Presenters: Alan Vorwerck Director Application Development Peter Hefler Sr. Programmer/Analyst
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Transcript of Presenters: Alan Vorwerck Director Application Development Peter Hefler Sr. Programmer/Analyst
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Presenters:
Alan VorwerckDirector Application Development
Peter HeflerSr. Programmer/Analyst
Los Rios Community College District, Sacramento Ca.
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Session Number: 1011
Payroll to GL Interface - Use the delivered panels or write your own
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Presentation Outline
Outline
1. Background Info
2. Delivered PeopleSoft Payroll GL Interface
3. Setup required
4. Maintaining the Key Interface Tables-- Position_Data table -- Acct_CD table
-- Dept_Budget table-- Position/Acct_Cd assgnmts
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Outline - cont.
Outline - cont.
5. LRCCD’s Customizations
6. Payroll-AP Interface (Relieving the
Payroll Liabilities)
7. Reporting Payroll Data
8. Work in Progress (WIP)
9. Questions
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Background Info
1. Background Information
• Payroll Schedule/Volume – Two monthly payroll runs
• 1880 full time employees
• 2290 Temporary/Part Time employees
– Adjustments• 200+ payroll adjustments
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Background Info
1. Background Information - cont.
Platform• HRMS V7.51
• Financials V7.51
• Oracle 8.1.7.x.x
• UNIX/NT
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2. Delivered PeopleSoft Payroll-G/L Interface
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3. Setup Required• Installation Table
• Department Table
• Position Data Table
• Acct_CD Table
• Department Offset Group
• Department Budget Table
• Business Unit (HR/Payroll bu > G/L bu)
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• Setup Required - cont.
Administer GL Interface) Business Unit ) Detail Calendar
) Ledger Template ) Detail Ledger ) Ledger Group
) Ledgers for GL Business Unit
) Journal Source ) Operator Preferences
) Acct. Entry Definition
) Journal Generator Template
) GL Business Unit/HR Company Mapping
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4. Maintaining the Key Interface Tablesa. Position_Data table - manual effort
undertaken by Fiscal Services to add/update position records
b. Dept_Budget table - custom sqr to insert/update dept_budget table as new departments/positions are added
*** Delivered sqr to update fiscal year
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c. Acct_CD table - manual effort undertaken by Fiscal Services to add/update acct_cd records
d. Position Nbr/Acct_CD Assignments -– Regular employees - unique position; few, if
any changes to position data in Job record; account code in dept budget table.
– Temporary employees - pooled positions; override specific position data in job record; account code(s) entered on job.
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5. LRCCD’s Customizations
Run custom sqr to build export file
Custom sqr to keep position_data and department_budget table in sync
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Customizations include:
A. Custom sqr to keep Position_Data and Department_Budget tables in sync
– Inserts new rows into Department_Budget table as new positions are added
– Supports payroll distribution process
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B. Custom sqr to build Payroll-G/L
file to better support LRCCD’s specific
requirements.– Aggregates payroll liability expenses.– Retains detail earnings records– Addition of check #,employee # and name to
detail earning records
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Custom SQR
HR_ACCTG_LN_PS
Payroll Distribution
Paygl02
Delivered PeopleSoft SQR's
Custom Table
G/L LoadFIle
PS_PAY_CHECK
PS_ACCT_CD_TBL
PS_PAY_CALENDAR
PS_PAY_ERN_DIST
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Payroll-GL Interface File
HGENFDFEBREGPAY102262001ACTUALS N PAYxxxxxxxxFEBREGPAY1L GENFD00000 ACTUALS 1100 11 AR.VI.MATH17010 00000 2001 012A USD6261.09 0000689-31608Smith, FrankL GENFD00000 ACTUALS 2102 11 AR.VA.CUST65300 00000 2001 021E USD3141.35 0004041-31180Jones, AnnL GENFD00000 ACTUALS 2102 11 AR.VA.CUST65300 00000 2001 021E USD130.68 0034141-20280Williams, GaryL GENFD00000 ACTUALS 9518 11 2001 USD-7460342L GENFD00000 ACTUALS 9110 11 2001 USD-338541.9L GENFD00000 ACTUALS 9518 12 2001 USD-628289.6L GENFD00000 ACTUALS 9110 12 2001 USD-27744.16
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6. Payroll-AP InterfacesPurpose: To relieve the payroll liab. resulting from employee/
employer taxes & benefits, employee garnishments, etc.
Custom SQR
Payroll
Custom SQR
Custom SQR
Payroll DataFile
Payroll DataFile
Payroll DataFile
A/P
PeopleSoft FinancialsPeopleSoft HRMS/Payroll
Checks
Checks
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7. Reporting Payroll Data
PeopleSoftCustom SQR
YTD Table
SQL Server
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Payroll Data is accessible via a browser
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8. Work in Progress (WIP)
Develop interface to support payroll
adjustments– Input correcting journal in Financial system,
automatically insert correcting entry in HRMS system
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WIP - cont.
PS_PAY_ERN_DIST
PS_HR_ACCTG_LN_PS
Input correcting je using deliveredon-line panel within PeopleSoft
Financial system
PSoft FinancialSystem
PSoft HRMSSystem
Custom PeopleCode/App Engine process to
support interface toHRMS system
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9. Questions