Presentation on PRINCE 2 Project Management Methodology.docx

7/26/2019 Presentation on PRINCE 2 Project Management Methodology.docx

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PRINCE 2 PRINCIPLES AND HOW IT WORKS IN PROJECT CONTEXT

PRESENTATION OUTLINE

1. PROJECTS What is a proj!t

Chara!tristi!s o" Proj!t

What is Proj!t #a$a%&$t

2. PRINCE 2'. PRINCE 2 PRINCIPLES(. PRNICE 2 THE#ES). PRINCE 2 PROCESSES*. TAILORIN+

1. PROJECTS What is a project

A proj!t is a t&porar, or%a$i-atio$ that is !rat "or th

p/rpos o" 0iri$% o$ or &or /si$ss pro/!ts a!!ori$% to

a$ a%r 3/si$ss Cas.

Characteristics of Project

i. T&porar, 4Start a$ E$ Dat5ii. U$i6/ 4O$ o75iii. Cha$% 43ri$%s ao/t !ha$%5

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i. Cross8"/$!tio$a0 4Proj!ts i$o0 a ta& o" pop0 9ith

i7r$t s:i00s 9or:i$% to%thr 4o$ a t&porar, asis5 to

i$tro/! a !ha$% that 9i00 i&pa!t othrs o/tsi th

ta&. Proj!ts o"t$ !ross th $or&a0 "/$!tio$a0 iisio$s9ithi$ a$ or%a$i-atio$ a$ so&ti&s spa$ $tir0,

i7r$t or%a$i-atio$s5. U$!rtai$t, 4#or ris:,;/$!rtai$tis !a/s proj!ts ar

$o$8rptiti5

What is Project Management

Proj!t &a$a%&$t is th p0a$$i$%< 0%ati$%< &o$itori$% a$

!o$tro0 o" a00 asp!ts o" th proj!t< a$ th &otiatio$ o" thos

i$o0< to a!hi th proj!t oj!tis 9ithi$ th =p!t

pr"or&a$! tar%ts "or s!op< ti&< !ost< 6/a0it,< ris:s a$

$>ts.

2. PRINCE 2PRINCE 2 is th a!ro$,& "or?PRoj!t INCo$tro00 E$iro$&$t.

PRINCE2 is a $o$8propritar, &tho a$ has &r% 9or09i as o$

o" th &ost 9i0, a!!pt &thos "or &a$a%i$% proj!ts.

This is 0ar%0, / to th "a!t that PRINCE2 is tr/0, %$ri!? it !a$

app0i to a$, proj!t r%ar0ss o" proj!t s!a0< t,p< or%a$i-atio$$! a$ ai0it, to i$/$! a$ shap ho9 th

proj!t 9i00 &a$a%.

Th s$ PRINCE2 pri$!ip0s !a$ s/&&ari- as?

i# Contine$ %siness jsti&cation

A PRINCE2 proj!t has !o$ti$/ /si$ss j/sti>!atio$.

ii# "earn from e'perience

PRINCE2 proj!t ta&s 0ar$ "ro& prio/s =pri$!? 0sso$s arso/%ht< r!or a$ a!t /po$ thro/%ho/t th 0i" o" th proj!t.

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iii# (e&ne$ ro)es an$ responsi%i)ities

A PRINCE2 proj!t has >$ a$ a%r ro0s a$ rspo$sii0itis

9ithi$ a$ or%a$i-atio$ str/!t/r that $%a%s th /si$ss< /sr

a$ s/pp0ir sta:ho0r i$trsts.

i*# Manage %+ stages

A PRINCE2 proj!t is p0a$$< &o$itor a$ !o$tro00 o$ a sta%8

,8sta% asis.

*# Manage %+ e'ception

A PRINCE2 proj!t has >$ to0ra$!s "or a!h proj!t oj!ti

to sta0ish 0i&its o" 0%at a/thorit,.

