budget Operating Revenues -v- Actual

Budget 2013-14

Actual 2013-14


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Comments/Notes - Capital ExpensesPlant purchases not yet complete. Tenders authorised by Council at Dec 2013 OMC.Variance is represented by outstanding plant purchases, and building additions (see note 8)

Comments/Notes - Capital RevenuesProceeds on asset disposals not yet received due to plant purchases not yet being finalised.

0

200

400

600

800

1000

1200

1400


Amou

nt $

( '0

00s)

Month ending

Budget Capital Revenue -v- Actual

Budget 2013-14

Actual 2013-14

0

500

1000

1500

2000

2500

3000

3500


Amou

nt $

( '0

00s)

Month ending

Budget Capital Expenses -v- Actual

Budget 2013-14

Actual 2013-14


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Note 3: NET CURRENT FUNDING POSTION

Note

YTD 31 December

2013 30th June

2013

YTD 31st December

2012 $ $ $

Current AssetsCash Unrestricted 4 3,999,792 1,195,818 2,931,855Cash Restricted 4 476,275 470,467 397,537Receivables - Rates 6 483,874 58,144 306,743Receivables -Other 6 229,941 222,813 107,878Inventories 58,060 48,918 70,398

5,247,942 1,996,160 3,814,411

Less: Current LiabilitiesPayables (152,963) (390,709) (295,963)Provisions (295,761) (295,761) (311,403)

(448,724) (686,470) (607,366)

Less: Cash Reserves 7 (476,275) (470,467) (397,537)Add: Cash Backed Provisions 277,363 295,761 311,403

Net Current Funding Position 4,600,306 1,134,984 3,120,911

Comments - Net Current Funding PositionNet Current Funding Position is $1,479,395 higher than this time in the previous reporting period.

2013-14



Positive=Surplus (Negative=Deficit)

0

1,000

2,000

3,000

4,000

5,000

6,000

7,000


Amou

nt $

('00

0s)

Note 3 - Liquidity Over the Year

2011-12 2012-13

2013-14


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Note 4: CASH AND INVESTMENTS

Interest Unrestricted Restricted Trust Total Institution MaturityRate $ $ $ Amount $ Date

(a) Cash DepositsMunicipal Account Variable 3,998,522 3,998,522 NAB Cheque Acc.Trust Account Variable 16,112 16,112 NAB Cheque Acc.LSL Maximiser Variable 124,952 124,952 NAB Cheque Acc.Fire Maximiser Variable 13,788 13,788 NAB Cheque Acc.Plant Maximiser Variable 51,758 51,758 NAB Cheque Acc.Annual Leave Maximiser Variable 152,902 152,902 NAB Cheque Acc.Gwalia Precinct Maximiser Variable 92,275 92,275 NAB Cheque Acc.Building Maintenance Maximiser Variable 40,600 40,600 NAB Cheque Acc.Cash On Hand Nil 1,270 1,270 NAB On Hand

(b) Term DepositsN/A 0

(c) Other InvestmentsN/A 0Total 3,999,792 476,275 16,112 4,492,179

Comments/Notes - InvestmentsReserve funds are held in interest bearing accounts, and are available to be called upon at any time.




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Note5: BUDGET AMENDMENTSAmendments to original budget since budget adoption. Surplus/(Deficit)

GL Account Code Description

Council Resolution Classification

Non Cash Adjustment

Increase in Available

Cash

Decrease in Available

Cash

Amended Budget

Running Balance

$ $ $ $0 0 0 0

Closing Funding Surplus (Deficit) 0 0 0 0




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Note 6: RECEIVABLES

Receivables - Rates Receivable

YTD 31 December

2013YTD 30th June 2013 Receivables - General Current 30 Days 60 Days 90 Days 90+Days

$ $ $ $ $$ $ Receivables - General 7,972 118,166 94,127 28,435 (18,759)

Opening Arrears Previous Years 58,144 41,773Levied this year 5,255,580 4,977,405 Total Receivables General Outstanding 229,941Less Collections to date (4,829,850) (4,961,034)Equals Current Outstanding 483,874 58,144 Amounts shown above include GST (where applicable)

Net Rates Collectable 483,874 58,144% Collected 90.89% 98.84%

Comments/Notes - Receivables Rates and Rubbish Comments/Notes - Receivables GeneralRates for the 2013-14 period were due at the end of August 2013. Recovery has been Outstanding debtors are followed up periodically (every fortnight), with reminders andtracking well, with final notices issued for unpaid rates (those not on instalments) final demands issued on bad debtors. Collection agency is engaged on long overdue bills.



0

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2,000

3,000

4,000

5,000

6,000


Amou

nt $

('000

s)

Note 7 - Rates Receivable

2012-13 2013-14

Current 3%

30 Days 44%

60 Days 35%

90 Days 11%

90+Days -7%

Note 7 - Accounts Receivable (non-rates)


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Note 7: Cash Backed Reserve

2013-14

Name

Budget Opening Balance

Actual Opening Balance

Budget Interest Earned

Actual Interest Earned

Budget Transfers

In (+)

Actual Transfers

In (+)

Budget Transfers

Out (-)

Actual Transfers

Out (-)

Transfer out

Reference

Budget Closing Balance

Actual YTD Closing Balance

$ $ $ $ $ $ $ $ $ $Long Service Leave Reserve 172,725 123,428 2,777 1,524 0 0 0 0 175,502 124,952Fire Reserve 11,566 13,620 396 168 4,000 0 0 0 15,962 13,788Plant Reserve 992 51,127 2,275 631 150,000 0 0 0 153,267 51,758Annual Leave Reserve 150,391 151,037 3,398 1,865 0 0 0 0 153,789 152,902Gwalia Precinct Reserve 65,801 91,150 925 1,125 65,000 0 (90,000) 0 41,726 92,275Building Reserve 0 40,105 2,027 495 100,000 0 0 0 102,027 40,600

401,475 470,467 11,798 5,808 319,000 0 (90,000) 0 642,273 476,275



0

20,000

40,000

60,000

80,000

100,000

120,000

140,000

160,000

180,000

200,000

Long Service Leave Reserve Fire Reserve Plant Reserve Annual Leave Reserve Gwalia Precinct Reserve Building Reserve

Note 9 - Year To Date Reserve Balance to End of Year Estimate Budget Closing Balance



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Note 8: CAPITAL DISPOSALS AND ACQUISITIONS

CostAccum Depr Proceeds

Profit(Loss)

Annual Budget

Profit/(Loss)Actual

Profit/(Loss) Variance$ $ $ $ $ $ $

Plant and Equipment24,200 (312) 22,727 (1,161) Asset 319 2011 Ford FG Falcon (15,597) (1,161) 14,43625,300 (326) 24,545 (429) Asset 504 2012 Ford Territory TX (16,812) (429) 16,383

0 Asset 19 P819 1994 Roadwest Low Loader 30,000 0 (30,000)0 Asset 11 P289 2006 Cat 12H Grader 38,324 0 (38,324)0 Asset 301 Nissan Navara King Cab (26,092) 0 26,092

32,000 (8,153) 30,000 6,153 Asset 502 2012 Ford Territory Titanium (16,506) 6,153 22,65921,000 (270) 15,455 (5,275) Asset 310 2010 Ford Ranger PK XL 0 (5,275) (5,275)

102,500 (9,061) 92,727 (712) (6,683) (712) 5,971

Comments - Capital Disposal/Replacements

Budget Actual Variance$ $ $

Plant & Equipment 805,833 165,834 (639,999)

Land and Buildings 638,610 41,352 (597,258)

Furniture and Equipment 520,049 35,375 (484,674)

Infrastructure Roads 511,000 3,873 (507,127)

Infrastructure Other 330,553 75,106 (255,447)

Capital Totals 2,806,045 321,540 (2,484,505)


Project completion delayed approx one month (late ordersYouth Centre External Refurb 60,000 27,791 (32,209)Shed, fencing erected, landscaping commenced Complete Construction Staff Housing 41,000 13,561 (27,439)Architect has been engaged to assist with design Upgrade Rec Centre (Gym) 100,000 0 (100,000)Project unlikely to proceed due to limitations on solar Solar Panels 100,000 0 (100,000)Tenders authorised to be called at Dec 2013 OMC Building for Vintage Hearse & Truck 337,610 0 (337,610)

0Capital Totals 638,610 41,352 (597,258)

Summary Acquisitions

Current BudgetYTD 31 December 2013

Comments

Comments

Land & Buildings

Current Budget YTD 31 December 2013



Actual YTD Profit(Loss) of Asset DisposalDisposals



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Budget ActualVariance

(Under)Over$ $ $

Complete 2013 Ford Territory TX RWD 4L 35,778 35,778 0Complete 2013 Ford Territory TX RWD 3L 35,098 35,098 0Complete Nissan Dualis ST Hatch (Mgr Ed) 24,478 24,478 0Tenders authorised at OMC Dec 2013, ordered Drop Deck/Float 90,000 0 (90,000)Tenders authorised at OMC Dec 2013, ordered 14 tonne Padfoot Roller 150,000 0 (150,000)Tenders authorised at OMC Dec 2013, ordered Grader 400,000 0 (400,000)Complete 2013 Ford Ranger Utility 23,873 23,873 0Complete DCEO Vehicle 46,606 46,607 1

0Capital Totals 805,833 165,834 (639,999)


(Under)Over$ $ $

Completed Upgrade FM Radio to ABC Country 15,642 15,642 0Dependent on grant approval Security Screening Equipment 480,000 0 (480,000)Completed Server Upgrade 24,407 19,733 (4,674)

0Capital Totals 520,049 35,375 (484,674)


(Under)Over$ $ $

Part of R2R project to commence approx Mar 2014 Resealing Town Streets (inc Kerb renewal) 416,000 3,873 (412,127)Project to commence early 2014 Footpath Renewal 95,000 0 (95,000)

Capital Totals 511,000 3,873 (507,127)


(Under)Over$ $ $

Pound in place, site works yet to be completed Dual Purpose Pound Facility 30,000 16,169 (13,831)Not yet commenced Refuse Recycling 10,000 0 (10,000)Not yet commenced Playground Fitness Equipment 24,000 0 (24,000)Finalised Event Marquee 13,044 13,684 640FAA executed, can now proceed Upgrade Apron lights & Standby Genset 88,509 0 (88,509)Engineer engaged to assist with project Gwalia Headframe Renewal 90,000 42,713 (47,287)Not yet commenced Restoration Leonora Electric Tram 75,000 0 (75,000)Completed Extension to Street Lighting 0 2,540 2,540

0Capital Totals 330,553 75,106 (255,447)

Comments

Comments

YTD 31 December 2013

Furniture & Equipment

Current BudgetYTD 31 December 2013

Roads

Current Budget

Comments

Other Infrastructure


Comments

Plant & Equipment



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Note 9: RATING INFORMATION Rate in Number Rateable Rate Interim Back Total Budget Budget Budget Budget$ of Value Revenue Rates Rates Revenue Rate Interim Back Total

Properties $ $ $ $ $ Revenue Rate Rate RevenueRATE TYPE $ $ $ $General RatesGRV 0.0610 588 16,665,696 1,016,607 273 0 1,016,880 1,009,101 1,500 0 1,010,601UV 0.1340 1,107 28,001,802 3,769,795 8,677 0 3,778,472 3,775,665 15,000 0 3,790,665 Sub-Totals 1,695 44,667,498 4,786,402 8,950 0 4,795,352 4,784,766 16,500 0 4,801,266

MinimumMinimum Rates $GRV 279 104 160,751 29,016 0 0 29,016 27,342 0 0 27,342UV 279 928 1,046,448 261,702 0 0 261,702 261,423 0 0 261,423 Sub-Totals 1,032 1,207,199 290,718 0 0 290,718 288,765 0 0 288,765

5,086,070 5,090,031Concession (94,502) (90,000)

4,991,568 5,000,031Written Back (8,448) (15,000) Totals 4,983,120 4,985,031

Comments - Rating InformationAll land except exempt land in the Shire of Leonora is rated according to its Gross Rental Value (GRV) in town sites or Unimproved Value (UV)in the remainder of the Shire.

The general rates detailed above for the 2013/14 financial year have been determined by Council on the basis of raising the revenue requiredto meet the deficiency between the total estimated expenditure proposed in the budget and the estimated revenue to be received from all sourcesother than rates and also bearing considering the extent of any increase in rating over the level adopted in the previous year.

The minimum rates have been determined by Council on the basis that all ratepayers must make a reasonable contribution to the cost of the LocalGovernment services/facilities.




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10. INFORMATION ON BORROWINGS(a) Debenture Repayments

The Shire of Leonora has no borrowings.

