Presentation skills one day

Part 1The Basics

PRESENTATION SKILLS

Who am I? Francesco Bolstad

Why am I hear? Japanese

EconomicsBiology

EducationApplied Linguistics

2011/10/4 Francesco Bolstad 2

Degrees in:

Schedule

• Week 1: Presentation Basics• Week 2: Structuring your Presentation

& Presentation Practice• Week 3: Using Metaphor

& Presentation Practice• Week 4: Putting it all Together

(Presentation Practice & Feedback)

These Sessions

Will• Outline how to make your

presentation• Show you how to use the

English you have to make a presentation

• Give you a chance to practice your English

Won’t • make it for you

• Teach you the English you need to make a presentation

• Insure that your presentation is correct



What is a Presentation?

1) Papers VS Presentations

2) Power Point Presentations VS Poster Presentations

3) English Presentations VS Japanese Presentation

The BasicsPower Point Basics: size

colourbackgroundsetc.

Structuring Your Presentation

Big Picture Introduction Conclusion

Details Main Body

Types of Presentations

1) Papers VS Presentations

2) Power Point Presentations VS Poster Presentations

3) English Presentations VS Japanese Presentation

Papers VS Presentations

2011/10/12 Copywrite Francesco Bolstad 7

Its all about control

VSPower Point• Presenter in

control

• Restricted

Poster• Audience in

Control

• Almost Unrestricted

Control

Time

English Presentations VS

Japanese PresentationsEnglish• Fun

• Interactive

• Audience Centered

• Energetic

Japanese• Academic

• Technical

• Presenter Centered

• Still

2011/10/12 Copywrite Francesco Bolstad 9

Presentation 101The Basics

Stand Out from the Crowd


Know Your GoalsKnow Your Audience

• Knowing what to leave out is as important as knowing what to put in!

You can’t hit a target if you DON’T have one!


Think about the way people learn

• A presentation is a teaching session!

• What do you want to teach?

• How could people learn what you want to teach?


Think CreativelyBut

Be Organized


PracticePractice

Practice2011/10/4 Francesco Bolstad 15

Using Power Point

• How many slides?• What content?• What colour?


Making PowerPoint Slides

Avoiding the Dangers of Bad Slides

Tips to be Covered

• Outlines• Slide Structure• Fonts• Colour• Background• Graphs• Spelling and Grammar• Conclusions• Questions

Outline

• Make your 1st or 2nd slide an outline of your presentation– Ex: previous slide

• Follow the order of your outline for the rest of the presentation

• Only place main points on the outline slide– Ex: Use the titles of each slide as main points

Slide Structure – Good

• Use 1-2 slides per minute of your presentation• Write in point form, not complete sentences• Include 4-5 points per slide• Avoid wordiness: use key words and phrases

only

Slide Structure - Bad

• This page contains too many words for a presentation slide. It is not written in point form, making it difficult both for your audience to read and for you to present each point. Although there are exactly the same number of points on this slide as the previous slide, it looks much more complicated. In short, your audience will spend too much time trying to read this paragraph instead of listening to you.

Slide Structure – Good

• Showing one point at a time:– Will help the audience concentrate on what you

are saying– Will prevent the audience from reading ahead– Will help you keep your presentation focused

Slide Structure - Bad1) Do not use distracting animations2) Do not go overboard with the

animation

3) Do not go overboard with the animation

Fonts - Good

• Use at least an 18-point font• Use different size fonts for main points and

secondary points– this font is 24-point– the main point font is 28-point– the title font is 36-point

• Use a standard font I recommend:– Calibri, Times New Roman or Arial

BadFonts

• If you use a small font, your audience won’t be able to read what you have written

• CAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READ

• Don’t use a complicated font

Colour - Good

• Use a colour of font that contrasts sharply with the background– Ex: blue font on white background

• Use colour to reinforce the logic of your structure– Ex: light blue title and dark blue text

• You can use colour to emphasize a point– But only use this occasionally

Bad use of Colour

• Using a font colour that does not contrast with the background colour is hard to read

• Using colour for decoration is distracting and annoying!

• Using a different colour for each point is unnecessary– Using a different colour for secondary points is

also unnecessary• Trying to be creative can also be bad

Background - Good

• Use backgrounds such as this one that are attractive but simple

• Use backgrounds which are light

• Use the same background consistently throughout your presentation

Bad Backgrounds

• Don’t use backgrounds that are distracting or make it difficult to read

• Always be consistent with the background that you use

Good Data Presentation

• Use graphs rather than just charts and words– Data in graphs is easier to understand &

remember than raw data (numbers)– Trends are easier to recognize in graphs

• Always title your graphs

Bad Data Presentation

January February March AprilBlue Balls 20.4 27.4 90 20.4Red Balls 30.6 38.6 34.6 31.6

Good Graphs

Items Sold in First Quarter of 2002

0102030405060708090

100

January February March April

Blue BallsRed Balls

Bad Graphs

20.4

27.4

90

20.4

30.6

38.634.6

31.6

0

10

20

30

40

50

60

70

80

90

100

January February March April

Blue Balls

Red Balls

Bad Graphs

• Minor gridlines are unnecessary• The font is too small• The colours are illogical• The title is missing• The shading is distracting

Spelling and Grammar

• Proof your slides for:– speling mistakes– the use of of repeated words– grammatical errors you might have make

• If English is not your first language, please have someone else check your presentation!

Conclusion

• Use an effective and strong closing– Your audience is likely to remember your last

words

• Use a conclusion slide to:– Summarize the main points of your presentation– Suggest future avenues of research

Questions??

• End your presentation with a simple question slide to:– Invite your audience to ask questions– Provide a visual aid during question period– Avoid ending a presentation abruptly

QuestionsPlease

Questions

Before, During or After?

Types of Questions

• Basic to the understanding of the topic.– Must be answered!

• Difficult or long questions about the topic.– Give a quick answer (showing that you know the answer) then

offer to talk more after your presentation.

• “What if Questions” Unrelated questions or questions that ask you to guess about the future.

– Leave the question for later. – Remember to be polite.

Sakura

• It can be an effective strategy to leave some points open to invite questions…

Finishing your Presentation

• Restate your key points• Thank the audence

So what questions do you have?

?

Structuring Your presentation

Big PictureIntroduction Conclusion

Details Main Body

Presentation skills one day

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