*i# ,ocs on pro$cts

A PRINCE2 proj!t "o!/ss o$ th >$itio$ a$ 0ir, o" pro/!ts-. PRNICE 2 TEMES

Th PRINCE2 th&s s!ri asp!ts o" proj!t &a$a%&$t that &/st

arss !o$ti$/a00,. A$, Proj!t #a$a%r 9ho %is thoro/%hatt$tio$ to ths th&s 9i00 "/0>0 th ro0 i$ a pro"ssio$a0 &a$$r.

/siness0 Case Wh+#

Th proj!t starts 9ith a$ ia 9hi!h is !o$sir to ha pot$tia0 a0/

"or th or%a$i-atio$ !o$!r$. This th& arsss ho9 th ia is

0op i$to a ia0 i$st&$t propositio$ "or th or%a$i-atio$ a$

ho9 proj!t &a$a%&$t &ai$tai$s th "o!/s o$ th or%a$i-atio$Bs

oj!tis thro/%ho/t th proj!t.

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Th p/rpos o" th 3/si$ss Cas th& is to sta0ish &!ha$is&s to

j/% 9hthr th proj!t is 4a$ r&ai$s5 sira0< ia0 a$

a!hia0 as a &a$s to s/pport !isio$ &a:i$% i$ its 4!o$ti$/5

i$st&$t.

It is a PRINCE2 pri$!ip0 that a proj!t &/st ha !o$ti$/ /si$ss

j/sti>!atio$.

Organi3ation0 Who#

Th or%a$i-atio$ spo$sori$% th proj!t $s to a00o!at th 9or: to

&a$a%rs 9ho 9i00 rspo$si0 "or it a$ str it thro/%h to !o&p0tio$.

Proj!ts ar !ross8"/$!tio$a0 so th $or&a0 0i$ "/$!tio$ str/!t/rs ar $ot

s/ita0. This th& s!ris th ro0s a$ rspo$sii0itis i$ th

t&porar, PRINCE2 proj!t &a$a%&$t ta& r6/ir to &a$a% th

proj!t 7!ti0,.

Th p/rpos o" th Or%a$i-atio$ th& is to >$ a$ sta0ish th

proj!tBs str/!t/r o" a!!o/$tai0it, a$ rspo$sii0itis 4th 9ho5.

PRINCE2 r!o&&$s that "or !o&p0t$ss th Proj!t 3oar sho/0

i$!0/ rprs$tatio$ "ro& a!h o" th /si$ss< /sr a$ s/pp0ir

i$trsts at a00 ti&s

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). PRINCE 2 PROCESSES

*. TAILORIN+

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4a)it+0 What#

Th i$itia0 ia 9i00 o$0, /$rstoo as a roa o/t0i$. This th&

=p0ai$s ho9 th o/t0i$ is 0op so that a00 parti!ipa$ts /$rsta$th 6/a0it, attri/ts o" th pro/!ts to 0ir @ a$ th$ ho9


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proj!t &a$a%&$t 9i00 $s/r that ths r6/ir&$ts ar s/s6/$t0,

0ir.

Th p/rpos o" th /a0it, th& is to >$ a$ i&p0&$t th &a$s

, 9hi!h th proj!t 9i00 !rat a$ ri", pro/!ts that ar >t "or

p/rpos.

P)ans0 o5 o5 mch When#

PRINCE2 proj!ts pro! o$ th asis o" a sris o" appro p0a$s. This

th& !o&p0&$ts th /a0it, th& , s!rii$% th stps r6/ir to

0op p0a$s a$ th PRINCE2 t!h$i6/s that sho/0 app0i. I$

PRINCE2< th p0a$s ar &at!h to th $s o" th prso$$0 at th

ario/s 00s o" th or%a$i-atio$. Th, ar th "o!/s "or !o&&/$i!atio$

a$ !o$tro0 thro/%ho/t th proj!t.

Ris60 What if#

Proj!ts t,pi!a00, $tai0 &or ris: tha$ sta0 opratio$a0 a!tiit,. This

th& arsss ho9 proj!t &a$a%&$t &a$a%s th /$!rtai$tis i$

its p0a$s a$ i$ th 9ir proj!t $iro$&$t.

Th p/rpos o" th Ris: th& is to i$ti",< assss a$ !o$tro0

/$!rtai$t, a$< as a rs/0t< i&pro th ai0it, o" th proj!t to s/!!.