(b) New Debentures

No new debentures were raised during the reporting period.




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Program/Details Grant Provider Approval 2013-14 Variations Operating Capital Recoup StatusGL Budget Additions Received Not Received

(Deletions)(Y/N) $ $ $ $ $ $

GENERAL PURPOSE GRANTSI030019- Grants Commission WALGGC Y 307,857 0 307,857 0 149,955 157,902I030021- Federal Roads WALGGC Y 272,188 0 272,188 0 135,358 136,830I030031- Country Local RDL Y 337,610 0 337,610 0 337,610 0

LAW, ORDER, PUBLIC SAFETYI053402- Fire Prevention Grant DFES Y 7,220 0 7,220 0 3,065 4,155I052422- Sterilisation Program Grant Dept LG & Communities Y 0 2,500 2,500 0 2,500 0

HEALTHI076475-Medical Centre Equipment Munara Y 23,125 0 23,125 0 23,125 0I076473- Aged Care Feasability Lotterywest N 20,000 0 20,000 0 0 20,000

WELFARE SERVICESI080009 - Graffitii Hotspot DPC N 2,500 2,500 0 2,500I080002- Childcare sustainability DWEER Y 53,110 53,110 26,555 26,555I080014- Childcare Minara Y 10,981 380 11,361 0 11,361 0I082001-Youth Programs DCP Y 38,318 9,000 47,318 0 47,318 0I082002-Youth Programs DCP y 0 1,917 1,917 0 1,917 0

RECREATION AND CULTUREI114467 - Recreation Centre DTF Y 3,000 0 3,000 0 0 3,000I117001-CRC Operational Wages RDL Y 60,000 0 60,000 0 30,000 30,000I117002-CRC Equipment RDL Y 10,000 0 10,000 0 10,000 0I117003-CRC Other RDL Y 20,000 0 20,000 0 10,000 10,000I117010-CRC Other RDL N 20,000 0 20,000 0 0 20,000

ECONOMIC SERVICESI134458- Gwalia Historial (Projects) Various N 117,500 3,600 121,100 0 121,100 0I134461- Heritage Advisory Services State Heritage Y 5,000 0 5,000 0 0 5,000I134462- Gwalia 50th Ann. Fundraising Office N 7,500 150 7,650 0 7,650 0I138002 - Golden Gift Contribution Various N 115,000 0 115,000 0 14,000 101,000I138005- Golden Gift Contribution Various N 55,000 0 55,000 0 0 55,000I137001- R4R Business Case Funding RDL Y 22,500 5,000 27,500 0 27,500 0

TRANSPORTMRWA ROAD FUNDING

I122214/15/16- Project Grants RRG Y 428,693 0 428,693 0 206,853 221,840I122042/52/200- Direct Grants MWRA Y 106,223 2,168 108,391 0 108,391 0OTHER ROAD/STREETS GRANTSI122206- Roads To Recovery Building Program Y 323,243 0 0 323,243 0 323,243I126496- Security Screening Equipment Dept Inf. & Transport N 480,000 0 0 480,000 0 480,000

TOTALS 2,846,568 24,715 2,068,040 803,243 1,274,258 1,597,025

Operating 2,043,325 1,274,258Non-Operating 803,243 0

2,846,568 1,274,258


For the Period Ended 31 December 2013Note 11: GRANTS AND CONTRIBUTIONS


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Note 12: TRUST FUND

Funds held at balance date over which the Shire has no control and which are not included in this statement are as follows:

Opening Balance Amount Amount

Closing Balance

Description 1-Jul-13 Received PaidYTD 31

December $ $ $ $

Proceeds from sale of impounded cattle 0 16,112 0 16,112

0 16,112 0 16,112




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Shire of LeonoraMaterial Variances as at 31st December 2013

ACCOUNT NAME ACTUAL Year To Date BUDGET DIFFERENCE REASON FOR VARIATION

Income

I076473 · Grant Aged Care Feasability -$ 20,000.00$ (20,000.00)$ Alteration to timing of projectI080008 · Childcare Centre Income 27,638.25$ 42,502.00$ (14,863.75)$ Low enrolment numbers over school holiday periodI082001 · Youth Support DCP Grant 47,317.83$ -$ 47,317.83$ Some back payment received (need re-allocation to

I082002)I122215 · RRG Improve Old Agnew 2012-

13-$ 81,840.00$ (81,840.00)$ Alteration to timing of grant

I122300 · Gain on Disposal of Assets -$ (68,324.00)$ 68,324.00$ Tenders not yet complete, therefore plant not soldI126410 · Fees - Landing at airport 76,641.29$ 100,998.00$ (24,356.71)$ Lower than expected passenger numbersI126415 · Passenger Head Tax 131,424.00$ 149,052.00$ (17,628.00)$ Lower than expected passenger numbersI126430 · Charges - Fuel drums (Avgas) 6,404.13$ 19,002.00$ (12,597.87)$ Low utilisation (only purchased by demand)I134451 · Museum Entry 22,690.64$ 12,500.00$ 10,190.64$ More income than expectedI134458 · Grant Income (Projects) 121,100.00$ 101,000.00$ 20,100.00$ Alteration to timing of grant receiptsI133451 · Contract Building Surveyor 12,929.12$ 19,530.00$ (6,600.88)$ Contract position vacant for a short periodI141450 · Charges - Plant Hire 6,920.18$ 50,002.00$ (43,081.82)$ Less private works undertaken than budgeted

453,065.44$ 528,102.00$ (75,036.56)$

Expenditure

E041030 · Conference Expenses 541.55$ 12,000.00$ (11,458.45)$ Training budget to be utilised late Jan 2014E041040 · Election Expenses 1,600.00$ 10,000.00$ (8,400.00)$ No election held, lower expenses than budgetedE041070 · Presidential Allowance 15,766.66$ 5,733.00$ 10,033.66$ No election held, lower expenses than budgetedE041187 · Strategic Plan Development 6,593.69$ 40,000.00$ (33,406.31)$ Alteration to timing of programme (works

commenced)E041189 · GVROC Project Participation 13,500.00$ 23,572.00$ (10,072.00)$ Alteration to timing of programmeE052014 · Salaries-Ranger 38,089.92$ -$ 38,089.92$ Includes final payment to retiring rangerE074011 · Contract Health Surveyor 26,553.51$ 45,433.00$ (18,879.49)$ Contract position vacant for a short periodE074064 · Staff Housing Allocation 16,457.86$ 28,088.00$ (11,630.14)$ Will increase as further maintenance carried outE074071 · Loss on Disposal of Assets 428.77$ 16,812.00$ (16,383.23)$ Loss lower than budgetedE074084 · Doctor Housing Allocation 12,261.30$ 30,263.00$ (18,001.70)$ Will increase as further maintenance carried outE077002 · Aged Care Feasability Study -$ 30,000.00$ (30,000.00)$ Study not yet commencedE080005 · Child Care Centre Salaries 102,384.22$ 88,534.00$ 13,850.22$ Increased costs to cater for qualified staffE082001 · Youth Service Wages 21,253.56$ 29,472.00$ (8,218.44)$ Some reallocation required from E080005E082006 · Youth Service Activity Costs 1,741.64$ 11,250.00$ (9,508.36)$ Planned activities to date are lower cost options E091045 · Mtce - Lot 792 Cohen St 1,873.53$ 34,962.00$ (33,088.47)$ Works are now progressing (orders issued etc)E091454 · Housing Insurance 12,723.59$ 5,544.00$ 7,179.59$ Paid in one lump sum instead of instalmentsE091451 · Allocated to Other Programs (91,432.58)$ (156,037.00)$ 64,604.42$ Will balance out as further works progressE091048 · Mtce - Lot 294 Queen Vic St 11,932.48$ 34,098.00$ (22,165.52)$ Works to progress later in the yearE092299 · Allocated to Health Program (14,165.08)$ (36,318.00)$ 22,152.92$ Will balance out as further works progressE101030 · Refuse Site Maintenance 17,563.64$ 22,869.00$ (5,305.36)$ Alteration to timing of programmeE106010 · Town Planning Expenses 1,154.00$ 7,500.00$ (6,346.00)$ Lower costs to date than expectedE113070 · Oval 14,277.90$ 46,000.00$ (31,722.10)$ Alteration to timing of programmeE113092 · Swimming Pool Mtce 134,720.31$ 52,502.00$ 82,218.31$ Cost of relief manager to be addressed at budget

reviewE113111 · Country Arts -$ 12,500.00$ (12,500.00)$ Alteration to timing of programmeE114290 · Salaries & Wages RecCentre 8,593.26$ 37,224.00$ (28,630.74)$ Savings will offset cost of relief pool managerE114294 · Repairs & Mtce Rec Centre 13,659.82$ 10,002.00$ 3,657.82$ Savings will offset cost of relief pool managerE122040 · Roadworks - Maintenance 439,485.59$ 535,560.00$ (96,074.41)$ Some reallocation required from E122043E122043 · Bush Grading 298,278.28$ 139,998.00$ 158,280.28$ Some reallocation required from E122040E122044 · Depreciation - Roads Infra. 447,950.00$ 405,395.00$ 42,555.00$ Plant depreciation rates to be reviewedE122160 · Street Cleaning 100,785.22$ 81,000.00$ 19,785.22$ Alteration to timing of programmeE122190 · Loss on Disposal of Assets 5,275.04$ 26,092.00$ (20,816.96)$ Awaiting finalisation of tendersE122210 · SPQ (Depot) Maintenance -$ 13,248.00$ (13,248.00)$ Alteration to timing of programmeE122214 · RRG 13-14 Old Agnew Road 35,230.34$ 175,002.00$ (139,771.66)$ Alteration to timing of programmeE122298 · Depreciation Expense Depot 339,351.60$ 132,024.00$ 207,327.60$ Result of revaluations, currently under reviewE126010 · Aerodrome Maintenance 109,561.11$ 138,322.00$ (28,760.89)$ Alteration to timing of programmeE131045 · Gwalia Cactus Eradication 4,507.22$ 20,002.00$ (15,494.78)$ Alteration to timing of programmeE132076 · NG Tourism Working Group 11,122.99$ 25,373.00$ (14,250.01)$ Alteration to timing of programmeE134015 · Gardens & Grounds Mtce 23,257.16$ 4,500.00$ 18,757.16$ Overexpenditure to be addressed at budget reviewE134021 · Insurance 23,222.01$ 9,245.00$ 13,977.01$ Paid in one lump sum instead of instalments


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E134034 · Lotterywest Pink Camp Proj 49,580.00$ 27,228.00$ 22,352.00$ Alteration to timing of programmeE134035 · Lotterywest DeRubies Proj 52,155.00$ 30,750.00$ 21,405.00$ Alteration to timing of programmeE134036 · Gwalia 50th Anniversary Event 31,292.01$ 25,002.00$ 6,290.01$ Awaiting confirmation that costs finalisedE141010 · Private Works 297.56$ 35,002.00$ (34,704.44)$ Less private works undertaken than budgetedE142010 · Depreciation - Admin 49,397.44$ 24,383.00$ 25,014.44$ Some investigation into rates requiredE142011 · Salaries - Admin 320,730.82$ 321,126.00$ (395.18)$ Alteration to timing of programmeE142030 · Insurance Admin 54,232.13$ 27,426.00$ 26,806.13$ Paid in one lump sum instead of instalmentsE142183 · Loss on Disposal of Assets -$ 16,506.00$ (16,506.00)$ Alteration to timing of programmeE142251 · Staff Housing Allocated 47,544.94$ 81,143.00$ (33,598.06)$ Will balance out as further works progressE143030 · Sick & Holiday Pay 39,273.59$ 56,814.00$ (17,540.41)$ Alteration to timingE143040 · Insurance on Works 46,201.56$ 24,612.00$ 21,589.56$ Paid in one lump sum instead of instalmentsE143070 · Staff Housing Allocated 18,286.53$ 31,210.00$ (12,923.47)$ Will balance out as further works progressE143290 · Less PWOH Allocated (200,645.53)$ (271,776.00)$ 71,130.47$ Some review of rates requiredE144010 · Fuels & Oils 77,453.48$ 120,000.00$ (42,546.52)$ Less expenditure than budgeted to dateE144050 · Insurance & Licences 52,612.72$ 24,912.00$ 27,700.72$ Some adjustment to budget split requiredE148298 · Depn Expense Plant/Equip 125,682.76$ 51,144.00$ 74,538.76$ Some review of rates requiredE148299 · Less Depn Allocated (61,285.50)$ (51,144.00)$ (10,141.50)$ Result of revaluations, currently under review

2,908,909.62$ 2,722,102.00$ 186,807.62$

Capital Revenue (See Statement of Financial Activity)

