LIBER’s

Executive BoardA Brief Introduction

Contents

1. Who We Are & What We Do2. How We Are Run3. Strategy4. Activities

• Annual Conference• Lobbying• EU Projects

5. Executive Board Meetings• Board Member Tasks• How We Can Help You

6. Resources

Who We Are & What We Do

Europe’s largest network of research libraries

Founded in 1971

400 members in over 40 countries

Based in The Hague

We help facilitate a world-class information infrastructure.

We ensure that research library priorities rank highly on the agendas of our universities and the European Union.

We contribute towards the development of innovative library leaders through our many conferences, workshops and seminars.

Current Board Members

Ms Kristiina Hormia-Poutanen, President

Ms Jeannette Frey, Vice-President

Dr Ann Matheson, Secretary-General

Dr Matthijs van Otegem, Treasurer

Mr Julien Roche, Chair, Steering Committee on Reshaping the Research Library

Wilhelm Widmark, Chair, Steering Committee on Advocacy & Communications

Lluis Anglada Dr Claudia Fabian, Chair, Forum on Digital Cultural Heritage

Dr Martin Hallik Mr Andris Vilks

Dr Wolfram Horstmann, Chair, Steering Committee on Scholarly Communication and Research Infrastructures

Mr Martin Svoboda

How We Are Run

Executive Board

Finance Committee LIBER OfficeAppointments Committee

President

Vice-President

Treasurer

Secretary-General

Board Member

Executive Director

Office Staff (core staff of 4 plus additional as needed for EU projects)

StrategyThe Current strategy runs until 2015. It is set every Five Years by the Executive Board. The activities and goals of the strategy are carried out by our Three Steering Committees.

Scholarly Communication & Research Infrastructures

•Emerging infrastructures•Research Data Management•Open Access

Reshaping the Research Library

•Enhanced support for researchers•Strategic collection management•Workforce development

Advocacy & Communications

•Advocacy to EU organisations on topics such as copyright, TDM•Marketing of LIBER to Europe’s libraries

StrategyOur Strategy work is further supported by Working Groups (which fall under the Steering Committees) and Fora. Currently, we have the Architecture Forum and the Digital Cultural Heritage Forum.

THE BOARD´s ROLE

• Setting the Strategy every three years.• Leading the Steering Committees• Participating in the work of the various

groups.• Promoting significant outcomes, at LIBER

´s Annual Conference or to your own networks.

Annual ConferenceUp to 400 delegates attend our Annual Conference, which has been a main LIBER activity for over 40 years. The 2015 conference will be in London, followed by Helsinki in 2016 and Patras in 2017 (TBC).

THE BOARD´s ROLE

• Can be asked to serve on the Programme Committee.

• Chair sessions during the Conference.• Promote the Conference to your network.• Suggest future potential Conference

hosts.

LobbyingWe lobby on topics of relevance to research libraries such as Open Access, Copyright and Text and Data Mining, in order to keep research library priorities high on the agenda of the European Commission and other European institutions.

THE BOARD´s ROLE

• Facilitate meetings between LIBER and appropriate policy makers.

• Relay and support LIBER’s key messages and campaigns.

EU ProjectsLIBER participates in a number of EU-funded Projects, as part of its work to connect and represent research libraries in Europe. We include our member libraries in this work wherever possible.

THE BOARD´s ROLE

• Evaluate bids to see if they fit in with LIBER’s Strategy.

• Suggest potential partners who can participate in bids with LIBER.

Executive Board MeetingsWe meet three times a year, in February, June (at the Annual Conference) and October. Each meeting is held over two days, starting at 10:30am on Day 1 and finishing at 1pm on Day 2.

WHAT IS DISCUSSED

1. Minutes of previous meetings

2. Matters Arising3. Summary of Actions4. Strategic Business5. Internal Business6. Any Other Business7. Dates of Future Meetings

The President will welcome everyone, ensure that the agenda is followed and keep discussions on track.

The Secretary-General will take minutes and circulate them afterwards, along with the agenda for the next meeting.

Board Members should actively participate and should leave knowing what has been accomplished and what is expected of them.

Board Member TasksAs a Board Member, we ask you to:

1. Actively Participate in Meetings. Feedback and comments are very welcome.

2. Steer LIBER’s Strategy. Use experiences from your library to help set a strategic direction which will help research libraries with their needs.

3. Share opportunities for Collaboration. Suggest projects and strategic partnerships.

4. Echo our advocacy and general work at a national level. Share our campaigns and activities with your network.

5. Provide financial oversight. Help review the budget and financial reports.

6. Participate in the Annual Conference. Chair a session. Give a presentation.

7. Highlight your role within LIBER. Share your Board affiliation in your email signature and in your biography.

8. Declare any conflicts of interest. Please tell the President if you think you have a conflict of interest.

How We Can Help YouThe LIBER Office can support Board members in the following ways:

1. Business Cards. We are happy to print cards for you.

2. Templates. We have templates for presentations and Board papers.

3. Publicity. We can use our website, mailing lists and social media to promote and share news. For example:

• Updates from LIBER Committees in which you participate• Reports on conferences you’ve attended• Upcoming workshops or events you are running• Innovations in your library

Additional ResourcesThe LIBER Office can support Board members in the following ways:

Strategy:•2013-2015 Strategy - http://libereurope.eu/strategy •2010-2012 Strategy - http://libereurope.eu/liber-archive

Open Access Publication Guidelineshttp://libereurope.eu/libers-open-access-publication-guidelines/

Copyright Position Statementhttp://libereurope.eu/liber-position-statement-copyright-in-the-digital-age

Previous Board Minutes http://s118091.gridserver.com/openatrium/liber-board-members-private/node/83

Copy of Budget and Annual Report and Accounts http://s118091.gridserver.com/openatrium/sites/default/files/0401-fcjune2014-annualreportandaccounts2013.pdf

Thank You!Any questions? Ask a fellow Board member or call on the Office.

liber@kb.nl