Ris: ta:i$% i$ proj!ts is i$ita0 si$! proj!ts ar $a0rs o" !ha$%

a$ !ha$% i$tro/!s /$!rtai$t,< h$! ris:.

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Change0What7s the impact#

This th& s!ris ho9 proj!t &a$a%&$t asssss a$ a!ts /po$

iss/s 9hi!h ha a pot$tia0 i&pa!t o$ a$, o" th as0i$ asp!ts o" th

proj!t 4its p0a$s a$ !o&p0t pro/!ts5. Iss/s &a, /$a$ti!ipat

%$ra0 pro0&s< r6/sts "or !ha$% or i$sta$!s o" 6/a0it, "ai0/r.

Th p/rpos o" th Cha$% th& is to i$ti",< assss a$ !o$tro0 a$,

pot$tia0 a$ appro !ha$%s to th as0i$.

Cha$% is i$ita0 /ri$% th 0i" o" a proj!t< a$ r, proj!t $s a

s,st&ati! approa!h to th i$ti>!atio$< assss&$t a$ !o$tro0 o"

iss/s that &a, rs/0t i$ !ha$%.

As !ha$%s &a, aris "ro& proj!t ta& &&rs< sta:ho0r r6/sts!atio$. Th Pro%rss th& prois th &!ha$is&s "or

&o$itori$% a$ !o$tro0< $a0i$% th !riti!a0 assss&$t o" o$%oi$%iai0it,.

Th Pro%rss th& prois s/!h &!ha$is&s "or a00 &a$a%&$t 00s

40iri$%< &a$a%i$%< ir!ti$%5 9ithi$ th proj!t &a$a%&$t ta&!a$t sp$.

Contro))ing a Stage

P/rpos

Th p/rpos o" th Co$tro00i$% a Sta% pro!ss is to assi%$ 9or: to o$< &o$itor s/!h 9or:< a0 9ith iss/s< rport pro%rss to th Proj!t

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3oar< a$ ta: !orr!ti a!tio$s to $s/r that th sta% r&ai$s 9ithi$

to0ra$!.

Managing Pro$ct (e)i*er+

P/rpos

Th p/rpos o" th #a$a%i$% Pro/!t D0ir, pro!ss is to !o$tro0 th

0i$: t9$ th Proj!t #a$a%r a$ th Ta& #a$a%r4s5< , p0a!i$%

"or&a0 r6/ir&$ts o$ a!!pti$%< =!/ti$% a$ 0iri$% proj!t 9or:.

Th ro0 o" th Ta& #a$a%r4s5 is to !oori$at a$ ara o" 9or: that 9i00

0ir o$ or &or o" th proj!tBs pro/!ts. Th, !a$ i$tr$a0 or

=tr$a0 to th !/sto&rBs or%a$i-atio$.

Managing a Stage /on$ar+

P/rpos

Th p/rpos o" th #a$a%i$% a Sta% 3o/$ar, pro!ss is to $a0 th

Proj!t 3oar to proi 9ith s/!i$t i$"or&atio$ , th Proj!t

#a$a%r so that it !a$ ri9 th s/!!ss o" th !/rr$t sta%< appro

th $=t Sta% P0a$< ri9 th /pat Proj!t P0a$< a$ !o$>r&

!o$ti$/ /si$ss j/sti>!atio$ a$ a!!ptai0it, o" th ris:s.

Thr"or< th pro!ss sho/0 =!/t at< or !0os to th $ o"< a!h&a$a%&$t sta%.

C)osing a Project

P/rpos

Th p/rpos o" th C0osi$% a Proj!t pro!ss is to proi a >= poi$t at9hi!h a!!pta$! "or th proj!t pro/!t is !o$>r&< a$ to r!o%$i-

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that oj!tis st o/t i$ th ori%i$a0 Proj!t I$itiatio$ Do!/&$tatio$

ha $ a!hi 4or appro !ha$%s to th oj!tis ha $

a!hi5< or that th proj!t has $othi$% &or to !o$tri/t.

:. T;I"ORIN

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