Note 8 · Proceeds from Disposals of Asse 92,727.00$ 252,729.00$ (160,002.00)$ Tenders not yet complete, therefore plant not sold · -$

92,727.00$ 252,729.00$ (160,002.00)$

Capital Expenditure (See Statement of Financial Activity)

Note 8 · Land & Buildings 41,352.00$ 438,610.00$ (397,258.00)$ Alteration to timing of programsNote 8 · Plant & Equipment 165,834.00$ 655,833.00$ (489,999.00)$ Tenders not yet complete, therefore plant not sold

· -$ · -$

207,186.00$ 1,094,443.00$ (887,257.00)$


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10.0 REPORTS OF OFFICERS 10.2 DEPUTY CHIEF EXECUTIVE OFFICER

10.2(B) MONTHLY FINANCIAL STATEMENTS SUBMISSION TO: Meeting of Council Meeting Date: 18th February, 2014 AGENDA REFERENCE: 10.2 (B) FEB 14 SUBJECT: Monthly Financial Statements LOCATION / ADDRESS: Leonora NAME OF APPLICANT: Shire of Leonora FILE REFERENCE: Nil AUTHOR, DISCLOSURE OF ANY INTEREST AND DATE OF REPORT NAME: Tanya Browning OFFICER: Deputy Chief Executive Officer INTEREST DISCLOSURE: Nil DATE: 11th February, 2014 BACKGROUND In complying with the Local Government Financial Management Regulations 1996, a monthly statement of financial activity must be submitted to an Ordinary Council meeting within 2 months after the end of the month to which the statement relates. The statement of financial activity is a complex document but gives a complete overview of the “cash” financial position as at the end of each month. The statement of financial activity for each month must be adopted by Council and form part of the minutes. It is understood that parts of the statement of financial activity have been submitted to Ordinary Council meetings previously. In reviewing the Regulations the complete statement of financial activity is to be submitted, along with the following reports that are not included in the statement. Monthly Financial Statements submitted for adoption include:

(a) Statement of Financial Activity – 31st January, 2014 (b) Compilation Report (c) Material Variances – 31st January, 2014

STATUTORY ENVIRONMENT

Part 4 — Financial reports— s. 6.4 34. Financial activity statement report – s. 6.4 (1A) In this regulation —

committed assets means revenue unspent but set aside under the annual budget for a specific purpose.

34. (1) A local government is to prepare each month a statement of financial activity reporting on the

revenue and expenditure, as set out in the annual budget under regulation 22(1)(d), for that month in the following detail —

(a) annual budget estimates, taking into account any expenditure incurred for an additional purpose under section 6.8(1)(b) or (c);

(b) budget estimates to the end of the month to which the statement relates; (c) actual amounts of expenditure, revenue and income to the end of the month to which the

statement relates; (d) material variances between the comparable amounts referred to in paragraphs (b) and

(c); and


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(e) the net current assets at the end of the month to which the statement relates. 34. (2) Each statement of financial activity is to be accompanied by documents containing —

(a) an explanation of the composition of the net current assets of the month to which the statement relates, less committed assets and restricted assets;

(b) an explanation of each of the material variances referred to in subregulation (1)(d); and (c) such other supporting information as is considered relevant by the local government.

34. (3) The information in a statement of financial activity may be shown — (a) according to nature and type classification; or (b) by program; or (c) by business unit. 34. (4) A statement of financial activity, and the accompanying documents referred to in

subregulation (2), are to be — (a) presented at an ordinary meeting of the council within 2 months after the end of the

month to which the statement relates; and (b) recorded in the minutes of the meeting at which it is presented. 34. (5) Each financial year, a local government is to adopt a percentage or value, calculated in

accordance with the AAS, to be used in statements of financial activity for reporting material variances.

POLICY IMPLICATIONS There are no policy implications resulting from the recommendation of this report. FINANCIAL IMPLICATIONS There are no financial implications resulting from the recommendation of this report. STRATEGIC IMPLICATIONS There are no strategic implications resulting from the recommendation of this report. RECOMMENDATIONS That the Monthly Financial Statements for the month ended 31st January, 2014 consisting of:


be accepted. VOTING REQUIREMENT Simple Majority COUNCIL DECISION Moved Cr GW Baker, Seconded Cr RA Norrie that the Monthly Financial Statements for the month ended 31st January, 2014 consisting of:




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Shire of LeonoraMONTHLY FINANCIAL REPORT

For the Period Ended 31 January 2014LOCAL GOVERNMENT ACT 1995

LOCAL GOVERNMENT (FINANCIAL MANAGEMENT) REGULATIONS 1996

TABLE OF CONTENTS

Statement of Financial Activity

Note 1 Significant Accounting Policies

Note 2 Graphical Representation

Note 3 Net Current Funding Position

Note 4 Cash and Investments

Note 5 Budget Amendments

Note 6 Receivables

Note 7 Cash Backed Reserves

Note 8 Capital Disposals and Acquisitions

Note 9 Rating Information

Note 10 Information on Borrowings

Note 11 Grants and Contributions

Note 12 Trust

Note 13 Major Variances


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Annual Budget

YTD Budget

(a)

YTD Actual

(b)Var. $

(b)-(a)Var. %

(b)-(a)/(b) Var.Note

Operating Revenues $ $ $ $ %Governance 2,320 1,520 248 (1,272) (512.90%)General Purpose Funding 964,671 656,993 652,078 (4,915) (0.75%)Law, Order and Public Safety 13,470 9,440 13,553 4,113 30.35% Health 84,693 67,893 39,484 (28,409) (71.95%) Education and Welfare 191,211 122,658 117,046 (5,612) (4.79%)Housing 48,960 28,574 27,883 (691) (2.48%)Community Amenities 165,464 161,294 165,920 4,626 2.79% Recreation and Culture 179,400 101,041 107,827 6,786 6.29% Transport 1,165,885 790,824 598,291 (192,533) (32.18%) Economic Services 576,960 243,784 347,729 103,945 29.89% Other Property and Services 124,270 72,704 32,345 (40,359) (124.78%)

Total (Ex. Rates) 3,517,304 2,256,725 2,102,404 (154,321)Operating ExpenseGovernance (498,465) (282,467) (227,013) 55,454 24.43% General Purpose Funding (326,685) (194,943) (174,466) 20,477 11.74% Law, Order and Public Safety (112,075) (70,417) (104,854) (34,437) (32.84%) Health (694,900) (445,676) (297,668) 148,008 49.72% Education and Welfare (506,656) (306,046) (263,341) 42,705 16.22% Housing 0 (15) 0 15 100.00% Community Amenities (216,959) (127,584) (105,563) 22,021 20.86% Recreation and Culture (1,246,660) (715,547) (638,748) 76,799 12.02% Transport (4,001,498) (2,343,838) (2,414,578) (70,740) (2.93%) Economic Services (1,645,916) (728,838) (733,732) (4,894) (0.67%)Other Property and Services (70,005) (40,839) (86,282) (45,443) (52.67%)

Total (9,319,819) (5,256,210) (5,046,245) 209,965Funding Balance AdjustmentAdd back Depreciation 1,718,196 1,002,291 1,354,405 352,114 26.00% Adjust (Profit)/Loss on Asset Disposal 8 6,683 6,683 (23,058) (29,741) 128.98% Adjust Provisions and Accruals 0 0 (18,398) (18,398) (100.00%)

Net Operating (Ex. Rates) (4,077,636) (1,990,511) (1,630,892) 359,619Capital RevenuesGrants, Subsidies and Contributions 11 803,243 323,243 0 (323,243) 100.00% Proceeds from Disposal of Assets 8 252,726 252,729 193,636 (59,093) (30.52%) Transfer from Reserves 7 90,000 0 0 0

Total 1,145,969 575,972 193,636 (382,336)Capital ExpensesLand and Buildings 8 (638,610) (438,610) (50,158) 388,452 774.46% Plant and Equipment 8 (805,833) (655,833) (165,834) 489,999 295.48% Furniture and Equipment 8 (520,049) (40,049) (35,375) 4,674 13.21% Infrastructure Assets - Roads 8 (511,000) 0 (3,873) (3,873) (100.00%)Infrastructure Assets - Other 8 (330,553) (67,044) (75,106) (8,062) (10.73%)Transfer to Reserves 7 (330,798) 0 (6,759) (6,759) (100.00%)Total (3,136,843) (1,201,536) (337,105) 864,431Net Capital (1,990,874) (625,564) (143,469) 482,095

Total Net Operating + Capital (6,068,510) (2,616,075) (1,774,361) 841,714

Opening Funding Surplus(Deficit) 3 1,083,479 1,083,479 1,134,984 51,505 4.54% Rate Revenue 9 4,985,031 4,984,347 4,986,887 2,540 0.05% Closing Funding Surplus(Deficit) 3 0 3,451,751 4,347,510 895,759

Shire of LeonoraSTATEMENT OF FINANCIAL ACTIVITY

For the Period Ended 31 January 2014 (Statutory Reporting Program)

Indicates a variance between Year to Date (YTD) Budget and YTD Actual data as per the adopted materialty threshold.


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1. SIGNIFICANT ACCOUNTING POLICIES

The significant accounting policies which have been adopted in the preparation of this statement offinancial activity are:

(a) Basis of AccountingThis statement is a special purpose financial report, prepared in accordance with applicable AustralianAustralian Accounting Standards, other mandatory professional reporting requirements and the LocalGovernment Act 1995 (as amended) and accompanying regulations (as amended).

(b) The Local Government Reporting EntityAll Funds through which the Council controls resources to carry on its functions have been included in this statement.

In the process of reporting on the local government as a single unit, all transactions and balancesbetween those funds (for example, loans and transfers between Funds) have been eliminated.

All monies held in the Trust Fund are excluded from the statement, but a separate statement of thosemonies appears at Note 12.

(c) Rounding Off FiguresAll figures shown in this statement are rounded to the nearest dollar.

(d) Rates, Grants, Donations and Other ContributionsRates, grants, donations and other contributions are recognised as revenues when the local government obtains control over the assets comprising the contributions. Control over assets acquired from rates isobtained at the commencement of the rating period or, where earlier, upon receipt of the rates.

(e) Goods and Services TaxIn accordance with recommended practice, revenues, expenses and assets capitalised are stated netof any GST recoverable. Receivables and payables are stated inclusive of applicable GST.

(f) Cash and Cash EquivalentsCash and cash equivalents comprise cash at bank and in hand and short-term deposits that are readilyconvertible to known amounts of cash and which are subject to an insignificant risk of changes in value.

For the purposes of the Cash Flow Statement, cash and cash equivalents consist of cash and cash equivalents as defined above, net of outstanding bank overdrafts. Bank overdrafts are included asshort-term borrowings in current liabilities.

(g) Trade and Other ReceivablesTrade receivables, which generally have 30 - 90 day terms, are recognised initially at fair value andsubsequently measured at amortised cost using the effective interest rate method, less any allowance for uncollectible amounts.

Collectability of trade receivables is reviewed on an ongoing basis. Debts that are known to be uncollectibleare written off when identified. An allowance for doubtful debts is raised when there is objective evidencethat they will not be collectible.


For the Period Ended 31 January 2014


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(h) InventoriesGeneralInventories are valued at the lower of cost and net realisable value. Net realisable value is the estimatedselling price in the ordinary course of business less the estimated costs of completion and the estimatedClosing Funding Surplus(Deficit)

Inventories held from trading are classified as current even if not expected to be realised in the next 12 months.

Land Held for ResaleLand purchased for development and/or resale is valued at the lower of the cost and net realisable value.Cost includes the cost of acquisition, development and interest incurred on the financing of that land duringits development. Interest and holding charges incurred after development is complete are recognised asexpenses.

Revenue arising from the sale of property is recognised in the operating statement as at the time of signing a binding contract of sale.

Land held for resale is classified as current except where it is held as non-current based on Council'sintentions to release for sale.

(i) Fixed AssetsAll assets are initially recognised at cost. Cost is determined as the fair value of the assets given asconsideration plus costs incidental to the acquisition. For assets acquired at no cost or for nominalconsideration, cost is determined as fair value at the date of acquisition. The cost of non-current assetsconstructed by the local government includes the cost of all materials used in the construction, directlabour on the project and an appropriate proportion of variable and fixed overhead.

Certain asset classes may be revalued on a regular basis such that the carrying values are not materiallydifferent from fair value. Assets carried at fair value are to be revalued with sufficient regularity to ensurethe carrying amount does not differ materially from that determined using fair value at reporting date.

(j) Depreciation of Non-Current AssetsAll non-current assets having a limited useful life are systematically depreciated over their usefullives in a manner which reflects the consumption of the future economic benefits embodied inthose assets.

