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A Picture Says

a

1,000 words

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Visual Aids

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Purposes of Visual Aids

Improve clarity of complex ideas

Improve retention of information

Provide interest and variety

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Using Visual Aids in Reports

Visual aids help communicate

ideas.

Each should have a specificpurpose.

Use and placement enhance the

effectiveness of yourcommunication.

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Visual Aids

Placement

Identification of visual aids

Identification of sources

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Visual Aids

Tables

Graphs

ChartsDrawings

Photographs

Diagrams

Maps

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Developing Visual Aids

TablesWord tables

Numeric data tables

ChartsOrganization charts

Flow charts

Pie charts GraphsBar graphs

Line graphs

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Other Visual Aids

Maps

Pictographs

Photographs

Drawings

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To Improve Clarity of Complex

Ideas

Tables and graphs easy data comparisons

Organization and flow charts - presentrelationships and procedures

Pie charts - relationships of parts to a whole Bar graphs - compare differences and quantities

Different data types at one time

Same data type over time

Multiple bar graphs different items at one time

Stacked bar graphs differences withinvariables

Drawings emphasize detail

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Organization Chart

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Pie Chart

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Bar Graph

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Stacked Bar Graph

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Planning and Interpreting Visual

Displays

Accurate and ethical visual aids

Colorsfor color prints or presentations

Identify different items

Show contrast of items

Create moods

Shading and cross hatching (patterns)for black and white copies

Identify different items

Show contrast of items

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To Improve Retention of

Information

Visual aids promote retention of

information.

Slides and transparenciessummarize main points.

Handouts promote note taking.

Physical objects appeal to visionand touch.

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To Provide Interest and Variety

Pictographs attract attention.

Maps show locations andrelationships.

Photographs and multimedia

stimulate interest.

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Selecting Appropriate

Presentation Aids

Effective visual aids

Effective audio aids

Effective multimedia presentations

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Visual Presentation Aids

Slides and transparencies

Handouts

Flip charts and posters

Objects

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Audio Presentation Aids

Cassette tapes

CDs

Podcasts

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Multimedia Presentations

Include several types of mediavisual, sound, action

Slides

AudioTransitionsdissolves, fades, swipes

Computer projection links

WebsitesPodcasts or vodcasts

Blogs

Video clips