Presented By WVDE Title I Staff

June 10, 2008

Fiscal IssuesMaintain an updated inventory list, including the

following information: description of the item; serial number; acquisition date; funding source and the % of funding from each

source; purchase price; location; and condition

Conduct and document the date of a physical inventory at least once every two years

Fiscal IssuesAvoid the use “blanket” purchase orders –POs

must include an itemization list of articles purchased

Be conscious of supplement/supplant issuesPurchase of materials and equipmentTeacher salariesTitle I funded staff members substituting for

teachersTitle I teachers are used daily to cover teacher

planning periods Child nutrition program

Fiscal IssuesEnsure expenditures are reasonable and

necessary for proper and efficient performance and administration of the federal program

Ensure expenditures are allowable expenditures according to OMB Circular A-87

Approve all requisitions, purchase orders, and invoices for paymentSignature of the district Title I director Incorporate this procedure as part of the written

procurement procedures

Fiscal Issues

Maintain time and effort documentationMonthly personnel activity reportsSemi annual certification

Professional DevelopmentEnsure sustained, research based professional

development in a focused area of student need (derived from multiple data sources)

Develop school based professional development plans

Allocate 10% of the total school budget for the purpose of providing high quality, sustained professional development specifically addressing the reason(s) the school was identified for improvement

(only applicable to Title I schools identified for improvement)

Professional DevelopmentProvide professional development for staff

members in how to reach out to, communicate with and work with parents as equal partners, implement and coordinate parent programs, and build ties between parents and the school

Ensure the school has sufficient resources to carry out effective implementation of professional development activities throughout the fiscal year

Highly qualified teachers Require principals to complete the

“Principal’s Attestation Statement”, annuallyEnsure the amount of time assigned for non

instructional duties for Title I funded professionals and paraprofessionals is proportional to similar personnel at the same school

Ensure all teachers in schools supported with Title I funding, hired after the first day of school in 2002, are highly qualified

Highly Qualified TeachersDevelop and implement a highly qualified

plan that includes an annual increase in the percentage of highly qualified teachers

Include paraprofessionals in the county’s written administrative procedures to ensure all teachers and paraprofessionals are highly qualified

Ensure paraprofessional providing instructional services work under the direct supervision of a teacher

Parent InvolvementEnsure each school holds an annual parent meeting

to inform parents of their school’s participation in Title I;

to explain the requirements of Title I; and to explain the right of the parents to be involved.

Provide parents a description and explanation of the curriculum used in the school and the forms of academic assessments utilized to measure student progress

Ensure the school parent involvement policy aligns with the template provided by the US Department of Education

Parent InvolvementInvolve parents in an organized, ongoing and

timely way, in the planning, review and improvement of programs

Develop effective parental involvement activities and support a partnership between the schools, parents and community at the LEA and school levels

Provide materials and training to assist parents in working with their children to improve academic achievement, address child development and child rearing issues

Parent InvolvementMaintain documentation of parent

participation in parent involvement activities

Ensure parents and community members part of the planning committee for the county and school strategic plans

Parent NotificationsProvide the “Parents Right to Know”

notification communicating the right to request information concerning the qualifications of professionals and paraprofessionals

Distribute the school/parent compact to parents annually

Ensure the school/parent compact aligns with the US Department of Education template

Parent NotificationsProvide to each individual parent timely

notice that the parent’s child has been assigned, or has been taught for 4 or more consecutive weeks by a teacher who is not highly qualified

Ensure the public school choice parent notification letter contains the required components

Program ImplementationExtended TimeEnsure extended time programs meet the

requirements of Title I Part AServe only students eligible for Title I servicesUtilize highly qualified teachers to deliver

instructionOffer challenging academic content – provide

intentional learningUtilize strategies and programs that are

scientifically research basedIncorporate methods to track student progress

– progress monitoring.

Program ImplementationPre-K Coordination

Conduct consultation between Pre-K teachers and kindergarten teachers concerning the transferring of assessment/developmental screening data for preschool children (if applicable for the school’s grade configuration)

Program ImplementationStrategic PlanProvide LEA technical assistance to schools

in the development and evaluation of the school strategic plans

Ensure the schoolwide plan is developed with the involvement of parents, community members and staff members

Ensure the school’s strategic plan is reviewed and revised, as necessary, by the school on a periodic basis

Program ImplementationStrategic PlanAddress deficiencies identified in the needs

assessment within the schoolwide reform strategies and professional development in the school strategic plan

Include strategies to address the needs of low achieving children and those most at-risk staff utilizationobtaining subs for Title I staff members

Program ImplementationHomelessReserve funding to provide services for

homeless studentsComparable to those provided to children in

schools funded under Title I, Part ATutoring-above what is provided by the school the

student is attendingSchool supplies-above what is provided by the

districtClothing /personal care itemsCounseling services-above what is provided by the

school the student is attending

Program ImplementationPrivate SchoolsEnsure private school administrators and

teachers understand the provision of services through federal funding resources

Develop written criteria for selection of students to participate in Title I services in consultation with the private school officials

Remember…The West Virginia Department of Education (WVDE) monitoring process includes the following goals:

Provide an academic focus for program improvement;

Promote student achievement; and

Provide technical assistance to schools and districts in utilizing federal funding to impact instructional practice and increase student performance.