Depreciation is recognised on a straight-line basis, using rates which are reviewed each reportingperiod. Major depreciation rates and periods are:

Buildings 30 to 50 yearsFurniture and Equipment 2 to 15 yearsPlant and Equipment 5 to 15 years

Roads - Aggregate 25 yearsRoads - Unsealed - Gravel 35 yearsDrains and Sewers 75 yearsAirfield - Runways 12 years




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(k) Trade and Other PayablesTrade and other payables are carried at amortised cost. They represent liabilities for goods and servicesprovided to the local government prior to the end of the financial year that are unpaid and arise when theShire becomes obliged to make future payments in respect of the purchase of these goods and services.The amounts are unsecured and are usually paid within 30 days of recognition.

(l) Employee BenefitsThe provisions for employee benefits relates to amounts expected to be paid for long service leave, annual leave, wages and salaries and are calculated as follows:

(i) Wages, Salaries, Annual Leave and Long Service Leave (Short-term Benefits)The provision for employees’ benefits to wages, salaries, annual leave and long service leave expected tobe settled within 12 months represents the amount the Shire has a present obligation to pay resulting from employees services provided to balance date. The provision has been calculated at nominal amounts based on remuneration rates the Shire expects to pay and includes related on-costs.

(ii) Annual Leave and Long Service Leave (Long-term Benefits)The liability for long service leave is recognised in the provision for employee benefits and measured as the present value of expected future payments to be made in respect of services provided by employees up to the reporting date using the project unit credit method. Consideration is given to expected future wage and salary levels, experience of employee departures and periods of service. Expected future paymentsare discounted using market yields at the reporting date on national government bonds with terms to maturity and currency that match as closely as possible, the estimated future cash outflows. Where theShire does not have the unconditional right to defer settlement beyond 12 months, the liability is recognised as a current liability.

(m) Interest-bearing Loans and BorrowingsAll loans and borrowings are initially recognised at the fair value of the consideration received lessdirectly attributable transaction costs.

After initial recognition, interest-bearing loans and borrowings are subsequently measured at amortisedcost using the effective interest method. Fees paid on the establishment of loan facilities that areyield related are included as part of the carrying amount of the loans and borrowings.

Borrowings are classified as current liabilities unless the Council has an unconditional right to defersettlement of the liability for at least 12 months after the balance sheet date.

Borrowing CostsBorrowing costs are recognised as an expense when incurred except where they are directly attributableto the acquisition, construction or production of a qualifying asset. Where this is the case, they arecapitalised as part of the cost of the particular asset.

(n) ProvisionsProvisions are recognised when: The council has a present legal or constructive obligation as a result ofpast events; it is more likely than not that an outflow of resources will be required to settle the obligation;and the amount has been reliably estimated. Provisions are not recognised for future operating losses.

Where there are a number of similar obligations, the likelihood that an outflow will be required in settlementis determined by considering the class of obligations as a whole. A provision is recognised even if the likelihood of an outflow with respect to any one of item included in the same class of obligations may besmall.




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(o) Current and Non-Current ClassificationIn the determination of whether an asset or liability is current or non-current, consideration is given to thetime when each asset or liability is expected to be settled. The asset or liability is classified as currentif it is expected to be settled within the next 12 months, being the Council's operational cycle. In thecase of liabilities where Council does not have the unconditional right to defer settlement beyond 12 months,such as vested long service leave, the liability is classified as current even if not expected to be settledwithin the next 12 months. Inventories held for trading are classified as current even if not expected to berealised in the next 12 months except for land held for resale where it is held as non current based onCouncil's intentions to release for sale.

(p) Nature or Type Classifications

RatesAll rates levied under the Local Government Act 1995. Includes general, differential, specific arearates, minimum rates, interim rates, back rates, ex-gratia rates, less discounts offered. Exclude administration fees, interest on instalments, interest on arrears, service charges and sewerage rates.

Operating Grants, Subsidies and ContributionsRefer to all amounts received as grants, subsidies and contributions that are not non-operating grants.

Non-Operating Grants, Subsidies and ContributionsAmounts received specifically for the acquisition, construction of new or the upgrading of non-current assets paid to a local government, irrespective of whether these amounts are received as capital grants, subsidies, contributions or donations.

Profit on Asset DisposalProfit on the disposal of assets including gains on the disposal of long term investments.Losses are disclosed under the expenditure classifications.

Fees and ChargesRevenues (other than service charges) from the use of facilities and charges made for local government services, sewerage rates, rentals, hire charges, fee for service, photocopying charges, licences, sale of goods or information, fines, penalties and administration fees. Local governments may wish to disclose more detail such as rubbish collection fees, rental of property, fines and penalties, other fees and charges.

Service ChargesService charges imposed under Division 6 of Part 6 of the Local Government Act 1995. Regulation 54 of the Local Government (Financial Management) Regulations 1996 identifies the These are televisionand radio broadcasting, underground electricity and neighbourhood surveillance services. Exclude rubbish removal charges. Interest and other items of a similar nature received from bank and investment accounts, interest on rate instalments, interest on rate arrears and interest on debtors.

Interest EarningsInterest and other items of a similar nature received from bank and investment accounts, interest on rate instalments, interest on rate arrears and interest on debtors.

Other Revenue / IncomeOther revenue, which can not be classified under the above headings, includes dividends, discounts, rebates etc.

Employee CostsAll costs associate with the employment of person such as salaries, wages, allowances, benefits such as vehicle and housing, superannuation, employment expenses, removal expenses, relocation expenses, worker's compensation insurance, training costs, conferences, safety expenses, medical examinations, fringe benefit tax, etc.




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(q) Nature or Type Classifications (Continued)

Materials and ContractsAll expenditures on materials, supplies and contracts not classified under other headings. These include supply of goods and materials, legal expenses, consultancy, maintenance agreements, communication expenses, advertising expenses, membership, periodicals, publications, hire expenses, rental, leases, postage and freight etc. Local governments may wish to disclose more detail such as contract services, consultancy, information technology, rental or lease expenditures.

Utilities (Gas, Electricity, Water, etc.)Expenditures made to the respective agencies for the provision of power, gas or water. Exclude expenditures incurred for the reinstatement of roadwork on behalf of these agencies.

InsuranceAll insurance other than worker's compensation and health benefit insurance included as a cost of employment.

Loss on asset disposalLoss on the disposal of fixed assets.

Depreciation on non-current assetsDepreciation expense raised on all classes of assets.

Interest expensesInterest and other costs of finance paid, including costs of finance for loan debentures, overdraft accommodation and refinancing expenses.

Other expenditureStatutory fees, taxes, provision for bad debts, member's fees or levies including WA Fire Brigade Levy and State taxes. Donations and subsidies made to community groups.

(r) Statement of Objectives

In order to discharge its responsibilities to the community, the Council has developed a set ofoperational and financial objectives. These objectives have been established both on an overallbasis and for each of its broad activities/programs.

Council operations as disclosed in this statement encompass the following service orientatedactivities/programs:




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GOVERNANCEIncludes costs and revenues associated with the President and Councillors in the exerciseof their obligations as a governing body. Items of expenditure include conference, travel,meeting attendance fees, presidential allowance, receptions, donations, subscriptions andphone rentals. Costs of advertising and conducting elections are also included. Revenues include election nomination fees and reimbursements by members for private expenses.

An administration cost is also allocated which enables staff to process Council Meetingprocedures, implement all government decisions and conduct Council meetings. Cost ofconducting audit of Council books of accounts and procedures is also include under this heading.

GENERAL PURPOSE FUNDING1 Rates(a) GRV (gross rental value) refers to property rates for Leonora, Gwalia, Leinster and Agnew town sites and operational mines and associated infrastructure.(b) UV (unimproved value) refers to mining properties and tenements (other than mines and other associated infrastructure) and includes prospecting licences, exploration licences and mining leases. It also refers to broad acre rural pastoral properties.(c) Additional rates and rates written back refer mainly to mining rates where tenements are granted or surrendered following the adoption of the budget.(d) Administration charge refers to the charge levied on ratepayers electing to make payment of rates on the offered instalment plan and is based on the actual cost involved in administering this process(e) Administration costs allocated are the costs of maintaining records, levying and collecting all rates.

2 Grants(a) Grants Commission - a general purpose grant allocated annually by the Federal Government to all local governments. The amount is determined by various formulae devised by the Grants Commission, with a significant component being based on population.(b) Roads Grant - An untied road grant allocated by the Federal Government and again distributed by the Grants Commission utilising a pre-determined formula.(c) Administration costs allocated to grants refers to the costs associated in collection of Federal Government grants including provision and updating of data used in grants commission formula.

3 Interest from InvestmentsIncludes interest received on surplus funds invested throughout the year from both operating andreserve accounts.




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LAW, ORDER, PUBLIC SAFETYCosts and revenues associated with animal control within the Shire and also includes fireinsurance, dog control and registration.

HEALTHCosts and revenues associated with compliance with the Health Act including inspections and approvals, food quality control, mosquito control, septic tank inspection/control, food hygieneinspection/control, contribution to doctors expenses, Royal Flying Doctor donation and notification of disease.

EDUCATION AND WELFAREProvision of support for education and aged and disabled facilities within the district for thebetterment of the residents.

HOUSINGCosts of maintaining Council owned accommodation units and collection of rentals paid bystaff for use of those buildings. Costs that can be accurately attributed to other programs are allocated. Revenue associated with a State Government owned houseby way of loan repayments to Council are also included.

Accommodation units include 3 houses, 2 duplexes and a single persons quarters.

COMMUNITY AMENITIESCosts of collection and disposal of domestic and commercial refuse for town site of Leonoraand Gwalia and maintenance of the landfill refuse site. Revenue collection by way of an annual fee for this service which is included on rate assessment notices.

Costs associated with review and administration of Council's Town Planning Scheme.

Provision of Christmas decorations in Leonora Town site.

Operation of the Leonora Cemetery.

RECREATION AND CULTUREProvision and maintenance of Council owned parks, gardens and grassed oval/recreationground at Leonora and a contribution to similar facilities within Leinster town site.

Costs of operation and maintenance of a purpose built recreation centre which includes indoor basketball court, two squash courts, kitchen, gymnasium and associated facilitiesand revenues collected from the public for use of these facilities.

Costs of maintenance of Council owned and provided television and radio re-transmissionservice which includes GWN, WIN and SBS television and WAFM and ABC fine music radio.

Costs and revenues associated with the operation and maintenance of library facilities atLeonora in conjunction with the Library Board of Western Australia.




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TRANSPORTMaintenance and improvements of 1,300 kilometres of Council controlled unsealed roads,town site footpaths and streets, drainage control, street cleaning and provision and maintenanceof street trees. Costs of providing electricity for steel lights in the Leonora/Gwalia town sitesand maintenance of Council's works depot and associated infrastructure.

Operation, maintenance and management of Leonora Aerodrome including runways,runway lighting, tarmac and terminal building and gardens. Purchase of aviation fuel for resale to aircraft operators.

Revenues by way of landing fees and Head Tax charges charged to all aircraft with theexception of the Royal Flying Doctors Service, lease/renting of building to all users offacilities and charges for fuel supplied to aircraft.

ECONOMIC SERVICESCosts associated with tourism promotion throughout the Shire including employment of a Curator/Promotion Officer at the Gwalia Museum and historic precinct.

Contribution to employment of a Goldfields/Esperance Development Officer operating from Shire Offices - Leonora.

Costs and revenues associated with building control under building regulations, including inspections and issuing building permits.

OTHER PROPERTY & SERVICESCosts and revenues for private hire of Council machinery and operators for completion of private works for ratepayers and others.

Costing allocation pools including administration, overheads, plant operation costs andsalaries and wages which are all individually detailed and then allocated throughout allpreviously mentioned operating activities, works and services.




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Comments/Notes - Operating ExpensesNo significant activity to report (currently tracking close to budget estimates)

Comments/Notes - Operating RevenuesNo significant activity to report (currently tracking close to budget estimates)

0

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5000

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7000

8000

9000

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Month ending

Budget Operating Expenses -v- YTD Actual

Budget 2013-14

Actual 2013-14

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6000

7000

8000

9000


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Budget Operating Revenues -v- Actual

Budget 2013-14

Actual 2013-14


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Comments/Notes - Capital ExpensesPlant purchases not yet complete. Tenders authorised by Council at Dec 2013 OMC.Variance is represented by outstanding plant purchases, and building additions (see note 8)

Comments/Notes - Capital RevenuesProceeds on asset disposals not yet received due to plant purchases not yet being finalised,although it can be seen on the graph that it is trending back to budget expectations.

