Presentation of Short Term Latest

8/3/2019 Presentation of Short Term Latest

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SHORT-TERM PLAN FOR QUALITY ASSURANCE AT

THE RAMON MAGSAYSAY TECHNOLOGICALUNIVERSITY, SY 2011-2015

Jo A. Espiritu, Ph.D.


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PART I. ASSESSMENT AND CHALLENGES

Statistics:

Number of Campuses 7

Number of Programs

Undergraduate 33

Graduate 7Total 40

Colleges/ Deanship per Campus

Iba

Colleges 13Institute 1

Graduate School 1

Botolan 3

San Marcelino 3

Candelaria 1

Sta. Cruz 1

Masinloc 1

Castillejos 1

Total 35


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Table 1. SWOT on the University Situation in relation to Quality Assurance

Strengths Weaknesses Opportunities Threats

Supported bythe

Administration;

Good number ofaccreditors inthe University;

Willingness ofmost deans tolearn/ even

embrace QA;

Designatedoffice/ room for

QA.

Newly establishedoffice;

No establishedorganization yet;

Wanting manpower andequipment for qualitydevt work;

Viewing the academeand QA separately;

Absence of documents(i.e.guidelines for

academic procedures and

financial activities);

M and E;Communication

protocols are not in

place.

QA in theUniversity is

quite an

untrodden

field;

Very fewaccredited

programs.

NormativeFunding

Negative(complacent)

attitude toward

change;

High cost ofaccreditation;

Misplacedvalues ofhierarchy;

Lowcommitment to

the mission of

the University.


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QUALITY ASSURANCE


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Quality assurance refers to the ongoing, continuous

process of evaluating (assessing, monitoring,guaranteeing, maintaining, and improving) quality of a

higher education system, institutions, or programmes

(UNESCO in Defensor, 2010).

It is a process through which a HEI guarantees to

itself and its stakeholders that its teaching, learning and

other services consistently reach a standard of

excellence. This is a necessary goal for the institution

itself.


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Increasingly, it is also necessary for publicly fundedinstitutions to be accountable, and provide assurances, to

society and the state that they are delivering the services for

which they are funded, thus ensuring that they are providing value for money. Therefore, quality assurance

incorporates all the processes internal to the institution,

whereby quality is evaluated, maintained and improved (Duff

et al., in Defensor, 2010),

Accreditation is a system of evaluation based on the

standards of an accrediting agency. It is a means of assuringand improving quality of education. Its focus is the

assessment of programs by external accrediting bodies using

peer reviewers (Corpus, 2003)


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Figure 2. Institution-based Analysis Model

Realized

Mission

Achieved

Goals

Achieved

Outcome

Satisfaction ofStakeholders

Students

Funding

Facilities

STUDY

PROGRAMS

RESEARCH

PROJECTS

COMMUNITY

SERVICES

GRADUATES

SCIENTIFIC

PRODUCTION

SERVICE

IMPACT

Mission

Statements

Goals

&Aims

Expected

Outcomes

Input Process Output

Management

Policy

Staff


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Figure 3. Program-based Analysis Model

Goals and Aims:

y Must considerthe

requirements of

the

stakeholders;

y States clearlywhat skills and

capabilities are

expected of thegraduates upon

finishing the

program

Program

y Contentsy Working

Organization

y DidacticConcept

y CurriculumDesign

y Assessment

Preconditions

y Studentsy Staffy Managementy Fundingy Facilitiesy Internal

Quality

Assurance

Output

y AchievedStandards

y Passingrate/

Dropouts

y Graduationtime

y Cost PerStudent

Feedback

y Opinion fromStudents

y Opinion fromAlumni

y Opinion fromLabor Market

y Opinion fromSociety

y Opinion fromStaff


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College Annual Reviewand Evaluation

Committee

Chair: Dean

Vice Chair: QACoordinator

Presentors:Course Program

Coordinators/Department Chairs

Participants:Faculty

Documentor: CollegeSecretary

Campus In-HouseReview Committee

Chair: ChancellorVice Chair: QA

CoordinatorPresentors:

Deans, Directors,

Heads of Units andDepartments

Participants

Faculty,Non-Teaching

Personnel

Quality Assurance Unit

External Review(Accreditation)

Committee

Chair: QA Director

Vice Chair: ChancellorPresentors:

Deans

Area CoordinatorsParticipants:

Faculty

StudentsClients

University Self-Review(Annual Performance

Appraisal) Committee

Chair: President/ EVPVice Chair: QA Director

Presentors:DivisionVice Presidents

University DirectorsChancellors

Participants:Middle Management,

StakeholderRepresentatives

Figure 4. The Cyclical System of Quality Assurance in the University


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Table 2. Program Matrix for Quality AssuranceObjectives General Strategies Major Activities Targets/Expected

OutputsDuration(Years) Budget (Php)

ResponsibleUnit (s)

1 2 3

1. To embed afunctional

organizationalstructure for

QA in theUniversitysystem;

1.Streamliningthe

organizationalstructure;

2.Strengtheningthe M/E system

(which includesvisitations/

inspection ofaccreditation

records;

3.Objectiveselection andtraining of QAstaff;

4.APP approachto financialmanagement;

5.ImplementationofVA concept

in the academe;

6.Transparencyenhancement;

1.1Infusing the QAstructure into the

Campus/University

structurea;

1.2Selection andappointment of

qualified QAstaff;

1.3Staff trainings;1.4Documentation

and publication.

(Regularinspection of

colleges andcampuses)

Revisedorganizational

structure; Detailed

definitions ofduties andresponsibilities per

designation; Regular payment

of incentives; Trained staff Facilitated data

collection; Semestral issue of

accreditationreport/ journal;

Enhancedtransparency on

QA info, issues

and concerns.

X

X

XX

X

X

XX

X

X

X

X

XX

X

X

5000.00

(meetings)

1clerk

(P9628/mo=P115536/yr)

1 educl RA(P15948=

P382752/yr)

Trainings=

P30000.00/ 1year

2 issues peryear (P15000/

issue) =

P30000/ year;

P90000/3 yrs.

EVP, QA,

HRMO, Finance,Division

Representative

Finance/ HRMO

QA Director

DesignatedPublication-in-

charge

2. To set up anelectronic data

bank for easydata gathering

and analysis ofquality data.

2.1 Design,procurement

and setting upof the system;

2.2 Tapping theelectronicsystem with

sources ofpertinent

quality data in

the Universitysystem;

2.3 Gathering ofadditional

Historical databank for qualityassurance;

X X X

17 computersw/ printers

installed withink systems

= P680,000.00

(7units/ 1st yr)

(8units/ 2nd yr)

Supply Office/

Finance/ CCITconsultant


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quality data inthe University

system and its

environment.

3. To submit 50%of the total

number ofcourses to foraccreditation;

3.1Profiling andmonitoring of

accreditationrecords of allcolleges and

academic

programs in allcampuses;

3.2Semestralperformanceappraisal ofunits;

3.3Accreditation ofprograms

Collection ofprogram profiles;

Assessment resultson all colleges/

programs in all

campuses

Preliminaryassessment of 50%of total number of

courses; Level I

status of 20% ofthe courses and

Level II status

10% of thecourses.

X

X

X

X

X

X

X

X

X

Visitations/

Inspection =

P14000.00

1stYr =P337500.00

2ndYr =P590511.00

QA StaffFinanceDeans

Chancellors

4. To spearheadthe conduct of

an internalassessment andaccreditation of

the Universityprograms.

4.1Profiling of allunits of the

University;4.2Annual

performance

appraisal for allunits (Annual

Campus

Reviews);4.3Self-analysis of

the Universitys

performance

University

performanceprofile;

Recommendationsfor improvement.

X

X

Campus

Reviews

= P5000/cmps=P35000 for 7

campuses

+P5000 forInstitute ofEvening

Opp &

Livelihood

+P5000 for Grad.

School

QA Staff

All Unit Heads

TOTAL 3,374,875.00

Organizational structure for QA.


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Thank you

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