PRESENTAT

ION

SKILLS

GROUP MEMBERSEMAN BUTTIQRA JAVED MALIKAYESHA AFZALSADAF SHAFI

PREVIEWPART 1-IntroductionPART 2-Preparing a presentationPART 3-Preparing yourselfPART 4-Delivering a presentationPART 5-Handling An Audience

PART 1-INTRODUCTIONWHAT IS A PRESENTATION?

AIM AND IMPORTANCE IF PRESENTATION?

WHAT CAN A PRESENTATION DO FOR YOU?

EFFECTIVE PRESENTATION SKILLS?

WHAT IS A PRESENTATION?

DEFINATION “IT is the process of presenting the content of a topic to an audience consisting of one or more persons”

It utilizes some visual aid.

AIM OF PRESENTSTIONTo transfer informationTo communicate viewsTo influence another mind

Emphasis is not on transmission but on reception and understanding by audience so that

YOUR MESSAGE IS UNDERSTOODREMEMBER AND ACTED UPON!

WHAT CAN PRESENTATION DO FOR YOU

ITS PUTS ON

DISPLAY

•ALLOWS YOU TO INITIATE DISCUSSIONS•ASK QUESTIONS•RAISE ISSUES •INVITE VIEWS

IT GIVES YOU A CHANCE TO SPEAK

YOUR MIND

EFFECTIVE PRESENTATION SKILLS

Precise use of languageKnowledge of subject matterLogical & organized thought process Clarity of speechAttractive & effective audio-visual aidsEmpathy towards the audience

AUDIO-VISUAL AIDS

PART 2-PREPARING A PRESENTATION

PLANNING A PRESENTATION THIRTEEN STEPS TO ORGANISED PRESENTATIONSTYPES OF PRESENTATIONS

PLANNING A PRESENTATION

FactsTonePace TimingsStyle

Statement of purpose simple , concise and unambiguous

Focus is the key

IMPERATIVES OF PLANNING

FORMULATE YOUR OBJECTIVE

IDENTIFY YOUR AUDIENCE

THE STRUCTURETHE OVERVIEW

THE LEADTHE THESIS STATEMENT

THE INTERNAL STRUCTURE

THE END STRUCTURE

THIRTEEN STEPS TO ORGANISED PRESENTATIONS

STEP 1 THINK ABOUT THE AUDIENCE STEP 2 DETERMINE THE PURPOSE STEP3 LIST THE DETAILS STEP4 GROUP THE DETAILS STEP5 ORDER THE DETAILS STEP6 NAME THE TOPICS STEP 7 SEQUENCE THE TOPICS STEP 8 WRITE THESIS STATEMENT STEP9 WRITE THE LEAD & END STRUCTURE STEP10 PLAN THE PARAGRAPHS,TOPIC SENTENCES

( transitions & reminders) STEP11 WRITE THE PIECE STEP12 PLAN THE VISUALS STEP13 PRATICE,TAPE,EDIT

The BeginningThe five main elements areGet their attentionEstablish A themePresent A structureEnunciate administrative details

THE ENDING

Summary of the main points

Conclusions and recommendation

Finish with a flourish

VISUAL AIDSReinforcement of the verbal message:Video presentationOHPSlide show Role play

PART III : PREPARING YOURSELF

Believing in your self Analyzing appearance Enhancing body imageImproving your voice Eliminating tension

STEP 1 – BELIEVING IN YOUR SELF

Identify your strengths

Think positive

Visualize success

PRACTICAL TIPSBEHAVE NATURALLYTHINK OF THE AUDIENCE YOUR natural ally.Think of large audience as if it were small

STEP 2-ANALYZING APPEARANCE

Study yourself in the mirror.

MAKE AN IMPRESSION

DRESS APPROPRIATELY

PRACTICAL TIPSDo not wear anything that distract the audienceMake sure clothes are well fitting and laundered

It is important to look well groomed.Keep your hands out of the pockets.

STEP 3-ENHANCING BODY IMAGE

ANALYZE YOUR STANCE.

IMPROVE YOUR STANCE.

STEP 4- IMPROVING YOUR VOICE

PRACTICAL TIPSSuck a mint or honey flavored sweet just before your begin to speakConsider doing yoga exercises to improve the depth of your breathingPractice changing information of a few sentences

BREATHING CORRECTLYCONTROLLING YOUR VOICEUSING THE RIGHT PITCH

STEP 5- ELIMINATING TENSION

NEED TO REDUCE TENTION

EXERCISES

PRACTICAL TIPSSimple Exercises to reduce tension;

Hand squeezeNeck push

Body & spine stretch

PART 4- DELIVERING A PRESENTATION

CONTROLLING NERVESSPEAKING CONFIDENTLYCLOSING EFFECTIVELY

CONTROLLING NERVESIdentifying Nerves.Eliminating Tension.Reassuring Yourself.Defusing Nerves.Being Prepared.