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Actual 2013-14

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Budget Capital Expenses -v- Actual

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Note 3: NET CURRENT FUNDING POSTION

Note YTD 31

January 2014 30th June

2013 YTD 31st

January 2013 $ $ $

Current AssetsCash Unrestricted 4 4,120,161 1,195,818 2,783,377Cash Restricted 4 477,226 470,467 398,705Receivables - Rates 6 414,359 58,144 244,454Receivables -Other 6 151,969 222,813 105,303Inventories 73,805 48,918 52,177

5,237,520 1,996,160 3,584,016

Less: Current LiabilitiesPayables (394,386) (390,709) (285,046)Provisions (295,761) (295,761) (311,403)

(690,147) (686,470) (596,449)

Less: Cash Reserves 7 (477,226) (470,467) (398,705)Add: Cash Backed Provisions 277,363 295,761 311,403

Net Current Funding Position 4,347,510 1,134,984 2,900,265

Comments - Net Current Funding PositionNet Current Funding Position is $1,447,245 higher than this time in the previous reporting period.

2013-14



Positive=Surplus (Negative=Deficit)

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2,000

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4,000

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6,000

7,000


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Note 3 - Liquidity Over the Year

2011-12 2012-13

2013-14


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Note 4: CASH AND INVESTMENTS

Interest Unrestricted Restricted Trust Total Institution MaturityRate $ $ $ Amount $ Date

(a) Cash DepositsMunicipal Account Variable 4,118,891 4,118,891 NAB Cheque Acc.Trust Account Variable 16,112 16,112 NAB Cheque Acc.LSL Maximiser Variable 125,201 125,201 NAB Cheque Acc.Fire Maximiser Variable 13,816 13,816 NAB Cheque Acc.Plant Maximiser Variable 51,861 51,861 NAB Cheque Acc.Annual Leave Maximiser Variable 153,207 153,207 NAB Cheque Acc.Gwalia Precinct Maximiser Variable 92,460 92,460 NAB Cheque Acc.Building Maintenance Maximiser Variable 40,681 40,681 NAB Cheque Acc.Cash On Hand Nil 1,270 1,270 NAB On Hand

(b) Term DepositsN/A 0

(c) Other InvestmentsN/A 0Total 4,120,161 477,226 16,112 4,613,499

Comments/Notes - InvestmentsReserve funds are held in interest bearing accounts, and are available to be called upon at any time.




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Note5: BUDGET AMENDMENTSAmendments to original budget since budget adoption. Surplus/(Deficit)

GL Account Code Description

Council Resolution Classification

Non Cash Adjustment

Increase in Available

Cash

Decrease in Available

Cash

Amended Budget

Running Balance

$ $ $ $

No Budget Amendments as at 31 January 2014. 0 0 0 0

Closing Funding Surplus (Deficit) 0 0 0 0




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Note 6: RECEIVABLES

Receivables - Rates Receivable

YTD 31 January

2014YTD 30th June 2013 Receivables - General Current 30 Days 60 Days 90 Days 90+Days

$ $ $ $ $$ $ Receivables - General 5,336 92,569 43,940 37,854 (27,730)

Opening Arrears Previous Years 58,144 41,773Levied this year 5,259,361 4,977,405 Total Receivables General Outstanding 151,969Less Collections to date (4,903,146) (4,961,034)Equals Current Outstanding 414,359 58,144 Amounts shown above include GST (where applicable)

Net Rates Collectable 414,359 58,144% Collected 92.21% 98.84%

Comments/Notes - Receivables Rates and Rubbish Comments/Notes - Receivables GeneralRates for the 2013-14 period were due at the end of August 2013. Recovery has been Outstanding debtors are followed up periodically (every fortnight), with reminders andtracking well, with final notices issued for unpaid rates (those not on instalments) final demands issued on bad debtors. Collection agency is engaged on long overdue bills.



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Note 7 - Rates Receivable

2012-13 2013-14

Current 3%

30 Days 45%

60 Days 21%

90 Days 18%

90+Days -13%

Note 7 - Accounts Receivable (non-rates)


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Note 7: Cash Backed Reserve

2013-14

Name

Budget Opening Balance

Actual Opening Balance

Budget Interest Earned

Actual Interest Earned

Budget Transfers

In (+)

Actual Transfers

In (+)

Budget Transfers

Out (-)

Actual Transfers

Out (-)

Transfer out

Reference

Budget Closing Balance


$ $ $ $ $ $ $ $ $ $Long Service Leave Reserve 172,725 123,428 2,777 1,773 0 0 0 0 175,502 125,201Fire Reserve 11,566 13,620 396 196 4,000 0 0 0 15,962 13,816Plant Reserve 992 51,127 2,275 734 150,000 0 0 0 153,267 51,861Annual Leave Reserve 150,391 151,037 3,398 2,170 0 0 0 0 153,789 153,207Gwalia Precinct Reserve 65,801 91,150 925 1,310 65,000 0 (90,000) 0 41,726 92,460Building Reserve 0 40,105 2,027 576 100,000 0 0 0 102,027 40,681

401,475 470,467 11,798 6,759 319,000 0 (90,000) 0 642,273 477,226



0

20,000

40,000

60,000

80,000

100,000

120,000

140,000

160,000

180,000

200,000

Long Service Leave Reserve Fire Reserve Plant Reserve Annual Leave Reserve Gwalia Precinct Reserve Building Reserve

Note 9 - Year To Date Reserve Balance to End of Year Estimate Budget Closing Balance



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CostAccum Depr Proceeds

Profit(Loss)

Annual Budget

Profit/(Loss)Actual

Profit/(Loss) Variance$ $ $ $ $ $ $

Plant and Equipment24,200 (312) 22,727 (1,161) Asset 319 2011 Ford FG Falcon (15,597) (1,161) 14,43625,300 (326) 24,545 (429) Asset 504 2012 Ford Territory TX (16,812) (429) 16,383

0 Asset 19 P819 1994 Roadwest Low Loader 30,000 0 (30,000)178,200 (101,061) 100,909 23,770 Asset 11 P289 2006 Cat 12H Grader 38,324 23,770 (14,554)

0 Asset 301 Nissan Navara King Cab (26,092) 0 26,09232,000 (8,153) 30,000 6,153 Asset 502 2012 Ford Territory Titanium (16,506) 6,153 22,65921,000 (270) 15,455 (5,275) Asset 310 2010 Ford Ranger PK XL 0 (5,275) (5,275)

280,700 (110,122) 193,636 23,058 (6,683) 23,058 29,741

Comments - Capital Disposal/Replacements


Plant & Equipment 805,833 165,834 (639,999)

Land and Buildings 638,610 50,158 (588,452)

Furniture and Equipment 520,049 35,375 (484,674)

Infrastructure Roads 511,000 3,873 (507,127)

Infrastructure Other 330,553 75,106 (255,447)

Capital Totals 2,806,045 330,346 (2,475,699)


Project completion delayed, but almost complete Youth Centre External Refurb 60,000 36,597 (23,403)Shed, fencing erected, landscaping commenced Complete Construction Staff Housing 41,000 13,561 (27,439)Architect has been engaged to assist with design Upgrade Rec Centre (Gym) 100,000 0 (100,000)Project unlikely to proceed due to limitations on solar Solar Panels 100,000 0 (100,000)Tenders called, to be presented to Feb 2014 OMC Building for Vintage Hearse & Truck 337,610 0 (337,610)

0Capital Totals 638,610 50,158 (588,452)



Actual YTD Profit(Loss) of Asset DisposalDisposals

Current Budget YTD 31 January 2014

Summary Acquisitions

Current BudgetYTD 31 January 2014

Comments

Comments

Land & Buildings



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(Under)Over$ $ $

Complete 2013 Ford Territory TX RWD 4L 35,778 35,778 0Complete 2013 Ford Territory TX RWD 3L 35,098 35,098 0Complete Nissan Dualis ST Hatch (Mgr Ed) 24,478 24,478 0Tenders authorised at OMC Dec 2013, ordered Drop Deck/Float 90,000 0 (90,000)Delivered end of January 2014 14 tonne Padfoot Roller 150,000 0 (150,000)Tenders authorised at OMC Dec 2013, ordered Grader 400,000 0 (400,000)Complete 2013 Ford Ranger Utility 23,873 23,873 0Complete DCEO Vehicle 46,606 46,607 1

0Capital Totals 805,833 165,834 (639,999)


(Under)Over$ $ $

Completed Upgrade FM Radio to ABC Country 15,642 15,642 0Dependent on grant approval Security Screening Equipment 480,000 0 (480,000)Completed Server Upgrade 24,407 19,733 (4,674)

0Capital Totals 520,049 35,375 (484,674)


(Under)Over$ $ $

Part of R2R project to commence approx Mar 2014 Resealing Town Streets (inc Kerb renewal) 416,000 3,873 (412,127)Project to commence early 2014 Footpath Renewal 95,000 0 (95,000)

Capital Totals 511,000 3,873 (507,127)


(Under)Over$ $ $

Pound in place, site works yet to be completed Dual Purpose Pound Facility 30,000 16,169 (13,831)Not yet commenced Refuse Recycling 10,000 0 (10,000)Not yet commenced Playground Fitness Equipment 24,000 0 (24,000)Finalised Event Marquee 13,044 13,684 640FAA executed, can now proceed Upgrade Apron lights & Standby Genset 88,509 0 (88,509)Engineer engaged to assist with project Gwalia Headframe Renewal 90,000 42,713 (47,287)Not yet commenced Restoration Leonora Electric Tram 75,000 0 (75,000)Completed Extension to Street Lighting 0 2,540 2,540

0Capital Totals 330,553 75,106 (255,447)

Comments

Plant & Equipment


Comments

Other Infrastructure


Comments

Comments

YTD 31 January 2014

Furniture & Equipment

Current BudgetYTD 31 January 2014

Roads

Current Budget


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Note 9: RATING INFORMATION Rate in Number Rateable Rate Interim Back Total Budget Budget Budget Budget$ of Value Revenue Rates Rates Revenue Rate Interim Back Total

Properties $ $ $ $ $ Revenue Rate Rate RevenueRATE TYPE $ $ $ $General RatesGRV 0.0610 588 16,665,696 1,016,607 273 0 1,016,880 1,009,101 1,500 0 1,010,601UV 0.1340 1,107 28,001,802 3,769,795 12,444 0 3,782,239 3,775,665 15,000 0 3,790,665 Sub-Totals 1,695 44,667,498 4,786,402 12,717 0 4,799,119 4,784,766 16,500 0 4,801,266

MinimumMinimum Rates $GRV 279 104 160,751 29,016 0 0 29,016 27,342 0 0 27,342UV 279 928 1,046,448 261,702 0 0 261,702 261,423 0 0 261,423 Sub-Totals 1,032 1,207,199 290,718 0 0 290,718 288,765 0 0 288,765

5,089,837 5,090,031Concession (94,502) (90,000)

4,995,335 5,000,031Written Back (8,448) (15,000) Totals 4,986,887 4,985,031

Comments - Rating InformationAll land except exempt land in the Shire of Leonora is rated according to its Gross Rental Value (GRV) in town sites or Unimproved Value (UV)in the remainder of the Shire.

The general rates detailed above for the 2013/14 financial year have been determined by Council on the basis of raising the revenue requiredto meet the deficiency between the total estimated expenditure proposed in the budget and the estimated revenue to be received from all sourcesother than rates and also bearing considering the extent of any increase in rating over the level adopted in the previous year.

The minimum rates have been determined by Council on the basis that all ratepayers must make a reasonable contribution to the cost of the LocalGovernment services/facilities.




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10. INFORMATION ON BORROWINGS(a) Debenture Repayments

The Shire of Leonora has no borrowings.

(b) New Debentures

No new debentures were raised during the reporting period.




