PRESENTATION TO THE PORTFOLIO COMMITTEE ON

POLICE

14 August 2012

OUTLINE• Purpose of Presentation• Portfolio of Police Stations• Police Station Distribution• Process to establish/construct a police station• Stations Completed• Stations in stages of implementation• Responsibilities• Challenges• Projects in Execution

2

PURPOSE OF THE BRIEFING

• To brief the Portfolio Committee on the progress made on the building of Police Stations

3

PORTFOLIO OF POLICE STATIONS IN THE SOUTH AFRICAN POLICE SERVICE

• A police station is defined as a facility where community can access policing services and supporting government service.

• Policing services are also extended to communities via • Satellite police stations – permanent policing service point where

members of community can access services but all administrative and crime registration resides under main police station

• Contact and service points are temporary service points where community can access services or where the need for a point is required for operational purposes.

• For the purposes of this briefing the SAPS will focus ONLY on POLICE STATIONS as defined above 4

PORTFOLIO OF POLICE STATIONS IN THE SOUTH AFRICAN POLICE SERVICE• Total number of

active police station in South Africa – 1130

• The police stations are distributed as follow per province

Province Number of Police Stations

Eastern Cape 192

Free State 110

Gauteng 141

KwaZulu-Natal 184

Limpopo 95

Mpumalanga 86

Northern Cape 91

North West 82

Western Cape 149

Total number 1130 5

POLICE STATION DISTRIBUTION PER PROVINCE

95

91

141

86

110 184

192

149

82

6

POLICE STATION DISTRIBUTION URBAN/RURAL

• The SAPS has a subjective definition of different classifications of geographical placement of police stations in the absence of formal governmental definitions of rural and urban

• The following definitions are being used for:• Rural – where 70% of access roads are gravel/dirt road and 30

% are tarred road• Rural/Urban - where 50% of access roads are gravel/dirt road

and 50 % are tarred road• Urban- where 30% of access roads are gravel/dirt road and 70

% are tarred road7

POLICE STATION DISTRIBUTION URBAN/RURAL

8

PROCESS TO ESTABLISH/CONSTRUCT A POLICE STATION

9

PROCESS TO ESTABLISH/CONSTRUCT A POLICE STATION• Project Initiation Phase

• Projects identified by the provincial commissioners and approved by the National Commissioner

• Site Clearance• Consultants are appointed to

• Feasibility analysis• Obtain landowner consent and or title deed constraints• Topographical land surveying• Geo-technical investigation• Bulk/engineering service investigation• Environmental Impact Assessment• Rezoning of land from i.e. agricultural land to a business grading• Subdivision of land• Traffic Impact Study• Heritage Assessment

• Site clearance process is regulated by a number of pieces of legislation including National Environmental Management Act, Physical Planning Act and more.

• The average timeframe for Site Clearance is approximately 18 months • Site clearance is an essential process to avoid investing in a sites where physical,

ownership or other factors will negate the investment made by the State

10

PROCESS TO ESTABLISH/CONSTRUCT A POLICE STATION• Planning Phase

• Consultants are appointed to:• Design the actual structure, service and facilities of the facility• Compilation of detailed specification for the building of facility e.g..

Type of materials, finishing etc.• Procurement for the appointment of the contractor• Estimate Timeframe: 8 months

• Construction Phase• Building of facility• Estimated Timeframe: Depending on the size of the police station

ranging from 18 – 24 months11

POLICE STATION COMPLETED2009/2010 2010/2011 2011/2012

9 19 6

12

• A total number of 34 police stations have been completed since 1 April 2009

• New completed police stations including additions and upgrading to police stations

POLICE STATIONS IN VARIOUS STAGES OF IMPLEMENTATION 2012/13

13

CLARIFYING RESPONSIBILITIES

• DPW is the owners and custodians of 100% infrastructure for all state departments in relation to state assets

• In 90 % DPW is responsible for property management of assets we occupy

• By special arrangement they allowed us to manage 10% that is devolved to the SAPS

• Challenges with devolvement – since 2007• Ownership lies with DPW• Rules were relaxed in relation to maintenance to the facility and • Utilisation of the facility• Devolvement is only limited to police stations

• Out of the total number 1130 a total number of 282 is devolved• DPW remains responsible for the management of the projects on behalf

of the client departments. However the financial allocations for capital works and acquisitions of land have been provided in departmental budgets.

