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Presentation skills for beginners
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Transcript of Presentation skills for beginners
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Exercise
expectations/concerns
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The human brain is a marvelous thing. It begins working the moment we are born and completely ceases to function the minute we stand up to speak in public.
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The purpose of presentations
1-Convey something you want the audience to know
2-Tailor information to meet the needs of a particular audience
3-Provide a forum for discussion of controversial or challenging idea
4-Find out how people are reacting to a situation or an idea
5-gain commitment and alignment6-provide a call to action
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Different types of presentations
Information deliverySales
PersuasionStatus reportProduct demonstrationBusiness plan or strategy
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Exercise
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Setting up your presentation
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Steps for setting up your presentation
1 -define your objectives2 -select a strategy that matches your
objectives3 -get to know your audience
4 -match your presentation to your audience
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Identify the purpose
Why am I making this presentation?
What do i want my audience to do as a result?
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Your objective helps you determine the following:
*Whether to give the presentation at all *Whether to give it to this particular
audience under these particular circumstances
*What to say & how to say it *What the follow-up needs to be
*Possible objections
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Getting started
Who?
What?
When?
Where?
Why?
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Determine structure
1-define your key message2-identify the facts that support your
messages3-identify where it is important to get
audience participation, reactions, agreement or buy-in
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Organizing your presentation
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Opening
*Preview the main points to be covered *Define the purpose of the presentation *get your audience’s interest, attention
*Establish your credibility *What’s in it for me?
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Body
*Ways to demonstrate your point *Involve the audience by asking for
their suggestions
*Test acceptance by asking for feedback
*Main points
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Close
Take home message
Conclusion techniquesSummaryAnecdoteQuotationQuestionCall for action
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End of first day
Evening assignment TIME MACHINE
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Second day
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exercise
Evening assignment
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Handling questions
*anticipate questions & objections *Listen actively to your audience
*Let your audience know when you will take questions & why
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When should I answer questions?
At the end**to complete your talk
**be sure that the audience has the whole picture
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When should I answer questions?
During**keeps people engaged
**gives you feedback about how well they understand your message
But this may cause you to lose control of your talk
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When should I answer questions?
at specific points**when you want people’s reactions
**when you want their ideas
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Exercise
Tell us about a presentation where you were deadly bored
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Level of interest
Personal storiesAnalogies/ExamplesGraphs & chartsHumorQuotesStatisticsExpert testimonyAudience involvementYour energy, body language
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How long should a presentation be?
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How long should a presentation be?
*As long as it needs to be to convey at least one message clearly & completely
*Better to make fewer points & make them well
*If you don’t have time to make a point clear or acceptable to your audience, save it for
another presentation *Ending early is better than not completing the
talk or rushing through the talk at the end *Plan on what to delete if your time is cut
down
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Third day
We are almost there champions !!Assignment !!
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Exercise
Evening assignment Challenges in business (ppt)
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Using visuals
A picture is worth
a thousand words
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Why visuals?
Review a structured processPresent the agendaHighlight key pointsTo openTo close
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Visuals aids guidelines
1-Only allow the audience to see it when it is being discussed
2-Visuals must support the speech3-Visuals aids must be relevant
4-Maintain attention5-Keep it simple
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Visuals aids guidelines
6-Contain only one concept per slide7-Contain only 3 to 6 ideas on flip chart
sheet8-Use color when possible but not
excessively
9-Talk to your audience not the visual aid
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Common types of visual aids
GraphsChartsPicturesCartoonsFilmHandoutsObjectsmodels
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Methods of presentation
PC-based slidesOverheadsSlidesflip charthandouts
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Speech anxiety
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Stage fright symptoms
Trouble breathing
Stomach churn
Dry mouth
SweatingStuttering
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Overcoming stage fright
1-admit it2-arrive early
3-practice,practice,practice4-know your equipment
5-meet & greet your audience before you begin
6-take a deep breath
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Overcoming stage fright
7-avoid caffeine the day before & the day of your speech
8-visualize success 9-take care of yourself, eat well & get
plenty of rest10-Don’t eat a heavy meal just before
you speak11-put water in front of you
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Presenting with power
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Presenting with power
Research has shown that voice & tone
account for one-third of the message
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Communication types
Verbal (4 Ps)Non verbal
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Verbal communication
PowerPacePitchpause
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Non verbal communication
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Typical eye contact
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Body language
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Facial expressions
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Dress to impress
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Don’ts
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Exercise
It is all about you!!
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