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Program/Details Grant Provider Approval 2013-14 Variations Operating Capital Recoup StatusGL Budget Additions Received Not Received

(Deletions)(Y/N) $ $ $ $ $ $

GENERAL PURPOSE GRANTSI030019- Grants Commission WALGGC Y 307,857 0 307,857 0 149,955 157,902I030021- Federal Roads WALGGC Y 272,188 0 272,188 0 135,358 136,830I030031- Country Local RDL Y 337,610 0 337,610 0 337,610 0

LAW, ORDER, PUBLIC SAFETYI053402- Fire Prevention Grant DFES Y 7,220 0 7,220 0 5,143 2,077I052422- Sterilisation Program Grant Dept LG & Communities Y 0 2,500 2,500 0 2,500 0

HEALTHI076475-Medical Centre Equipment Munara Y 23,125 0 23,125 0 23,125 0I076473- Aged Care Feasability Lotterywest N 20,000 0 20,000 0 0 20,000

WELFARE SERVICESI080009 - Graffitii Hotspot DPC N 2,500 2,500 0 2,500I080002- Childcare sustainability DWEER Y 53,110 53,110 26,555 26,555I080014- Childcare Minara Y 10,981 1,153 12,134 0 12,134 0I082001-Youth Programs DCP Y 38,318 9,000 47,318 0 47,318 0I082002-Youth Programs DCP y 0 1,917 1,917 0 1,917 0

RECREATION AND CULTUREI114467 - Recreation Centre DTF Y 3,000 0 3,000 0 0 3,000I117001-CRC Operational Wages RDL Y 60,000 0 60,000 0 30,000 30,000I117002-CRC Equipment RDL Y 10,000 0 10,000 0 10,000 0I117003-CRC Other RDL Y 20,000 0 20,000 0 10,000 10,000I117010-CRC Other RDL N 20,000 0 20,000 0 0 20,000

ECONOMIC SERVICESI134458- Gwalia Historial (Projects) Various N 117,500 3,600 121,100 0 121,100 0I134461- Heritage Advisory Services State Heritage Y 5,000 0 5,000 0 0 5,000I134462- Gwalia 50th Ann. Fundraising Office N 7,500 150 7,650 0 7,650 0I138002 - Golden Gift Contribution Various N 115,000 0 115,000 0 59,454 55,546I138005- Golden Gift Contribution Various N 55,000 0 55,000 0 0 55,000I137001- R4R Business Case Funding RDL Y 22,500 5,000 27,500 0 27,500 0

TRANSPORTMRWA ROAD FUNDING

I122214/15/16- Project Grants RRG Y 428,693 0 428,693 0 206,853 221,840I122042/52/200- Direct Grants MWRA Y 106,223 2,168 108,391 0 108,391 0OTHER ROAD/STREETS GRANTSI122206- Roads To Recovery Building Program Y 323,243 0 0 323,243 0 323,243I126496- Security Screening Equipment Dept Inf. & Transport N 480,000 0 0 480,000 0 480,000

TOTALS 2,846,568 25,488 2,068,813 803,243 1,322,563 1,549,493

Operating 2,043,325 1,322,563Non-Operating 803,243 0

2,846,568 1,322,563


For the Period Ended 31 January 2014Note 11: GRANTS AND CONTRIBUTIONS


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Note 12: TRUST FUND

Funds held at balance date over which the Shire has no control and which are not included in this statement are as follows:

Opening Balance Amount Amount

Closing Balance

Description 1-Jul-13 Received PaidYTD 31 January

$ $ $ $Proceeds from sale of impounded cattle 0 16,112 0 16,112

0 16,112 0 16,112




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Shire of LeonoraMaterial Variances as at 31st January 2014

ACCOUNT NAME ACTUAL Year To Date BUDGET DIFFERENCE REASON FOR VARIATION

Income

I074421 · Cont Towards Contract EHO 14,899.18$ 22,785.00$ (7,885.82)$ Contract position vacant for a short periodI076473 · Grant Aged Care Feasability -$ 20,000.00$ (20,000.00)$ Alteration to timing of projectI080008 · Childcare Centre Income 28,574.71$ 49,585.00$ (21,010.29)$ Low enrolment numbers over school holiday periodI082001 · Youth Support DCP Grant 47,317.83$ -$ 47,317.83$ Some back payment received (need re-allocation to

I082002)I122206 · Grant Roads to Recovery -$ 323,243.00$ (323,243.00)$ Payment due in late February 2014I122215 · RRG Improve Old Agnew 12-13 -$ 81,840.00$ (81,840.00)$ Alteration to timing of grant

I122300 · Gain on Disposal of Assets 23,771.46$ (68,324.00)$ 92,095.46$ Tenders not yet complete, therefore plant not soldI126410 · Fees - Landing at airport 90,322.53$ 117,831.00$ (27,508.47)$ Lower than expected passenger numbersI126415 · Passenger Head Tax 144,943.00$ 173,894.00$ (28,951.00)$ Lower than expected passenger numbersI126430 · Charges - Fuel drums (Avgas) 11,832.48$ 22,169.00$ (10,336.52)$ Low utilisation (only purchased by demand)I134451 · Museum Entry 23,531.65$ 17,500.00$ 6,031.65$ More income than expectedI134458 · Grant Income (Projects) 121,100.00$ 101,000.00$ 20,100.00$ Alteration to timing of grant receiptsI133451 · Contract Building Surveyor 12,929.12$ 19,530.00$ (6,600.88)$ Contract position vacant for a short periodI138002 · Sponsorship 59,654.55$ -$ 59,654.55$ Alteration to timing of sponsorship receiptsI141450 · Charges - Plant Hire 11,198.18$ 58,335.00$ (47,136.82)$ Less private works undertaken than budgeted

590,074.69$ 939,388.00$ (349,313.31)$

Expenditure

E030013 · Admin Allocated to Rates 155,797.98$ 168,805.00$ (13,007.02)$ Alteration to timing, likely to increaseE041030 · Conference Expenses 10,536.71$ 13,000.00$ (2,463.29)$ Training budget utilised late Jan 2014E041040 · Election Expenses 1,600.00$ 10,000.00$ (8,400.00)$ No election held, lower expenses than budgetedE041070 · Presidential Allowance 15,766.66$ 5,733.00$ 10,033.66$ No election held, lower expenses than budgetedE041187 · Strategic Plan Development 15,248.63$ 50,000.00$ (34,751.37)$ Alteration to timing of programme (works

commenced)E041189 · GVROC Project Participation 13,500.00$ 23,572.00$ (10,072.00)$ Alteration to timing of programmeE052014 · Salaries-Ranger 38,089.92$ -$ 38,089.92$ Includes final payment to retiring rangerE074011 · Contract Health Surveyor 35,338.14$ 53,006.00$ (17,667.86)$ Contract position vacant for a short periodE074064 · Staff Housing Allocation 22,699.71$ 32,769.00$ (10,069.29)$ Will increase as further maintenance carried outE074071 · Loss on Disposal of Assets 428.77$ 16,812.00$ (16,383.23)$ Loss lower than budgetedE074084 · Doctor Housing Allocation 14,716.75$ 42,369.00$ (27,652.25)$ Will increase as further maintenance carried outE077002 · Aged Care Feasability Study -$ 30,000.00$ (30,000.00)$ Study not yet commencedE080005 · Child Care Centre Salaries 109,840.79$ 103,290.00$ 6,550.79$ Increased costs to cater for qualified staffE082001 · Youth Service Wages 23,160.73$ 34,384.00$ (11,223.27)$ Some reallocation required from E080005E082006 · Youth Service Activity Costs 1,805.73$ 13,125.00$ (11,319.27)$ Planned activities to date are lower cost options E091045 · Mtce - Lot 792 Cohen St 1,941.73$ 40,789.00$ (38,847.27)$ Works are now progressing (orders issued etc)E091454 · Housing Insurance 12,723.59$ 6,468.00$ 6,255.59$ Paid in one lump sum instead of instalmentsE091451 · Allocated to Other Programs (126,109.52)$ (182,044.00)$ 55,934.48$ Will balance out as further works progressE091048 · Mtce - Lot 294 Queen Vic St 12,107.97$ 39,781.00$ (27,673.03)$ Works to progress later in the yearE092299 · Allocated to Health Program (14,716.75)$ (42,371.00)$ 27,654.25$ Will balance out as further works progressE101030 · Refuse Site Maintenance 17,563.64$ 26,680.00$ (9,116.36)$ Alteration to timing of programmeE106010 · Town Planning Expenses 1,154.00$ 8,750.00$ (7,596.00)$ Lower costs to date than expectedE113070 · Oval 40,576.17$ 52,000.00$ (11,423.83)$ Alteration to timing of programmeE113092 · Swimming Pool Mtce 154,451.02$ 59,919.00$ 94,532.02$ Cost of relief manager to be addressed at budget

reviewE113111 · Country Arts -$ 12,500.00$ (12,500.00)$ Alteration to timing of programmeE114290 · Salaries & Wages RecCentre 8,593.26$ 43,428.00$ (34,834.74)$ Savings will offset cost of relief pool managerE114294 · Repairs & Mtce Rec Centre 13,659.82$ 10,002.00$ 3,657.82$ Savings will offset cost of relief pool managerE122040 · Roadworks - Maintenance 470,986.91$ 624,820.00$ (153,833.09)$ Some reallocation required from E122043E122043 · Bush Grading 378,807.40$ 163,331.00$ 215,476.40$ Some reallocation required from E122040E122044 · Depreciation - Roads Infra. 567,553.00$ 567,553.00$ -$ Plant depreciation rates to be reviewedE122160 · Street Cleaning 122,919.52$ 94,500.00$ 28,419.52$ Alteration to timing of programmeE122190 · Loss on Disposal of Assets 5,275.04$ 26,092.00$ (20,816.96)$ Awaiting finalisation of tendersE122210 · SPQ (Depot) Maintenance -$ 15,456.00$ (15,456.00)$ Alteration to timing of programmeE122214 · RRG 13-14 Old Agnew Road 62,940.87$ 204,169.00$ (141,228.13)$ Alteration to timing of programmeE122298 · Depreciation Expense Depot 391,245.56$ 154,028.00$ 237,217.56$ Result of revaluations, currently under reviewE126010 · Aerodrome Maintenance 119,225.20$ 161,375.00$ (42,149.80)$ Alteration to timing of programmeE126050 · Aviation Fuel Drums 8,342.62$ 18,081.00$ (9,738.38)$ Low utilisation (only purchased by demand)


President: ______________

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E131045 · Gwalia Cactus Eradication 4,507.22$ 23,335.00$ (18,827.78)$ Alteration to timing of programmeE132076 · NG Tourism Working Group 11,122.99$ 25,373.00$ (14,250.01)$ Alteration to timing of programmeE133052 · Contract Building Surveyor 14,718.29$ 22,750.00$ (8,031.71)$ Contract position vacant for a short periodE134015 · Gardens & Grounds Mtce 23,257.16$ 5,250.00$ 18,007.16$ Overexpenditure to be addressed at budget reviewE134021 · Insurance 23,222.01$ 12,943.00$ 10,279.01$ Paid in one lump sum instead of instalmentsE134034 · Lotterywest Pink Camp Proj 49,643.00$ 31,766.00$ 17,877.00$ Alteration to timing of programmeE134035 · Lotterywest DeRubies Proj 52,218.00$ 35,875.00$ 16,343.00$ Alteration to timing of programmeE134036 · Gwalia 50th Anniversary Event 31,292.01$ 29,169.00$ 2,123.01$ Awaiting confirmation that costs finalisedE141010 · Private Works 339.08$ 40,835.00$ (40,495.92)$ Less private works undertaken than budgetedE142010 · Depreciation - Admin 58,037.97$ 28,446.00$ 29,591.97$ Some investigation into rates requiredE142011 · Salaries - Admin 353,878.29$ 374,647.00$ (20,768.71)$ Alteration to timing of programmeE142030 · Insurance Admin 54,910.99$ 31,997.00$ 22,913.99$ Paid in one lump sum instead of instalmentsE142183 · Loss on Disposal of Assets -$ 16,506.00$ (16,506.00)$ Alteration to timing of programmeE142251 · Staff Housing Allocated 65,576.95$ 94,666.00$ (29,089.05)$ Will balance out as further works progressE143030 · Sick & Holiday Pay 48,101.36$ 66,283.00$ (18,181.64)$ Alteration to timingE143040 · Insurance on Works 47,106.75$ 28,714.00$ 18,392.75$ Paid in one lump sum instead of instalmentsE143070 · Staff Housing Allocated 25,221.92$ 36,411.00$ (11,189.08)$ Will balance out as further works progressE143290 · Less PWOH Allocated (240,471.49)$ (317,072.00)$ 76,600.51$ Some review of rates requiredE144010 · Fuels & Oils 104,932.10$ 140,000.00$ (35,067.90)$ Less expenditure than budgeted to dateE144050 · Insurance & Licences 52,659.41$ 29,064.00$ 23,595.41$ Some adjustment to budget split requiredE148298 · Depn Expense Plant/Equip 146,857.59$ 59,668.00$ 87,189.59$ Some review of rates requiredE148299 · Less Depn Allocated (75,444.00)$ (59,668.00)$ (15,776.00)$ Result of revaluations, currently under review

3,559,459.17$ 3,459,130.00$ 100,329.17$

Capital Revenue (See Statement of Financial Activity)

Note 8 · Proceeds from Disposals of Asse 193,636.00$ 252,729.00$ (59,093.00)$ Tenders not yet complete, therefore plant not sold · -$