• High dependency of delivery on ability and capability

14

CHALLENGES EXPERIENCED

• Late initiation of processes impacting on interdependencies within the building process

• Underperformance of contractors • Remedial work impacting on initial project lifecycle• Unplanned extension of time impacting on initial project

lifecycle• Mandatory 6 month cooling off period on tenders where there

were non-responsive bidders impacting on initial project lifecycle and escalation of cost

• Shifting of originally planned tender publication dates resulting in under spending and impacting on initial project lifecycle

• Protracted legal processes for terminating contracts of non-performing contractors

15

PROJECTS ON STRATEGIC PLAN ROLLED OVER FROM PREVIOUS FINANCIAL YEAR

 Prov

 Facility

Previous projected

completion date

Revised projected

completion date

Executing Department  

Comments

Free State

Clocolan Police Station

6 Mar 2012

 25 Apr 2012

DPW

A second contractor appointed to finalize project. Delay in completion due to weather conditions not allowing contractor to finish. Project Completed

LimpopoLetsitele Police Station (RE)

30 May 2011

31 Oct 2012

SAPSThe police station building completed. Electricity upgrade in progress.

KwaZulu-Natal

Weenen Police Station(RE)

27 Nov 2009

23 Jul 2012 DPW

A second contractor was appointed on 19 May 2011. competed on 2 January 2012

Eastern

Cape

Joza Police Station

24 Nov 2012

24 Nov 2012

SAPSThe site was handed over to the contractor on the 24 Nov 2010 with a contract period of 24 Months.

GautengTembisa Police Station

16 Nov 2012

16 Nov 2012

SAPS

The site was handed over to the contractor on 16 Nov 2010 with a contract period of 24 Months. The delay in approval of variation order for the road will have a negative impact on the contractor s program 16

PROJECTS ON STRATEGIC PLAN FOR THE CURRENT FINANCIAL YEAR

 Province

 Facility

Previous projected

completion date

 Revised Projected

Completion Date

Executing Dept

 Comments

North West

Lehurutse Police Station (RU)

31 March 2013

DPWFunding was confirmed with Department of Public Works for these projects during November 2011 and March 2012. The status of the project on the Works Control System reflect In Planning

Eastern Cape

Steytlerville Police Station (RU)

31 March 2013

DPW

KwaZulu-Natal

Gamalakhe Police Station ( RE)

31 March 2013

DPW

North West

Amalia Police Station(NRE) 15 Apr 2009 10 Oct

2012 DPW

This project was placed in Mora in 2010 and a new contractor was appointed on 17 Nov 2011. Site handed over to the second contractor with a contract period of 10 Months on 7 Dec 2011. Contractor initiated construction on 15 Jan 2012 due to builders holiday.

Gauteng

Diepsloot Police Station(N)

2 Aug 2010

Feedback awaited from DPW

DPW

Contractor was placed in Mora during 2010. Tender published for 2nd contractor on 20 July 2012. Closing date for tender 22 Aug 2012.

17

PROJECTS ON STRATEGIC PLAN FOR THE CURRENT FINANCIAL YEAR

 Province

 Facility

Previous projected

completion date

 Revised

Projected Completion

Date

Executing

Department

 Comments

Eastern Cape

Bolo Police Station((R&U)

9 Jul 2013 9 Jul 2013 DPW

Contractual commencement date was scheduled by DPW for 10 January 2012, however the site was handed over to the contractor on 21 February 2012 with a contract period of 18 months.

MpumalangaTweefontein Police Station(RE)

1 Jul 201028 Aug 2012

DPW

The initial contractor for this project was placed in Mora during 2010. The site has been handed over to the second contractor on 18 January 2012 with a contract period of 6 Months.

18

INITIATIVES TO STRENGHTEN PROCESS • Process underway with new minister of

Public Works in establishing dedicated technical teams to support infrastructure projects through the lifecycle of projects

• Activating frequent meetings at high level to monitor progress of portfolio projects

• SAPS Internal Infrastructure committee established to consolidate delivery efforts

19

THANK YOU

20