CONTROLLING NERVES

PRACTICAL TIPSLIST THE FACTORS THAT make you nervous

Smile when it feels natural

Get a good night’s sleep

Follow the same routine

Use nervous energy to enhance your speech

Take a deep breath , relax , smile

And start speaking slowly

SPEAKING CONFIDENTLYBegin confidentlyPace the presentation.Use correct body languageUse correct eye contactAdapt your gestures to the size of the audienceDevelop your own styleLimit your speech time

SPEAKING CONFIDENTLY

PRACTICAL TIPSScan notes in small sectionsPause briefly each time you make an important point.Make initial eye contact with friendly personMake eye contact at every available opportunity.Repeat key numberDo not be afraid to use gestures & long pauses.

Closing EffectivelySIGN POST THE END.

LEAVE AN IMPRESSION THAT LINGERS.

SPEAK AUTHORITATIVELY.

FINISH STRONGLY.

PRACTICAL TIPS Do not Leave Visual Aids On Too Long Do Not Rush As If You Are In Hurry Close With A Strong Summary Use Alliteration To Make An Impact Pause Between Summary And Question/Ans Session

Part 5 handling an audience

Judging the mood

Dealing with Question

Coping with hostility

Judging the mood Assess the mood

Involve the audience

Look for signals

Spot negativity

Look out for signs of interest

Reading gestures

Judging the moodPRACTICAL TIPSListen the previous speaker if possible.

Let the audience know that you are aware of there feelings.

Involve members by asking them questions.

Watch out for hand trying to stifle a yawn.

Be ware of tapping feet-sign of impatience.

DEALING WITH QUESTION• Prepare well.• Appear confident.• Stay in control.• Handling questioners.• Analyzing questions.• Gaining time.• Dealing with hidden agenda.• Being honest with the audience.

DEALING WITH QUESTION

• PRACTICAL TIPS Remain calm whatever the tone of the

questioner. Encourage shy & nervous questioner. Divert hostile questions back to the questioner

or the audience. Address answer to the whole audience. Win over the audience with your knowledge. Prepare one or two lengthy answers in advance.

TYPES OF QUESTION TO EXPECT FROM AN AUDIENCETHE SUMMARY QUESTION: "What you

seem to be saying is... am I right?"This is an effort to recap on proceedings.THE STRAIGHT QUESTION:"Can you tell

me about the services you offer in Brazil?"This is a direct appeal for information.THE ME AND MINE QUESTIONS: "When

my mother tried , she found the opposite How do you explain that?"

Personal experience is used to make a point.

TYPES OF QUESTIONSTHE CARTESIAN QUESTION: "How can

you say X, yet insist on Y?"Here logic is being used to defeat the

speaker.THE RAW NERVE QUESTION:"When

are going to get back to 1995 levels?"This is an ill-natured dig.THE WELL-CONNECTED

QUESTION:"Have you talked to my good friend BILL CLINTON about this problem?"

Name dropping is used to emphasize power.

RESPOND TO UNANSWERABLE QUESTIONS• There are a number of standard replies

you can use in response to difficult questions.

• If you do not know an answer, try to offer a satisfactory reply to show you have not ignored the question.

• if a questioner persists, throw the question open to the audience.

"I DON'T KNOW THE ANSWER, BUT I CAN FIND OUT FOR YOU.

IF YOU LEAVE ME YOUR ADDRESS, I WILL GET BACK TO YOU."

"I'M NOT SURE I KNOW THE ANSWER TO THAT ONE.

PERHAPS WE COULD DISCUSS IT AFTER THE CLASS."

" I NEED TO THINK ABOUT THAT ONE.COULD WE COME BACK TO IT LATER?

NEXT QUESTION, PLEASE."

"THERE REALLY IS NO RIGHT OR WRONG ANSWER TO THAT

HOWEVER, MY PERSONAL BELIEF IS ..."

COPYING WITH HOSTILITY

• RECOGNIZING DISRUPTERS.

• DEALING WITH HECKLERS.

• DEALING WITH CONFLICT WITH THE AUDIENCE.

• FACING AN UNRESPONSIVE GROUP.

• DEALING WITH HOSTILITY.

• LEARNING FROM YOUR EXPERIENCE.

COPYING WITH HOSTILITY

PRACTICAL TIPS Remember the hostility is at your opinion not you. Avoid prolonged eye contact. Back your facts with evidence. Don't lose your temper but assert your authority. Try to find some common ground with the audience. Give questioner ithers sources of information Wait for a question even if none are forthcoming. Be honest with your audience. Stay relaxed but alert and enjoy your presentation.

DEALING WITH MEDIAIf you have to speak at a public meeting of

represent your organization at a press confrence,it is important to:-

•Handle the media confidently.•Always answer queries calmly, politely & intelligently.

•Be careful, not to let journalists put words into your mouth.

I HAVE ALREADY STATED MY POINT OF VIEW DURING MY PRESENTATION.

I DON'T THINK I HAVE ANYTHING MORE TO ADD THIS JUNCTURE.

YOU HAVE CERTAINLY MADE A VALID POINT. BUT I REFER TO

THINK THAT

NO, THAT IS NOT WHAT I'M SAYING AT ALL.I WANT TO RETTERATE

THAT WHAT I'M ACTUALLYSAYING......

WHERE AS I APPRECIATE WHAT YOU ARE SAYING I FEEL THAT

I MUST EMPHASIZE THAT......