193,636.00$ 252,729.00$ (59,093.00)$

Capital Expenditure (See Statement of Financial Activity)

Note 8 · Land & Buildings 50,158.00$ 438,610.00$ (388,452.00)$ Alteration to timing of programsNote 8 · Plant & Equipment 165,834.00$ 655,833.00$ (489,999.00)$ Tenders not yet complete, therefore plant not sold

· -$ · -$

215,992.00$ 1,094,443.00$ (878,451.00)$


President: ______________

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10.0 REPORTS OF OFFICERS

10.2 DEPUTY CHIEF EXECUTIVE OFFICER 10.2(C) ACCOUNTS FOR PAYMENT SUBMISSION TO: Meeting of Council Meeting Date: 18th February, 2014 AGENDA REFERENCE: 10.2 (C) FEB 14 SUBJECT: Accounts for Payment LOCATION / ADDRESS: Nil NAME OF APPLICANT: Nil FILE REFERENCE: Nil AUTHOR, DISCLOSURE OF ANY INTEREST AND DATE OF REPORT NAME: Tanya Browning OFFICER: Deputy Chief Executive Officer INTEREST DISCLOSURE: Nil DATE: 11th February, 2014 BACKGROUND Attached statement consists of accounts paid by Delegated Authority and Direct Bank Transactions represented by Cheques 18136 to 18219 and totalling $680,365.01 and accounts paid by Council Authorisation represented by Cheques 18220 to 18298 totaling $409,532.68 be authorised for payment. POLICY IMPLICATIONS There are no policy implications resulting from the recommendation of this report. FINANCIAL IMPLICATIONS There are no financial implications resulting from the recommendation of this report. STRATEGIC IMPLICATIONS There are no strategic implications resulting from the recommendation of this report. RECOMMENDATIONS That accounts paid by Delegated Authority and Direct Bank Transactions represented by Cheques 18136 to 18219 and totalling $680,365.01 and accounts paid by Council Authorisation represented by Cheques 18220 to 18298 totaling $409,532.68 be authorised for payment. VOTING REQUIREMENT Simple Majority COUNCIL DECISION Moved Cr LR Petersen, Seconded Cr RA Norrie that accounts paid by Delegated Authority and Direct Bank Transactions represented by Cheques 18136 to 18219 and totalling $680,365.01 and accounts paid by Council Authorisation represented by Cheques 18220 to 18298 totaling $409,532.68 be authorised for payment.



President: ______________

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Shire of Leonora Monthly Report - List of Accounts Paid by Delegated Authority Submitted to Council on the 18th February, 2014

The following list of accounts has been paid via direct bank transactions since the previous list of accounts, totalling $27,046.33

__________________________________

CHIEF EXECUTIVE OFFICER Direct

Deposits Date Name Item Payment

1 DD 16/12/2013 National Australia Bank Master Card Fees – Dec 2013 B/S 6,306.48

1 DD 16/12/2013 Alliance Equipment Finance Lease on CRC P/Copier – Dec 2013 B/S 275.84

1 DD 18/12/2013 Toyota Financial Services GEDC Vehicle – Dec 2013 B/S 1,476.05 1 DD 31/12/2013 National Australia Bank Bank Fee – Dec 2013 B/S 121.70

1 DD 31/12/2013 National Australia Bank Bank Fee for NAB Connect – Dec 2013 B/S 27.50

1 DD 10/01/2014 National Australia Bank Master Card Charges – Jan 2014 B/S 5,567.87 1 DD 13/10/2014 National Australia Bank Bank Fee (EFTPOS) – Jan 2014 B/S 53.00 1 DD 13/01/2014 Westnet Pty Ltd CRC Internet – Jan 2014 B/S 11.00 1 DD 13/01/2014 Alliance Equipment Finance Lease on CRC P/Copier – Jan 2014 B/S 275.84

1 DD 13/01/2014 Office National - Kalgoorlie Lease on Office P/Copier – Jan 2014 B/S 861.50

1 DD 14/01/2014 Toyota Financial Services GEDC Vehicle – Jan 2014 B/S 1,476.05 1 DD 21/01/2014 National Australia Bank NAB Connect Fee – Jan 2014 B/s 29.25 1 DD 31/01/2014 National Australia Bank EFTPOS Fee – Jan 2014 B/S 53.68 1 DD 31/01/2014 National Australia Bank Bank Fee – Jan 2014 B/S 89.00

1 DD 11/02/2014 Office National – Kalgoorlie Lease on Office P/Copier – Feb 2014 B/S 861.50

1 DD 11/02/2014 Westnet Pty Ltd CRC Internet – Feb 2014 B/S 11.00

1 DD 11/02/2014 National Australia Bank M/Card Fees – Dec 2013 to Jan 2014 - Feb 2014 B/S 9,273.23

1 DD 11/02/2014 Alliance Equipment Finance Lease on CRC P/Copier – Feb 2014 B/S 275.84

GRAND TOTAL $27,046.33


President: ______________

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Shire of Leonora

Monthly Report - List of Accounts Paid by Delegated Authority

Submitted to Council on the 18th February, 2014 The following list of accounts has been paid under delegation, by the Chief Executive Officer, since the previous list of accounts. Cheques numbered from 18136 to 18219 and totaling $653,318.68 __________________________________

CHIEF EXECUTIVE OFFICER

Cheque Date Name Item Payment by Delegated Authority

18136 18/12/2013 R F Young Contract Grading 3,949.55 18137 20/12/2013 Australian Taxation Office November 2013 BAS 17,969.00 18138 20/12/2013 Telstra Phone Usage - Camp Requisites 35.00

18139 20/12/2013 Commander Australia Limited

Office Telephone Yearly Subscription - 2014 1,007.99

18140 20/12/2013 JT Professional Services (Direct Deposit)

Work during December on advice and training on Workforce Plan 2,772.00

18141 20/12/2013 Meedac Holdings Pty Ltd Completion of Demolition Services - Tower Street Building 12,500.00

18142 20/12/2013 Sparlon Electrical Work at 26 Queen Vic Street, Depot, Oval and new Dog Pound. 2,277.00

1 DD 25/12/2013 Shire of Leonora Salaries & Wages - PPE: 25.12.2013 60,040.00 18143 25/12/2013 L.G.R.C.E.U. Union Fee – PPE: 25.12.2013 19.40 18144 25/12/2013 Shire of Leonora Tax/Rent – PPE: 25.12.2013 17,418.00 18145 25/12/2013 WA Super Superannuation – PPE: 25.12.2013 5,873.19 18146 25/12/2013 Child Support Agency Child Support – PPE: 25.12.2012 124.38 18147 25/12/2013 BR 4 Life Super Superannuation – PPE: 25.12.2013 201.18 18148 25/12/2013 Host Plus Superannuation – PPE: 25.12.2013 142.91 18149 25/12/2013 Australian Super Superannuation – PPE: 25.12.2013 368.72 1 DD 08/01/2014 Shire of Leonora Salaries & Wages – PPE: 08.01.2014 52,281.00 18150 08/01/2014 L.G.R.C.E.U. Union Fee – PPE: 08.01.2014 19.40 18151 08/01/2012 Shire of Leonora Tax/ Rent – PPE: 08.01.2014 16,981.52 18152 08/01/2014 WA Super Superannuation – PPE: 08.01.2014 4,942.26 18153 08/01/2014 Child Support Agency Child Support – PPE: 08.01.2014 128.38 18154 08/01/2014 BT For Life Super Superannuation – PPE: 08.01.2014 131.70 18155 08/01/2014 Host Plus Superannuation – PPE: 08.01.2014 134.02 18156 08/01/2014 Australian Super Superannuation – PPE: 08.01.2014 224.83 18157 08/01/2014 Colonial First State Superannuation – PPE: 08.01.2014 42.81 18158 08/01/2014 Horizon Power Power Usage – Nov-Dec 2013 34,131.17

18159 08/01/2014 Telstra Phone/Internet Usage – December 2013 5,163.29

18160 08/01/2014 Water Corporation Water Usage – Nov-Dec 2013 2,132.03

18161 09/01/2013 Dave Hadden – Direct Deposit – Cancelled Cheque Health & Building Contract 3,678.40

18162 09/01/2013 Dave Hadden Reimbursement for Fuel Purchase 97.00 18163 09/01/2013 Forman Bros Reticulation – Youth Centre 3,927.00

18164 09/01/2013 Gary Ross Reimbursement for purchases for Hoover House 16.90

18165 09/01/2014 Horizon Power Power Usage – Shire Office 939.57

18166 09/01/2014 JT Professional Services– Direct Deposit

Advice and Training towards Workforce Plan 1,188.00

Sub Total $250,857.60


President: ______________

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Balance Brought Forward $250,857.60

18167 09/01/2014 Netlogic Information Technology Remote IT Support as required 607.00

18168 09/01/2014 Powerchill Electrical and Refrigeration Air Conditioner work as required 820.05

18169 09/01/2014 PWT Electrical Installation/testing of Smoke Detectors and action as required on switchboards and circuit breakers as requested

1,106.12

18170 09/01/2014 RLG Mechanical Services Regas Air Conditioner in P2221 407.00 18171 09/01/2014 Westland Autos Service for P6 and EHS Vehicle 747.65

18172 14/01/2014 Dave Hadden – DIRECT DEPOSIT – CANCELLED CHQ

Health & Building Contract 3,713.60

18173 16/01/2014 MLC Nominees Pty Ltd Superannuation – PPE: 27.11.2013 50.13

18174 16/01/2014 Netlogic Information Technology – Direct Deposit

Laptop and accessories, Update of Pracsoft Licence at Medical Centre and work to fixing/replacing the Backup Server at Poitiers Medical Practice

1,678.00

18175 17/01/2014 Sparlon Electrical

Install Split System Air Cons at Depot and Museum, Fix Lights under Verandah of Whitehouse and check faulty floor cleaner at rec centre

5,617.70

18176 20/01/2014 Australian Taxation Office December 2013 BAS 37,155.00

18177 20/01/2014 Statewide Cleaning Supplies Re-issue of cheque 17988 48.83

1 DD 22/01/2014 Shire of Leonora Salaries & Wages (Direct Deposit) PPE: 22/01/2014 64,119.00

18178 22/01/2014 L.G.R.C.E.U. Union Fee – PPE: 22.01.2014L 19.40 18179 22/01/2014 Shire of Leonora Tax/Rent – PPE: 22.01.2014 22,184.39 18180 22/01/2014 WA Super Superannuation – PPE: 22.01.2014 6,634.49 18181 22/01/2014 Child Support Agency Child Support – PPE: 22.01.2014 124.38 18182 22/01/2014 BR 4 Life Super Superannuation – PPE: 22.01.2014 130.75 18183 22/01/2014 Host Plus Superannuation – PPE: 22.01.2014 142.91 18184 22/01/2014 Australian Super Superannuation – PPE: 22.01.2014 362.06 18185 22/01/2014 Colonial First State Superannuation – PPE: 22.01.2014 149.85

18186 23/01/2014 Dave Hadden – Direct Deposit –( Cancelled Chq) Health & Building Contract 2,939.20

18187 23/01/2014 R F Young Contract Grader 7,407.70 18188 29/01/2014 Horizon Power Power Usage – Office 115.60 18189 29/01/2014 Telstra Phone Usage – Camp Requisites 35.00 18190 29/01/2014 Water Corporation Water Usage – Various 15,727.04

18191 30/01/2014 Dave Hadden (Cancelled CHQ) Health + Building Contract 2,942.70

18192 30/01/2014 Western Australian Showbag services

Showbags for Community Christmas Party 697.50

1 DD 05/02/2014 Shire of Leonora Salaries & Wages – Direct Deposit – PPE: 05.02.2014 70,214.00

18193 05/02/2014 L.G.R.C.E.U. Union Fee – PPE: 05.02.2014 19.40 18194 05/02/2014 Shire of Leonora Tax/Rent – PPE: 05.02.2014 23,592.23 18195 05/02/2014 WA Super Superannuation – PPE: 05.02.2014 5,988.87

Sub Total $526,355.15


President: ______________

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Balance Brought Forward $526,355.15 18196 05/02/2014 Child Support Agency Child Support – PPE: 05.02.2014 124.38 18197 05/02/2014 BT 4 Life Super Superannuation – PPE: 05.02.2014 131.70 18198 05/02/2014 Colonial First State Superannuation – PPE: 05.02.2014 75.33 18199 05/02/2014 Australian Super Superannuation – PPE: 05.02.2014 610.80

18200 05/02/2014 MLC Nominees Pty Limited Superannuation – PPE: 05.02.2014 159.23

18201 05/02/2014 Shire of Leonora Petty Cash Recoup 329.90

18202 05/02/2014 Sparlon Electrical Electrical Work at Oval, Depot, Airport, Shire Office and Queen Victoria Street as required

3,667.40

18203 06/02/2014 Reliance Petroleum Bulk Fuel Purchase 45,801.73 18204 10/02/2014 Art De Klerk Reimbursement for Fuel Purchase 58.60

18205 10/02/2014 Australian Communications Authority

Broadcasting Licence Renewals (Digital) - SBS41, WAW42, WOW43, WDW44 164.00

18206 10/02/2014 BOC Limited Annual Service Charge 145.60 18207 10/02/2014 Department Of Transport Annual Service Charge and Hire Fees 74.55

18208 10/02/2014 Fulton Hogan Industries Pty Ltd EZ Street 20kg Bucket 1,760.00

18209 10/02/2014 Gail Ross Goods ordered for Hoover House 107.00

18210 10/02/2014 Goldfields Pest Control Yearly inspection of shire owned properties and control as required 10,516.00

18211 10/02/2014 H.C.N. Annual Subscription to MD - 14/2/2014 - 13/2/2015 ,089.00

18212 10/02/2014 Horizon Power Power Usage - Various 1,153.39 18213 10/02/2014 St Barbara Limited - Rates Refund to St Barbara Limited 14,022.97

18214 10/02/2014 Tanya Browning - Headlamps for Snake Removal/Relocation Kits 39.90

18215 10/02/2014 Tanya Nardone Travel Expenses - Regional CRC Meeting (Kalgoorlie) 333.09

18216 10/02/2014 Telstra Phone & Internet Usage - Shire Properties 4,551.52

18217 10/02/2014 Water Corporation Water Usage 3,241.91

18218 11/02/2014 Dave Hadden – CANCELLED CHQ Health & Building Contract 5,885.40

18219 11/02/2014 Pipeline Mining and Civil Contracting (Cancelled – Direct Deposit)

Gravel for Agnew Road, Oil/Grease for P289 and Grave-Digging Services 33,920.13



President: ______________

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Shire of Leonora

Monthly Report - List of Accounts Paid by Authorisation of Council

Submitted to Council on the 18th February, 2014

Cheques numbered from 18220 to 18298 totaling $409,532.68 submitted to each member of the Council on 18th February, 2014 have been checked and are fully supported by remittances and duly certified invoices with checks being carried out as to prices, computations and costing.

__________________________________

CHIEF EXECUTIVE OFFICER

Cheque Date Name Item Payment 18220 18/02/2014 Air BP Jet Fuel + Avgas Purchases 4,284.52 18221 18/02/2014 ALU Glass Glass supply/Installation as required 1,068.10

18222 18/02/2014 Arlene Collings- "Gwalia School" Books for resale at Museum 100.00

18223 18/02/2014 ATOM Supply Tools and parts as requested by Works Manager 617.51

18224 18/02/2014 Bridgestone Service and Wheel Alignment for P6 95.70

18225 18/02/2014 Bunnings Building Supplies Pty Ltd

Shade Cloth, Storage Containers, Plants and Fertiliser 642.08

18226 18/02/2014 Canine Control Ranger Services 5,225.00

18227 18/02/2014 Cardajam Pty Ltd Tap Timers, Masonary Bits, Padbolts and Packet Metal Tech Screws 294.71

18228 18/02/2014 Chubb Security Services Ltd ATM Service Fees 4,537.81 18229 18/02/2014 City Of Kalgoorlie/Boulder GVROC Reimbursements 478.13

18230 18/02/2014 Comfort Inn Bay of Isles Accommodation Meals and Incidentals for J Epis & P Craig 643.00

18231 18/02/2014 Comfort Inn Midas Accommodation R Berry & E Cadd 290.00

18232 18/02/2014 Coyles Mower & Chainsaw Centre

Trigger Mechanism, 2 Stroke Oil, Bar Lube and Trimmer Cord 158.80

18233 18/02/2014 CR Hose Glassware Pty Ltd Gold Print Gold Rim Glasses for Resale at Museum 456.85

18234 18/02/2014 Custom Creative Carpentry 25 Hoover Street bathroom Renovation 18,523.00 18235 18/02/2014 Dell Australia Toner Cartridges for Info Centre 222.20

18236 18/02/2014 E. Fire and Safety Inspect all Shire Vehicles and Public Buildings Fire Safety Equipment 1,268.30

18237 18/02/2014 Eagle Petroleum (WA) Pty Ltd Fuel Purchases & Cards 1,395.16

18238 18/02/2014 Elite Gym Hire Gym Equipment Hire + Equipment Maintenance 1,551.00

18239 18/02/2014 Express Yourself Printing Ink Cartridges for Resale 235.20

18240 18/02/2014 Fiesta Canvas Umbrella and Shade Sails for Leonora Pool + Shade Sails for 13 Fitzgerald Drive and 250 Queen Victoria Street

7,141.15

Sub Total $49,228.22


President: ______________

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Cheque Date Name Item Payment


18241 18/02/2014 Forman Bros Plumbing Works at Various Shire Locations throughout December-Early February 2013-2014

36,162.38

18242 18/02/2014 Goldfields Commercial Security P/L Security Monitoring 332.86

18243 18/02/2014 Goldfields Truck Power Grader Hire and Parts as required by Works Manager 4,569.20

18244 18/02/2014 Goldline Distributors Goods for Hoover House 936.74 18245 18/02/2014 Halfway Studios Cakes for Seniors Morning tea 110.00

18246 18/02/2014 Hannans Transport Pty Ltd Pick up and deliver package from Kalgoorlie Airport 55.00

18247 18/02/2014 Intelara Pty Ltd Gwalia Headframe Restoration - 3,564.00

18248 18/02/2014 J. Heather Malcolm Dam Cleaning Oct - December 1,500.00

18249 18/02/2014 J.R. & A. Hersey Pty Ltd Tools and Parts for Depot 1,087.32

18250 18/02/2014 Kalgoorlie Boulder Visitor Centre Membership 2014 310.00

18251 18/02/2014 Kleenheat Gas Gas Bottle Deliveries and Facility Fees 572.74

18252 18/02/2014 Kleenwest Distributors Cleaning items as requested by Works Manager 605.61

18253 18/02/2014 Landgate Cancelled (Credit needs to be applied) 2,790.30

18254 18/02/2014 Landmark Engineering & Design

Equipment for Youth Centre Refurbishment 6,836.50

18255 18/02/2014 Landmark Producs Ltd Tactile Bicycle Racks in Rust Surface Mounted 1,996.50

18256 18/02/2014 Leinster Smash Repairs Repairs to 2007 Toyota Kluger due to accident involving Hire Car driven by D Fitzgerald

1,765.72

18257 18/02/2014 Leonora Drive Connectors Hose fittings for P289 and P2221 342.03

18258 18/02/2014 Leonora Pharmacy - Disposable Globes and Hand Sanitizer for Recreation Centre 62.50

18259 18/02/2014 Leonora Post Office Postage Costs 1,099.87

18260 18/02/2014 Leonora Supermarket and Hardware

Supermarket Purchases - December - February 2,524.44

18261 18/02/2014 LGIS Workers Compensation Insurance 2013.14 Insurance Breakdown 2,262.87

18262 18/02/2014 Local Government Managers Australia

Registration for J Brand - "Women in Local Government Conference" 795.00

18263 18/02/2014 McLean Print Business Cards for T Browning 143.00 18264 18/02/2014 McMahon Burnett Transport Freight 1,216.40

18265 18/02/2014 MLG OZ Pty Ltd Grader and Water cart Hire for Works on Old Agnew Road - December, 2013 7,675.80

18266 18/02/2014 Mobile Pest and Weed Control Installation of Exterra Termite Interception & Baiting System at Gwalia

9,050.00

18267 18/02/2014 Mukinbudin Agencies July 08 Dog Food, Fly Wire, Rope and Wire as requested by Depot 1,542.58

18268 18/02/2014 Netlogic Information Technology

Consultations as required regarding Shire Properties IT issues 980.00

Sub Total $140,117.58


President: ______________

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18269 18/02/2014 Office National Kalgoorlie Photocopier Copy Charges and Travel fees, New Cash Register and Toners 3,068.11

18270 18/02/2014 Outback Parks&Lodges Accommodation & Meals for Craig Turbett 442.20

18271 18/02/2014 PGC Irrigation Contractors Pty Ltd Sprinklers and Nozzles to suit 583.44

18272 18/02/2014 Powerchill Electrical & Refrigeration

Inspect and Repair (as necessary) AC at TV Hut 121.00

18273 18/02/2014 Reynolds Graphics Pty Ltd

Leonora Golden Gift Website Updates and associated works + Update to design/artwork for Northern Goldfields Travel Planner and Northern Goldfields Maps, Artwork and Printing

13,687.30

18274 18/02/2014 Rusted Solutions Gel for Depot 274.35

18275 18/02/2014 Scottish Pacific Business Finance

Prune and Remove all Identified Trees at Gwalia and Leonora - Remove cuttings and Grind Stumps

11,000.00

18276 18/02/2014 Sheridan's For Badges Desk Plates as requested for P Craig, R Norrie, R Cotterill and A Taylor 352.40

18277 18/02/2014 Skippers Aviation Pty Ltd Flights for Ian Wheeler 300.00 18278 18/02/2014 Sparlon Electrical Work at 11A Walton Street 244.20

18279 18/02/2014 Squire Sanders (AU) Fees and Disbursements - Watching Briefs - Various 11,257.40

18280 18/02/2014 Staples Australia Pty Limited Stationery Order - January 2014 1,755.56 18281 18/02/2014 Star Track Express Freight Costs 159.17

18282 18/02/2014 State Library of Western Australia 22 Better Beginnings Gift Books 121.00

18283 18/02/2014 The Central Hotel Accommodation for P Breman, R Barnes and P Craig 345.00

18284 18/02/2014 The Food Van Morning tea/Lunches as required for Meetings 627.00

18285 18/02/2014 Tjuma Pulka (Media) Aboriginal Corporatio

Reimbursement for Telstra Phone Line Connection - 92.1 FM 155.00

18286 18/02/2014 Toll Ipec Pty Ltd Freight 762.70

18287 18/02/2014 Turbos WA Pty Ltd Rebuild Damaged Engine and Major Service for P289 and P2221 11,866.42

18288 18/02/2014 Tutt Bryant Equipment - WA Supply Bomag BW216PD4 Single Drum Padfoot Roller as per Tender 04/2013

154,000.00

18289 18/02/2014 UHY Haines Norton

Accounting Service Fees and Progressive billing in relation to provision of Integrated Planning and Reporting Services

21,730.50

18290 18/02/2014 WA Country Health Service - Goldfields

Rental of Surgery and Consulting Rooms - December, 2013 417.38

18291 18/02/2014 WA Local Government Association

Advertisement fees + Elected Member Training. 14,935.14

18292 18/02/2014 West Australian Newspapers Ltd Advertising for December, 2013 351.08

18293 18/02/2014 Western Australian Museum Conservation of Honour Boards 2,431.00 18294 18/02/2014 Westland Autos No1 Pty Ltd 10,000K Service P534 355.65 18295 18/02/2014 WesTrac Pty Ltd Parts and Services as required 12,042.44

Sub Total $403,503.02


President: ______________

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18296 18/02/2014 Whitehouse Hotel Catering Shire Christmas Function, Accommodation for Turbos Mechanic and Christmas Dinner for Pensioners

3,236.00

18297 18/02/2014 Wurth Australia Pty Ltd Chemical Anchor Stud Galv M16x190 26.96 18298 18/02/2014 Landgate Valuation Fees 2,766.70


The meeting was adjourned at 10:40am for a morning tea break. The meeting resumed at 10:55am, with the following individuals in attendance: President PJ Craig Deputy President RA Norrie Councillors RM Cotterill

MWV Taylor LR Petersen GW Baker AE Taylor Chief Executive Officer JG Epis Deputy Chief Executive Officer TM Browning


President: ______________

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10.0 REPORTS OF OFFICERS 10.3 ENVIRONMENTAL HEALTH AND BUILDING SURVEYOR

Nil 11.0 NEW BUSINESS OF AN URGENT NATURE INTRODUCED BY DECISION OF THE MEETING. A. ELECTED MEMBERS Nil B. OFFICERS Nil 12.0 NEXT MEETING 18th March, 2014 at 9:30am 13.0 CLOSURE OF MEETING There being no further business, Shire President Cr PJ Craig declared the meeting closed at 10:58am


President: ______________

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President: SHIRE OF LEONORA

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